DATE: August 22, 2023
TO: Mayor and City Council
FROM: City Clerk
SUBJECT: Annual City Commissions Interviews: Interview Applicants for Community Services Commission, Library Commission, Personnel Commission, and Planning Commission; and Consider Keep Hayward Clean and Green Task Force (KHCG TF) Applicants Selected by the KHCG TF Subcommittee
RECOMMENDATION
That the City Council interviews applicants for service on the Community Services Commission, Library Commission, Personnel Commission, and Planning Commission; and considers the recommendations from the Keep Hayward Clean and Green Task Force Subcommittee.
SUMMARY AND DISCUSSION
The annual recruitment for City commissions and the Keep Hayward Clean and Green Task Force (KHCG TF) was conducted from May 4, 2023 to August 4, 2023. There were thirteen vacancies at the beginning of the recruitment and by the end, there were twenty-three due to the resignation of additional members. Seventy (70) applications were received by the submission deadline and fifty-nine (59) applicants qualified to be considered for appointment. Attachment II contains the final list of applicants and their preference for service. A digital binder containing all qualified applications was made available on August 10, 2023.
On August 18, 2023, the KHCG TF Subcommittee, comprising KHCG TF Members Jeffrey Haman, Chuck Horner, Leah Martinez, and Jean Yee-Yu will interview fifteen applicants who have indicated the KHCG TF as one of their preferences for service. At the conclusion of the interviews, the Subcommittee will select and recommend applicants to the City Council for service on the KHCG TF. The list will be made available prior to the Council meeting.
Members of the City Council reviewed and pre-screened all applications and individually communicated their selections to the City Clerk. There were twenty-six applicants who received at least three preliminary votes and were invited to interview with the Council on August 22, 2023. Attachment III contains the selection of applicants and Attachment IV contains the interview schedule.
During the August 15, 2023 Special Work Session, the City Council reviewed the annual report of Council’s appointed bodies comprising members’ attendance records and completion of trainings and identified members who were invited to meet with the Council due to their attendance at meetings being below the seventy-five percent requirement of total meetings attended from September 2022 to June 2023. Following the August 15, 2023 meeting, some members expressed they would write letters in lieu of meeting with the Council due to conflicts with prior commitments. Attachment IV also contains information about current members who were invited to meet with the City Council on August 22, 2023.
FISCAL IMPACT
There is no fiscal impact associated with this report.
STRATEGIC ROADMAP
This agenda item is a routine operational item and does not relate to any of the projects outlined in the Council’s Strategic Roadmap.
PUBLIC CONTACT
The agenda was posted in accordance with the Brown Act and selected applicants were invited to interview with the City Council.
NEXT STEPS
Applicants selected to fill the current vacancies will be officially appointed and sworn-in at the September 12, 2023 Council meeting.
Prepared and Recommended by: Miriam Lens, City Clerk
Approved by:
_________________________________
Kelly McAdoo, City Manager
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