DATE: August 15, 2023
TO: Mayor and City Council
FROM: City Clerk
SUBJECT: Cal Cities 2023 Annual Conference: Adopt a Resolution Designating Voting Delegates and Alternates for the Annual Conference Scheduled for September 20-22, 2023
RECOMMENDATION
That the Council adopts a resolution (Attachment II) designating a voting delegate and alternates as Hayward’s representatives to the Annual Business Meeting at the Cal Cities 2023 Annual Conference; and authorizes the City Clerk to submit the 2023 Annual Conference Voting Delegate/Alternate Form along with the adopted Resolution.
SUMMARY
The Cal Cities Annual Conference is scheduled for September 20-22, 2023 in Sacramento at the SAFE Credit Union Convention Center. The Annual Business Meeting (General Assembly), scheduled for Friday, September 22, 2023, is typically where various municipalities’ voting delegates vote on resolutions considered by Cal Cities. To vote at the Annual Business Meeting, the City Council must designate a voting delegate and up to two alternates and submit the names to Cal Cities no later than August 28, 2023.
BACKGROUND AND DISCUSSION
Consistent with the Cal Cities bylaws, the City Council must designate the City’s voting delegate and up to two alternates by formal Resolution no later than August 28, 2023. The voting delegate and alternates must be registered to attend the Annual Conference. At least one voting delegate must be present at the Annual Business Meeting and in possession of the voting delegate card to cast a vote. The voting delegate card may be transferred freely between the voting delegate and alternates.
Currently, Mayor Salinas is the City’s delegate to the Cal Cities East Bay Division and Council Member Syrop is the City’s alternate. Mayor Salinas and Council Member Goldstein plan to attend the Cal Cities’ Annual Conference and are available to represent the Council’s position on legislative matters at the Annual Business Meeting.
Cal Cities’ correspondence includes the Annual Conference Voting Procedures and the Voting Delegate/Alternate Form which are included as Attachment III for Council’s reference.
FISCAL IMPACT
There is no fiscal or economic impact associated with this report.
STRATEGIC ROADMAP
This agenda item is a routine operational item and does not relate to any of the six priorities outlined in the Council’s Strategic Roadmap.
PUBLIC CONTACT
The report does not require a public notice.
NEXT STEPS
Once the City Council adopts the resolution and designates the voting delegate and alternates, the resolution will be submitted to Cal Cities. In preparation for the September 22, 2023 Annual Business Meeting, the following action items will occur:
League disseminates details of resolutions to municipalities: August/September Hayward City Council discusses and votes on resolutions: September 12 or 19 Hayward Voting Delegate votes at Annual Business Meeting: September 22 Prepared and Recommended by: Miriam Lens, City Clerk
Approved by:
_____________________________________________
Kelly McAdoo, City Manager
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