Tuesday, August 22, 2023
4:00 PM
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
Conference Room 2A and Virtual Platform (Zoom)
City Council
Agenda
August 22, 2023City Council Agenda
SPECIAL CITY COUNCIL MEETING
COMMISSION INTERVIEWS
City Hall, Conference Room 2A
NOTICE: The City Council will hold a hybrid meeting in Conference Room 2A and virtually via Zoom.
PUBLIC PARTICIPATION
How to observe the Meeting:
1. City Hall - Conference Room 2A
2. Zoom Webinar
How to submit written Public Comment:
1 . U s e e C o m m e n t o n t h e C i t y ' s M e e t i n g & A g e n d a C e n t e r w e b p a g e a t :
https://hayward.legistar.com/Calendar.aspx. eComments are directly sent to the iLegislate application used by City Council and City staff. Comments received before 12:00 p.m. the day of the meeting will be exported into a report, distributed to the City Council and staff, and published on the City's Meeting & Agenda Center under Documents Received After Published Agenda.
2. Send an email to List [email protected] by 12:00 p.m. the day of the meeting. Please identify the Agenda Item Number in the subject line of your email. Emails will be compiled into one file, distributed to the City Council and staff, and published on the City's Meeting & Agenda Center under Documents Received After Published Agenda. Documents received after 12:00 p.m. through the adjournment of the meeting will be included as part of the meeting record and published the following day.
How to provide live Public Comment during the City Council Meeting:
Participate in Conference Room 2A or click link below to join the meeting:
https://hayward.zoom.us/j/85027523803?pwd=cThwRWxaQ1NaZE5KTEcxKzRwcXRaUT09 Meeting ID: 850 2752 3803
Password: CC8/22@4pm
or
Dial: +1 669 900 6833 or +1 646 931 3860
Meeting ID: 850 2752 3803
Password: 0922833638
SPECIAL CITY COUNCIL MEETING
CALL TO ORDER: Mayor Salinas
Pledge of Allegiance: Council Member Zermeño
AB 2449 TELECONFERENCE NOTIFICATIONS AND CONSIDERATION
August 22, 2023City Council Agenda
ROLL CALL
PUBLIC COMMENTS
Limited to Items on the Agenda.
CITY COMMISSIONS INTERVIEWS
Annual City Commissions Interviews: Interview Applicants for Community Services Commission, Library Commission,
Personnel Commission and Planning Commission; and
Consider Keep Hayward Clean and Green Task Force (KHCG
TF) Applicants Selected by the KHCG TF Subcommittee (Report from City Clerk Lens)
RPT 23-0821.
Attachments: Attachment I Staff Report
Attachment II List of Applicants
Attachment III List of Selected Applicants
Attachment IV Interview Schedule
SELECTION
Selection of Members for Service on the Community Services Commission, Library Commission, Personnel Commission,
Planning Commission and Confirmation of Members for the Keep Hayward Clean and Green Task Force
ACT 23-0652.
ADJOURNMENT
September 5, 2023 City Council Meeting - Canceled -
NEXT SPECIAL MEETING, September 12, 2023, 7:00 PM
August 22, 2023City Council Agenda
PUBLIC COMMENT RULES
Any member of the public desiring to address the Council shall limit their address to three (3) minutes unless less or further time has been granted by the Presiding Officer or in accordance with the section under Public Hearings. The Presiding Officer has the discretion to shorten or lengthen the maximum time members may speak. Speakers will be asked for their name before speaking and are expected to honor the allotted time.
PLEASE TAKE NOTICE
That if you file a lawsuit challenging any final decision on any public hearing or legislative business item listed in this agenda, the issues in the lawsuit may be limited to the issues that were raised at the City's public hearing or presented in writing to the City Clerk at or before the public hearing.
PLEASE TAKE FURTHER NOTICE
That the City Council adopted Resolution No. 87-181 C.S., which imposes the 90-day deadline set forth in Code of Civil Procedure section 1094.6 for filing of any lawsuit challenging final action on an agenda item which is subject to Code of Civil Procedure section 1094.5.
***Materials related to an item on the agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk ’s Office, City Hall, 777 B Street, 4th Floor, Hayward, during normal business hours. An online version of this agenda and staff reports are available on the City ’s website. Written comments submitted to the Council in connection with agenda items will be posted on the City ’s website. All Council Meetings are broadcast simultaneously on the City website, Cable Channel 15 - KHRT, and YouTube. ***
Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans with Disabilities Act of 1990. Interested persons must request the accommodation at least 48 hours in advance of the meeting by contacting the City Clerk at (510) 583-4400 or [email protected].
Assistance will be provided to those requiring language assistance. To ensure that interpreters are available at the meeting, interested persons must request the accommodation at least 48 hours in advance of the meeting by contacting the City Clerk at (510) 583-4400.
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: RPT 23-082
DATE: August 22, 2023
TO: Mayor and City Council
FROM: City Clerk
SUBJECT
Annual City Commissions Interviews: Interview Applicants for Community Services Commission, Library Commission, Personnel Commission, and Planning Commission; and Consider Keep Hayward Clean and Green Task Force (KHCG TF) Applicants Selected by the KHCG TF Subcommittee
RECOMMENDATION
That the City Council interviews applicants for service on the Community Services Commission, Library Commission, Personnel Commission, and Planning Commission; and considers the recommendations from the Keep Hayward Clean and Green Task Force Subcommittee.
SUMMARY
The annual recruitment for City commissions and the Keep Hayward Clean and Green Task Force (KHCG TF) was conducted from May 4, 2023 to August 4, 2023. There were thirteen vacancies at the beginning of the recruitment and by the end, there were twenty-three due to the resignation of additional members.
Seventy (70) applications were received by the submission deadline and fifty-nine (59) applicants qualified to be considered for appointment. Attachment II contains the final list of applicants and their preference for service. A digital binder containing all qualified applications was made available on August 10, 2023.
On August 18, 2023, the KHCG TF Subcommittee, comprising KHCG TF Members Jeffrey Haman, Chuck Horner, Leah Martinez, and Jean Yee-Yu will interview fifteen applicants who have indicated the KHCG TF as one of their preferences for service. At the conclusion of the interviews, the Subcommittee will select and recommend applicants to the City Council for service on the KHCG TF. The list will be made available prior to the Council meeting.
Members of the City Council reviewed and pre-screened all applications and individually communicated their selections to the City Clerk. There were twenty-six applicants who received at least three preliminary votes and were invited to interview with the Council on August 22, 2023. Attachment III contains the selection of applicants and Attachment IV contains the interview schedule.
During the August 15, 2023 Special Work Session, the City Council reviewed the annual report of CITY OF HAYWARD Printed on 8/18/2023Page 1 of 2
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File #:RPT 23-082
During the August 15, 2023 Special Work Session, the City Council reviewed the annual report of Council’s appointed bodies comprising members’ attendance records and completion of trainings and identified members who were invited to meet with the Council due to their attendance at meetings being below the seventy-five percent requirement of total meetings attended from September 2022 to June 2023. Following the August 15, 2023 meeting, some members expressed they would write letters in lieu of meeting with the Council due to conflicts with prior commitments. Attachment IV also contains information about current members who were invited to meet with the City Council on August 22, 2023.
ATTACHMENTS
Attachment I Staff Report
Attachment II List of Applicants
Attachment III List of Selected Applicants
Attachment IV Interview Schedule
CITY OF HAYWARD Printed on 8/18/2023Page 2 of 2
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DATE: August 22, 2023
TO: Mayor and City Council
FROM: City Clerk
SUBJECT: Annual City Commissions Interviews: Interview Applicants for Community Services Commission, Library Commission, Personnel Commission , and Planning Commission; and Cons ider Keep Hayward Clean and Green Task Force (KHCG TF) Applicants Selected by the KHCG TF Subcommittee
RECOMMENDATION
That the City Council interviews applicants for service on the Community Services Commission, Library Commission, Personnel Commission , and Planning Commission; and considers the recommendation s from the Keep Hayward Clean and Green Task Force Subcommittee.
SUMMARY AND DISCUSSION
The annual recruitment for City commissions and the Keep Hayward Clean and Green Task Force (KHCG TF) was con ducted from May 4, 2023 to August 4, 2023. There were thirteen vacancies at the beginning of the recruitment and by the end, there were twenty-three due to the resignation of additional members. Seventy (70) applications were received by the submission deadline and fifty-nine (59) applicants qualified to be considered for appointment.
Attachment II contains the final list of applicants and thei r preference for service. A digital binder containing all qualified applications was made available on August 10, 2023.
On August 18, 2023, the KHCG TF Subcommittee, comprising KHCG TF Members Jeffrey Haman, Chuck Horner, Leah Martinez, and Jean Yee-Yu will interview fifteen applicants who have indicated the KHCG TF as one of their preferences for service. At the con clusion of the interviews, the Subcommittee will select and recommend applicants to the City Council for service on the KHCG TF. The list will be made available prior to the Council meeting.
Members of the City Council reviewed and pre -screened all appli cations and individually communicated their selections to the City Clerk. There were twenty -six applicants who received at least three preliminary votes and were invited to interview with the Council on August 22, 2023. Attachment III contains the selecti on of applicants and Attachment IV contains the interview schedule.
During the August 15, 2023 Special Work Session, the City Council reviewed the annual report of Council’s appointed bodies comprising members’ attendance records and completion of
trainings and identified members who were invited to meet with the Council due to their attendance at meetings being below the seventy -five percent requirement of total meetings attended from September 2022 to June 2023. Following the August 15, 2023 meeting, some members expressed they would write letters in lieu of meeting with the Council due to conflicts with prior commitments. Attachment IV also conta ins information about current members who were invited to meet with the City Council on August 22, 2023.
FISCAL IMPACT
There is no fiscal impact associated with this report.
STRATEGIC ROADMAP
This agenda item is a routine operational item and does not relate to any of the projects outlined in the Council’s Strategic Roadmap.
PUBLIC CONTACT
The agenda wa s posted in ac cordance with the Brown Act and selec ted applicants were invited to interview with the City Council.
NEXT STEPS
Applicants selected to fill the current vacancies will be officially appointed and sworn-in at the September 12, 2023 Council meeting.
Prepared and Recommended by: Miriam Lens, City Clerk
Approved by:
_________________________________
Kelly McAdoo, City Manager
2023 LIST OF APPLICANTS
(Alphabetical Order by First Name)
Ranking: One (1) being the most desired and five (5) being the least desired
CURRENT MEMBER
FORMER MEMBER
Binder
No. First Name Last Name PC PER LC CSC KHCG
RANKING
1 Abdul Rauf 1
2 Abinaya Vikram 1 2 3
3 Amal Issa 1
4 Aman Pohyar 1
5 Amardeep S Brar 2 1
6 Ana C Abd 1
7 Ana M Torres-Mondragon 2 1 3
8 Andrew Reynolds 1
9 Brent H Hood 1
10 Calvin S Wong 3 2 1
11 Celia Ching W Chung 2 1
12 Charles L Grady 1
13 Cora B (KHCGTF) Johnson 1
14 Crystal E (PERC) Porter 1
15 Daisy Maxion 1
16 D'Andreial Eadson 1
17 Darrelle (KHCGTF) Demps 4 3 2 1
18 Dominique A Dozier 1
19 Gene Hayes 1
20 George Carrillo 1
21 George M Villamil 1 3 5 4 2
22 Gery A Gilbert 1
23 Guadalupe Angulo 1
24 Gwenda G Dossey 2 1
25 Hoang Dao 4 2 1 3
26 Irene M Toledo 1
27 Jackqueline L. Felix 1
28 Jeffrey M Horigan 1
29 Jennifer C Cossio-Montoya 1
30 Jesse L Gunn 1
31 Kelly (LC) Sullivan 1
32 Luke Chang 1
33 Margaret S (KHCGTF) Barton 1
34 Marhya Kelsch 1 2
35 Maria Martinez 1
36 Mariana Triviso 1
37 Matthew Hurley 1 2
38 Maximilian T Orlando 1 2 5 3 4
39 Megan Sediqui 1
40 Mirvat Hariri 2 1
41 Mohammad Arsala 1
42 Rani Singh 1 2 3
43 Raveen K Singh 1
44 Richard J Bennett 1
45 Robert Carlson 1
46 Ron A Meyers 1
47 Sandra Frost 1
48 Sergey Melnikov 1
49 Shanta E Franco-Clausen 1
50 Temitope Aladesanmi 1 2
51 Timothy Merritt 1 3 4 2
52 Tina M Ray 1
53 Tyler M Zamudio 1
54 Tyne J Johnson 2 1
55 Valda Sanders 1
56 Veronica Sanchez 1
57 Vikram Gautham 1 2 3
58 Xushie Y Brue 1 2
59 Yoshiko Kimura 1 2
Community Services Commission
Library Commission
Personnel Commission
Planning Commission
Keep Hayward Clean and Green Task Force
Attachment II
ATTACHMENT III
SELECTED APPLICANTS FOR INTERVIEWS WITH COUNCIL
AA = Council Member Andrews
RB = Council Member Bonilla Jr.
DG = Council Member Goldstein
JR = Council Member Roche
GS = Council Member Syrop
FZ = Council Member Zermeño
MS = Mayor Salinas
COMMUNITY SERVICES COMMISSION
Six Vacancies
(3 points or more)
App # APPLICANT NAME AA RB DG JR GS FZ MS TOTAL
5 Amardeep S. Brar 1 1 1 1 1 1 1 7
10 Calvin S. Wong 1 1 1 1 1 5
15 Daisy Maxion 1 1 1 1 1 5
17 Darrelle Demps* 1 1 2
23 Guadalupe Angulo 1 1 1 1 1 5
25 Hoang Dao* 1 1 2
30 Jesse L. Gunn 1 1 1 1 1 5
36 Mariana Triviso 1 1 1 1 1 1 6
54 Tyne Johnson* 1 1 2
59 Yoshiko Kimura 1 1 1 3
*Overall, 3-4 points received across all commissions.
LIBRARY COMMISSION
Two Vacancies
(3 points or more)
App # APPLICANT NAME AA RB DG JR GS FZ MS TOTAL
3 Amal Issa 1 1 1 1 1 5
14 Crystal E. Porter 1 1 1 1 1 1 6
18 Dominique A. Dozier 1 1 1 1 4
29 Jennifer C. Cossio-Montoya 1 1 1 3
34 Marhya Kelsch 1 1 1 1 4
56 Veronica Sanchez 1 1 1 1 4
ATTACHMENT III
SELECTED APPLICANTS FOR INTERVIEWS WITH COUNCIL
AA = Council Member Andrews
RB = Council Member Bonilla Jr.
DG = Council Member Goldstein
JR = Council Member Roche
GS = Council Member Syrop
FZ = Council Member Zermeño
MS = Mayor Salinas
PERSONNEL COMMISSION
One Vacancy
(3 points or more)
App # APPLICANT NAME AA RB DG JR GS FZ MS TOTAL
7 Ana M Torres-Mondragon 1 1 1 1 1 1 6
38 Maximilian T. Orlando* 1 1 2
39 Megan Sediqui 1 1 1 1 1 1 1 7
51 Timothy Merritt 1 1 1 3
57 Vikram Gautham 1 1 1 3
*Overall, 3-4 points received across all commissions.
PLANNING COMMISSION
One Vacancy
(3 points or more)
App # APPLICANT NAME AA RB DG JR GS FZ MS TOTAL
20 George Carrillo 1 1 1 3
31 Kelly Sullivan 1 1 1 1 1 1 1 7
46 Ron A. Meyers 1 1 1 1 1 1 6
49 Shanta E. Franco-Clausen 1 1 1 1 1 5
53 Tyler M. Zamudio 1 1 1 3
ATTACHMENT IV
AUGUST 22, 2023 SPECIAL CITY COUNCIL MEETING INTERVIEW SCHEDULE
# Binder No. APPLICANT NAME TOTAL
POINTS
RANKING
PC PER LC CSC KHCG
LIBRARY COMMISSION (Two Vacancies) 4:15-5:05 PM
1 3 Amal Issa 5 1
2 14 Crystal E Porter 6 1
3 18 Dominique A Dozier 4 1
4 29 Jennifer C Cossio-Montoya 3 1
5 34 Marhya Kelsch 4 1 2
6 56 Veronica Sanchez 4 1
PERSONNEL COMMISSION (One Vacancy) 5:15-5:55 PM
7 7 Ana M Torres-Mondragon 6 2 1 3
8 38 Maximilian T Orlando 2 1 2 5 3 4
9 39 Megan Sediqui 7 1
10 51 Timothy Merritt 3 1 3 4 2
11 57 Vikram Gautham 3 1 2 3
DINNER BREAK (6:05-6:35 PM)
COMMUNITY SERVICES COMMISSION (Six Vacancies) 6:35-8:05 PM 12 5 Amardeep S Brar 7 2 1
13 10 Calvin S Wong 5 3 2 1
14 15 Daisy Maxion 5 1
15 17 Darrelle Demps 2 4 3 2 1
16 23 Guadalupe Angulo 5 1
17 25 Hoang Dao 2 4 2 1 3
18 30 Jesse L Gunn 5 1
19 36 Mariana Triviso 6 1
20 54 Tyne J Johnson 2 2 1
21 59 Yoshiko Kimura 3 1 2
PLANNING COMMISSION (One Vacancy) 8:15- 9:15 PM
22 20 George Carrillo 3 1
23 31 Kelly Sullivan 7 1
24 46 Ron A Meyers 6 1
25 49 Shanta E Franco-Clausen 5 1
26 53 Tyler M Zamudio 3 1
Ranking: One (1) being the most desired and five (5) being the least desired.
ATTACHMENT IV
CSC Community Services Commission
KHCGTF Keep Hayward Clean and Green Task Force
LC Library Commission
PERS Personnel Commission
PC Planning Commission
CURRENT MEMBERS (9:30 PM-9:40 PM)
# NAME MEETING
BODY
DATE
Appointed
TERM
Expires
1 Magdalena Cerna CSC 9/15/2020 9/30/2024
2 Pascal Garcia CSC 9/21/2021 9/30/2025
3 Regneel Prasad KHCGTF 9/20/2022 9/30/2024