HAYWARD CITY COUNCIL
RESOLUTION NO. 23-____
Introduced by Council Member __________
ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH ACLARA TECHNOLOGIES, LLC FOR SOLE SOURCE PURCHASE OF ACLARAONE SOFTWARE UPGRADE SERVICES FOR THE ADVANCED METERING INFRASTRUCTURE IMPLEMENTATION PROJECT FOR A PERIOD OF THREE YEARS WITH TWO OPTIONS TO EXTEND IN AN AMOUNT NOT-TO-EXCEED $416,400 WHEREAS, the City completed the replacement of its approximately 36,000 manual water meters with new Advanced Metering Infrastructure (AMI) meters in 2018 via the AMI Conversion Project No. 07025 in the Water Replacement Fund (Fund 603); and WHEREAS, viewing the electronic reads of the AMI meters requires access to an internal-facing software owned and licensed to the City by Aclara Technologies LLC (Aclara); and WHEREAS, Aclara is currently phasing out its STAR Network Computer Control (NCC) system, for which the City currently pays an annual licensing fee; and WHEREAS, Aclara is requiring all its Utility customers, including the City of Hayward, to upgrade to its new iteration of the software, called AclaraONE; and WHEREAS, Aclara is the only company capable of implementing the upgrade and licensing the software to the City, as they are the developer and owner of the software, and it is the only software capable of registering water consumption data generated by City’s Aclara AMI hardware installed throughout the City.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that the City Manager is hereby authorized and directed to negotiate and execute an agreement with AclaraONE AclaraONE for the sole source purchase of the AclaraONE software upgrade services for the AMI Implementation Project No. 07025 in the Water Replacement Fund (Fund 603) for a period of three years with two one-year options to extend in an amount not-to-exceed (NTE) $416,400.
IN COUNCIL, HAYWARD, CALIFORNIA June 20, 2023
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
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