HAYWARD CITY COUNCIL
RESOLUTION NO. 23-_____
Introduced by Council Member _____________
RESOLUTION APPROVING THE SIDE LETTER OF AGREEMENT WITH THE HAYWARD FIRE FIGHTERS 1909 AND THE HAYWARD FIRE CHIEFS ASSOCIATION 1909 TO DECREASE MEMBER VACATION LEAVE PAYOUT CONTRIBUTIONS AT TIME OF SERVICE OR DISABILITY RETIREMENT TO THE VOLUNTARY EMPLOYEE BENEFICIARY ASSOCIATION (VEBA) PLAN WHEREAS, The City of Hayward will make available to the Hayward Firefighters, Local 1909 (“Local 1909”) and the Hayward Fire Chiefs Association 1909 (“HFCA”), and their respective members, a Voluntary Employee Beneficiary Association (“VEBA”) Plan; and WHEREAS, VEBA is an entity established as a tax-exempt Trust under Section 501(c)(9) of the Internal Revenue Service (IRS) Code; and WHEREAS, The City has contracted with California Government Voluntary Employees’ Benefit Association (CALGOVEBA) since 2006 to provide a healthcare funding vehicle where employees make tax-free contributions to a trust for accumulating funds for reimbursement of health care costs in accordance with Section 501(c)(9) of the IRS Code; and WHEREAS, The City, Local 1909, and HFCA have reached an agreement which details the terms of participation in the VEBA Plan for members of Local 1909 and the HFCA; and WHEREAS, The agreement further provides that members of Local 1909 and the HFCA who opt-in to participate in the VEBA Plan shall also contribute 100% of the total of all eligible sick leave payout after any sick leave hours have been converted to CalPERS service credit in accordance with Government Code Section 20965, 25% of vacation leave payout and 50% of compensatory time payout; and WHEREAS, The membership of Local 1909 and the HFCA ratified the terms of a VEBA agreement as of October 1, 2022.
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby approves the side letter agreement to participate in the VEBA Plan between it and Local 1909 and the HFCA effective October 1, 2022.
IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2023 ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: _______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
__________________________________________
City Attorney of the City of Hayward
ATTACHMENT II