PACKET Council Infrastructure Committee Meeting, June 28, 2023.pdf — Council Infrastructure Committee, June 28, 2023

Wednesday, June 28, 2023
5:30 PM

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
Hybrid/Conference Room 2A
Council Infrastructure Committee
Agenda

June 28, 2023Council Infrastructure Committee Agenda
Special Meeting
NOTICE: The Council Infrastructure Committee will hold a hybrid meeting in Conference Room 2A and virtually via Zoom
How to submit written Public Comment:

Send an email to [email protected] by 1:00 p.m. the day of the meeting. Please identify the Agenda Item Number in the subject line of your email. Emails will be compiled into one file, distributed to the Council Infrastructure Committee and City staff, and published on the City's Meeting and Agenda Center under Documents Received After Published Agenda.

How to provide live Public Comment during the Council Infrastructure Committee Meeting:

There are three ways you can provide live public comments during the meeting:

1. Attend in person in Conference Room 2A in Hayward City Hall

2. Please click the link below to join the webinar:
https://hayward.zoom.us/j/87314227649?pwd=TEgwTklOdkVGVzZob2J1aFlpSXZtUT09 Webinar ID: 873 1422 7649
Passcode: JUNECIC23!

3. Join by phone
US: +1 669 900 6833 or +1 646 931 3860
Webinar ID: 873 1422 7649
Passcode: 3492013060

CALL TO ORDER

ROLL CALL
PUBLIC COMMENTS:

APPROVAL OF MINUTES

Page 2 ends

June 28, 2023Council Infrastructure Committee Agenda
Approval of Minutes of the Special Council Infrastructure Committee (CIC) Meeting Held on April 26, 2023
MIN 23-0781.

Attachments: Attachment I April 26, 2023 CIC Meeting Minutes

REPORTS/ACTION ITEMS
SR-92/Whitesell Interchange Project DiscussionRPT 23-0762.

Attachments: Attachment I Staff Report
Attachment II Location Map
Attachment III Alternative 1
Attachment IV Alternative 2
Attachment V Alternative 3
Update on Next Steps for Expenditure of Remaining Fund
Balance for the South Hayward Bay Area Rapid Transit Station Access Joint Powers Authority
RPT 23-0753.

Attachments: Attachment I Staff Report
Attachment II BART License Area Boundary
BART Transit Oriented Development (TOD) Prioritization and Work Plan Update
RPT 23-0734.

Attachments: Attachment I Staff Report

FUTURE AGENDA ITEMS
Proposed 2023 Agenda Planning Calendar: Review and
Comment
ACT 23-0605.

Attachments: Attachment I Staff Report

COMMITTEE MEMBER/STAFF ANNOUNCEMENTS AND REFERRALS

ADJOURNMENT
Next Scheduled Meeting: October 25, 2023

Page 3 ends

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: MIN 23-078
DATE: June 28, 2023
TO: Council Infrastructure Committee
FROM: Director of Public Works

SUBJECT
Approval of Minutes of the Special Council Infrastructure Committee (CIC) Meeting Held on April 26, 2023
That the CIC reviews and approves the April 26, 2023 CIC meeting minutes.

ATTACHMENTS
Attachment I April 26, 2023 Council Infrastructure Committee Meeting Minutes CITY OF HAYWARD Printed on 6/24/2023Page 1 of 1
powered by Legistar™

ATTACHMENT I - COUNCIL INFRASTRUCTURE COMMITTEE MEETING Hybrid Participation - Digital Zoom Meeting/Conference Room 2A April 26, 2023
5:30 p.m.

MEETING MINUTES

Page 1 of 4 ends

CALL TO ORDER: Meeting called to order at 5:32 p.m. by Mayor Mark Salinas ROLL CALL:

Members Present:
 Angela Andrews, City Council Member, Mayor Pro Tempore  Ray Bonilla Jr., City Council Member
 Mark Salinas, Mayor
Staff Present:
 Alex Ameri, Director of Public Works
 Kaitlyn Byrne, Senior Management Analyst
 Dustin Claussen, Assistant City Manager
 Kathy Garcia, Deputy Director of Public Works
 Sharon Hu, Management Analyst
 Elli Lo, Senior Management Analyst
 Sammy Lo, Senior Civil Engineer
 Jade Kim, Assistant Transportation Engineer
 Trang Nguyen, Management Analyst
 Erik Pearson, Environmental Services Manager
 Judy Phung, Senior Secretary
 Byron Tang, Senior Transportation Engineer
 Michael Wolny, Administrative Secretary (Meeting Recorder) PUBLIC COMMENTS:

Carl Gorringe, with Bike East Bay, spoke in favor of micromobility and would like increased bike parking overall and incentives for businesses to provide bike parking.

1. Approval of Minutes of the Council Infrastructure Committee (CIC) Meeting Held on January 25, 2023
The item was moved by Council Member (CM) Andrews, seconded by CM Bonilla Jr., and approved unanimously.

2. Review of Recommended Capital Improvement Program for FY24 – FY33 Director Alex Ameri introduced Kaitlyn Byrne, Senior Management Analyst, who provided the presentation and update.

Public Comments
There were none.

ATTACHMENT I

Page 2 of 4 ends

Committee Questions / Discussion
CM Andrews asked about the Stack Center and the likelihood of receiving funding to begin construction sooner. Director Ameri confirmed that Phase 1 has funding and will go to construction. The expansion will likely require $27 million, and City Manager Kelly McAdoo may have conversations in securing the funds. Council Member Andrews inquired about other potential sources of funding aside from the State. Director Ameri stated that staff can research and provide an update during the CIP presentation at the next Work Session. CM Andrews emphasized that the CIP should cover bike lanes, intersections with bike conflicts, specifically on Tennyson and Dickens. Director Ameri agreed that bike lanes as part of the pavement rehabilitation project should be publicized and confirmed that bike and pedestrian safety improvements have been made. CM Andrews would like the CIP to also include the wastewater treatment plant upgrades, permanent public art beyond murals that is engaging, and facility improvements for HPD and the animal shelter.

CM Bonilla Jr. spoke in favor of the CIP projects and their alignment with the strategic priorities, demonstrating the City’s advancement of capital improvements and how the visible enhancements made in bike and pedestrian safety have been a highlight for the community. He emphasized the importance of more open space amid denser housing. An example is funding the La Vista Park project to its completion.

Mayor Salinas noted that the California Transportation Commission is aware of the Tennyson loop being a top priority. He inquired about the possibility of the City establishing joint use of the Corporation Yard facilities with Hayward Area Recreation and Park District and Hayward Unified School District. Mayor Salinas also asked about a potential partnership with other agencies, such as Chabot College and California State University, East Bay, in financing the STACK Center.

3. Micromobility Feasibility Study - Receive and Comment Kathy Garcia, Deputy Director of Public Works, provided the presentation and report alongside Toole Design Group.

Public Comments
There were none.

Committee Questions / Discussion
CM Andrews asked staff why shared pedal bike operations in various Bay Area cities halted prior to COVID-19. Malia Schilling, with Toole Design Group, explained that there were operator issues, as well as a market shift to electric scooters. CM Andrews conveyed interest in a pilot program for docked bikeshare throughout Hayward. Mayor Salinas expressed concerns that maintaining multiple dock stations within the City may burden staff. Mayor Salinas and CM Andrews instead supported the idea of the City purchasing a fleet of bikes to promote healthy living.

ATTACHMENT I

Page 3 of 4 ends

CM Bonilla Jr. was curious why 31% of respondents in the Feasibility Study were opposed to the program. Ms. Schilling revealed that the number one concern for 75% of survey respondents was parking management. CM Bonilla Jr. spoke in overall favor of shared micromobility and agreed with CM Andrews that a long-term bike rental program is more feasible with bike infrastructure. He underlined the significance of public education and a safety campaign of rules of engagement for riders. CM Bonilla Jr. asked how the long-term regional shared micromobility strategy would benefit the community. Ms. Schilling confirmed that expansion of service areas helps smaller jurisdictions achieve profit margins to stay sustainable.

All Councilmembers were in favor of a bike rebate program, in which residents may purchase a bike or electric bike with the City supplementing the capped cost. Mayor Salinas proposed that staff present a robust program plan for bike rebates. CM Bonilla Jr. added that safety gear, such as helmets, should be included as reimbursable expenses.

4. Draft Local Road Safety Plan - Discussion and Recommendation to Council Director Ameri introduced Byron Tang, Senior Transportation Engineer, who provided the presentation and report.

Public Comments
There were none.

Committee Questions / Discussion
CM Andrews left the meeting at 6:35 p.m. but voiced her support of VisionZero.

CM Bonilla Jr. asked whether there is a positive or negative trend in Hayward with VisionZero in terms of eliminating traffic-related deaths. Mike Alston, with Kittelson & Associates, Inc., (Kittelson) confirmed that there was a positive trend and a decrease in the number of traffic- related deaths between 2017-2021. However, data indicates that this decrease correlates with less driving during the COVID-19 pandemic. CM Bonilla Jr. asked if there are key intersections with safety issues, namely the Tennyson loop. Mr. Alston reported that such locations were found in the downtown area and that the Tennyson loop was not specifically studied. The frequency and severity of deaths had correlation to high speed in multi-lane roadways like the Tennyson loop. Grace Carsky, with Kittelson, added that several residents have mentioned this as a safety concern in the Community Outreach meeting. CM Bonilla Jr. was fond of the Local Road Safety Plan’s (LRSP) prioritization of locations where most crashes occur. He was in strong support of VisionZero, which aims to eliminate traffic-related deaths in Hayward by 2030.

Mayor Salinas requested that staff shift focus to loop intersections and implement traffic calming measures for loop reform. He also noted that loop reform may be a significant topic of discussion in City Council meetings. The plan should build on existing projects, such as the Safe Routes program. He, along with CM Bonilla Jr., would like for the LRSP to prioritize intersections that involve Alameda County Transportation Commission (ACTC). Director Ameri

ATTACHMENT I

Page 4 of 4 ends

confirmed that intersection improvement work is ongoing. Mayor Salinas and Council Member Bonilla Jr. would like the results of places where the most crashes have been reported, shown on page 24 of the presentation, to be the criteria for the LRSP.

CM Bonilla Jr. questioned the budget gap and the costs of the plan, as well as the probability of the City obtaining state funds and grants. Director Ameri answered that the costs can be better determined after there is an approved plan in place. There is local funding from Measure B and Measure BB that can be utilized.

Mayor Salinas moved the item, seconded by CM Bonilla Jr., to approve staff’s recommendation to move forward with the LRSP for Council to vote on at a future Council meeting.

5. Proposed 2023 Agenda Planning Calendar: Review and Comment Public Comments
There were none.

Committee Questions / Discussion
Director Ameri stated that in the next meeting, staff will report on the sewer system improvement and on Fire Station 6 and Fire Training Center.

ORAL REPORTS
There were none.

COMMITTEE MEMBER/STAFF ANNOUNCEMENTS AND REFERRALS
Mayor Salinas confirmed that the following Council Infrastructure Committee meeting will be on June 28, 2023. The Committee has agreed to vote on a new Chair at the next meeting.

ADJOURNMENT
Mayor Salinas adjourned the meeting at 7:06 p.m.

MEETINGS
Attendance
Present
4/26/23
Meeting
Present
to Date
This
Fiscal
Year
Excused
to Date
This Fiscal
Year
Absent
to Date
This Fiscal
Year
Angela Andrews ✓ 2 0 0
Ray Bonilla Jr. ✓ 1 0 0
Mark Salinas ✓ 2 0 0

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: RPT 23-076
DATE: June 28, 2023
TO: Council Infrastructure Committee
FROM: Director of Public Works

SUBJECT
SR-92/Whitesell Interchange Project Discussion

RECOMMENDATION
That the Council Infrastructure Committee (CIC) reviews and comments on this report on the SR- 92/Whitesell Interchange Project.

SUMMARY
The State Route-92 (SR-92)/Clawiter Road interchange is the last interchange on SR-92 just east of the San Mateo Bridge crossing at the San Francisco Bay and approximately two miles west of the SR- 92/Interstate-880 (I-880) interchange. The Project is located in the western portion of the City in an area that is generally built out and characterized primarily by industrial land uses.

The proposed SR-92/Whitesell Interchange Project would further enhance the local reliever route between SR-92 and I-880, and significantly improve access to and from the City’s industrial complexes, manufacturing sites, and office parks north and south of SR-92 and west of I-880. It would also improve interchange operations to further relieve congestion on SR-92, I-880 and major arterials in the area.

ATTACHMENTS
Attachment I Staff Report
Attachment II Location Map
Attachment III Alternative 1
Attachment IV Alternative 2
Attachment V Alternative 3
CITY OF HAYWARD Printed on 6/24/2023Page 1 of 1
powered by Legistar™

Page 1 of 4 ends

DATE: June 28, 2023
TO: Council Infrastructure Committee
FROM: Director of Public Works
SUBJECT: SR-92/Whitesell Interchange Project Discussion

RECOMMENDATION
That the Council Infrastructure Committee (CIC) reviews and comments on this report on the SR-92/Whitesell Interchange Project.

SUMMARY
The State Route-92 (SR-92)/Clawiter Road interchange is the last interchange on SR-92 just east of the San Mateo Bridge crossing at the San Francisco Bay and approximately two miles west of the SR-92/Interstate-880 (I-880) interchange. The Project is located in the western portion of the City in an area that is generally built out and characterized primarily by industrial land uses.

BACKGROUND
On July 26, 2018, the Alameda County Transportation Commission (ACTC) approved $440,000 in ACTC Measure BB funding to advance the Planning and Scoping Phase of the SR-92 Clawiter-Whitesell Interchange Project. On January 17, 20231, Council authorized a Professional Services Agreement with Kimley-Horn & Associates, Inc., for the Planning and Scoping Phase of the Project.

The SR-92/Clawiter Road interchange is the last interchange on SR-92 just east of the San Mateo Bridge crossing at the San Francisco Bay, and approximately two miles west of the SR-92/I-880 interchange (Attachment II). The Project is located in the western portion of the City in an area that is generally built out and characterized primarily by industrial land uses.
1 https://hayward.legistar.com/LegislationDetail.aspx?ID=5996148&GUID=B0EE2898-A889-46D6-8D29-6AE5B7ACF865&Options=&Search=

Page 2 of 4 ends

Hayward's industrial zones, manufacturing sites and office parks west of I-880 can use better truck access due to prolonged congestion periods on several major arterials, such as Winton Avenue, Clawiter Road, Depot Road and the regional routes, such as I-880 and SR- 92, which is limiting to economic development. Whitesell Street Improvements (Phase 1), and the SR-92/Clawiter Reliver Route project was completed by the City, but it mostly benefits local circulation. The existing SR-92/Clawiter interchange is deficient for existing traffic conditions because the existing overcrossing only provides for one lane in each direction and Clawiter/off-ramp intersections do not accommodate for left-turn storage at peak times. Also, there is a sidewalk only on one side and no provisions for bikes on the overcrossing and the approaches on each side of the bridge provides no sidewalk or bike facilities.

The project has been on the City’s Identified Needs list for many years.

DISCUSSION
The City, in cooperation with California Department of Transportation (Caltrans) and Alameda County Transportation Commission (ACTC) propose to upgrade the interchange under the SR-92/ Clawiter-Whitesell Interchange Upgrade Project. The interchange is on the State Highway System and will follow Caltrans procedures, policies, and standards. The Project Feasibility Study, or as per Caltrans terminology, Project Initiation Document (PID), funded by a combination of Alameda CTC Measure BB and local funds, has recently been initiated.

The Project is the second phase of the “SR-92/Clawiter-Whitesell Interchange and Reliever Route Project” which would provide a local reliever route between SR-92 and I-880 to improve access to and from the industrial area north of SR-92 and west of I-880 and improve circulation and relieve congestion on SR-92, I-880 and major arterials in the area.

Phase 1, completed by the City in 2017, was comprised of local street modifications which included widening of West Winton Avenue at the Hesperian Boulevard intersection, signal phasing modifications, widening and extension of Whitesell Street between Depot Road and SR-92. This Project represents the second phase of improvements and involves reconstruction of the SR-92/Clawiter Road interchange to create the SR-92/Whitesell Street interchange and provide consolidated access to Clawiter Road and the reliever route along Whitesell Street.

This Project involves reconstruction of the SR-92/Clawiter Road interchange to create the SR-92/Whitesell Street interchange and provide consolidated access to Clawiter Road and the reliever route along Whitesell Street. This Project will improve access to and from SR- 92 for the industrial areas and office parks just west of I-880. This new overcrossing structure will provide up to four-through lanes, two in each direction, Class II bike lanes

Page 3 of 4 ends

and sidewalks on both sides. This project will also relieve congestion on I-880 with these new connections on SR-92. Breakwater Avenue, the frontage road along the north side of SR-92, will need to be realigned or modified to accommodate the new westbound on and off ramps.

The purpose of the PID phase is to define the general scope of the environmental studies and engineering reports that will be necessary to comply with California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) in the next phase of delivery, Project Approval and Environmental Document (PA&ED).

As part of the PID work, the City’s consultants have developed a preliminary set of reasonable alternatives (Attachments III, IV and V) based on the project goals, existing deficiencies, and constraints of the project site. These alternatives will be presented to the CIC to garner feedback.

The preliminary alternatives presented will be further refined during the PA&ED phase through consultation with stakeholders and the public as required by CEQA and NEPA.

ECONOMIC IMPACT
This item has no direct economic impact. However, the Project will provide interchange improvements and new local road connections. These improvements will significantly improve access to the City’s industrial area and make the overall transportation system more efficient.

FISCAL IMPACT
ACTC provided $440,000 in Measure BB funding to advance the Planning and Scoping Phase of the SR-92 Clawiter-Whitesell Interchange Upgrade Project.

STRATEGIC ROADMAP
This agenda item supports the Strategic Priority to Invest in Infrastructure, though not specifically to a project.

SUSTAINABILITY FEATURES
There are no sustainability features associated with this item.

PUBLIC CONTACT
This phase of the project will include initial stakeholder outreach to help inform the development of a reasonable range of conceptual alternatives. The subsequent PA&ED phase of the project will include broader public outreach effort required for CEQA environmental review.

NEXT STEPS

Page 4 of 4 ends

Staff will incorporate CIC recommendations in future phases of the project.

Prepared by: Kathy Garcia, Deputy Director of Public Works Recommended by: Alex Ameri, Director of Public Works
Approved by:
________________________________________
Kelly McAdoo, City Manager

ATTACHMENT II
Project Location Map

ATTACHMENT IV
Alternative 2: This alternative provides a full diamond interchange at Whitesell Street and maintains the existing westbound off-ramp to Clawiter Road, operating as one interchange. It includes realignment of Breakwater Avenue to maintain local east-west circulation between Clawiter Road and Whitesell Street. The existing Clawiter Road overcrossing is maintained to provide local vehicle circulation across SR-92. The intersection of Eden Landing Road and Clawiter Road is raised to accommodate the Whitesell Street Overcrossing.

ATTACHMENT IV
Alternative 3: This alternative provides a full diamond interchange at Whitesell Street with no SR-92 access to/from Clawiter Road. The new Whitesell Street overcrossing has a reduced skew to provide increased intersection spacing and improved traffic operations. The alternative includes realignment of Breakwater Avenue to maintain local east-west circulation between Clawiter Road and Whitesell Street. The existing Clawiter Road overcrossing is maintained to provide local bicycle and pedestrian circulation across SR-92. This alternative also includes a new Production Avenue overcrossing to provide local north-south circulation with additional local road improvements on Eden Landing Road and Investment Boulevard. This alternative has the largest footprint and highest costs comparatively.

ATTACHMENT IV
These preliminary alternatives will be presented to the Council Infrastructure Committee to garner feedback to be incorporated into the PID phase.

The alternatives presented will be further refined during the PA&ED phase through consultation with stakeholders and the public as required by CEQA and NEPA.

ATTACHMENT V
Alternative 3: This alternative provides a full diamond interchange at Whitesell Street with no SR-92 access to/from Clawiter Road.

The new Whitesell Street overcrossing has a reduced skew to provide increased intersection spacing and improved traffic operations. The alternative includes realignment of Breakwater Avenue to maintain local east-west circulation between Clawiter Road and Whitesell Street. The existing Clawiter Road overcrossing is maintained to provide local bicycle and pedestrian circulation across SR-92. This alternative also includes a new Production Avenue overcrossing to provide local north-south circulation with additional local road improvements on Eden Landing Road and Investment Boulevard. This alternative has the largest footprint and highest costs comparatively.

These preliminary alternatives will be presented to the Council Infrastructure Committee to garner feedback to be incorporated into the PID phase. The alternatives presented will be further refined during the PA&ED phase through consultation with stakeholders and the public as required by CEQA and NEPA.

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: RPT 23-075
DATE: June 28, 2023
TO: Council Infrastructure Committee
FROM: Assistant City Manager

SUBJECT
Update on Next Steps for Expenditure of Remaining Fund Balance for the South Hayward Bay Area Rapid Transit Station Access Joint Powers Authority

RECOMMENDATION
That Council Infrastructure Committee (CIC) reviews and provides feedback on the priorities for spending the remaining fund balance for the South Hayward Bay Area Rapid Transit (BART) Station Access Joint Powers Authority (JPA)...End

SUMMARY
Due to changes in demand and lack of need for additional joint governance, the South Hayward BART Station Access JPA authorized staff to draft an intergovernmental agreement (IGA) between the City and BART to continue a cooperative relationship in planning for future parking demand and transit-oriented development in and around the South Hayward station.

On December 19th, 2022, the City and BART entered into the intergovernmental agreement that outlines roles and responsibilities for each government entity to retain policymaker oversight pertaining to parking and access around the station. With the transition to the new IGA structure, the City and BART will have ongoing coordination through the City’s CIC meetings and will offer written and oral updates to the CIC upon request.

In the final meeting of the JPA, the Board requested that staff present plans for spending the remaining fund balance to the City’s CIC and receive feedback from the Committee and BART Directors. The JPA’s remaining fund balance of $1.03 million will be divided in proportion to the number of parking spaces within the JPA, 20 percent going to the City and 80 to BART. As reflected in the JPA’s agreement, surplus funds must be spent on South Hayward BART station related investments, including access improvements

ATTACHMENTS
Attachment I Staff Report
Attachment II BART License Area Boundary
CITY OF HAYWARD Printed on 6/24/2023Page 1 of 2
powered by Legistar™
File #:RPT 23-075
CITY OF HAYWARD Printed on 6/24/2023Page 2 of 2
powered by Legistar™

Page 1 of 8 ends

DATE: June 28, 2023
TO: Council Infrastructure Committee
FROM: Assistant City Manager
SUBJECT Update on Next Steps for Expenditure of Remaining Fund Balance for the South Hayward Bay Area Rapid Transit Station Access Joint Powers Authority

Page 2 of 8 ends

BACKGROUND
The South Hayward BART Station Access Authority, also known as the South Hayward Joint Powers Authority (JPA) or Authority composed of two City of Hayward Councilmembers and two BART Board Directors, was formed on September 1, 2011 in anticipation of transit- oriented development (TOD), to address parking and access issues at the South Hayward BART station (Station), support equitable access to the station, further TOD, and protect the City’s neighborhoods from the effects of overflow parking. Since formation, the JPA has managed the JPA’s on-street spaces, overseen parking revenues, and constructed access improvements for the station with the City of Hayward acting as the JPA’s fiscal agent and City staff working with BART staff to manage the JPA’s fund account (Fund 295).

Parking demand shifts due to Covid-19 pandemic and parking study results Following the housing development of BART’s East Lot in 2016, the City allowed on-street parking spaces near the station to be used exclusively for BART riders during parking enforcement hours and the JPA created a paid parking program, where revenues would be dedicated for station area improvements. The COVID-19 pandemic, however, resulted in a drastic decline in parking demand and associated revenues at the South Hayward BART station. During this time, the City’s residents were permitted to use on-street parking as these spots were not needed by BART. With the lack of ongoing revenues to cover operating costs and shifts in parking demand due to the pandemic, staff recommended that the JPA retain a consultant to evaluate near- and long-term options for both parking needs and governance.

On June 29, 2021, the Board directed staff to hire a consultant to study the future of the JPA, including how to ensure financial stability and meet its original goals of balancing resident and BART rider parking.1 The study found that BART rider parking demand would not exceed the existing supply until another transit-oriented development project breaks ground, which, at the earliest, would occur in the mid-term (2025-2030) as shown below in Graph 1. In addition, the study found that the JPA structure was administratively burdensome and financially unsustainable. For these reasons, the study recommended replacing the JPA with a simplified intergovernmental agreement that outlines roles and responsibilities for each government entity to retain policymaker oversight and public engagement pertaining to parking and access around the station.
1 https://hayward.legistar.com/MeetingDetail.aspx?ID=965692&GUID=6946260E-6229-4E54-BCE6-E2233D1B8FB5&Options=info|&Search=

Page 3 of 8 ends

Graph 1. BART Peak Parking Demand & Supply FY 2015-2032 Dissolution of the JPA and the JPA’s directions moving forward On November 15th and December 1st, 2022, the City of Hayward’s Council and the BART Board approved and authorized the dissolution of the JPA and execution of an IGA.2 On December 7th, 2022, the South Hayward BART Station Access JPA authorized the dissolution of the JPA and directed staff to execute the close-out affairs of the JPA in a manner consistent with the budget.3 BART and City staff reconciled past revenues and operations and maintenance (O&M) costs associated with the JPA’s fund balance (Fund 295). Staff has moved forward to distribute the remaining fund balance ($1.03 million) to both the City and BART in proportion to the number of parking spaces within the JPA, 20 and 80 percent respectively. According to governing documents, surplus funds must be spent on South Hayward BART station related investments, including access improvements.

In the JPA’s final meeting, the Board gave staff direction for how to spend the remaining fund balance which included assessing potential joint projects between the City and BART, exploring a mural at the South Hayward BART underpass, and/or investigating access routes to the Stack Center and/or La Vista Park. The Board also requested that staff present proposals for spending the remaining fund balance to the City’s CIC and receive feedback from the Committee and BART Directors, which is defined in the IGA. 2 https://hayward.legistar.com/LegislationDetail.aspx?ID=5936059&GUID=BF4C4597-8C72-4EB2-87C4- 4DE64AADDF9B&Options=&Search=
3 https://hayward.legistar.com/LegislationDetail.aspx?ID=5955024&GUID=5D0F9B46-6E49-4930-BDB8-E09063C9BC29&Options=&Search= 0 200
400
600
800
1000
1200
1400
1600
FY15 FY16 FY17 FY18 FY19 FY20 FY21 FY22 FY23 FY24 FY25 FY26 FY27 FY28 FY29 FY30 FY31 FY32 BART Lot Spaces Onstreet Spaces Peak Parking Demand (Low) Peak Parking Demand (High)

Page 4 of 8 ends

Terms of the Intergovernmental Agreement for ongoing agency coordination On December 19th, 2022, the City and BART entered into the intergovernmental agreement with the following terms:4
 Ongoing Agency Coordination - Upon request, BART staff in coordination with City staff will provide a written and oral update to the CIC, and BART Directors representing Hayward will be invited to attend and participate in the meetings.  Near-Term Parking Approach and Non-Exclusive License – In the near-term and until BART parking demand increases, the City will grant BART a non-exclusive license of on-street parking that will be free and open for residents and BART riders in the License Area (Attachment I) with a 24-hour time limit to allow BART riders to park all day, if desired. The License Area includes the City’s same on-street parking spaces as the current Authority spaces less the spaces on Mission Boulevard.  Future Parking Approach and Exclusive License – In the event that BART ridership increases to 80% occupancy for 3 consecutive months or a Phase 2 transit-oriented development is imminent, the City and BART will develop and implement a modified parking and access program (Modified Parking Program) for the License Area. As of June 2023, the parking occupancy in the main lot is 35%. The Modified Parking Program will include: prioritizing spaces in the License Area exclusively for BART patrons during the hours of BART parking enforcement; levying fees on these spaces in accordance with BART’s parking policy; distributing revenues between the City and BART to cover operating costs; and coordinating parking and access administration.  Term – This term of the agreement is 15 years after the Effective Date with two potential five-year extensions at the discretion of the City Manager and BART’s Director of Real Estate Property Development for a total of 25 years. Continuing a cooperative relationship on parking and access in and around the Station, including written and verbal reports by City and BART staff regarding the IGA to the City of Hayward’s Council Infrastructure Committee (CIC), upon request, and with invitations to the BART Board of Directors representing Hayward.

DISCUSSION
Fund balance amount and terms of use
The remaining fund balance ($1.03 million, Fund 295) will be distributed in proportion to the number of parking spaces owned by BART and the City, 80 and 20 percent respectively. Table 1 demonstrates the most recently updated fund balance and the final estimated remaining costs associated with the dissolution of the Authority. Table 2 displays the expected fund closeout amount estimates that will be distributed to BART and the City. 4 https://hayward.legistar.com/LegislationDetail.aspx?ID=5936059&GUID=BF4C4597-8C72-4EB2-87C4- 4DE64AADDF9B&Options=&Search=

Page 5 of 8 ends

In accordance with the IGA, these funds are required to be spent on station-related improvements, which may include access improvements in the South Hayward BART Area.

Table 1. South Hayward JPA Remaining Fund Balance Total Amount Table 2. Final Closeout Amount Estimates
Plans for spending the remaining fund balance
Remaining Fund Balance of $824,616 - BART
BART’s share of the remaining balance will be invested in new fare gates at the station.

The new fare gates will bring a new look and improved experience, offering state-of- the art technology that will boost safety by reducing fare evasion, enhancing access for people in wheelchairs and those who bring bikes and strollers on BART, and optimizing the reliability and maintenance needs of the fare gates. A limited amount of the funds may also be spent on improving signage in the parking lot and intermodal areas of the station.

Remaining Fund Balance of $206,154 – City of Hayward
Staff is seeking the Committee’s feedback on spending the remaining fund balance near the South Hayward BART Station. Based on priorities of safety and placemaking, staff proposes the following options.

Option 1: curb replacement on Tennyson between Dixon and Mission South Hayward JPA Fund Balance
Fund balance as of 6/26/23 $1,035,771.00
Final estimated legal costs $(5,000.00)
Expected remaining balance $1,030,771.00
Closeout Amounts
Expected funds to BART $824,616.80 80%
Expected funds to City of Hayward $206,154.20 20%

Page 6 of 8 ends

 Description: The current median curb infrastructure on Tennyson between Dixon and Mission is about half a foot shorter than traffic standards. This project proposes to replace the existing median curbs and landscaping efforts.  Safety: The lack of appropriate medians is a safety hazard and constantly causes motorists to drive into the City's landscaping and irrigation, leading to costly repairs.
 Cost: Estimated project cost to replace is $200,000. This is an estimate based on residential costs for curb replacement per linear foot. If this project was to proceed, consideration should be given to necessary landscaping and irrigation efforts possibly mirroring Mission’s landscaping. Similar projects that include median landscaping and corridor beautification have budgets of $500K-1M depending on scope.

Option 2: Mural at the South Hayward underpass and put remaining funds to option 1 for curb replacement.

Page 7 of 8 ends

 Location: Pillars in the underpass are owned by BART and Union Pacific, 3 by BART and 3 by Union Pacific. Staff have reached out to Union Pacific with no response. However, BART is willing to allow the City to install a mural on their property given the City maintains it.
 Maintenance: The City of Hayward would be responsible for maintaining the mural. Costs associated with maintaining the mural include graffiti maintenance, supplies, and staff time.
 Cost: Depending on the mural, installation can be estimated at $30,000 to $40,000 with $2,000 annually for maintenance. Total estimated costs to install and maintain a mural for 5 years range from $40,000 to $50,000. Remaining funds will be spent on curb replacement and staff will identify options for closing that project’s funding gap.

Option 3: Another priority proposed by the Committee
 Given the direction given by the JPA Board in their last meeting, staff proposed the above options, however, if the Committee has another priority to spend funds near the South Hayward BART Station, this can be discussed.

FISCAL IMPACT
As part of the JPA’s dissolution, the JPA’s remaining fund balance of $1.03 million (Fund 295) will be divided in proportion to the number of parking spaces within the JPA, 20 percent going

Page 8 of 8 ends

to the City and 80 percent to BART. The City allocated funds will be assigned to the appropriate fund and spent as directed by the CIC.

NEXT STEPS
Staff will continue to move forward to distribute the remaining funds and work with Goldfarb & Lipman to submit the final notice of JPA’s dissolution to California Secretary of State. With the Committee’s and Director’s input, the City and BART staff will move forward with plans for spending the remaining fund balance.

In the near-term, the on-street curb spaces5 designated in the IGA are available for BART riders and City residents. In the long-term, in the case where demand for BART off-street parking exceeds 80% or another transit-oriented development project breaks ground near the South Hayward station, the IGA will provide for a Modified Parking Program similar to the JPA model. The Modified Parking Program will designate the City’s on-street parking spaces to be available for BART rider use, which would include levying fees in accordance with BART’s parking policy, distributing revenues between the City and BART to cover operating costs, and coordinating parking and access administration.

Prepared by: Emily Hwang, Management Fellow, City of Hayward Recommended by: Dustin Claussen, Assistant City Manager Approved by:
_____________________________________
Kelly McAdoo, City Manager
5 On Tennyson Rd between the railroad and Mission Blvd (127 spaces) and on Dixon St south of Tennyson Rd (68 spaces). The spaces on Mission Blvd, which were previously part of the JPA, is not included.

BART License Area Boundary

ATTACHMENT II

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: RPT 23-073
DATE: June 28, 2023
TO: Council Infrastructure Committee
FROM: Director of Public Works

SUBJECT
BART Transit Oriented Development (TOD) Prioritization and Work Plan Update

RECOMMENDATION
That the Council Infrastructure Committee (CIC) reviews and comments on this report. ..End

SUMMARY
This report is to update the CIC on the Bay Area Rapid Transit’s (BART) Transit Oriented Development (TOD) Prioritization and Phase II work plan. BART is currently updating their work plan for Phase II TOD at BART stations to align their priorities with current local interest, readiness, and markets. A survey was sent to all jurisdictions with developable BART-owned and operated land to inform them of this update on March 29, 2023. Once responses have been analyzed, BART staff plans to prioritize stations based on the readiness of the local jurisdiction for TOD. This report provides information on the criteria BART is using to determine local readiness.

ATTACHMENTS
Attachment I Staff Report
CITY OF HAYWARD Printed on 6/24/2023Page 1 of 1
powered by Legistar™

Page 1 of 4 ends

DATE: June 28, 2023
TO: Council Infrastructure Committee
FROM: Assistant City Manager
SUBJECT: BART Transit Oriented Development (TOD) Prioritization and Work Plan Update

RECOMMENDATION
That the Council Infrastructure Committee (CIC) reviews and comments on this report.

BACKGROUND AND DISCUSSION
On March 21, 2023, Council approved a referral from Councilmember Syrop and Councilmember Andrews requesting that staff:
1) Engage with BART staff to better understand how to improve Hayward’s ranking in BART’s Phase II TOD work plan.
2) Invite BART staff to present at Council Subcommittee meetings. 3) Identify and evaluate funding opportunities to improve Hayward’s ranking.

This informational report is a response to the first item above. Since March, staff has engaged with BART staff to develop a working relationship and inquire about the status of the work plan and the key factors that increases a City’s ranking within that plan. BART staff is aware of Hayward’s political support for and interest in having TOD at Hayward stations. BART staff expressed that they would prefer to wait until they have presented the survey findings and draft work plan to the BART Board before presenting to any jurisdictions. BART staff does not have a firm timeline for releasing their Phase II work plan but anticipates it will go to their Board in the coming months.

Page 2 of 4 ends

Staff has not yet had the capacity to evaluate funding opportunities for TOD at BART stations but has added that to staff’s FY24 work plan per the Strategic Roadmap.

BART Phase I and Phase II TOD Work Plans
BART adopted its current Phase I work plan for TOD development in 2016, which was updated in 2020. To date, BART has developed 4,140 units with another 3,460 units planned at 16 stations. Together, 36% of these units are affordable.

BART is currently working to create a Phase II ten-year work plan to align their priorities with current local interest, readiness, and markets. On March 29, 2023, BART sent a survey to all jurisdictions with developable BART-owned and operated land to inform them of this update.

The survey was completed by 22 jurisdictions, with 19 of them interested in pursuing TOD in the first five years (2023-2027) of BART’s revised work plan. BART staff is currently reviewing all survey responses and plans to send follow up questions in the coming weeks.

BART’s survey questions fell into three general categories: local support, infrastructure needs and market readiness. These categories will be the criteria that BART uses to determine a jurisdiction’s readiness for future TOD projects. These categories are explained in more detail below:

Market Readiness
In the current work plan, BART prioritized sites where physical and market conditions are conducive to transit-supportive development. BART advanced projects where site-specific development programs were deemed financially feasible and responsive to unmet market demands. BART evaluated market readiness of each property considering short- and long- term competitiveness for residential and office uses, physical readiness of the neighborhood to support walkable, bikeable development and the availability of tools to help streamline development. To inform the work plan update, BART asked jurisdictions to share information that they have about notable changes in land use or market conditions within the station area (1/2 mile) since 2018 as well as notable infrastructure improvements, neighborhood amenities and services in the station area since 2018.

Local Support
Partner cities play a key role in delivering BART’s TOD projects, both through political support and through direct staff resources and funding. Support can include building permit review, construction oversight, ensuring a project is complemented with critical city street and station access improvements, and financially contributing to affordable housing and other public amenities. BART seeks to gauge the extent to which the local jurisdiction has expressed interest in the near term, whether the zoning is already in place, and whether there has been outreach conducted to the community about the potential for TOD development. In the survey, staff was asked about their capacity and resources to dedicate needed staff time to

Page 3 of 4 ends

each TOD project (sometimes totaling as much as 1.5 FTE depending on the complexity of the project).

Infrastructure Needs
BART is prioritizing sites where development will have minimal impact on BART operations and require limited infrastructure investment. Some major infrastructure challenges can include parking management issues, major easements, and physical barriers (flood channels, railroad infrastructure, etc.). In considering TOD sites, projects have benefited from funding and expertise provided by local redevelopment agencies as well as state and federal grants as BART cannot absorb the costs for major infrastructure improvements that may be needed at some sites. In the survey, staff was asked about what role the local jurisdiction would play in parking solutions and other infrastructure needs.

Hayward City Staff Response to Survey
In the survey, City staff identified the Hayward BART Station and the South Hayward BART Station as the City’s first and second priority stations, respectively. Staff cited the Downtown Specific Plan that was adopted in 2019, which includes a half-mile radius of the station area when asked if the City met zoning targets. When asked about any potential physical or infrastructure challenges, staff identified bicycle infrastructure investments to provide additional connectivity to the regional network along Mission Blvd and A Street for the Hayward Station. As for the South Hayward Station, Staff identified residents’ concerns about pedestrian and bicyclist-involved collisions in the station area given the relatively low pedestrian mode share and the absence of cut-through paths when crossing the train tracks on Tennyson Road.

FISCAL IMPACT
This item is only an informational report and has no fiscal impact. Staff will return at a future date with an evaluation of funding opportunities for TOD at BART stations.

STRATEGIC INITIATIVES
This item supports the Strategic Priority of Preserve, Protect and Produce Housing for All.

Specifically, this item relates to the implementation of the following project:

HC11- Work with BART to encourage Transit-Oriented Development at the two Hayward stations

NEXT STEPS
Staff will continue to engage with BART staff. Once the finalized work plan is available, staff will return to Council with a report with staffing and funding impacts.

Prepared by: Irene Perez, Management Analyst

Page 4 of 4 ends

Recommended by: Dustin Claussen, Assistant City Manager Approved by:

Kelly McAdoo, City Manager

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: ACT 23-060
DATE: June 28, 2023
TO: Council Infrastructure Committee
FROM: Director of Public Works

SUBJECT
Proposed 2023 Agenda Planning Calendar: Review and Comment

RECOMMENDATION
That the Council Infrastructure Committee (CIC) reviews and comments on this report.

SUMMARY
The proposed 2023/2024 agenda planning calendar contains planned agenda topics for the Committee meetings for the CIC’s consideration. This agenda item is included in every CIC agenda and reflects any modifications to the planning calendar, including additions, rescheduled items, and/or cancelled items.

ATTACHMENTS
Attachment I Staff Report
CITY OF HAYWARD Printed on 6/24/2023Page 1 of 1
powered by Legistar™

Page 1 of 2 ends

DATE: June 28, 2023
TO: Council Infrastructure Committee
FROM: Director of Public Works
SUBJECT: Proposed 2023 Agenda Planning Calendar: Review and Comment

RECOMMENDATION
That the Council Infrastructure Committee (CIC) reviews and comments on this report.

Underlined – Staff recommends item to be added to Approved Agenda Planning Calendar Strikeout - Staff recommends item to be removed or scheduled from previously Approved Planning Calendar.

FY 2023
October 25, 2023

1. Review and Approve the Meeting Minutes from June 28, 2023

2. Review and Comment on the Long-Range Planning for the Sewer System Upgrades 2022 – 2031 (1 of 4) (PW&U)

3. Receive the Status Report on the Completed Fire Station 6 & Training Center Construction Project (PW&U/Fire)

4. Receive Update on the SR-92/Clawiter Interchange Project (PW&U)

6. Review and Approve the 2023 Agenda Planning Calendar

7. CIP Oral Update
January 31, 2024

1. Review and Approve the Meeting Minutes from October 25, 2023

2. Work Session: Implementation of Solar Projects (PW&U)

3. Review and Comment on the Long-Range Planning for the Sewer System Upgrades 2022 – 2031 (2 of 4) (PW&U)

Page 2 of 2 ends

4. Review and Approve the 2024 Agenda Planning Calendar

5. CIP Oral Update

Unscheduled and/or Future Topics

1. Receive Final Report on the completed Mission Blvd. Phase 3 Project (PW&U)

2. Receive Update on New CIP Project: Corporation Yard and Potential Funding Options (PW&U/FIN)

3. Receive Update on the Winton/A Street Interchange Project (PW&U)

NEXT STEPS

Upon consideration and approval by CIC, staff will schedule items accordingly for future meetings.

Prepared by: Kathy Garcia, Deputy Director of Public Works

Recommended by: Alex Ameri, Director of Public Works

Approved by:

______________________________________
Kelly McAdoo, City Manager

Council Infrastructure CommitteeJune 28, 2023

Council Infrastructure Committee
June 28, 2023