DATE: May 16, 2023
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT Adopt a Resolution Approving the Project List for FY 2024 Road Repair and Accountability Act (RRAA) Funding for the FY 2024 Pavement Improvement Project
RECOMMENDATION
That the Council adopts a resolution (Attachment II) approving the project list for RRAA FY2024 funding for the FY2024 Pavement Improvement Project (PIP).
SUMMARY
A yearly application must be submitted to the California Transportation Commission (CTC) to continue receiving RRAA funding, which must include a resolution approving a project list of street segments or defined regions of the City given the estimated revenue. The RRAA revenue estimate for FY2024 is $4,000,000 and the project list includes the Hayward neighborhoods within the limits of I-880, Industrial Parkway, Depot Road, Hesperian Boulevard, & Tennyson Road, as shown on Attachment III.
BACKGROUND
On April 28, 2017, the Governor signed Senate Bill 1 (SB1), the RRAA of 2017, to address basic road maintenance, rehabilitation, and critical safety needs through an increase in per gallon fuel excise taxes and vehicle registration fees.
To receive each year’s SB1 apportionments, cities must apply to the CTC for the funds by submitting a tentative project list approved by resolution to the CTC. The project list must contain either a list of street segments or defined regions of the City undergoing rehabilitation, an estimated completion date for the project, and the estimated useful life of the paving methods utilized.
DISCUSSION
This project is part of the larger FY 2024 PIP. This project is scheduled to finalize a street list by September 2023, call for bids in winter 2024, start construction in Spring 2024, and complete construction in Fall of 2024. The RRAA revenue estimate of $4,000,000 will be used to treat the Hayward neighborhoods within the limits of I-880, Industrial Parkway, Depot Road, Hesperian Boulevard, & Tennyson Road. This area includes streets in very poor condition with high number of resident requests in order to improve and increase equity in distribution of City services (West Tennyson Rd, Lauderdale Ave, Naples St). Preventative maintenance treatment estimated useful life is 5-10 years and pavement rehabilitation treatment estimated useful life is 10-15 years.
ECONOMIC IMPACT
This project will economically benefit the City by decreasing motorist travel time via reduced potholes, increase curb appeal and the desirability of residential neighborhoods, and attracting business to the City.
FISCAL IMPACT
This project is fully funded by the City’s CIP through RRAA and has no impact on the General Fund. The estimated revenue from RRAA for FY 2024 is $4,000,000. This amount will be budgeted in the recommended FY 2024-FY33 CIP which is scheduled to be presented to Council for adoption later this spring.
STRATEGIC ROADMAP
This agenda item supports the Strategic Priority of Improve Infrastructure. Specifically, this item relates to the implementation of the following project(s):
Project 5, Part 5.a: Maintain Pavement Condition Index (PCI) at 70.
Project 5, Part 5c: Construct various OHHA Pavement Improvements
SUSTAINABILITY FEATURES
The project requires the contractor to recycle all construction and demolition debris generated from the project. This project is consistent with City’s Complete Streets Policy and improves travel for all users including:
Improved pavement for motorists
Additional bike lanes and sharrows for bicyclists
More visible pavement markings for pedestrians, including near school zones New or upgraded curb ramps to meet the recently revised Caltrans standards for pedestrians The project satisfies the following General Plan policies:
PFS-7.10 Recycled Products or Processes for Capital Projects HQL-2.5 Safe Routes to School
HQL-2.6 Education on Sharing the Road
M-1.7 Eliminate Gaps (in pedestrian networks)
M-3.1 Serving All Users
M-5.1 Pedestrian Needs
M-5.6 Safe Pedestrian Crossings
M-6.2 Encourage Bicycle Use
PUBLIC CONTACT
Immediately after the construction contract is awarded, a preliminary notice explaining the project will be posted and distributed to all residents and businesses along the affected streets. After the construction work has been scheduled, signs on barricades will be posted seventy-two hours prior to commencement of work indicating the date and time of work for each street. Residents will be advised to park their vehicles on side streets outside of the work area during the period when the streets are being treated.
NEXT STEPS
If Council approves this recommendation, staff will submit the defined regions in the City and resolution to the CTC.
May 2023 Submit RRAA funding application to CTC
Summer 2023 Finalize project list of streets
Fall 2024 Call for bids & bid opening
Spring 2024 Begin construction
Fall 2024 Complete construction
Prepared by: Yama Farouqi, Associate Civil Engineer
Kathy Garcia, Deputy Director of Public Works
Recommended by: Alex Ameri, Director of Public Works
Approved by:
Kelly McAdoo, City Manager
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