City Council
CITY OF HAYWARD
Agenda
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
Conference Room 2A and
Virtual Platform (Zoom)
7:00 PMTuesday, August 15, 2023
CITY COUNCIL MEETING
City Hall, Conference Room 2A
NOTICE: The City Council will hold a hybrid meeting in Conference Room 2A and virtually via Zoom.
PUBLIC PARTICIPATION
How to observe the Meeting:
1. Comcast TV Channel 15
2. Live stream https://hayward.legistar.com/Calendar.aspx
3. YouTube Live stream: https://www.youtube.com/user/cityofhayward How to submit written Public Comment:
1 . U s e e C o m m e n t o n t h e C i t y ' s M e e t i n g & A g e n d a C e n t e r w e b p a g e a t :
https://hayward.legistar.com/Calendar.aspx. eComments are directly sent to the iLegislate application used by City Council and City staff. Comments received before 3:00 p.m. the day of the meeting will be exported into a report, distributed to the City Council and staff, and published on the City's Meeting & Agenda Center under Documents Received After Published Agenda.
2. Send an email to List [email protected] by 3:00 p.m. the day of the meeting. Please identify the Agenda Item Number in the subject line of your email. Emails will be compiled into one file, distributed to the City Council and staff, and published on the City's Meeting & Agenda Center under Documents Received After Published Agenda. Documents received after 3:00 p.m. through the adjournment of the meeting will be included as part of the meeting record and published the following day.
How to provide live Public Comment during the City Council Meeting:
Participate in Conference Room 2A or click link below to join the meeting:
https://hayward.zoom.us/j/83639328548?pwd=ZUdDZE5lM2R1dHNFbVJoVXJBckdmQT09 Meeting ID: 836 3932 8548
Password: CC8/15@7pm
or
Dial: +1 669 900 6833 or +1 646 931 3860
Meeting ID: 836 3932 8548
Password: 7869676171
August 15, 2023City Council Agenda
CITY COUNCIL MEETING
CALL TO ORDER: Mayor Salinas
Pledge of Allegiance: Council Member Syrop
AB 2449 TELECONFERENCE NOTIFICATIONS AND CONSIDERATION
ROLL CALL
CLOSED SESSION ANNOUNCEMENT
July 13, 2023
July 24, 2023
August 15, 2023
PRESENTATIONS
Presentation of California Association of Local Economic Development (CALED) 2023 Awards:
Award of Excellence: Economic Resiliency & Recover - Together for Hayward Economic Recovery Programs
Award of Merit : Community Partnerships - Hayward Open for Business Video Series with CSU East Bay College of Business & Economics Certificate of Commendation Presented to:
Marjorie Rocha - Former Executive Director of ECHO Housing
PUBLIC COMMENTS
The Public Comment section provides an opportunity to address the City Council on items not listed on the agenda or Information Items. The Council welcomes comments and requests that speakers present their remarks in a respectful manner, within established time limits, and focus on issues which directly affect the City or are within the jurisdiction of the City. As the Council is prohibited by State law from discussing items not listed on the agenda, items will be taken under consideration and may be referred to staff.
CITY MANAGER’S COMMENTS
An oral report from the City Manager on upcoming activities, events, or other items of general interest to Council and the Public.
August 15, 2023City Council Agenda
ACTION ITEMS
The Council will permit comment as each item is called for the Consent Calendar, Public Hearings, and Legislative Business. In the case of the Consent Calendar, a specific item will need to be pulled by a Council Member in order for the Council to discuss the item or to permit public comment on the item. Please notify the City Clerk any time before the Consent Calendar is voted on by Council if you wish to speak on a Consent Item.
CONSENT
Approve the Minutes of the Special City Council Meeting on June 27, 2023
MIN 23-0831.
Attachments: Attachment I Draft Minutes of 6/27/2023
Approve the Minutes of the Special City Council Meeting on July 13, 2023
MIN 23-0842.
Attachments: Attachment I Draft Minutes of 7/13/2023
Approve the Minutes of the Special City Council Meeting on August 7, 2023
MIN 23-0853.
Attachments: Attachment I Draft Minutes of 8/7/2023
Adopt a Resolution Authorizing the City Manager to Amend the Vegetation Management Contract for Specific City-Owned and Maintained Properties with Joe’s Landscape and Concrete by Increasing the Contract by an Additional $300,727.83, For A Total Not-to-Exceed Amount of $615,727.83, and Extend the Contract Through FY2026
CONS 23-4324.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Authorizing the City Manager to Negotiate and Execute an Amendment to the Memorandum of
Understanding with the Hayward Area Recreation and Park District for Operations and Maintenance of Certain Landscape and Lighting Assessment District (LLAD) Parks
CONS 23-4335.
Attachments: Attachment I Staff Report
Attachment II Resolution
August 15, 2023City Council Agenda
Adopt a Resolution Authorizing the City Manager to
Appropriate the Necessary Funds and Execute Agreements for a Business Assistance Package to Cerveceria LLC, (DBA Buffalo Bill’s Brewery) Including a $75,000 Grant, a $50,000 Small Business Loan, a $295,000 Economic Development Loan, and a $230,000 CDBG Revolving Loan Fund Small Business Loan to Assist in the Refurbishment and Reopening of the Full-Service Restaurant and Outdoor Dining at 1082 B Street
CONS 23-4406.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Authorizing the Transfer and Appropriation of $100,000 from the General Fund to the Community
Development Block Grant Fund (Fund 225) for Repayment of the Russell City Distillery Loan to the Department of Housing and Urban Development
CONS 23-4427.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Authorizing the City Manager to Amend the Professional Services Agreement with First Presbyterian Church of Hayward to Increase the Winter Warming Shelter at South Hayward Parish Contract Amount by $405,686 for a
Total Not-To-Exceed Amount of $2,050,000
CONS 23-4458.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Authorizing the City Manager to Extend and Amend an Agreement With the Alameda County Probation
Department to Provide Services at the Delinquency Prevention Network Youth Service Center and to Accept and Appropriate $250,000 From Alameda County to Fund the Extension
CONS 23-4469.
Attachments: Attachment I Staff Report
Attachment II Resolution
August 15, 2023City Council Agenda
Adopt a Resolution Authorizing the Purchase of Ammunition from Dooley Enterprises, Inc. for Hayward Police Department Training and Operations, in an Amount Not-to-Exceed
$200,000
CONS 23-44810.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Authorizing the City Manager to Accept and Appropriate $113,797.39 in Awarded Officer Wellness and Mental Health Grant Funding From the State of California Board of State and Community Corrections
CONS 23-44911.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Awarding a Contract to The Garland
Company for the Hayward Executive Airport - Hangars J, K, L, and M Roof Repair Project, Project No. 06826, in an Amount Not-to-Exceed $807,000 and Appropriate an Additional
$107,000 from the Airport Capital Fund (Fund 621) to Project 06826
CONS 23-45112.
Attachments: Attachment I Staff Report
Attachment II Contract Award Resolution
Attachment III Appropriation Resolution
Adopt a Resolution Approving Plans and Specifications, and Calling for Bids for the Municipal Parking Lot No. 11
Improvement Project No. 05741
CONS 23-45413.
Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III Location Map
Adopt a Resolution to Authorize the Mayor to Enter into a Sister City Agreement with the City of Faro, Algarve, Portugal CONS 23-45514.
Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III Hayward-Faro Sister City Agreement
August 15, 2023City Council Agenda
LEGISLATIVE BUSINESS
FY 2024 Salary Plan Amendment: Adopt a Resolution
Approving an Amendment to the City of Hayward Salary Plan for Fiscal Year 2024 (Report from Human Resources Director Frye)
LB 23-03215.
Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III FY24 City of Hayward Salary Plan
Cal Cities 2023 Annual Conference: Adopt a Resolution
Designating Voting Delegates and Alternates for the Annual Conference Scheduled for September 20-22, 2023 (Report from City Clerk Lens)
LB 23-03016.
Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III Cal Cities Correspondence
COUNCIL REPORTS AND ANNOUNCEMENTS
Council Members can provide oral reports on attendance at intergovernmental agency meetings, conferences, seminars, or other Council events to comply with AB 1234 requirements (reimbursable expenses for official activities).
COUNCIL REFERRAL
Council Members may bring forward a Council Referral Memorandum (Memo) on any topic to be considered by the entire Council. The intent of this Council Referrals section of the agenda is to provide an orderly means through which an individual Council Member can raise an issue for discussion and possible direction by the Council to the appropriate Council Appointed Officers for action by the applicable City staff.
ADJOURNMENT
NEXT SPECIAL MEETING – August 22, 2023
PUBLIC COMMENT RULES
Any member of the public desiring to address the Council shall limit their address to three (3) minutes unless less or further time has been granted by the Presiding Officer or in accordance with the section under Public Hearings. The Presiding Officer has the discretion to shorten or lengthen the maximum time members may speak. Speakers will be asked for their name before speaking and are expected to honor the allotted time.
August 15, 2023City Council Agenda
PLEASE TAKE NOTICE
That if you file a lawsuit challenging any final decision on any public hearing or legislative business item listed in this agenda, the issues in the lawsuit may be limited to the issues that were raised at the City's public hearing or presented in writing to the City Clerk at or before the public hearing.
PLEASE TAKE FURTHER NOTICE
That the City Council adopted Resolution No. 87-181 C.S., which imposes the 90-day deadline set forth in Code of Civil Procedure section 1094.6 for filing of any lawsuit challenging final action on an agenda item which is subject to Code of Civil Procedure section 1094.5.
***Materials related to an item on the agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk ’s Office, City Hall, 777 B Street, 4th Floor, Hayward, during normal business hours. An online version of this agenda and staff reports are available on the City ’s website. Written comments submitted to the Council in connection with agenda items will be posted on the City ’s website. All Council Meetings are broadcast simultaneously on the City website, Cable Channel 15 - KHRT, and YouTube. ***
Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans with Disabilities Act of 1990. Interested persons must request the accommodation at least 48 hours in advance of the meeting by contacting the City Clerk at (510) 583-4400 or [email protected].
Assistance will be provided to those requiring language assistance. To ensure that interpreters are available at the meeting, interested persons must request the accommodation at least 48 hours in advance of the meeting by contacting the City Clerk at (510) 583-4400.