DATE: August 15, 2023
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT: Adopt a Resolution Approving Plans and Specifications, and Calling for Bids for the Municipal Parking Lot No. 11 Improvement Project No. 05741
RECOMMENDATION
That Council adopts a resolution (Attachment II) approving the plans and specifications, and calling for bids to be received on September 12, 2023 for the Municipal Parking Lot (Muni Lot) No. 11 Improvement Project No. 05741.
SUMMARY
This project is a continuation of the City’s municipal parking lot improvement project. This is the nineth and final of the parking lot improvement projects within the Downtown. This lot services the parking needs for businesses along Foothill Boulevard, Russell Way, City Center Drive and Second Street. If Council approves this project, bids will be received on September 12, 2023, and staff will return to Council for the award of contract.
BACKGROUND
This project is part of and is the last of an annual pavement rehabilitation and preventive maintenance program for the City’s nine municipal parking lots within the Downtown. Improvements to Municipal Parking Lots No. 1 through No. 8 have been completed, which not only improved the pavement and aesthetic condition of the parking lots, but also added some additional parking stalls including accessible parking spaces for Americans with Disabilities Act (ADA) compliance.
DISCUSSION
The project consists of improving the current condition of Muni Lot No. 11 by upgrading the parking configuration to City standards and ADA parking space requirements. Additional improvements include pavement rehabilitation, construction of sidewalk for safe pedestrian passage, additional landscaping, additional LED parking lot lighting, parking stall striping, markings, and signage.
Muni Lot No. 11 is in the Downtown area adjacent to the Hayward Area Historical Society, which continues servicing public parking needs for offices, banks, and retail establishments on Foothill Boulevard, Russell Way, City Center Drive, and Second Street.
The project is categorically exempt from environmental review under Section 15301(c) of the California Environmental Quality Act (CEQA) Guidelines for the operation, repair, maintenance, or minor alteration of existing facilities.
On November 15, 2016, Council passed a resolution authorizing a Community Workforce Agreement (CWA) with the Alameda County Building Trades Council (BTC), which applies to City projects with construction costs of $1,000,000 or more. The agreement requires contractors to use local union hiring halls, encourages contractors to employ Hayward residents or Hayward Unified School District graduates, and requires hired workers to pay union dues and other benefit trust fund contributions, etc. Because the construction cost estimate for this Project is less than $1,000,000, the CWA agreement does not apply.
ECONOMIC IMPACT
The improvement of the parking amenities will provide convenience for visitors to the Downtown area and expected to increase activity to nearby businesses.
The work has been scheduled in two phases specifically to ensure that some parking stalls are available for use during the work in order to reduce impact on the downtown businesses.
FISCAL IMPACT
The Adopted FY24 Capital Improvement Program (CIP) includes $750,000 for this project in the Street System Improvements – Fund 450.
Construction Contract$480,000Construction Contingency 120,000Landscaping – City Staff50,000Design and Administration50,000Construction Survey, Inspection and Testing50,000TOTAL$750,000Construction Contract$480,000Construction Contingency 120,000Landscaping – City Staff50,000Design and Administration50,000Construction Survey, Inspection and Testing50,000TOTAL$750,000The estimated project costs are as follows:
Construction Contract
$480,000
Construction Contingency
120,000
Landscaping – City Staff
50,000
Design and Administration
50,000
Construction Survey, Inspection and Testing
50,000
TOTAL
$750,000
Construction Contract
$480,000
Construction Contingency
120,000
Landscaping – City Staff
50,000
Design and Administration
50,000
Construction Survey, Inspection and Testing
50,000
TOTAL
$750,000
STRATEGIC ROADMAP
This agenda item supports the Strategic Roadmap Priority to Invest in Infrastructure. Specifically, this item relates to the implementation of the following projects:
Invest in Multi-Modal Transportation
Project N1: Improve access and mobility in downtown Hayward SUSTAINABILITY FEATURES:
This project upgrades the condition of the parking requirements particularly the availability of accessible parking spaces and safe pathways.
PUBLIC CONTACT
Immediately after the construction contract is awarded, a preliminary notice explaining the project will be distributed to the businesses adjacent to the limit of work. After the construction work has been scheduled, businesses will be notified at least seventy-two hours prior to actual commencement of work.
SCHEDULE
Call for BidsAugust 15, 2023Open BidsSeptember 12, 2023Award Construction ContractOctober 10, 2023Begin ConstructionNovember 2023Complete ConstructionJanuary 2023Call for BidsAugust 15, 2023Open BidsSeptember 12, 2023Award Construction ContractOctober 10, 2023Begin ConstructionNovember 2023Complete ConstructionJanuary 2023The estimated schedule for this project is as follows:
Call for Bids
August 15, 2023
Open Bids
September 12, 2023
Award Construction Contract
October 10, 2023
Begin Construction
November 2023
Complete Construction
January 2023
Call for Bids
August 15, 2023
Open Bids
September 12, 2023
Award Construction Contract
October 10, 2023
Begin Construction
November 2023
Complete Construction
January 2023
NEXT STEPS
After staff evaluates the bid results, staff will return to Council with recommendation for award of construction contract.
Prepared by: Hector M. Leuterio, Assistant Civil Engineer Kathy Garcia, Deputy Director of Public Works
Recommended by: Alex Ameri, Director of Public Works
Approved by:
_______________________________________
Kelly McAdoo, City Manager