of the three-phase Mission Blvd Corridor Improvement Project and, like the phases before it, includes undergrounding of overhead utilities, electrical service conversions of private properties, construction of bicycle cycle track, sidewalk, curb and gutter, rehabilitation of pavement, installation of traffic signals and streetlights, installation of traffic striping, pavement marking and signage, improvements to storm drains systems, installation of irrigation system and landscaping, as well as City of Hayward monument signs. The construction bids received in 2021 to implement this project were significantly higher than expected and subsequently rejected, delaying the project timeline. Staff also applied for grant opportunities to help close the funding gap. The call for bids was reinitiated in March 2023 and construction is anticipated to start in Summer 2023.
Pavement Rehabilitation
Pavement Rehabilitation projects are a subsection of the Road and Streets projects which are typically discussed separately because they represent a relatively large part of the annual CIP. Approximately $16.5 million in Pavement Rehabilitation programming is recommended for FY24.
Street selection for pavement rehabilitation projects is based on several criteria. First, the Pavement Management Program (PMP) is used to evaluate current roadway conditions and future condition predictions. The PMP provides a logical and efficient method for identifying street rehabilitation needs and determining a path for implementation. Staff also refers to the Metropolitan Transportation Commission’s (MTC) guidelines, Maintenance Services staff’s reports on streets in need of repair, especially after a severe rainy season, and public requests for street rehabilitation. The PMP is updated every two years and is a prerequisite for certain funding sources. The industry standard practice recommended by MTC is that a minimum of 15% of funding be spent on preventive maintenance and a maximum of 85% on pavement rehabilitation. The City improves on this standard with a minimum of 20% spent on preventive maintenance and 80% on pavement rehabilitation. Additionally, in 2014, Council approved the Economic Development Strategic Plan, which recommended additional improvements be made to streets in the Industrial area. Approximately 15% to 20% of the overall paving budget is allocated to improvements in that area. Staff also has an internal policy to allocate at least 10% of the overall paving budget to roads with a pavement condition index (PCI) of less than 30.
Municipal Facility Improvements
The “Municipal Facility Improvements” category includes projects that involve improvements to existing municipal buildings and construction of new municipal buildings.
One major project included in this category is the Fire Station No. 6 & Fire Training Center Project, which is currently budgeted at $76.5 million. The project includes deconstruction of the existing buildings and construction of nine new buildings and structures. These new structures include the Fire Station 6/Classroom Building; Apparatus Building; Burn Building; Training Tower; Storage Building; Hangar Building; Outdoor Classroom Building; Urban Search & Rescue/BART Training Structure; and the Entry Structure. Construction, which began in August 2020, is well underway and is anticipated to be completed by the end of 2023.
Sewer System Projects
The “Sewer Systems” category includes projects which are Enterprise Fund-supported, and which are related to the improvement of our sewer system, water re-use efforts, and Water Pollution Control Facility (WPCF).
The City’s sewer line replacement projects are examples of key projects in this category.
They typically involve the replacement of pipelines that are showing signs of age, or the upsizing of undersized mains to increase their conveyance capacity to handle current and future flows. With an ambitious goal of replacing an average of three miles of sewer mains annually, the proposed CIP recommends $6 million in funding for the FY24 Sewer Line Replacement Program.
Other projects in this category include those related to the WPCF Phase II Facilities Improvements, which have been established following the recent development of a Facilities Plan Update, which is intended to guide the plant’s infrastructure and technology needs for the next twenty years. The Phase II Facilities Plan addresses future regulatory requirements restricting discharge of nutrients to the Bay. Although the San Francisco Bay has not been adversely impacted by nutrient loading, discharge of nutrients is a growing concern and, as a result, recent requirements have been developed regulating their discharge into the Bay.
The final plan update was completed in June 2020 and in Spring 2022, staff began the process of identifying a consultant to recommend to Council for completion of the design work to implement the identified improvements. In addition to the design and construction of the Phase II WPCF Upgrade, the project includes a new administration building and laboratory, as well as other related improvement needs. Design and construction of the improvements is currently estimated to cost $258 million. Staff plan to apply for both a State Revolving Fund (SRF) and USEPA Water Infrastructure Finance and Innovation Act (WIFIA) loan to help fund the estimated construction costs.
Recycled Water Project
The Recycled Water Projects are also included in the Sewer Systems category. These projects are intended to improve the City’s overall water supply reliability and conserve drinking water supplies through the delivery of tertiary treated recycled water to sites near the WPCF for landscape irrigation and industrial uses. Construction of the storage tank, pump station, and distribution pipelines for the system was completed in FY20.
Construction of the treatment facility was completed in Summer 2020, and recycled water deliveries to the first phase of customers began in March 2022. In FY24, staff will initiate development of a Master Plan to guide design and construction efforts for Phase II of the Recycled Water Program. Phase II will involve increasing the recycled water customer base, which will require designing and constructing an expanded treatment facility to meet the increased demand.
Water Systems Projects
“Water System Projects” are Enterprise Fund-supported and are related to the improvement of our water system, as well as projects which promote water conservation.
One key program in this category is the Cast Iron Water Pipeline Replacement Program.
Over the next ten years, the City will annually replace existing cast iron and asbestos
cement pipes that are either reaching the end of their practical useful life, as evidenced by the frequency of the main and service connection breaks and leaks, or they are hydraulically undersized. The Recommended CIP includes $500,000 in annual programming to support this effort.
The FY24 Water Line Replacement Program is another key Water Systems project, which involves the replacement of existing water mains to provide adequate capacity for fire flow and to maintain the operability of the water distribution system. Water mains are selected for a variety of reasons including having exceeded service life, frequency of breaks, and/or upgrades needed for supply reliability. With a goal of replacing an average of three miles of water pipeline annually, the proposed CIP includes $5.5 million in funding for the FY24 Water Line Replacement Program.
Fleet Management
The “Fleet Management” category is comprised of projects involving the replacement of fleet units in various departments, divisions, and work groups. Fleet purchases benefitting the Fire and Police departments are predominantly funded by transfers from the General Fund, while fleet purchases benefitting the Airport, Stormwater, Sewer, and Water divisions are predominantly supported by Enterprise funding. Approximately $6.8 million in FY24 Fleet Management category projects are included in the proposed CIP, and involve projects supporting General Fund fleet replacement efforts, Enterprise Fund-supported fleet replacement efforts, and Electric Vehicle Infrastructure efforts.
The City maintains a fleet of approximately 450 vehicles and equipment units, and the useful life of these fleet units is maximized and managed via the 10 Year Fleet Capital Replacement Plan. The plan identifies replacement timelines based on age, mileage, maintenance, and safety. When it comes time to retire a unit, carbon emissions are a key consideration. This is in alignment with the City's Strategic Roadmap "Confront Climate Crisis & Champion Environmental Justice" Priority Project to transition 15% of total City fleet to EV/hybrid models.
Following a successful pilot program in FY21, Fleet Management adopted a new standard for Hayward Police Patrol Vehicles in which all replacement purchases will be hybrid- powered models. In FY22, a total of ten hybrid patrol cars were ordered to replace vehicles that have reached the end of their useful life, and an additional nine were ordered in FY23.
Once received and placed into service, the fleet vehicle matrix will consist of 18% EV/hybrid units.
The Citywide EV Charging Projects are another key group of projects in this category. A recent report by East Bay Community Energy (EBCE) provided an analysis of the charging infrastructure that will be needed to electrify the City’s 129 light duty, non-emergency, fleet vehicles. The report concluded the City will need three Level 1 chargers (15-20 Amps each), fifty-four Level 2 chargers (40 Amps each) and four Direct Current Fast Chargers (80 Amps or more) installed across eleven City facilities. Staff is currently preparing an assessment of charging needs for City employees. Installation of charging infrastructure for the City’s fleet and employees will begin after the assessment is completed.
Staff are also working with EBCE to install one to three fast charging hubs for electric vehicle charging. Hubs would serve the general public but would be sited to also serve residents of multi-family properties, many of which are older buildings that lack the infrastructure needed to support EV charging. Implementation of these projects will be contingent on receiving funding through the Federal Infrastructure Investment and Jobs Act, which staff plan to apply for.
Equipment and Software
The “Equipment and Software” category is predominantly comprised of equipment-related purchases supporting the Fire, Police, Maintenance Services, Public Works & Utilities, and Information Technology Departments, such as the purchase of Fire Department radios, purchase of fleet cameras, and replacement of aging fiber optic lines between City facilities.
The recommended FY24 CIP includes programming of approximately $4.7 million in this category.
Airport
This category encompasses all projects related to the improvement of the Hayward Executive Airport (HEA), the City’s self-supporting general aviation reliever airport which encompasses nearly 500 acres. One key project in this category is the Sulphur Creek Safety Enhancement – Design and Construction Project, which involves the installation of box culvert to place portions of Sulphur Creek underground adjacent to airport runways. These areas were identified by the local Runway Safety Action Team as a safety hazard. The project is designed to eliminate open ditches and create a flat surface near the runways.
This will prevent damage to aircraft that veer off the runway pavement. Implementation of this project has been delayed due to the issues related to inter-agency agreement related to location of a suitable environmental mitigation site, and the project is anticipated to begin after Fiscal Year 2025. The project includes a total budget of $8.3 million, which is being provided by the Federal Aviation Administration (FAA), Caltrans Division of Aeronautics, and the City’s Airport Enterprise fund.
Miscellaneous
The “Miscellaneous” category includes projects which do not neatly fit into the other categories. Projects include the Comprehensive General Plan Update, Property Acquisition Management, Route 238 Property Projects, and Parcel Group Projects. The Parcel Group projects, which are currently budgeted at $451,000 combined in FY24, are used to facilitate the new cohesive development of former Caltrans 238 property parcels with the goals of eliminating blight, creating public benefits for the community, and generating excess land value to the City.
Identified and Unfunded Capital Needs
The last section of the Recommended FY24 – FY33 CIP is the Identified and Unfunded Capital Needs section. This list was last significantly modified for the FY16 CIP to remove projects that were funded with Measure C and Measure BB funds, like improvements to Fire Stations 1-6, construction of a new 21st Century Library and Community Learning Center, and $1 million per year for paving improvements. A significant reduction occurred with street and transportation-related projects, due to the passage of Measure C, Measure BB, and the Road Repair and Accountability Act (RRAA) (SB1).
While the approval of Measure C allowed the City to address many critical facility needs (e.g., the new Library, upgrades to Fire Stations, and the new Fire Training Center), significant needs still exist. The facility update to the City’s Corporation Yard (Corp Yard) is one such capital need that remains unfunded. The Corp Yard is comprised of six buildings on Soto Road which were originally constructed in the early 1980s and are in need of major improvements. The necessary improvements to the Corp Yard were estimated several years ago to amount to more than $50 million. The Recommended CIP includes a “Corporation Needs Assessment” Project, which would fund the development of a revised assessment to determine the current improvement needs and updated costs.
Another significant need included in the Unfunded Capital Needs list as part of the Recommended CIP is the South Hayward Youth and Family Center, which currently has an unfunded need of an estimated $27,000,000 for the construction phase of the project.
Unfunded Capital Needs are generally broken down into the following categories:
Information Technology: $967,000
Street Improvement: $6,420,000
Airport: $18,000,000
Alternate Modes: $41,982,000
Interchange: $68,100,000
Pavement Maintenance: $90,000,000
Facilities and Improvement: $285,600,000
Total: $511,069,000
It is important to reiterate that this list identifies critical needs that have, as of now, no identified funding sources. The number of projects will continue to grow over time, as will the amounts needed to fund these extremely important upgrades and repairs to infrastructure and equipment.
ECONOMIC IMPACT
The direct economic impact of these projects is not quantifiable. However, maintaining and improving the City’s infrastructure, fleet, and equipment will have an unquestionable impact on maintaining and improving economic health and vitality of the City. It is also important to note that capital projects are identified and prioritized with an emphasis on eliminating geographic inequities in the distribution of City services and infrastructure.
Highest priority is given to areas in the community which have experienced a disproportionate level of improvements in past years, as well as those communities with the current highest need.
FISCAL IMPACT
The capital budget for FY24 totals approximately $115 million, with a total of approximately $905 million tentatively programmed for the entire ten-year period from FY24 through FY33. An additional $511 million of unfunded needs have been identified for the same period.
Five of the twenty-three CIP funds rely on transfers from the General Fund for project expenses. The following table reflects the proposed General Fund transfers to these five funds when compared to FY23.
CIP Fund
Adopted
FY 2023 GF
Transfer
Proposed
FY 2024 GF
Transfer
Increase
/(Decrease)
from FY 2023
405/Capital Projects (General) $1,539,000 $1,200,000 ($339,000) 460/Transportation System
Improvement $500,000 $500,000 $0
726/Facilities Management Capital $757,000 $360,000 ($397,000) 731/Information Technology Capital $1,125,000 $300,000 ($825,000) 736/Fleet Replacement $161,000 $0 ($161,000)
Total Cost to General Fund $4,082,000 $2,360,000 ($1,722,000)
Four of the CIP funds are also Internal Service Funds, meaning they use Internal Service Fees (ISF) to finance project expenses. Internal Service Fees are collected when one City department provides a service to another, drawing those service expenses from the operating budget of the benefiting department. Although some departments are funded by Enterprise funds, many are part of the General Fund. The Internal Service Fees paid by General Fund-supported departments have an impact on the General Fund. The total proposed Internal Service Fees for FY24 are shown below.
CIP Fund
Adopted
FY 2023 ISF
Proposed
FY 2024 ISF
Increase
/(Decrease)
from FY 2023
726/Facilities Management Capital $350,000 $350,000 $0 731/Information Technology Capital $855,000 $810,000 ($45,000) 736/Fleet Management Capital (General
Fund) $3,000,000 $4,000,000 $1,000,000
737/Fleet Replacement (Enterprise
Funds) $606,000 $156,000 ($450,000)
Total ISF $4,811,000 $5,316,000 $505,000
As displayed in the tables above, there is an overall decrease of $1,722,000 in proposed FY24 General Fund transfers when compared to FY23, and an increase of $505,000 in proposed FY24 ISF. It is important to note that some of the ISF referenced above have General Fund impacts, as many Departments paying ISF are funded by the General Fund.
Fund 736 for General Fund Fleet Replacement, for instance, supports fleet replacement efforts for the Fire Department, Police Department, and other General Fund-funded departments, and therefore has a direct General Fund Impact.
Project Cost by CIP Category
The proposed project costs by CIP category are as follows:
Livable
Neighborhoods
Sewer System
Projects
Water System
Projects
Pavement
Rehabilitation
Projects
Road & Street
Projects
Municipal Facilities
Improvements
Misc. Projects
Airport Projects
Fleet
Management
Equipment & Software
Project Category
FY 2023
Adopted
FY 2024
Recommended
Increase/
(Decrease)
from FY 2023 CIP
Livable Neighborhoods $37,307,000 $18,327,000 ($18,980,000) Sewer System Projects $21,124,000 $28,135,390 $7,011,390 Water System Projects $19,500,000 $21,789,265 $2,289,265 Pavement Rehabilitation
Projects $10,888,000 $16,539,000 $5,651,000
Road & Street Projects $6,455,000 $1,015,000 ($5,440,000) Municipal Facilities $6,000,000 $8,040,000 $2,040,000
Misc. Projects $912,000 $1,286,000 $374,000
Airport Projects $5,900,000 $8,727,000 $2,827,000
Fleet Management $5,380,000 $6,789,000 $1,409,000
Equipment & Software $4,656,302 $4,742,000 $85,698
Total Capital
Improvement Projects $118,122,302 $115,389,655 ($2,732,647)
Project Cost by CIP Fund
The proposed project costs in each CIP Fund are as follows:
CIP Fund
FY24
Recommended
(210) Special Gas Tax $4,192,000
(211) RRAA (SB1) $4,000,000
(212) Measure BB - Local Transportation $6,455,000
(213) Measure BB - Ped & Bike $2,019,000
(215) Measure B - Local Transportation $226,000
(216) Measure B - Ped & Bike $15,000
(218) Vehicle Registration Fund $900,000
(219) Measure BB - Paratransit $750,000
(405) Capital Projects $13,228,000
(406) Measure C Capital $8,971,000
(410) Rte. 238 Corridor Improvement $1,010,000
(411) Rte. 238 Settlement Admin $771,000
(450) Street System Improvements $5,356,000
(460) Transportation System Improvements $615,000
(603) Water Replacement $10,551,265
(604) Water Improvement $9,902,000
(611) Sewer Replacement $9,953,390
(612) Sewer Improvement $19,318,000
(621) Airport Capital $8,727,000
(726) Facilities Capital $1,190,000
(731) Information Tech Capital $1,440,000
(736) Fleet Management Capital $5,270,000
(737) Fleet Management Enterprise $530,000
Total $115,389,655
Fund 405 Capital
Projects
Sewer System
Water System
Measure B/BB
Gas Tax/RRAA/VRF
Airport
Route 238
Measure C
Fleet Management
Street/Transportation …
Information Technology Facilities
STRATEGIC ROADMAP
The 2024 Vision and Strategic Roadmap adopted in 2020 are at the forefront of the City’s capital project planning efforts, and each CIP project is evaluated for consistency with the City's Strategic Priorities.
CIP Projects touch the Confront Climate Crisis & Champion Environmental Justice, Enhance Community Safety & Quality of Life, Grow the Economy, and Strengthen Organizational Health Priorities, but predominantly support the Invest in Infrastructure Priority.
Equity
Consideration of social, environmental, and economic equity has been an important element of selecting projects, such as roadway improvements, sidewalk improvements, traffic calming, complete streets, and landscaping.
SUSTAINABILITY FEATURES
While the proposed projects are aligned with and advance the Council’s Sustainability goals and policies, the action taken for this agenda report will not result in a physical development, purchase or service, or a new policy or legislation. Any physical work will depend upon a future Council action. Sustainability features for individual CIP projects are listed in each staff report.
PUBLIC CONTACT
The public has the opportunity to review and comment on the CIP at this evening’s Council Work Session and will again at the Council Public Adoption Hearing, which has been tentatively scheduled for June 6, 2023.
Staff previously presented the Recommended FY24 – FY33 CIP to the Planning Commission at their April 13, 2023 meeting, at which the Commission unanimously found that the CIP was in conformance with the Hayward 2040 General Plan, A notice advising residents about the Planning Commission Public Hearing on the CIP was published on March 31, 2023 in The Daily Review newspaper. On April 26, 20234, staff presented the Recommended FY24 – FY33 CIP to the CIC for review and input. Another Public Notice will be published in the Daily Review newspaper at least ten days in advance of the Council Public Adoption Hearing on June 6. A copy of the Recommended CIP is made available online at www.hayward-ca.gov/CIP, and printed copies are available at the Public Works & Utilities’ Department office, at the City Clerk’s office, and at both Libraries5. Additionally, individual projects receive Council approval and public input as appropriate.
NEXT STEPS
Once Council has reviewed and offered comments on the Recommended CIP, the appropriate updates will be made to the CIP. The Council Public Hearing for the adoption of
4 CITY OF HAYWARD - File #: ACT 23-027 (legistar.com)
5 https://www.hayward-ca.gov/public-library/using-library/locations-hours
the CIP budget is currently scheduled to take place on June 6, 2023.
Prepared by: Elli Lo, Senior Management Analyst
Recommended by: Alex Ameri, Director of Public Works
Approved by:
Kelly McAdoo, City Manager
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: WS 23-018
DATE: May 16, 2023
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT
Climate Action Plan: Considerations for New General Plan Policies and Programs Related to the City's Climate Action Plan
RECOMMENDATION
That the Council reviews and comments on this report and provides direction on the draft measures and actions to staff.
SUMMARY
The City is in the process of updating its Climate Action Plan (CAP) to establish policies and programs needed to meet greenhouse gas (GHG) reduction targets adopted by Council. The CAP, part of the Hayward 2040 General Plan, is being updated along with revisions to the Housing and Safety/Hazards Elements and a new Environmental Justice Element of the General Plan. This report provides an update on the project, draft measures, and Council’s responses to a survey on the draft measures. Staff is working with Rincon Consultants to develop a list of draft measures that will help reduce community- wide emissions and seeking community feedback. The measures, to be included in the updated CAP, are intended to enable the Hayward community to meet its 2030 goal of reducing emissions by 55% below 2005 levels. This goal will not be easy to achieve. To be successful, the entire community will need to participate by making investments and reducing emissions in all sectors of the local economy.
Staff will continue engaging with community stakeholders to ensure that all policies in the CAP are equitable and align with community needs. Staff is seeking direction and ideas from the Council regarding the draft measures and any additional potential GHG-reducing measures to be considered for the draft CAP.
ATTACHMENTS
Attachment I Staff Report
CITY OF HAYWARD Printed on 5/11/2023Page 1 of 2
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File #:WS 23-018
CITY OF HAYWARD Printed on 5/11/2023Page 2 of 2
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DATE: May 16, 2023
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT: Climate Action Plan: Considerations for New General Plan Policies and Programs Related to the City's Climate Action Plan
RECOMMENDATION
That the Council reviews and comments on this report and provides direction on the draft measures and actions to staff.
SUMMARY
The City is in the process of updating its Climate Action Plan (CAP) to establish policies and programs needed to meet greenhouse gas (GHG) reduction targets adopted by Council. The CAP, part of the Hayward 2040 General Plan, is being updated along with revisions to the Housing and Safety/Hazards Elements and a new Environmental Justice Element of the General Plan. This report provides an update on the project, draft measures, and Council’s responses to a survey on the draft measures. Staff is working with Rincon Consultants to develop a list of draft measures that will help reduce community-wide emissions and seeking community feedback. The measures, to be included in the updated CAP, are intended to enable the Hayward community to meet its 2030 goal of reducing emissions by 55% below 2005 levels. This goal will not be easy to achieve. To be successful, the entire community will need to participate by making investments and reducing emissions in all sectors of the local economy.
Staff will continue engaging with community stakeholders to ensure that all policies in the CAP are equitable and align with community needs. Staff is seeking direction and ideas from the Council regarding the draft measures and any additional potential GHG-reducing measures to be considered for the draft CAP.
BACKGROUND
In July 2009, Hayward adopted its first CAP, which included aggressive goals for reducing GHG emissions. The CAP was amended and incorporated into the General Plan1 in 2014 and includes actions necessary to meet Hayward’s 2020 GHG reduction target (20% below 2005 levels by 2020). This target was achieved two years early, with Hayward’s 2018 emissions inventory showing that community-wide emissions were reduced by 21.6%
1https://www.hayward-ca.gov/sites/default/files/documents/General_Plan_FINAL.pdf
from 2005 to 2018. In January 2021, staff presented to the Council Sustainability Committee (CSC) Hayward’s 2019 GHG inventory2 showing that emissions had been reduced by 25.7% since 2005.
On June 16, 20203, Council introduced and on June 23, 20204, Council adopted an ordinance amending Hayward’s Climate Action Plan and General Plan to include the following goals:
reduce emissions by 30% below 2005 levels by 2025
reduce emissions by 55% below 2005 levels by 2030
work with the community to develop a plan that may result in the reduction of community based GHG emissions to achieve carbon neutrality by 2045.
On July 20, 20215, Council adopted a resolution authorizing the City Manager to execute an agreement with Rincon Consultants to prepare General Plan amendments related to the Housing Element, Climate Action Plan, Environmental Justice Element, and the Safety Element.
On May 24, 20226, Council held a work session to review the GHG emission gap analysis, which identified the total GHG emissions needed to meet the 2030 and 2045 goals, and initial feedback from staff’s public outreach efforts.
On October 6, 20227, staff presented to the CSC a draft list of CAP measures and actions and the CSC offered comments including the following:
The significant community outreach – especially the surveys completed by students is appreciated.
More information on the timing of each recommended action would be helpful. Prioritize the actions that will have the largest impact on GHG emissions. Resiliency policies suggested by Save the Bay should be addressed. We need to have more schools involved.
The full list is overwhelming.
Buy-in from the full Council is needed. A survey may be appropriate.
On March 13, 20238, staff presented to the CSC a draft survey, featuring 19 actions. In late March, staff sent to the full City Council the survey, which was revised to incorporate CSC comments.
On March 30, 20239, the International Panel on Climate Change (IPCC) released its sixth assessment report, which highlights the state of scientific, technical, and socio-economic knowledge on climate change, its impacts and future risks, and options for reducing the
2 https://hayward.legistar.com/LegislationDetail.aspx?ID=4747797&GUID=2B1F0C6F-B961-4AA3-9553-240ACE74B4B1&Options=&Search= 3 Amending the 2040 General Plan and Adoption of Ordinance to Comply with State Law Changes to Establish Vehicle Miles Traveled (VMT) Thresholds & Updates Greenhouse Gas Emissions (GHG) Reduction Targets. June 16, 2020 City Council Meeting. https://hayward.legistar.com/LegislationDetail.aspx?ID=4568609&GUID=46FF5863-9294-4217-9119-9631D7A2BB6F&Options=&Search= 4Second Reading of VMT Thresholds and GHG Emission Reduction Targets Ordinance. June 23, 2020 City Council Meeting. https://hayward.legistar.com/LegislationDetail.aspx?ID=4576651&GUID=4E2F5527-D216-4472-BB79-5D9A37A41AE8&Options=&Search= 5 https://hayward.legistar.com/LegislationDetail.aspx?ID=5034289&GUID=A1DD2D35-7B4A-42C8-9284- 7DEB78AAD470&Options=&Search=
6 https://hayward.legistar.com/LegislationDetail.aspx?ID=5659884&GUID=5AF582D6-E7A0-4DB1-95EB-2F51C8FE0B50&Options=&Search= 7 https://hayward.legistar.com/LegislationDetail.aspx?ID=5860957&GUID=64D86CA2-B9AA-4EBB-8236- 1D2362C48DB6&Options=&Search=
8 https://hayward.legistar.com/LegislationDetail.aspx?ID=6058176&GUID=42713090-8BC0-44FF-8852-4B58DE142895&Options=&Search= 9 https://www.ipcc.ch/report/ar6/syr/
rate at which climate change is taking place. The sixth report states that continued greenhouse gas emissions will lead to increasing global warming, with the best estimate of reaching 1.5 degrees Celsius in the near term, with every increment of global warming intensifying multiple and concurrent hazards. As stated in the report, deep, rapid, and sustained reductions in greenhouse gas emissions would lead to a discernible slowdown in global warming within around two decades.
DISCUSSION
The CAP update is needed to identify the policies and programs necessary to achieve the Council-adopted 2030 GHG reduction target (aligned with the State’s 2030 goal, per SB 32) and put Hayward on a path to achieve carbon neutrality by 2045. Hayward’s current General Plan identifies goals, policies and programs. For the updated CAP, measures and actions are identified. A measure identifies a specific, quantifiable goal (i.e., increase active transportation mode share to 15% by 2030). Each measure has several supporting actions intended to help ensure the measure is accomplished. Many actions may be policies or programs.
Once the City has identified the measures with which to move forward, the consultant will conduct an analysis of GHG emission reduction quantification of such strategies and policies. This will be used to prepare a “qualified CAP”, meaning that it can be used for future GHG emissions analysis streamlining related to the California Environmental Quality Act. To be a qualified CAP, the measures identified must be aligned with SB32 and meet a 55% reduction by 2030.
Draft Measures
The draft measures cover five sectors:
Building Energy
Transportation
Waste
Water and Wastewater
Carbon Sequestration
The measures focus on sectors that have quantifiable GHG reductions associated with them. Therefore, measures and actions related to embodied carbon or consumption have been excluded. Additionally, the CAP focuses on mitigation measures, not adaptation and resiliency. Adaptation and resiliency measures will be incorporated into the Safety/Hazards Element update. Many measures will be challenging to accomplish and will require expanding current regional collaborations, outside funding from state and federal sources and increases in staff resources.
The full list of draft measures and actions can be found in Attachment II. All the actions identified in Attachment II will be necessary to reach the City’s 2030 goal. Staff recognizes that reaching the 2030 goal will be difficult, which is why many measures include feasibility studies as the first step of implementation. With feasibility studies, staff will be better equipped to minimize unintended consequences, especially to our most vulnerable communities, and create policies, programs, and ordinances that are best suited for Hayward.
In response to CSC comments made during the meetings on October 6, 2022, and March 13, 2023, staff prepared a survey to solicit Council feedback on the draft measures and actions.
Five City Council members completed the survey. More detail will be presented at the Council meeting, but in general, the following trends appeared:
A staff position should be created to pursue funding and implement sustainable transportation actions.
Conducting an urban tree canopy study should be a priority. Regarding electrification of existing homes, exemptions should be created where necessary to protect low-income residents.
Bans on problem solid waste materials should be prioritized over fees, eliminating materials from being released into the environment first. Taxes are not a preferred method of implementation and staff should explore other methods to fund actions.
ECONOMIC IMPACT
Climate crisis is expected to negatively impact national and local economies. The updated CAP will seek to help make Hayward’s economy more resilient to climate change. Many of the programs identified above would create increased costs for Hayward community members and businesses, but also have the potential co-benefits such as better health outcomes and job creation. As the measures are refined, staff will review each for potential economic impacts such as job creation/job retention and Hayward’s desirability for developers and businesses to locate in Hayward. Once the measures list is revised per Council and community input, the consultant team will create a funding and financing strategy to implement four key measures.
FISCAL IMPACT
Council approved a total budget of $720,000 for the General Plan updates. Preparing the updates will not impact the City’s General Fund. The project is funded by a Local Early Action Planning (LEAP) Grant from the California Department of Housing and Community Development (HCD), the Development Services Department’s Planning Policy Fund, and the Public Works & Utilities Department’s Recycling, Water, and Sewer Funds.
Several of the proposed CAP actions would have a significant fiscal impact and would require an increase in staff resources. A more detailed assessment of the fiscal impacts associated with implementing the new CAP will be presented in a future report.
STRATEGIC ROADMAP
This agenda item supports the Strategic Priority to Confront Climate Crisis & Champion Environmental Justice. Specifically, this item is related to implementation of the following project:
Project C5: Adopt & Implement 2030 GHG Goal and Roadmap along with other General Plan Elements
SUSTAINABILITY FEATURES
Meeting GHG reduction goals is the primary objective of the City’s CAP. Meeting the goals will require reducing emissions in every sector of Hayward’s economy and will entail improving energy efficiency in buildings, decarbonizing existing buildings, increasing the use of renewable energy, and reducing vehicle-related emissions. All these actions will result in cleaner air for Hayward residents and for the region.
PUBLIC CONTACT
Equitable Outreach Plan
There is considerable overlap between the issues addressed in the Climate Action Plan, Housing Element and Environmental Justice Element. As a result, staff is conducting public outreach for all three projects simultaneously, with an emphasis on equity and extensive community involvement.
Prior to the Environmental Justice and CAP community workshops, staff reached out to over 100 community-based organizations and groups in Hayward to gauge interest in collaborating on the General Plan updates. Staff members have also visited various locations around Hayward (grocery stores, laundromats, farmers market, BART stations, etc.) to pass out flyers with information on the General Plan Updates and how residents can be involved. Collectively, Environmental Services and Planning staff visited nineteen different locations across the City. Housing outreach has included standard surveys and interviews and an interactive housing simulation that allows people to identify sites and areas for future development.
Additionally, staff organized a Gallery Walk Event, featuring large poster boards with information on the Climate Action Plan, Housing Element, Environmental Justice Element, Hazards Element, and the History of Hayward. The posters were printed in both English and Spanish and were displayed in City Hall, the Downtown Hayward Library, BART, the Farmers Market and at Chabot and Hayward NAACP Branch offices in conjunction with outreach events. Additionally, staff offered the posters to various organizations and Alameda County Transit Authority requested the posters to display in their Hayward facility where approximately 400 Hayward residents are employed. Community members were invited to learn about the General Plan updates by walking through the gallery and engage with the posters through QR codes.
Another avenue of community engagement has been through surveys and interviews conducted by college students in Hayward. Chabot College students have helped the City by surveying residents about parks, housing, and climate action. In Spring 2021, Chabot College students interviewed 252 residents about their experience, concerns, and ideas for parks in Hayward. Chabot students also interviewed approximately 550 residents online in Fall 2021 and Spring 2022 about housing, discrimination, pollution, and community amenities. In Summer 2022, Chabot students interviewed approximately 350 residents about their experience, concerns, and thoughts on initiatives regarding general climate change and climate action. Additionally, students in a public health capstone class at California State University East Bay (CSUEB) conducted surveys, receiving over 250
responses, around park access, pollution, access to healthy food, and safe and sanitary housing.
Staff hosted various focus groups and meetings with stakeholders since the May CSC meeting. The City hosted a focus group with members from Tennyson High School’s Green Team – eight students and two teachers participated. In July, staff hosted four focus groups with Eden Housing tenants at Alta Mira, Tennyson Gardens, Montgomery Plaza, and Hayward Senior, with 48 participants total. Staff also met with Eden Housing staff, Save the Bay staff, the Sierra Club, and the Starr King Unitarian Universalist Church. Staff has been in communication with the Bay East Association of Realtors, who have informed staff they will oppose any requirements that are triggered by the sale of a home. Staff tabled at the Hayward Community Family Fair on June 17, the Juneteenth Wellness Festival on June 18, and the Downtown Street Party on August 18. Staff hosted a second community public workshop on July 19, where residents had the opportunity to discuss and provide input on the draft measures.
In October 2022, Council received a letter from non-profit organization Save the Bay, urging the City to incorporate policies centered on equitable climate resilience to the General Plan Update. The letter and staff’s responses with the proposed policies from the draft Hazards Element and Climate Action Plan corresponding to their comments are included with the Hazards Element report, which is part of this meeting packet.
NEXT STEPS
Based on community input, Council direction, and analysis by the consultant team, staff will finalize the list of measures and actions. The consultant team will then quantify the emissions associated with each measure. Staff will continue to engage with the Hayward community to ensure that the CAP responds to community needs and does so in an equitable way. Staff anticipates bringing a draft Climate Action Plan to Council in fall 2023, as well as hosting another community workshop at that time.
Prepared by: Nicole Grucky, Sustainability Specialist Erik Pearson, Environmental Services Manager
Recommended by: Alex Ameri, Director of Public Works
Approved by:
Kelly McAdoo, City Manager