DATE: September 26, 2023
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT: Adopt a Resolution Awarding a Construction Contract to JJ Construction and Design, Inc., for the Municipal Parking Lot No. 11 Improvement, Project No. 05741 in the Amount of $384,098, and Authorizing a Construction Contingency Change Order Budget of $120,000
RECOMMENDATION
That the Council adopts a resolution (Attachment II) awarding the construction contract to JJ Construction and Design, Inc. (JJ Construction) in the amount of $384,098 and authorizing a contingency change order budget of $120,000 for a total not-to-exceed contract amount of $504,098 for the Municipal Parking Lot No. 11 Improvement, Project No. 05741.
SUMMARY
On September 12, 2023, eleven (11) bids were received for the Municipal Parking Lot No. 11 (Muni Lot 11) Improvement Project, of which four (4) were local contractors from Hayward. JJ Construction of Hayward submitted the low bid in the amount of $384,098, which is 19.98% lower than the Engineer’s Estimate of $480,000. Bear Construction, Inc., of Hayward, submitted the second lowest bid in the amount of $430,530, which is 10.31% lower than the Engineer’s Estimate. Innovate Concrete, Inc., of San Jose, submitted the third lowest bid in the corrected amount of $430,571 which is 10.29% lower than the Engineer’s Estimate.
The project is categorically exempt from environmental review under Section 15301(c) of the California Environmental Quality Act (CEQA) Guidelines for the operation, repair, maintenance, or minor alteration of existing facilities.
BACKGROUND
This project is part of an annual pavement rehabilitation and preventive maintenance program for the City’s nine municipal parking lots. To further improve the much-needed public parking requirements in the Downtown area, improvements of all other Municipal Lots including Municipal Lot Nos. 1 through 8 have been completed. These improvements brought about not only the pavement and its aesthetic condition of the parking lots, but also added additional parking stalls, including accessible parking spaces for American with Disabilities Act (ADA) compliance, sidewalk for safe passage of pedestrian using the parking lot and lighting upgrades.
DISCUSSION
This project consists of improving the current condition of Muni Lot 11 by upgrading the parking configuration to City standards and ADA parking spaces requirements. Additional improvements include pavement rehabilitation, additional landscaping, additional LED parking lot lighting, parking stall striping, markings and signages.
Muni Lot 11 is in close proximity to the Downtown area servicing public parking needs for offices, banks, and retail establishments on Foothill Boulevard, Second Street, Russell Way and City Center Drive. Improvements to be performed with this project include the reconfiguration of the parking stalls to be in compliance with City standards and ADA requirements. On September 12, 2023, eleven (11) bids were received for the Municipal Parking Lot No. 11 (Muni Lot 11) Improvement Project. JJ Construction of Hayward submitted the low bid in the amount of $384,098, which is 19.98% lower than the Engineer’s Estimate of $480,000. Bear Construction, Inc., of Hayward submitted the second lowest bid in the amount of $430,530, which is 10.31% lower than the Engineer’s Estimate. Innovate Concrete, Inc., of San Jose submitted the third bid in the corrected amount of $430,571 which is 10.29% lower than the Engineer’s Estimate.
The project is categorically exempt from environmental review under Section 15301(c) of the California Environmental Quality Act (CEQA) Guidelines for the operation, repair, maintenance, or minor alteration of existing facilities.
On November 15, 2016, Council adopted a resolution authorizing a Community Workforce Agreement (CWA) with the Alameda County Building Trades Council (BTC), which applies to City projects with construction costs of $1,000,000 or more. The agreement requires contractors to use local union hiring halls, encourages contractors to employ Hayward residents or Hayward Unified School District graduates, and requires hired workers to pay union dues and other benefit trust fund contributions, etc. Because the construction cost estimate for this Project is less than $1,000,000, the CWA does not apply.
ECONOMIC IMPACT
The improvement of the parking amenities will provide convenience for visitors to the Downtown area and may increase activity to nearby businesses.
The work has been scheduled to ensure that most parking stalls are available for use during construction in order to minimize impact on the downtown businesses.
FISCAL IMPACT
The estimated project costs are as follows:
Construction Contract
$384,098
Construction Contingency
$120,000
Landscaping – City Staff
$60,000
Design and Administration
$30,000
Construction Survey, Inspection and Testing
$30,000
TOTAL
$624,098
The Adopted FY23 Capital Improvement Program (CIP) includes $750,000 for the Muni Lot No. 11 Improvement Project No. 05741 in the Street System Improvements – Fund 450. This item has no impact on the General Fund.
STRATEGIC ROADMAP
This agenda item supports the Strategic Roadmap Priority to Invest in Infrastructure. Specifically, this item relates to the implementation of the following projects:
Invest in Multi-Modal Transportation
Project N1: Improve access and mobility in downtown Hayward.
SUSTAINABILITY FEATURES
This project upgrades the condition of the parking requirements, particularly the availability of accessible parking spaces and safe pathways.
The project requires the contractor to recycle all construction and demolition debris resulting from the construction of the project.
PUBLIC CONTACT
Immediately after the construction contract is awarded, a preliminary notice explaining the project will be distributed to the businesses adjacent to the limit of work. After the construction work has been scheduled, businesses will be notified at least seven-two hours prior to actual commencement of work.
NEXT STEP
Begin Construction October 16, 2023
Complete Construction December 21, 2024
Prepared by: Hector M. Leuterio, Assistant Civil Engineer Kathy Garcia, Deputy Director of Public Works
Recommended by: Alex Ameri, Director of Public Works
Approved by:
______________________________________
Kelly McAdoo, City Manager