Attachment I Draft Minutes of 6/27/2023 — Hayward City Council, August 15, 2023

CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers and Virtual Platform (Zoom)
https://hayward.zoom.us/j/88467598465?pwd=cFVTdzJ3OTdreVlZSlFJdEZuYjFhQT09 Tuesday, June 27, 2023, 7:03 p.m.

The City Council meeting was called to order by Mayor Salinas at 7:00 p.m. The City Council held a hybrid meeting in Council Chambers and virtually via Zoom.

AB 2449 TELECONFERENCE NOTIFICATIONS AND CONSIDERATION

Council Member Goldstein participated via Zoom under AB 2449 Brown Act teleconferencing procedures for an emergency circumstance as defined in Government Code section 54953(f)(2)(A)(ii) and 54953(j)(1). The City Council unanimously approved allowing Council Member Goldstein to participate virtuality.

Pledge of Allegiance: Council Member Roche

Present:

City Hall COUNCIL MEMBERS Andrews, Bonilla Jr., Roche, Syrop, Zermeño MAYOR Salinas
Via Zoom COUNCIL MEMBER Goldstein

Absent: None

CLOSED SESSION ANNOUNCEMENT

The City Council conve ned in closed session at 5:30 p.m. With Council Member Goldstein attending remotely pursuant to AB 2449 Brown Act teleconferencing procedures due to an emergency circumstance, and all other members attending in person and no public c omment, the Council discussed the following matters: 1) conference with property negotiators pursuant to Government Code section 54956.8 regarding 1069 B Street (APN 428 -0066-085-00) and 22695 Foothill Boulevard (APN 428-0066-086-00); 2) conference with legal counsel pursuant to Government Code section 54956.9 (d)(4) regarding two anticipated litigation cases; and 3) conference with property negotiators pursuant to Government Code section 54956.8 regarding 558 B Street (APN 431 -0004-083-06). City Attorney Lawson indicated that the Council discussed the items and took no reportable action. The closed session adjourned at 6:55 p.m.

PUBLIC COMMENTS

There were none.

CITY MANGAGER’S COMMENTS

City Manager McAdoo made three announcements: 1) shared that in collaboration w ith Bay Area Water Supply and Conservation Agency (BAWSCA), the City offered the EarthCapades Program to 15 elementary schools which taught environmenta l problems and solutions; 2) the Heritage Plaza Project was honored with the 2023 Merit Award by the 2 | J u n e 2 7 , 2 02 3
Northern Ch apter of the American Society of Landscape Architects; and 3 ) the City was awarded the prestigious LEED Platinum c ertification for the 21 st Century Library and Community Learning Center which was the highest level of recognition offered by the U.S.

Green Building Council.

CONSENT

Consent Items 5, 10, 18, 19 and 22 were removed from the Consent Calendar for comment.

Mayor Salinas announced that Consent Item 24 was moving to a future meeting date.

1. Approve the M inutes of the Special City Council/Hayward Public Finance Author ity Board Meeting on June 27, 2023 MIN 23-080
It was moved by Counci l Member Syrop, seconded b y Council Member Roche, a nd carried unanimously, to approve the minutes of th e Special City Council/Hayward Public Finance Authority Board meeting on June 27, 2023.

2. Adopt an Ordinance of the City of Hayward Amending Chapter 5, Article 7 of the Hayward Municipal Code Regarding Community Preservation by Amending Sectio n 5-

7.00 Relating to Findings and Purpose, Amending Section 5-7.10 Relating to Definitions, Amending Section 5-7.20 Relating to Public Nuisance, Amending Section 5-7.30 Relating to Administrative Citations and Adding Section 5 -7.140 Relating to Cumulative Remedies CONS 23-414

Staff report submitted by City Clerk Lens, dated June 27, 2023, was filed.

It was moved by Council Member Syrop, seconded by Council Member Roche, and carried by the following roll call vote, to adopt the ordinance.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

Ordinance 23-07, “Ordinance of the City of Hayward, California Amending Chapter 5, Article 7 of the Hayward Municipal Co de Regarding Community Preservation by Amending Section 5 -7.00 Relating to Findings and Purpose, Amending Section 5-7.10 Relating to Definitions, Amending Section 5 -7.20 Relating to Public Nuisance, Amending Section 5 -7.30 Relating to Administrative Citations and Adding Section 5 -7.140 Relati ng to Cumulative Remedies”

3. Adopt a Resolution Confirming the Report of Non -Abatable Code Violations and Penalty Liens List Associated with th e Code Enforcement Division and Community Preservation/Rental Housing Programs CONS 23-306

Staff report submitted by Acting Development Services Director Buizer, dated June 27, 2023, was filed.

It was moved by Council Member Syrop, seconded by Council Member Roche, and carried by the following roll call vote, to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 23-174, “ Resolution Confirming the Report of Non - Abatable Code Violations and Penalty Liens List Associated with the Code En forcement Division and Comm unity
Preservation/Rental Housing Programs”

4. Adopt a Resolution Confirming the Report and Special Assessment List and Authorizing Transmittal of Assessments to the Co unty Assessor for Collection Associated with Overdue Community Preservation and Rental Pro gram Charges for the Period of January 1, 2022, Through May 1, 2023 CONS 23-349

Staff report submitted by Acting Development Services Director Buizer, dated June 27, 2023, was filed.

It was moved by Council Member Syrop, seconded by Council Member Roche, and carried by the following roll call vote, to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

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Resolution 23-175, “Resolution Confirming the Report and Special Assessment List and Authorizing Transmittal of
Assessments to the County Assessor for Collection Associated with Overdue Community Pr eservation and Rental Program Charges for the Period of January 1, 2022 Through May 1, 2023”

5. Adopt a Resolution Confirming the Report and Assessment for Delinquent Garbage Bills Incurred by Property Owners of Single-Family Residences CONS 23-370

Staff report s ubmitted by Public Works Director Ameri , dated June 27, 2023, was filed.

In response to Council Member Bonilla Jr.’s inquiry about assistance for families who have incurred delinquent garbage/water/sewer bills and who might be facing financial hardships, Public Works Director Ameri noted that households ranked low-income could benefit from City programs and added that garbage/sewer/water services would not be s uspended for delinquent accounts.

In res ponse to Council Member Andrews’ inquiry if the names of residents who incurred delinquent garbage bills should be included in th e attachment to the repo rt, Public Works Director Ameri responded that staff would l ook into it, and if deter mined unnecessary, it would not be included next year.

It was moved by Council Member Syrop, seconded by Council Member Roche, and carried by the following roll call vote, to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 23-176, “Resolution Confirming the Report and Special Assess ment List Associated with Delinquent Garbage Bills Incurred by Residential Property Owners with Cart Service”

6. Adopt a Resolution Confirming the Report and Special Assessment for Delinquent Sewer and Water Bills and Authorizing the Delinq uent Charg es to Be come a Sp ecial Assessment Against the Properties if not Paid by August 1, 2023 CONS 23-392

Staff report submitted by Public Works Director Ame ri, dated June 27, 2023, was filed.

It was moved by Council Member Syrop, seconded by Council Member Roche, and carried by the following roll call vote, to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 23-177, “Resolution Confirming t he Re port and Special Assessment List Associated with Delinquent Water and Sewer Bills and Authorizing the Delinquent Charges to Become a Special Assessment Against the Properties if Not Paid by August 1, 2023”

7. Adopt a Resolution App roving the Final Map o f Tra ct 8614, a 10 Lot Subdivision for Condominium Purposes at 29212 Mission Boulevard, Hayward to Allow the Construction of 59 Condominium Un its, Open Space Areas, and Related Site Improvements; Appli cant/Owner: Hayward SoMi, LLC., Application No. 2022017 13 CONS 23-350

Staff report submitted by Acting Development Services Director Buizer, dated June 27, 2023, was filed.

It was moved by Council Member Syrop, seconded by Council Member Roche, and carried by the following roll call vote, to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 23-178, “Resolution Approving the Final Map of Tract 8614, Accepting the Eas ements Dedicated Thereon for Public Use and Authorizing the City Manager to Negotiate and Execute the Subdivision Improvement Agreement and Relate d Other Documents”

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8. Adopt a Resolution Authorizing the City Manager to Execute a Three-Year Agreemen t with Pacheco Landsca pe Management for Landscape Maintenance Services at all Hayward Fire Department Stations in an Amount Not -To-Exceed $319,600 CONS 23- 364

Staff report submitted by Fire Chief Contreras, dated June 27, 2023, was filed.

It was moved by Council Member Syrop, seconded by Council Member Roche, and carried by the following roll call vote, to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 23-179, “Resolution Authorizing the City Manager to Execute a Three - year Agreement with Pacheco Landscape Management for Landscape Maintenance Services at All
Hayward Fire Department Stations in an Amount Not-to-Exceed $319,600”

9. Adopt a Resolu tion Authorizing the City Manager to Accept and Appropriate $100,000 in Grant Funding from Pacific Gas & Electric for the No -Cost Residential Chipping Program and Defensible Space Resident Assistance Program CONS 23-373

Staff report submitted by Fire Chief C ontreras, dated June 27, 2023, was filed.

It was moved by Council Member Syrop, seconded by Council Member Roche, and carried by the following roll call vote, to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 23-180, “Resolution Authorizing the City Manager to Accept and Appropriate $100,000 in Grant Funding from Pacific Gas & Electric for the No-Cost Residential Chipping Program and Defensible Space Resident Assistance Program”

10. Adopt a Resolution Authorizing the City Manager to Ame nd an Existing Agreement with Ganey Science, LLC to Update the Emergency Management Plan and to Negotiat e and Execute an Agreement for On -Call Emergency Management Consulting Services with Ganey Science, LLC CONS 23-377

Staff report sub mitted by Fire Chief Contreras, dated June 27, 2023, was filed.

In response to Council Member Bonilla Jr.’s inquiry about the emergency management consulting services and if it included an exercise and test of the Emergency Management Plan, City Manager McAdoo noted that table talk exercises had been conducted, there would be readiness exercises for different operational groups, and assistance with FEMA applications should there be an actual emergency.

In response to Council Member Syrop’s inquiry regarding the possibility of including in the updated Emergency Plan the Hayward’s Vul nerable Needs Registry should the referral be approved, City Manager McAdoo responded that the registry could potentially be integrated into the dispatch center, and she noted there was flexibility within the Plan for additional work items.

It was moved by Council Member Syrop, seconded by Council Member Roche, and carried by the following roll call vote, to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 23-181, “Resolution Authorizing the City Manager to Execute an Amendment to the Agreement with Ganey Science, LLC for Update of the Emergency Management Plan and,
Negotiate and Execute an Agreement with Ganey Science, LLC for On-Call Emergency Management Cons ulting Services, Not to Exceed $126,600, Annually, for Up to Three-Years”

11. Adopt a Resolution Authorizing the City Manager to Tra nsfer Up to $59,801.50 from Fund 230 to Fund 73 0 to Reimburse the Information Technology (IT) Depart ment for the CENIC Upgrade Work at the Weekes Branch Library (Weekes Branch) CONS 23-380

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Staff repor t submitted by Acting Director of Library Services Vien, dated June 27, 2023, was filed.

It was moved by Council Member Syrop, seconded by Council Member Roche, and carried by the following roll call vote, to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 23-182, “Resolution Authorizing the City Manager to Transfer Up to $59, 801.50 from Fund 230 to Fund 730 to Reimburse the IT Department for the CENIC Upgrade Work at the Weekes Branch Library”

12. Adopt a Resolution Authorizing the City Manager to Allow the Hayward Police Department to Particip ate in the Application Process for t he Organized Ret ail Theft Prevention Grant Sponsored Through the Board of State and Community Corrections CONS 23-384

Staff report submitted by Acting Chief of Police Matthews, dated June 27, 2023, was filed.

It was moved by Council Member Syrop, seconded by Council Member Roche, and carried by the following roll call vote, to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 23-183, “Resolution Authorizing the City Manager to Allow the Hayward Police Department to Particip ate in the Application Process fo r the Organized Retail Theft Prevention Grant Sponsored Through the Board of S tate and Community Corrections”

13. Adopt a Resolution Authorizing the City Manager to Amend the Professional Services Agreement with Carollo En gineers, Inc., to Increase the Co ntract Amount by $276,746 for a Not-to-Exceed Amount of $1,385,581 to Provide Additional Construction Support Services for the Water Pollution Control Facility (WPCF) Switchgear Rehabilitation Project No. 07656 CONS 23-390

Staff report submitted by Public Works Director Ameri, dated June 27, 2023, was filed.

It was moved by Council Member Syrop, seconded by Council Member Roche, and carried by the following roll call vote, to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 23-184, “Resolution Authorizing the City Manager to Amend the Professional Services Agreement with Carollo
Engineers, Inc., to Increase the Contract Amount by $276,746 for a Not -to-Exceed Amount of $1,385,581 to Provid e Add itional Construction Support Services for the WPCF Switchgear Rehabilitation Project”

14. Adopt a Resolution Authorizing the City Manager to Execute a MOU and Partnership Agreement, and Accept and Appropriate up to $101,000 for the Operation of Family Education Program Services for Hayward Unified School District (HUSD) Schools CONS 23-395

Staff report submitted by Acting Director of Library Services Vien, dated June 27, 2023, was filed.

It was moved by Council Member Syrop, seconded by Council Member Roche, and carried by the following roll call vote, to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
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Resolution 23-185, “Resolution Authorizing the City Manager to Execute an MOU with Hayward Unified School District (HUSD) Allowing the Library to Offer Library Programs and Mobile Outreach Services at Fou r (4) HUSD Schools During the 2023 - 2024 School Year”

Resolution 23-186, “Resolution Authorizing the City Manager to Execute a Par tnership Agreemen t with the Center for
Community Engagement at the California State University, East Bay ( CSUEB), Providing Fu nding or the Training, Supervision, and Tutor/Mentorship Placements of CSUEB C ollege Corps Students in the Homework Suppor t Centers a t Four (4) HUS D Schools During the 2023-2024 School Year”

Resolution 23-187, “Resolution Authorizing the City Manager to Accept and Appropriate up to $80,000 from Hayward Unified School District (HUSD ) for the Operation of Family Education Program Services at Four (4) HUSD Schools in FY 2024”

Resolution 23-188, “Resolution Authorizing the City Manager to Accept and Appropriate $21,000 from the Center for Community Engagement at the California State University, East Bay (CSUEB) for the Operation of Family Education Program Services at HUSD Schools and Both Library Locations in FY 2024”

15. Adopt Resolutions Re jecting All Bids fo r the La Vista Park Project and Approving Plans and Specif ications and Call for Bids for the La Vista Park - Keyways Gradin g Projec t, Project No. 06914, and Authorizing the City Manager to Execute Amendment No. 2 to the Professional Services Agreement with SurfaceDesign, Inc. CONS 23-401

Staff report submitted by Public Works Director Ameri, dated June 27, 2023, was filed.

It was moved by Council Member Syrop, seconded by Council Member Roche, and carried by the following roll call vote, to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 23-189, “Resolution Rejecting All Bids for the La Vista Park Project, Project No. 06914”

Resolution 23-190, “Resolution Approving Plans and
Specifications, an d Call ing for Bids for the La Vista Park - Keyways Grading Project, Project No. 06914”

Resolution 23-191, “Resolution Authorizing the City Manager to Execute Amend ment No. 2 t o the Professional Services
Agreement with SurfaceDesign, Inc. for the La Vista Park Project, Project No. 06914”

16. Adopt a Resolution Awarding a Construction Contract to Bear Construction, Inc., for the FY23 Median Landscape Improvement - Phase 2 Project, Project No. 05281 in the Amount of $852,600, Appro ving Addendum No. 1, 2 an d 3, and Authorizing a Construction Contingency Change Order Budget of $155,000 CONS 23-402

Staff report submitted by Public Works Director Ameri, dated June 27, 2023, was filed.

It was moved by Council Member Syrop, seconded by Council Member Roche, and carried by the following roll call vote, to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 23-192, “Resolution Awarding the Construction Contract to Bear Construction , Inc., and Approving Add endum No. 1, 2 And 3 for the FY23 Median Landscape Im provement Phase 2, Project No. 05281”

17. Adopt Resolutions Authorizing the City Manager to (1) Award a Construction Contract to W. Bra dley Electric in the Amount of $280,833 and Ap proving $42,125 in Administrative Construction Contingency; and (2) Appropriate $137,125 from the Measure BB Local Transportation (Fund 212) to the Safe Routes to School - Cesar Chavez Middle School, Project No. 05319 CONS 23-413

Staff report submitted by Public Works Director Ameri, dated June 27, 2023, was filed.

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It was moved by Council Member Syrop, seconded by Council Member Roche, and carried by the following roll call vote, to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 23-193, “Resolution Awarding a Construction
Contract to W. Bradley Electr ic for the Safe Routes to School (SR2S) - Cesar Chavez Middle School Project (CCMS), Project No. 05319 in the Amount of $280,833 and Approving $42,125 in Administrative Construction Contingency”

Resolution 23-194, “Resolution Authorizing the City Manager to Appropriate $137,125 fr om Me asure BB Local Transpor tation (Fund 212) to the S afe Routes 2 Scho ol Cesar Chavez Middle School Project No. 05319”

18. Adopt a Resolution Authorizing the City Manager to Negotiate and Execute a Second Amendment to the Ground Lea se wit h HWD AAS Hangar, LL C (dba AP P Jet Center) CONS 23-416

Staff report submitted by Public Wo rks Director Ameri, dated June 27, 2023, was filed.

Council Member Zermeño recognized that unleaded gas was now sold at the aviation field, and noted this would help advance the work towards climate action change and thanked APP Jet Center.

It was moved by Council Member Syrop, seconded by Council Member Roche, and carried by the following roll call vote, to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 23-195, “Resolution Authorizing the City Manager to Negotiate and Execute a Second Amendment to the Ground
Lease with HWD AAS Hangar, LLC (Dba APP Jet Center)”

19. Adopt a Resolution Adopting a Local Road Safety Plan CONS 23-386

Staff report submitted by Public Works Director Ameri, dated June 27, 2023, was filed.

Council Member Syrop commended staff on the report, noting it was charting a progressive path forward towards making streets more bikeable and walkable, and safer for communities.

It was moved by Council Member Syrop, seconded by Council Member Roche, and carried by the following roll call vote, to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 23-196, “Resolution of the City Council t o Adopt the Local Road Safety Plan”

Resolution 23-197, “Resolution of the City Council to Establish a Vision Zero Policy to Elimi nate Traffic Deat hs a nd Sev ere Injuries”

20. Adopt a Resol ution Approving the Memoranda of Understanding between the City of Hayward and the International Association of Firefighters, Local 1909 and Authorizing Staff to Execute the Agreement CONS 23-417

Staff report submitte d b y Assistant City Manager Youngblood, dated June 27, 2023, was filed.

It was moved by Council Member Syrop, seconded by Council Member Roche, and carried by the following roll call vote, to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

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Resolution 23-198, “Resolution Approving the Memoranda of Understanding Between the City of Hayward and Hayward
Firefighters, Loc al 1909 and A uthorizing Staff to Execute the Agreements”

21. Adopt a Resoluti on Authorizing the City Manager to Accept an d Appropriate up to $15,000 Annu ally for the Next Five Years in Donations for the Annual Hayward Volunteer Recognition and Awards Dinner CONS 23-418

Staff report submitted by Assistant City M anager Youngblood, dated June 27, 2023, was filed.

It was moved by Council Member Syrop, seconded by Council Member Roche, and carried by the following roll call vote, to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 23-199, “Resolution Authorizing the City Manager to Accept and Appropriate up to $15,000 in Donations Annually for the Next Five Years for the Annual Haywar d Volunteer
Recognition and Awards Dinner”

22. Adopt a Resolution Authorizing the City Manager to enter into an Exclusive Negotiation Rights Agreement with Montecito Development Company LLC for Pro posed Development o f the California Air National Guard and Sk ywest Sites at the Hayward Executive Airport CONS 23-427

Staff report submitted by Assistant City Manager Claussen, dated June 27, 2023, was filed.

Council Member Zermeño commented that the Montecito Development Company LLC had a good plan for the expansion of Skywest.

It was moved by Council Member Syrop, seconded by Council Member Roche, and carried by the following roll call vote, to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 23-200, “Resolution of the City Council of the City of Hayward Authorizing the City Manager to Negotiate and Execute an Exclusive Negotiating Agreement Bet ween the City of Hayward and Montecito Development LLC for Proposed
Developments at 1401 Golf Course Road (Skywest Property) and 1525 West Winton Avenue (California Air National Guard Site)”

WORK SESSION

23. Community Survey Results : Receiv e Presentation of Community Survey Results and Consider Potential Ballot Measure for Future Facilities Needs WS 23-0

Staff report submitted by Assistant City Manager Claussen dated June 27, 2023, was filed.

Assistant City Manager Claussen introduced Sr. Vice P resident Miranda Everett with FM3 Research who provided a summary of key findings of a survey of Hayward voters and views of a potential Measure C extension.

Mayor Salinas opened the public comment section at 7:38 p.m.

Ms. TJ with Hayward Concerned Citizens expressed support for a potential ballot measure to extend Measure C (half-cent sales tax) if funds are used as intended.

Mayor Salinas closed the public comment section at 7:40 p.m.

Members of the City Council thanked City staff and FM3 Research for the work on the item.

Discussion ensued among m embers of the City Cou ncil, City Manager McAdoo and Sr. Vice President Everett with FM3 Re search regarding: the survey questions about cost of livi ng and cost of housing pointing out that a b ig driver of cost of livi ng in the B ay Area was housing; the survey did not dive into the causes of homelessness and concerns people may have, noting that homelessness was a multifaceted issue; trends of survey results compared to other cities; the 600 sample size was robust with the goal to be efficient and streamlined; the goal with the present s urvey was to be efficient, streamlined in order to push the measure forward; the survey question abo ut the u nhoused population and homelessness was not defined and the responses were based on assumptions and perceptions; the research will in form the outreach and staff will engage messaging on what was accomplished with Measure C and what remains to be done ; consideration to offer t he survey in languages o ther than English and Spa nish was a budget and time tradeoff and it was noted that 39% of respondents indicated that they speak a language other than English at home, and may have the ability to take the survey; FM3 Research uses as many different 16 | J u n e 2 7 , 2 02 3
platforms as possible, including telephone, text or email but does not collect in-person responses since the data collection is m ore random and could be costly; the scientific survey approach was that it be random and repr esentative and quotas were establish ed ahead of time on race, ethnicity, neighborhood, age, gender and party registration to ensure the interview composition reflected the distribution in the community ; external factors such as the COVID-19 pandemic, general media conversations about crime, homelessness, may be swaying responses which was similar to what other cities were experi encing; 62% satisfied with quality of life was a significant number and there was room for improvement; FM3 was not aware of any other Alameda County cities, special districts, or academic institutions planning to add measures to the 2024 ballot.

Members of the City Council offered the following : share with C ouncil the report showing demographic brea kdown for each quest ion answered related to s pecific services; explore driving the nexus between community services and how they can be improved by improving the Police Department and how the extension of the sales tax can directly address concerns ex pressed; the wordsmithing for an extension of Measure C will be important to en sure that residents know that this will help t hem with their concerns; rethink how successes are shared for public consumption with social media being used, and consider having more internal conversations on robust strate gies to edu cate the community on what the City is d oing and noted that in the last three years there has been City service overload through p rovision of grants and programs around homelessness, economic development, and ARPA funds.

City Manager McAdoo stated that assuming the City Council was supportive of moving forward, staff w ould work with Cl ifford Moss and Associates to begin discussion with the community and on a parallel path, staff would work on further flushing out facility designs and assessments and holding stakeholder interviews.

24. I-880/Whipple Road - Industrial Parkway Interchange Improvement Project: Review and Discuss Aesthetic and Design Features (Report from Director of Public Works Ameri) WS 23-031

Staff report submitted by Director of Public Works Ameri dated June 27, 2023, was filed.

Mayor Salinas noted the item was continued to a future Council meeting.

PUBLIC HEARING

25. LLAD 96-1 Public Hearing: Adopt a Resolution to Approve the Final Engineer's Report, Reconfirm Maximum Base Assessment Amounts, Confirm the Assessment Diagrams and Fiscal Assessments, Order the Levy and Collection of Fiscal Assessments; and Adopt a Resolution to Approve Funding Recommendations and Appropriate Special Revenue Funds for Consolidated Landscaping and Lighting Assessment District (LLAD) No. 96-1, Zones 1 through 18, for Fiscal Year 2024 (Report from Maintenance Services Director Rullman) PH 23-030

Staff report submitted by Maintenance Services Director Rullman, dated June 27, 2023, was filed.

Mayor Salinas announced the public hearing, noted he would forego staff’s pr esentation and provided an opportunity for members of the City Council to ask questions.

There being no public comments, Mayor Salinas opened and closed the public hearing at 8:11 p.m.

Council Member Roche expressed her support of the item, noting there would be no impact to the General Fund.

It was moved b y Council Member Zermeño, seconded by Council Member Bonilla Jr., and carried by the following roll call vote, to approve the resolutions.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 23-201, “Resolution Approving the Final Engineer ’s Report, Reconfirming Maximum Base A ssessments, Confirming the Assessment Diagrams and Fiscal Assessments, and Ordering Levy and Collection of Fiscal Assessments for Fiscal Year 2024 for the Landscaping and Lighting Assessment District No. 96 -1, Zones 1-18”

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Resolution 23-202, “Resolution Approving Funding
Recommendations and Appropriating Special Revenue Funds for Consolidated Landscaping and Lighting Assessment District No. 96-1, Zones 1 Through 18 for Fiscal Year 2024”

26. Maintenance District No. 1 Public Hearing: Adopt a Resoluti on to Ap prove the Final Engineer's Repo rt, Confirm the Maximum Base Assessment Rate, Confirm the Fiscal Assessment Rate, Confirm the Assessm ent Diagram, Order th e Levy and Collection of Fiscal Assessment; and Adopt a Resolution to Approve Funding Recommend ations and Appropriate Revenue and Expenditure Budgets for Maintenance District No. 1 - Storm Drainage Pumping Station and Storm Drain Condu it - Pacheco Way, Stratford Road and Ruus Lane, for Fiscal Year 2024 (Report from Maintenance Services Director Rullman)PH 23-032

Staff report submitted by Maintenance Services Director Rullman, dated June 27, 2023, was filed.

Mayor Salinas announced the public hearing, noted he would forego staff’s pr esentation and provided an opportunity for members of the City Council to ask questions.

In response to Council Member Syrop’s request for staff to explain how to remedy the District’s def icit account balance, Maintenance Services Director Rullman noted the plan was to have additional community meetings and have another Proposition 218 election and more palatable assessment for fees due.

Council Member Andrews recommended that staff consider conducting community outreach at the Starbucks located in the shopping center by Stratford Roa d as this was a popular shopping center visited by community members.

There being no public comments, Mayor Salinas opened and closed the public hearing at 8:17 p.m.

It was moved by Council Member Roche, seconded by Council Member Goldstein, and carried by the following roll call vote, to approve the resolutions.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 23-203, “Resolution Approving the Engineer’s Report, Reconfirming Maximum Base Assessment Rate, Confirming the Assessment Diagram and Fiscal Assessment, and Ordering Levy and Collection of Fiscal Assessments for Fiscal Year 2024 for

Maintenance District No. 1: Storm Drainage Pumping Station and Storm Drain -Pacheco Way, Stratford Road, and Ruus Lane”

Resolution 23-204, “Resolution Approving Funding
Recommendations and Appropriating the Special Revenue Funds for Maintenance District No.1 for Fiscal Year 2024”

27. Maintenance D istrict No. 2 Public Hearing : Adopt a Resolution to Approve the Final Engineer's Repor t, Confirm the Maximum Base Assessment Rate, C onfirm the Fiscal Assessment Rate, Confirm the Assessment Diagram, Order the Levy and Collection of Fiscal Assessment; and A dopt a Resolut ion to Approve Funding Recommendations and Appropriate Revenue and Expenditure Budgets for Maintenance District No. 2 – Eden Shores Storm Wat er Buffer and Facilities, for Fiscal Year 2024 (Report from Maintenance Services Director Rullman) PH 23-031

Staff report submitted by Maintenance S ervices Director Rullman, dated June 27, 2023, was filed.

Mayor Salinas announced the public hearing, noted he would forego staff’s pr esentation and provided an opportunity for members of the City Council to ask questions.

Council Member Syrop requested that an update be made to the Engi neer’s Report to correctly reflect the name of Council Member Julie Roche.

In response to Council Member Zermeño’s inquiry about a program in place for low-income residents who are unable to pay assessments, Maintenance Services Director Rullman shared that he was not aware of any residents requesting a reduced rate based on their income.

Council Member Zermeño commented that there were similar hardship programs in place for PG&E a nd water services, and Assistant City M anager Claussen confirmed that it may be possible to come up with something similar if needed.

There being no public comments, Mayor Salinas opened and closed the public hearing at 8:21 p.m.

Council Member Roche expressed her support of the item, noting there would be no impact to the General Fund as funds are paid directly by the assessments levied against the property.

It was moved by Council Member Zermeño, seconded by Council Member Goldstein, and carried by the following roll call vote, to approve the resolutions.

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AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 23-205, “Resolution Approving the Final Engineer ’s Report, Confirming Maximu m Base Assessment Amount,
Confirming t he Fiscal Assessment Rate, Confirming the
Assessment Diagram, a nd O rdering the Lev y and Collection o f the Fiscal Assessment for Fiscal Year 2024 for Maintenanc e District No. 2: Eden Shores Water B uffer Zone and Pre - Treatment Pond”

Resolution 23-206, “Resolution Approving Funding
Recommendations and Appropriating the Special Revenue Funds for Maintenance District No. 2 for Fiscal Year 2024”

COUNCIL REPORTS AND ANNOUNCEMENTS

Mayor Salinas announced the City of Haywar d in collaboration with a host of partne rs launched Words for Lunch and Breakfast Too and every eligible student would receive a free lunch every day until August. Mayor Salinas recognized the Hayward Library for partnering with Words for Lunch at the Downtown Library and Mia’s Dream Come True Playground for free story time and free lunch Monday through Thursday.

Council Member Andrews announced the Keep Hayward Clean and Green Task Force was hosting a clean-up event on July 22, 2023 on Barnes Co urt; encouraged individuals to participate in the Adopt-a-Block program and the Hayward Beautiful Yard Contest; noted volunteers were being sought for the Seniors Front Yard Assis tance Program; congratulated Eden Housing on its 50th Anniversary; and acknowledged the Alameda County Board of Supervisors for submitting an apology for Russell City and requested that they take bold steps in protecting the children in Alameda County.

Council Member Syrop reported on his attendance at his first Alameda County Mos quito Abatement District (ACMAD) meeting noting the District was not raising rates this year, a new compensation was recommended for the G eneral Manager, and shared the Aedes Aegypti mosquito was making its way up from South ern California and assured all t hat ACMAD was prepared to address any concerns.

Council Member Zermeño invited all to attend the eighth annual All America Festival on July 1, 2023, at the Mt. Eden Mansion to showcase multicultural acts.

Council Member Roche reported that the East Bay Com munity Energy Commission (EBCE) was changing its name to Alameda County and Valley (AVA) to be more inclusive to new cities and added that $10 million would be allocated towards a new electric bike program.

COUNCIL REFERRALS

28. City Council Referral: D eveloping Hayward’s Vulnerable Needs Registry (Referral from Council Members Syrop, Roche, and Bonilla Jr.) RPT 23-065

Staff report submitted by Council Member Syrop, Roche, and Bonilla Jr., dated June 27, 2023, was filed.

Council Member Syrop read the re ferral which aimed to ex pand the H ayward Fire Department’s Emergency Services database to improv e readiness f or most vulnerable residents; and thanked Lara Calvert with Spectrum Community Services, Andrew Ghali with Hayward Firefighters Local 1909, Fire Chief Contreras, and Hayward Fire Department’s Emergency Services Officer Wheeler for their support of the initiative.

Council Member Roche thanked Council Member Syrop for bringing the referral forward, was happy to support it, stated it was needed now post-pandemic as many of the programs for seniors have not been able to resume, and underscored the proposed referral would help respond to the most vulnerable individuals in the community .

Council Member Bonilla Jr. thanked Council Member Syrop for his leadership on the referral; noted the tim eliness of the topic as Hayward was a n earthquake prone City and to other disaster risks; stressed the importance of being prepared to ensure most vulnerable members of the community including the elderly, the unhoused, and individuals with disabilities are prioritized; and added there was broad support to take care of the most vul nerable in the community.

Council Member Andrews asked if the list would include questions about pets as they were important particularly for seniors, and wanted to ensure that there was coordination with the Animal Shelter to ensure that pets are included as inform ation on the list. Council Member Syrop noted he wa s in support of including it in the referral and he wo uld let the Fire Department (HFD) take lead on th e categor ies. Counci l Member Andrews received confirmation that protecting resident privacy was mentioned in the report.

Council Member Andrews asked if the referral would include some t ype of specific information on what is going on at a particular address. Council Member Syrop noted it was not included in the current scope of the referral but would defer to HFD or the City Manager.

Mayor Salinas was pleased to support the referral.
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Mayor Salinas opened the public comment period at 8:41 p.m.

Mr. Andrew Ghali President of Hayward Firefighters Local 1909 expressed his support for developing Hayward’s vulnerable needs registry with an aim to improve disaster readiness for the most vul nerable residents, sp ecifically individuals with special needs such as the elderly, unhoused and individuals with disabilities.

Mayor Salinas closed the public comment period at 8:44 p.m.

It was moved by Council Member Bonilla Jr., seconded by Council Member Syrop, and carried by the following roll call vote, to approve the resolutions.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

ADJOURNMENT

Mayor Salinas adjourned the City Council meeting at 8:47 p.m. in memory of Mr. Joel Thornley who was a longtime Hayward educat or, was a Hayward Rotarian, served as HUSD Superintendent and Principal, and was an alumni of Hayward schools. Council Mem ber Zermeño noted Mr. Thornley was student oriented.

APPROVED

__________________________________________________________ Mark Salinas
Mayor, City of Hayward

ATTEST:

__________________________________________________________ Miriam Lens
City Clerk, City of Hayward

Hayward City CouncilAugust 15, 2023

Hayward City Council
August 15, 2023