Attachment I Draft Minutes of 5/16/2023 — Hayward City Council, June 6, 2023

The City Council meeting was called to order by Mayor Salinas at 7:00 p.m. The City Council held a hybrid meeting in Council Chambers and virtually via Zoom.

Pledge of Allegiance: Council Member Zermeño

Present: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño MAYOR Salinas

Absent: None

CLOSED SESSION

The City Council convened in closed session on April 24, 2023, at 7:00 p.m., with all members present and no public comment, regarding conference with labor negotiators pursuant to Government Code section 54957.6 concerning all bargaining units. City Attorney Lawson noted there was no reportable action. The closed session adjourned at 9:15 p.m.

The City Council convened in closed session on May 2, 2023, at 5:00 p.m., with all members present and no public comment , regarding three items: 1) conference with legal counsel pursuant to Government Code section 54956.9 regarding Bryan Parker v. City of Hayward; Claim Nos. 1896000006 and 2196000087 , Workers’ Compensation Appeals Board Ca se Nos. ADJ11388834 and ADJ15401037; 2) conference with labor negotiators pursuant to Government Code section 54957.6 concerning all bargaining units; and 3) public employment pursuant to Government Code section 54957 regarding the a nnual performance evaluation for the City Manager . City Attorney Lawson noted that Council provided direction regarding Item 1 but took no reportable action; and regarding Items 2 and 3, there was no reportable action. The closed session adjourned at 6:50 p.m.

The City Council convened in closed session on May 16, 2023, at 5:00 p.m., with all members present and n o pub lic comment , regarding two items: 1) conference with legal counsel pursuant to Government Code section 54956.9 regarding City of Hayward v. Soubra Alameda County Su perior Court No. 23CV025445 ; and 2) public employment pursuant to Government Code section 54957 regarding the annual performance evaluation for the City Manager. City Attorney Lawson reported that Council gave direction regarding Item 1 but took no reportable action; and noted that there was no reportable action related to Item 2.

The closed session adjourned at 6:50 p.m.

PRESENTATIONS

Mayor Salinas read a Proclama tion declaring the week of May 14, 2023, through May 20, 2023 as National Police Week in Hayw ard and Monday, May 15, 2023 as Peac e Officers’ Memorial Day in the City of Hayward. Acting Police Chief Matthews accepted the proclamation on behalf of the Police Department.
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Mayor Salinas read a Proclamation declari ng the month of May 2023 as Affordable Housing Month in the City of Hayw ard and presented it to East Bay Housing Organizations. Mr.

Shawn Johnson, Board Mem ber and Director of Community Par tnership at Eden Housing accepted the proclamation on behalf of East Bay Housing Organizations.

Mayor Salinas read a Certifi cate of Commendation presented to Ms. Meedie Monegan on her years of service in education and her passion , success, and dedication to t eaching students in the Cit y of Hayward. Ms. Monegan was the first African American teacher in Hayward, California. Hayward Unified School District ( HUSD) Board President Bufete and HUSD Interim Superintendent Wu -Fernandez thanked Ms. Monegan for her service to Hayward residents. Ms. Monegan t hanked the Council, and everyone involved in honoring her.

PUBLIC COMMENTS

Ms. TJ, Hayward Concerned Citizens member, expressed appreciation to the Hayward Police Department for their accompli shments in 2 023; and shared information shared via s ocial media regarding arrests of suspects involved in criminal activity and iss uance of tickets for traffic violations.

CITY MANGAGER’S COMMENTS

City Manager McAdoo announced the City w ould be hosting its Sp ring 2023 Compost Giveaway on May 20, 2023, in the parking lot of the closed Skywest Golf Course.

CONSENT

Consent Items 6, 7, 11, 14, 15, and 16 were removed for comment. Consent Item No. 15 was removed for a separate vote.

1. Approve the City Council Minutes of th e City Council Meeting on April 18, 2023 MIN 23-061
It was moved by Council Member Bonilla Jr., seconded by Council Member Zermeño, a nd carried unanimously, to approve the minutes of the City Council Meeting on April 18, 2023.

2. Approve the City Council Minut es of the City Council Meeting on April 25, 2023 MINS 23-062
It was moved by Council Member Bonilla Jr., seco nded by Council Member Zermeño, a nd carried unanimously, to approve the minutes of the City Council Meeting on April 25, 2023.

3. Adopt a Resolution Approving an Amended Agreement between the City of Hayward and the Hayward Fire Chiefs ’ Association (“HFCA”) and Authorizing Staff to Execute the Side Letter of Agreement to Revise Vacation Leave Payout Contributions Upon Service or Disability Retirement from the City to the Voluntary Employee Beneficiary Association (VEBA) Plan CONS 23-214

Staff report submitted by Human Resources Director Frye, dated May 16, 2023, was filed.

It was moved by C ouncil Member Bonilla Jr., seconded by Council M ember Zermeño, and carried by the following roll call vote, to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 23-107, “ Resolution Approving the Side Letter of Agreement with the Hayward Fire Fighters 1909 and the
Hayward Fire Chiefs Association 1909 to Decrease Member Vacation Leave Payout Contributions at Tim e of Service or Disability Retire ment to the Voluntary Employee Beneficiary Association (VEBA) Plan”

4. Adopt a Resolution Approving Policies and Procedures for Granting Priority Water and Sewer Service to Housing Development Projects that Include Units Aff ordable to Lower-Income Households CONS 23-251

Staff report submitted by Public Works Director Ameri, dated May 16, 2023, was filed.

It was moved by C ouncil Member Bonilla Jr., seconded by Council M ember Zermeño, and carried by the following roll call vote, to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 23-108, “ Resolution Adopting Policies and
Procedures for Providing Priority Water and Sewer Serv ice to Affordable Housing Projects Pursuant to Government Code Section 65589.7”
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5. Adopt a Resolution Approving the Project List for FY2024 Road Repair and Accountability Act (RRAA) Funding for the FY2024 Pavement Improvement Project CONS 23-252

Staff report submitted by Public Works Director Ameri, dated May 16, 2023, was filed.

It was moved by C ouncil Member Bonilla Jr., seconded by Council M ember Zermeño, and carried by the following roll call vote, to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 23-109, “Resolution Approving Project List for FY24 Road Repair and Accountability Act (RR AA) Funding for the FY24 Pavement Improvement Project”

6. Adopt a Resolution Authorizing the City Manager to Execute an Agreement with Dudek in an Amount Not -to-Exceed $94,022 for the Tree Preservation Ordinance Update and Hayward Executive Airport Landscape Guidelines for the City of Hayward CONS 23-254

Staff report submitted by Acting Development Services Director Buizer, dated May 16, 2023, was filed.

In response to Council M ember Zermeño’s request to remove the word “optional” from contract language stating, “the project will include an optional task to conduct a tree canopy study for all trees within City limits,” staff was amenable to making the change.

Council Member Syrop supported Council Member Zermeño’s request to make the canopy study mandatory . In response to Council Member S yrop’s inquiry , staff indicated the assessment of the tree canopy would not include a tree inventory; however, staff could utilize the analysis done to ensure trees are placed in areas that are deficient. Council Member Syrop stated that some City commissions had advocated a canopy inventory be conducted in the future, which he supported. Council Member Syrop expressed he was interested in seeing options for citizen stewardship included in the Tree Preservation Ordinance and supported reducing costs on staff related to maintenance of trees.

Council Member Bonilla Jr. agreed with language change for the canopy study.

In response to Council Member Roche’s inquiry about outreach and consultant selection, staff indicated there would be an outreach component as a part of the ordinance update and the consultant had submitted a proposal that met the objectives of the request for proposal.

It was moved by C ouncil Member Bonilla Jr., seconded by Council M ember Zermeño, and carried by the following roll call vote, to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 23-110, “Resolution Authorizing the City Manager to Negotiate and Execute an Agreement with Dudek for the Tree Preservation Ordinance Update and Hayward Executive Airport Landscape Guidelines for the City o f Hayward and Related Environmental Analysis for an Amount Not-to-Exceed $94,022”

7. Adopt a Reso lution Authorizing the City Ma nager to Execute the Downtown Hayward Promise Neighborhood (DHPN) Five (5) Year Contract, and Accept and Appropriate Up to $1,698,782 in Funding from Downtown Hayward Promise Neighborhood (DHP) Over Calendar Years (CY) 2023-2027 (Fiscal Years 2023-2028) CONS 23-257

Staff report submitted by Library Services Director Addleman, dated May 16, 2023, was filed.

In response to Council Me mber Andrews’ inquiry if funding from Downtown Hayward Promise Neighborhood (DHPN) would be related to the Education City concept, staff indicated that the grant funding supported education initiatives.

In response to Council Me mber Andrews’ inquiry as to how the cradle-to-career concept works with daycare centers, staff indicated that through partnerships with First Five and Promotoras there is outreach to families with younger children in targeted neighborhoods.

Council Member Bonilla Jr. agreed with Council Members Andrews that the proposal was a great partnership that aligned with helping bring the Education City into fruition.

Mayor Salinas noted this was the third r ound of funding that DHPN would receive from the U.S. Department of Education, stated there were 15 partners for cradle to career; and noted that CSUEB was the backbone agency that had calibrated the project in three low-income neighborhoods including Jackson Trian gle, South Hayward Corrido r, and Downtown Hayward. Mayor Salinas disclosed he had worked for HPN in the past and could vote on the item.
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It was moved by C ouncil Member Bonilla Jr., seconded by Council M ember Zermeño, and carried by the following roll call vote, to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 23-111, “Resolution Authorizing the City Manager to Execute the Downtown Hayward Promise Neig hborhood
(DHPN) Five (5) Year Contract Totaling $1,698,782 Over
Calendar Years (CY) 2023- 2027 (Fiscal Years 2023-2028), and Contribute up to $1,698,787 of In-Kind, Matching City Resources Over that Same Time Period”

8. Adopt a Resolution Authorizing the City Ma nager to Negotiate and Execute an Amendment to the Contract with 3Di Systems to Extend the Contract for Wildfir e Vegetation Management Inspection Software Through April 30, 2024 CONS 23-259

Staff report submitted by Fire Chief Contreras, dated May 16, 2023, was filed.

It was moved by C ouncil Member Bonilla Jr., seconded by Council M ember Zermeño, and carried by the following roll call vote, to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 23-112, “Resolution Authorizing the City Manager to Negotiate and Execute an Amendment to the Contract With 3Di Systems to Extend the Contract for Wi ldfire Vegetation Management Inspection Software Through April 30, 2024”

9. Adopt a Resolution Approving Plans and Specifications and Calling for Bids for the FY23 Sidewalk Rehabil itation and Wheelchair Ramp Project , Project No. 05303 CONS 23-261

Staff report submitted by Public Works Director Ameri, dated May 16, 2023, was filed.

It was moved by C ouncil Member Bonilla Jr., seconded by Council M ember Zermeño, and carried by the following roll call vote, to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 23-113, “Resolution Approving Plans and
Specifications for the FY23 Sidewalk Re habilitation and Wheelchair Ramps, Project No. 05303, and Call for Bids”

10. Adopt a Resolution Authorizing the City Manag er to Execute Amendment No. 2 to the Professional Services Agreement with HydroScience Engineers, Inc., Increasing the Contract Amount for Project Design and Engineering Service s for the Sewer and Water Line Improvements Projects by $99,083 for a Total Not-to-Exceed Contract Amount of $1,741,948 CONS 23-263

Staff report submitted by Public Works Director Ameri, dated May 16, 2023, was filed.

It was moved by C ouncil Member Bonilla Jr., seconded by Council M ember Zermeño, and carried by the following roll call vote, to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 23-114, “Resolution Authorizing the City Manager to Execute Amendment No. 2 to the Professional Services
Agreement with Hydroscience Engineers, Inc., Incr easing the Contract Amount By $99,083 for Project Design and Engineering Services for the Sewer and Water Line Improvements Projects for a Total Not to Exceed Contract Amount of $1,741,948”

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11. Adopt a Resolution Authorizing the City Manager to (1) Extend and Amend the Agreement with Advocates for Human Potential, Inc. for the Califo rnia Department of Healthcare Services, Behavioral Health Justice Intervention Ser vices Project; and (2) Accept and Appropriate Additional Funding in the Amount of $130,000 CONS 23-267

Staff report submitted by Assistant City Manager Y oungblood, dated May 16, 2023, was filed.

Council Member Andrews thanked everyone involved with the agreement with Advocates for Human Potential Inc., for the Behavioral Health Justice Intervention Services project and encouraged findi ng more partners to expand the HEART (Hayward E valuation and Response Team) program.

It was moved by C ouncil Member Bonilla Jr. , seconded by Council M ember Zermeño, and carried by the following roll call vote, to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 23-115, “Resolution Authorizing the City Manager to (1) Extend and Amend the Agreement with Advocat es for
Human P otential, Inc. for the California Department of Healthcare Serv ices, Behavior al Health Just ice Int ervention Services Proje ct; and (2) Accept and Appropriate Additional Funding in the Amount of $130,000”

12. Adopt a Resolution Authorizing the C ity Manager to Negotiate and Execute an Agreement with Motorola for the Purchase of 105 Portable Radios in an Amount Not-to- Exceed $1,160,917 CONS 23-268

Staff report submitted by Fire Chief Contre ras, dated May 16 , 2023, was filed.

It was moved by C ouncil Member Bonilla Jr., seconded by Council M ember Zermeño, and carried by the following roll call vote, to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 23-116, “Resolution Authorizing the City Manager to Negotiate and Exec ute an Agreement with Motorola for the Purchase of 105 Portable Radios in an Amount Not to Exceed $1,160,917”

13. Adopt a Resolution Authorizing the Cit y Manager to N egotiate and Execute an Agreement with First Responder Wellness for the Provision of the First Resp onder Wellness Mental He alth Program for the Hayward Fire Department in an Amount Not- to-Exceed $89,407 CONS 23-269

Staff report submitted by Fire C hief Contreras, dated May 16 , 2023, was filed.

It was moved by C ouncil Member Bonilla Jr., seconded by Cou ncil Member Zermeño, and carried by the following roll call vote, to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 23-117, “Resolution Authorizing the City Manager to Negotiate and Execute an Agreement with First Responder Wellness for the Provision of the Firs t Responder W ellness Mental Health Program for the Hayward Fire Department in an Amount Not to Exceed $89,407”

14. Adopt a Resolution Auth orizing the City Manager to Accept and Appropriate up to $20,000 in Funding from First 5 of Alameda County to Support L ibrary Service s and Programs for Fiscal Year 2023, and Annually for the Next T hree Fiscal Years (FY 2024 - FY 2026) CONS 23-271

Staff report submitted by Library Services Director Addleman, dated May 16, 2023, was filed.

Council Member Bonilla Jr. stated that it was g reat that the library was able to secure funds which would continue to expand and support library services and programs.

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It was moved by C ouncil Member Bonilla Jr., seconded by Council M ember Zermeño, and carried by the following roll call vote, to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 23-118, “Authorize the City Manager to Accept and Appropriate Up to $20,000 in Funding from First 5 of Alameda County to Support Library Services and Programs for Fiscal Year 2023, and Annually for the Next Three Fiscal Years (FY 2024 – FY 2026)”

Council Member Syrop recused himself from voting on Consent Item 15.

15. Adopt a Resolution Appointing Council Member Syrop to the Alameda County Mosquito Abatement District Board of Trustees to Fill the Rem ainder Term Left by Former Council Member Márquez Which Would End December 31, 2024 CONS 23-272

Staff report submitted by City Clerk L ens, dated May 16, 2023, was filed.

Council Member Syrop appreciated the opportunity to serve as the City’s representative on the Alameda County Mosquito Abatement District (ACMAD), shared that growing up he was aware about the dangers of mosquitos growing in pools of water, and looked forward to filling the position.

Council Member Bonilla Jr. congratulated Council Member Syrop on his appo intment to the ACMAD.

The item was pulled from the Consent Calendar for a separate vote.

It was moved by Mayor Salinas, seconded by Council M ember Andrews, and carried by the following roll call vote, to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Zermeño
MAYOR Salinas
NOES: None
ABSENT: COUNCIL MEMBER Syrop
ABSTAIN: None

Resolution 23-120, “Resolution Appointing Council Member Syrop as City of Hayward Representative to the Alameda County Mosquito Abatement District to Fill the Remainder Term Left by Former Council Member Márquez Which Would End December
31, 2024”

16. Adopt a Resolution Authorizing the City Manager to Execute an Amended Coordination, Resiliency, and Action Agreement with Russell City Energy Company, LLC and Accepting and Appropriating a Contribution of $1,250,000 in Funds to Support Clean Ener gy Efficiency Projects in the City Following the Explosion that Occurred at the Russell City Energy Center on May 27, 2021 CONS 23-299

Staff report submitted by City Manager McAdoo, dated May 16, 2023, was filed.

Council Member Syrop thanked staff for securing funds and shared how a crisis was converted into clean energy projects for the city.

It was moved by C ouncil Member Bonilla Jr., seconded by Council M ember Zermeño, and carried by the following roll call vote, to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 23-119, “Resolution Authorizing the City Manager to Execute an Amended Coordinatio n, Resiliency, and Action Agreement with Russell City Energy Company, LLC and to Accept and Appropriate $1,250,000 to Support Clean Energy Efficiency Projects in the City”

WORK SESSION

17. FY 2024 City Budget: Proposed Fiscal Year 2024 Operating Budget Work Session #2 WS 23-022

Staff report submitted by Finance Director Gonzales, dated May 16, 2023, was filed.

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Assistant City Manager Youngblood shared that all departmental budget presentations were completed during the May 13, 2023 C ouncil w ork session and there were no follow up discussion items. The budget pub lic hearing was sch eduled for June 6, 2023.

There being no pub lic comments, Mayor Salinas opened and closed the public comment section at 7:55 p.m.

In response to Council Member Syrop’s inquiry regarding the budget process, Assistant City Manager Youngblood noted staff confirmed the Council did not have changes to the proposed budget, noted there may be changes relat ed to Strategic R oadmap projects requiring additional funding, and i ndicated that Council would have the opportunity to ask additional questions during the budget public hearing.

Mayor Salinas commended Finance Director Gonzales for her work organizing the FY 2024 Operating Budget.

18. Capital Impro vement Program Work Session: Review of Recommended Capital Improvement Program for FY 2024 – FY 2033 WS 23-017

Staff report submitted by Public W orks Director Ameri dated May 16, 2023 was filed.

Public Works Director Ameri announced the report and introduced Management Analyst Hu who provided an overview of the recommended Capital Improvement Program (CIP) for FY 2024-2033.

There being no p ublic comments, Mayor S alinas opened and cl osed the public comment period at 8:18 p.m.

Members of the Council commended s taff on the presentat ion of the CIP and its website design.

Discussion ensued among members of the City Council and City staff about: the proposed CIP budget which includes an estimated $905 million for the next ten years; ambitious goals to replace vehicle fleet with electric vehicles; electric motorcycles could be explored for police officers; the $27 million gap for the Stack Youth and Family Center and multiple organizations that could partner with the City to complete the project to fruiti on; grant opportunities to improve streets through Safe Streets and Roads for A ll with a goal to make streets and intersections pedestrian friendly; the development of the Skywest property would not qualify as a City capital project unless there was a n element such as a public park or a public improvement as a part of the larger Master Plan; Phase II of recycled water implementation; the City does have the infrastructure in place to plug sixty electric vehicles for its fleet; while staff continues to pursue grants, some projects will have to be funded b y bonds or other

CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers and Virtual Platform (Zoom)
https://hayward.zoom.us/j/89325796361?pwd=UmxZcWVLS09KV3NqNElLbmlscGxwUT09 Tuesday, May 16, 2023, 7:00 p.m.
sources of traditional funding; utility undergrounding was implemented as a part of projects, the Cit y does install b roadband but could help facilitate the process as a part of projects referenced in the City’s 2017 Broadband Master Plan; clarification of the difference between road and street projects and pavement rehabilitation; clarification on how funding allocations were det ermined and how pro jects were added and removed from the budget; Strategic Roadmap priorities and budget process; the roadway improvements for school and se nior safety were innovative; and seismic safety was being incorporated with the installation of the water line replacement.

Members of the City Council offered the following recommendations: update the figure for the goal to plant 1,000 trees annually with 1,500 trees as expressed during the Strategic Roadmap work session; clarify what is meant b y alternate modes as this included a $41 million allocation; explore how the Emeryville Center of Community Life project was planned and implemented to be a multi -use city-school campus and community center ; investigate how livable or quality of life projects could achieve first place; consider a dashboard on the CIP webpage to visualize current projects; consider more infrastructure to support the usefulness of rec ycled water; con sider closing Mission Boulevard t o Foothill Boulevard from Friday through Sunday to reinvigorate the downtown; consider longer crossing times and higher visibility for the area near the Hayward Plunge during the early morning and late afternoon through Safe Routes for Seniors; evaluate the intersection near St. Regis where children cross over Jackson Street and consider bulb-outs or longer pedestrian light controlled features with Safe Routes to School funding; enable key public facility elements of La Vista Park and open the project in phases as resources becom e available; partner with Bike East Bay as the City evaluates pavement improvement plans and how these intersect with bike lanes, walkability, and mobility within the city; work with private partners to update infrastructure projects requiring undergrounding of utilities; identify, in the future, projects that are self-funded or require allocations from the General Fund or Enterprise Fund and are specific to the Strategic Roadmap; incorporate in the electronic bike chargi ng infrastructure any char gers that support multiple vehicle types and help encourage multimodal transit; and explore improving pedestrian safety.

19. Climate Action Plan: Considerations for New General Plan Policies and Programs Related to the City's Climate Action Plan WS 23-18

Staff report submitted by Director of Public Works Ameri dated May 16, 2023 was filed.

Director of Public Works Ameri announced the item and introduced Environmental Services Manager Pearson who along with Sustainability Specialist Grucky provided a synopsis of the staff report.
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In res ponse to C ouncil Member Syrop ’s inquiry about how to provide input relat ing to Attachment II (Hayward Climate Action P lan Update : Greenhouse Gas (GH G) Em issions Reduction Measures Buildout Terminology, Guidance and List) which was distributed as an item received after the agenda was published, staff indicated Council could provide input at the meeting or via email.

There being no public comments, Mayo r Salinas opened and closed the public comment period at 9:16 p.m.

Members of the City Council thanked staff for their work related to the Climate Action Plan, noting the City’s Climate Action Plan will help to make Hayward a green leader nationally.

Discussion ensued among members of the City Council and Cit y staff regarding: the impact of the pandemic and greenhouse gas emissions in achieving 2045 goals; staff will conduct another greenhouse gas inventory report; the way to measure the flow of cars coming in and out of the city had been based on a computer model from the regional Transportation Commission and had switched over to data that is based on cell phone acti vity and making an impact on vehicles coming t hrough Hayward would involve discussion on regional traffic; food recovery programs were alternatives to ensure that food goes to food banks and can be d istributed to people in need ; correlation between the Climate Action Plan , the Environmental Justice Element and the G eneral Plan to ensure that programs , actions and policies are well coord inated; the City’s Reach Code to ban gas on new construction could be achieved sooner than 2026; timeframe for measures and respective actions; AC Transit and their plan to electrify their bus f leet (Action ID T -2.9); Stop Waste’s model ordinance that cities can adopt to regulate single use food ware such as straws and staff was planning to bring the item to the Council Sustainability Committee in the fall for discussion; Save the Bay had suggestions that staff incorporated into the Draft Safety Element which would be presented to Council in the fall; EV charging, fleet electrification, tree planting were some projects from the Strategic Roadmap that had been incorporated into the Draft Climate Action Plan; and air quality for communities situated along freeway corridors such as I -880 and I - 580.

Members of the City Council offered the following su ggestions and comments: prioritizing permanently closing a downtown street would reduce vehicles in the downtown, which was supported by a couple downtown businesses; there was support for the draft measures and actions which included creating a staff position, prioritizing conducting an urban tree canopy study, creating exemptions for electrification of existing homes for low-income residents, and prioritizing a ban on problem solid waste materials; it was suggested to explore grant funding and M easure D funds for implementation; consider contemplating a fee for single-use utensils; noted that a program for electrification that did not calculate the cost, to change from gas to full electric and vehicle charge installation, with a loan would help borrowers and urged staff to share this information with state legislators; asked to amplify that Stop Waste had a database that linked to different option for items that could be reused, recycled, or donate d; there was support f or options to incentivize or subsidize the electrification or re duction of emissions in low-income communities; while a timeframe of 2026 to meet goals of the Reach Code was fine, the item could also be brought to Council sooner for discussion; the broad level of support and partnership with the community in

CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers and Virtual Platform (Zoom)
https://hayward.zoom.us/j/89325796361?pwd=UmxZcWVLS09KV3NqNElLbmlscGxwUT09 Tuesday, May 16, 2023, 7:00 p.m.
order to achieve the ag gressive objectives was appreciated; timeframes for measures and respective actions seemed a little long and it would be helpful to focus the attention on timeframes; the proposed projects were fine as long as staff was creating pathways for low- income residents in the neighborhoo d to achieve the goals ; there was support to prioritize SW-2.16 (increase ban on pro blem materials such as plastic straws) and noted that the Keep Hayward Clean and Green Tas k Force had submitted a letter of s upport related to reducing waste at food establishments; expressed support of various initiatives such as BE-

1.7 (electrification infrastructure and capacity feasibility study ), BE-2.12 (feasibility study assessing the cost and funding strategy for incenti vizing all-electric retrofits), and BE-2.16 (electrification services and financing ) in partnership with EBCE; supported T-4.9 (incentivize residential electric vehicle charger installations) and T-4.11 (partner with EBCE to aid in EBCE’s survey of existing publicly accessible electric vehicle chargers) and suggested exploring incentives for getting more chargers installed and options for ele ctrifying the fleet; related to BE-3.7 (education campaign to promot e commercial electrification ) requested to work with the Hayward Ch amber of Commerce to develop an education campaign; provide information on the effectiveness of Property Assessed Clean Energy (PACE) financing for installation of renewable energy systems; connect with EBCE related to the BE-4.1 goal and it s pl an to pr ovide 100% carbon -free electricity by 2030; supported participating in EG-1.7 (incentives for installin g sola r on homes) and EG-1.8 (feasibility analysis of battery stora ge and solar projects ) as they would present opportunities for incentives that the City could benefit from; consider reprioritization of EG -1.9 (opportunities for the Water Pollution Control Facility to expand of methane recovery systems) as there were upgrades alr eady planned for this goal; supported implementation of 2020 Bicycle and Pedestrian Master Plan goals (T-1.5); supported partnering with HARD and schools through T-1.10 (tea ch bic ycle and pedestrian safety ), companies through T-

1.11 (bring an e -bike share or e -scooter share), and community groups through T-1.12 (funding for a pilot bike-share program in low-income communities); was interested in T-2.8 (expand the Student Transit Pass Program) and through T-2.9 and T-2.14 partnering with AC Transit to understand the p lan to electrify their bus fleet and implementation of clipper cards; supported understanding T-3.7 ( equity metrics for implementation of disincentives based on feedback from lo cal low -income communities of color ) and suggested that th is could be evaluated b y the City ’s GARE program; T-3.11 (increase broadband internet access) seemed confusing and cautioned use of terminology as broadband was proposed to be expanded by private firms; supported collaborating with E BCE related to T-4.3 (install 100 new publicly accessible EV chargers by 2030 through public p rivate partnerships); supported water conservation devices for low-income communities; consider incorporating an environmental study on the airport, as it relates to greenhouse gas emissions, for a project to gather data around its impact ; s upported exploring transitioning the business model to more sustainable materials; and underscored the benefits of paper straws, metal straws, and reusable thermos cups in mitigating the negative impact to the environment.

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Mayor S alinas appreciated co mments received , thanked staff for their hard wor k, and acknowledged Council Members Roche, Andrews, and Zermeño for serving on the Council Sustainability Committee.

COUNCIL REPORTS AND ANNOUNCEMENTS

Council Member Andrews highlighted that the Haywar d P olice Department (HPD) in partnership with Eden Area ROP would hold a catalytic converter etching event by appointment at the Eden Area ROP on May 20, 2023, which would assist with anti -theft of catalytic converters.

Council Member Zermeño announced the Rowell Ranch Rodeo event was taking place from May 19 through Sunday, May 21, 2023; and the Hayward Public Library was holding a Spanish Book Club on May 20, 2023.

Mayor Salinas shared he would be attending the Rowell Ranch Rodeo indicating its roots started in Hayward.

Council Member Goldstein stated that HPD would be holding a motorcycle skills training class on May 20, 2023.

COUNCIL REFERRALS

There were none.

ADJOURNMENT

Mayor Salinas adjourned the City Council meeting at 10:10 p.m.

APPROVED

__________________________________________________________ Mark Salinas
Mayor, City of Hayward

ATTEST:

__________________________________________________________ Miriam Lens
City Clerk, City of Hayward

Hayward City CouncilJune 6, 2023

Hayward City Council
June 6, 2023