City Council
CITY OF HAYWARD
Agenda
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
Council Chamber and Virtual
Platform (Zoom)
7:00 PMTuesday, June 27, 2023
CITY COUNCIL MEETING
NOTICE: The City Council will hold a hybrid meeting in the Council Chambers and virtually via Zoom.
PUBLIC PARTICIPATION
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Password: CC6/27@7pm
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June 27, 2023City Council Agenda
CALL TO ORDER: Mayor Salinas
Pledge of Allegiance: Council Member Roche
AB 2449 TELECONFERENCE NOTIFICATIONS AND CONSIDERATION
ROLL CALL
CLOSED SESSION ANNOUNCEMENT
PUBLIC COMMENTS
The Public Comment section provides an opportunity to address the City Council on items not listed on the agenda or Information Items. The Council welcomes comments and requests that speakers present their remarks in a respectful manner, within established time limits, and focus on issues which directly affect the City or are within the jurisdiction of the City. As the Council is prohibited by State law from discussing items not listed on the agenda, items will be taken under consideration and may be referred to staff.
CITY MANAGER’S COMMENTS
An oral report from the City Manager on upcoming activities, events, or other items of general interest to Council and the Public.
ACTION ITEMS
The Council will permit comment as each item is called for the Consent Calendar, Public Hearings, and Legislative Business. In the case of the Consent Calendar, a specific item will need to be pulled by a Council Member in order for the Council to discuss the item or to permit public comment on the item. Please notify the City Clerk any time before the Consent Calendar is voted on by Council if you wish to speak on a Consent Item.
CONSENT
Approve the Minutes of the Special City Council/Hayward Public Finance Authority Board Meeting on June 20, 2023 MIN 23-0801.
Attachments: Attachment I Draft Minutes of 6/20/23
June 27, 2023City Council Agenda
Adopt an Ordinance of the City of Hayward Amending Chapter 5, Article 7 of the Hayward Municipal Code Regarding
Community Preservation by Amending Section 5-7.00 Relating to Findings and Purpose, Amending Section 5-7.10 Relating to Definitions, Amending Section 5-7.20 Relating to Public Nuisance, Amending Section 5-7.30 Relating to Administrative Citations and Adding Section 5-7.140 Relating to Cumulative Remedies
CONS 23-4142.
Attachments: Attachment I Staff Report
Attachment II Summary of Published Ordinance
Adopt a Resolution Confirming the Report of Non-Abatable Code Violations and Penalty Liens List Associated With the Code Enforcement Division and Community
Preservation/Rental Housing Programs
CONS 23-3063.
Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III Lien Report
Adopt a Resolution Confirming the Report and Special
Assessment List and Authorizing Transmittal of Assessments to the County Assessor for Collection Associated with Overdue Community Preservation and Rental Program Charges for the Period of January 1, 2022, Through May 1, 2023
CONS 23-3494.
Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III Special Assessment Report
Adopt a Resolution Confirming the Report and Assessment for Delinquent Garbage Bills Incurred by Property Owners of Single-Family Residences
CONS 23-3705.
Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III List of Delinquent Accounts
June 27, 2023City Council Agenda
Adopt a Resolution Confirming the Report and Special
Assessment for Delinquent Sewer and Water Bills and
Authorizing the Delinquent Charges to Become a Special
Assessment Against the Properties if not Paid by August 1, 2023
CONS 23-3926.
Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III Special Assessment List 2023
Attachment IV Legal Notice
Adopt a Resolution Approving the Final Map of Tract 8614, a 10 Lot Subdivision for Condominium Purposes at 29212
Mission Boulevard, Hayward to Allow the Construction of 59 Condominium Units, Open Space Areas, and Related Site
Improvements; Applicant/Owner: Hayward SoMi, LLC.,
Application No. 202201713.
CONS 23-3507.
Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III Final Map Tract 8614
Attachment IV Approved Tentative Map
Attachment V Final Map Phasing
Adopt a Resolution Authorizing the City Manager to Execute a Three-Year Agreement With Pacheco Landscape Management
for Landscape Maintenance Services at all Hayward Fire
Department Stations in an Amount Not-To-Exceed $319,600 CONS 23-3648.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Authorizing the City Manager to Accept and Appropriate $100,000 in Grant Funding From Pacific Gas & Electric For the No-Cost Residential Chipping Program and Defensible Space Resident Assistance Program
CONS 23-3739.
Attachments: Attachment I Staff Report
Attachment II Resolution
June 27, 2023City Council Agenda
Adopt a Resolution Authorizing the City Manager to Amend an Existing Agreement with Ganey Science, LLC to Update the Emergency Management Plan and to Negotiate and Execute an Agreement for On-Call Emergency Management Consulting
Services with Ganey Science, LLC.
CONS 23-37710.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Authorizing the City Manager to Transfer Up to $59,801.50 from Fund 230 to Fund 730 to Reimburse the Information Technology (IT) Department for the CENIC
Upgrade Work at the Weekes Branch Library (Weekes Branch) CONS 23-38011.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Authorizing the City Manager to Allow the Hayward Police Department to Participate in the Application Process for the Organized Retail Theft Prevention Grant Sponsored Through the Board of State and Community
Corrections
CONS 23-38412.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Authorizing the City Manager to Amend the Professional Services Agreement with Carollo Engineers, Inc., to Increase the Contract Amount by $276,746 for a
Not-to-Exceed Amount of $1,385,581 to Provide Additional Construction Support Services for the Water Pollution Control Facility (WPCF) Switchgear Rehabilitation Project No. 07656 CONS 23-39013.
Attachments: Attachment I Staff Report
Attachment II Resolution
June 27, 2023City Council Agenda
Adopt a Resolution Authorizing the City Manager to Execute a MOU and Partnership Agreement, and Accept and Appropriate up to $101,000 for the Operation of Family Education Program Services for Hayward Unified School District (HUSD) Schools CONS 23-39514.
Attachments: Attachment I Staff Report
Attachment II HUSD MOU Resolution
Attachment III CSUEB Agreement Resolution
Attachment IV HUSD Fund Appropriation Resolution
Attachment V CSUEB Fund Appropriation Resolution
Adopt Resolutions Rejecting All Bids for the La Vista Park Project and Approving Plans and Specifications and Call for Bids for the La Vista Park - Keyways Grading Project, Project No. 06914, and Authorizing the City Manager to Execute
Amendment No. 2 to the Professional Services Agreement with SurfaceDesign, Inc.
CONS 23-40115.
Attachments: Attachment I Staff Report
Attachment II Bid Rejection Resolution
Attachment III Call for Bids Resolution
Attachment IV Amendment to PSA with SDI Resolution
Adopt a Resolution Awarding a Construction Contract to Bear Construction, Inc., for the FY23 Median Landscape
Improvement - Phase 2 Project, Project No. 05281 in the Amount of $852,600, Approving Addendum No. 1, 2 and 3, and Authorizing a Construction Contingency Change Order Budget of $155,000
CONS 23-40216.
Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III Location Map
June 27, 2023City Council Agenda
Adopt Resolutions Authorizing the City Manager to (1) Award a Construction Contract to W. Bradley Electric in the Amount of $280,833 and Approving $42,125 in Administrative
Construction Contingency; and (2) Appropriate $137,125 from the Measure BB Local Transportation (Fund 212) to the Safe Routes to School - Cesar Chavez Middle School, Project No. 05319
CONS 23-41317.
Attachments: Attachment I Staff Report
Attachment II Award of Contract Resolution
Attachment III Appropriate of Funds Resolution
Attachment IV Location Map
Adopt a Resolution Authorizing the City Manager to Negotiate and Execute a Second Amendment to the Ground Lease with HWD AAS Hangar, LLC (dba APP Jet Center)
CONS 23-41618.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Adopting a Local Road Safety PlanCONS 23-38619.
Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III Vision Zero Commitment Resolution
Attachment IV Local Road Safety Plan
Adopt a Resolution Approving the Memoranda of
Understanding between the City of Hayward and the
International Association of Firefighters, Local 1909 and Authorizing Staff to Execute the Agreement
CONS 23-41720.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Authorizing the City Manager to Accept and Appropriate up to $15,000 Annually for the Next Five Years in Donations for the Annual Hayward Volunteer Recognition and Awards Dinner
CONS 23-41821.
Attachments: Attachment I Staff Report
Attachment II Resolution
June 27, 2023City Council Agenda
Adopt a Resolution Authorizing the City Manager to enter into an Exclusive Negotiation Rights Agreement with Montecito Development Company LLC for Proposed Development of the California Air National Guard and Skywest Sites at the Hayward Executive Airport (Report will be available no later than Monday, June 26, 2023)
CONS 23-42722.
WORK SESSION
Work Session items are non -action items. Although the Council may discuss or direct staff to follow up on these items, no formal action will be taken. Any formal action will be placed on the agenda at a subsequent meeting in the action sections of the agenda.
Community Survey Results: Receive Presentation of
Community Survey Results and Consider Potential Ballot
Measure for Future Facilities Needs (Report from Assistant City Manager Claussen)
WS 23-023.
Attachments: Attachment I Staff Report
Attachment II Survey Results
I-880/Whipple Road - Industrial Parkway Interchange
Improvement Project: Review and Discuss Aesthetic and
Design Features (Report from Director of Public Works Ameri) WS 23-03124.
Attachments: Attachment I Staff Report
Attachment II Vicinity Map
Attachment III I-880/Whipple Road IC - Proposed
Attachment IV I-880/Industrial Pkwy West IC - Proposed
June 27, 2023City Council Agenda
PUBLIC HEARING
LLAD 96-1 Public Hearing: Adopt a Resolution to Approve the Final Engineer's Report, Reconfirm Maximum Base Assessment Amounts, Confirm the Assessment Diagrams and Fiscal
Assessments, Order the Levy and Collection of Fiscal
Assessments; and Adopt a Resolution to Approve Funding
Recommendations and Appropriate Special Revenue Funds for Consolidated Landscaping and Lighting Assessment District (LLAD) No. 96-1, Zones 1 through 18, for Fiscal Year 2024 (Report from Maintenance Services Director Rullman)
PH 23-03025.
Attachments: Attachment I Staff Report
Attachment II Engineer's Report Resolution
Attachment III Appropriation Resolution
Attachment IV Final Engineer's Report
Attachment V Assessment Roll
Maintenance District No. 1 Public Hearing: Adopt a Resolution to Approve the Final Engineer's Report, Confirm the Maximum Base Assessment Rate, Confirm the Fiscal Assessment Rate, Confirm the Assessment Diagram, Order the Levy and
Collection of Fiscal Assessment; and Adopt a Resolution to Approve Funding Recommendations and Appropriate Revenue and Expenditure Budgets for Maintenance District No. 1 - Storm Drainage Pumping Station and Storm Drain Conduit - Pacheco Way, Stratford Road and Ruus Lane, for Fiscal Year 2024 (Report from Maintenance Services Director Rullman) PH 23-03226.
Attachments: Attachment I Staff Report
Attachment II Engineer's Report Resolution
Attachment III Appropriation Resolution
Attachment IV Final Engineer's Report
Attachment V Assessment Roll
June 27, 2023City Council Agenda
Maintenance District No. 2 Public Hearing: Adopt a Resolution to Approve the Final Engineer's Report, Confirm the Maximum Base Assessment Rate, Confirm the Fiscal Assessment Rate, Confirm the Assessment Diagram, Order the Levy and
Collection of Fiscal Assessment; and Adopt a Resolution to Approve Funding Recommendations and Appropriate Revenue and Expenditure Budgets for Maintenance District No. 2 - Eden Shores Storm Water Buffer and Facilities, for Fiscal Year 2024 (Report from Maintenance Services Director Rullman)
PH 23-03127.
Attachments: Attachment I Staff Report
Attachment II Engineer's Report Resolution
Attachment III Appropriation Resolution
Attachment IV Final Engineer's Report
Attachment V Assessment Roll
COUNCIL REPORTS AND ANNOUNCEMENTS
Council Members can provide oral reports on attendance at intergovernmental agency meetings, conferences, seminars, or other Council events to comply with AB 1234 requirements (reimbursable expenses for official activities).
COUNCIL REFERRAL
Council Members may bring forward a Council Referral Memorandum (Memo) on any topic to be considered by the entire Council. The intent of this Council Referrals section of the agenda is to provide an orderly means through which an individual Council Member can raise an issue for discussion and possible direction by the Council to the appropriate Council Appointed Officers for action by the applicable City staff.
City Council Referral: Developing Hayward’s Vulnerable Needs Registry (Referral from Council Members Syrop, Roche, and Bonilla Jr.)
RPT 23-06528.
Attachments: Attachment I Council Referral Memo
ADJOURNMENT
NEXT MEETING, August 15, 2023, 7:00 PM
COUNCIL RECESS - July 4, 2023 to August 8, 2023
June 27, 2023City Council Agenda
PUBLIC COMMENT RULES
Any member of the public desiring to address the Council shall limit their address to three (3) minutes unless less or further time has been granted by the Presiding Officer or in accordance with the section under Public Hearings. The Presiding Officer has the discretion to shorten or lengthen the maximum time members may speak. Speakers will be asked for their name before speaking and are expected to honor the allotted time.
PLEASE TAKE NOTICE
That if you file a lawsuit challenging any final decision on any public hearing or legislative business item listed in this agenda, the issues in the lawsuit may be limited to the issues that were raised at the City's public hearing or presented in writing to the City Clerk at or before the public hearing.
PLEASE TAKE FURTHER NOTICE
That the City Council adopted Resolution No. 87-181 C.S., which imposes the 90-day deadline set forth in Code of Civil Procedure section 1094.6 for filing of any lawsuit challenging final action on an agenda item which is subject to Code of Civil Procedure section 1094.5. ***Materials related to an item on the agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk ’s Office, City Hall, 777 B Street, 4th Floor, Hayward, during normal business hours. An online version of this agenda and staff reports are available on the City ’s website. Written comments submitted to the Council in connection with agenda items will be posted on the City ’s website. All Council Meetings are broadcast simultaneously on the City website, Cable Channel 15 - KHRT, and YouTube. ***
Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans with Disabilities Act of 1990. Interested persons must request the accommodation at least 48 hours in advance of the meeting by contacting the City Clerk at (510) 583-4400 or [email protected].
Assistance will be provided to those requiring language assistance. To ensure that interpreters are available at the meeting, interested persons must request the accommodation at least 48 hours in advance of the meeting by contacting the City Clerk at (510) 583-4400.