DATE: June 20, 2023
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT: Adopt a Resolution Authorizing the City Manager to Appropriate Additional Funds in the Amount of $109,531.25 from Measure BB (Local Transportation) Fund 212 for the Hesperian Boulevard and West A Street Protected Intersection, Project No. 05338
RECOMMENDATION
That Council adopts a resolution (Attachment II) authorizing the City Manager to appropriate additional funds in the amount of $109,531.25 from Measure BB (Local Transportation) Fund 212 for the Hesperian Boulevard and West A Street Protected Intersection Project No. 05338.
SUMMARY
The Alameda County Public Works Agency (ACPWA) completed the Hesperian Boulevard Corridor Improvement Project on April 3, 2023. This project was designed to benefit motorists, pedestrians, bicyclists, and transit riders through the installation of wider decorative sidewalks, pedestrian lighting, signal improvements, Class II buffered bicycle lanes, bus boarding islands, wider median areas, landscaping, and pavement rehabilitation on Hesperian Boulevard between Embers Way and West A Street. The City has jurisdiction over approximately 20% of the right-of-way along this corridor with the entire intersection of Hesperian Boulevard and West A Street falling completely under City jurisdiction. Through this collaboration with the County, the City was able to reduce overall administrative costs and minimize construction impacts and disruption in the surrounding community.
The project is now complete and ACPWA has issued the final invoice to the City, which included two unforeseen change orders, resulting in a higher final cost of the project than previously approved by Council. As a result of the gap in funding, staff is seeking authorization to appropriate an additional amount of $109,531.25 to Project 05338, in Measure BB (Local Transportation) Fund 212, to cover remaining cost of the project.
BACKGROUND AND DISCUSSION
On July 21, 2020, Council authorized the City Manager to execute a Memorandum of Understanding (MOU) with the ACPWA for the Hesperian Blvd and West A St protected intersection project and appropriated $1,250,056 from Measure BB Local Transportation, Measure B Local Transportation (Fund 215), and the Transportation System Improvement Fund (Fund 460) for the Hesperian Blvd and West A St protected intersection project.
The project was completed on April 3, 2023. ACPWA issued an invoice to the City in the amount of $1,284,587.25, which is $34,531.25 higher than the MOU and appropriation previously approved. ACPWA reported the primary reason for the increase is due to two change orders that consisted of unforeseen conflicts while installing new infrastructure for the new electrical conduits. In addition, $75,000 that was originally identified to support this project is no longer available as it was budgeted to support the D St Traffic Calming Study project and Pavement Rehabilitation project. Thus, a total of $109,531.25 additional appropriation is needed to cover the remaining gap. Per the executed MOU, an amendment to the MOU is not required in order to complete financing of the actual costs incurred by ACPWA in construction improvements.
ECONOMIC IMPACT
Active transportation options like bicycling and walking foster economic health by creating dynamic, connected communities with a high quality of life that helps support small business development, decreases transportation and healthcare costs, and increases property values, employment, and tourism. Providing alternate modes of travel reduces single lane occupancy vehicles, reduces congestion and costs related to automobile-oriented infrastructure maintenance and construction. The overall transportation system will be more efficient thus reducing travel time. Moreover, the City will become a more pedestrian and bicycle-friendly community, thus creating positive economic and health benefits and a reduction of greenhouse gas emissions.
FISCAL IMPACT
Staff recommends supporting this effort from the following existing project budgets, as the effort was related to the scope of the existing projects, and additional appropriation from Measure BB (Local Transportation) Fund 212. The Fund has sufficient balance to support this appropriation.
Fund
Description
Amount
Fund 215
FY23 Pavement Rehabilitation Project No. 05240
$925,056
Fund 460
Traffic Calming Implementation Program Project No. 05734 $250,000
Subtotal
$1,175,056
Fund 212
Additional Appropriation from Fund Balance
$109,531.25
Total
$1,284,587.25
STRATEGIC ROADMAP
This agenda item supports the Strategic Priority to Invest Infrastructure. Specifically, this item relates to the implementation of the following project(s):
Project 4, Part 4a. Work with AC Transit Interagency Liaison Committee to make bus transit more convenient and reliable Project 8, Part 8b. Implement the Bicycle and Pedestrian Master Plan; Add 10 lane miles of bike lanes per year.
SUSTAINABILITY FEATURES
The action taken for this agenda report will result in supporting mobility goals established as part of the City’s 2040 General Plan, providing for a balanced multi-modal system of transportation facilities and services in the City.
PUBLIC CONTACT
The project was advertised by ACPWA in accordance with established Construction Outreach Program procedures. From this, City staff received and addressed feedback and questions from Bike East Bay and Hayward residents regarding the intersection design.
NEXT STEPS
If Council approves the increase in appropriation of funding, staff will complete the necessary steps to appropriate and process the ACPWA invoice.
Prepared by: Michael Wolny, Management Analyst
Kathy Garcia, Deputy Director of Public Works
Recommended by: Alex Ameri, Director of Public Works
Approved by:
________________________________
Kelly McAdoo, City Manager
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