CITY COUNCIL MEETING
October 24, 2023
PRESENTATIONS
Item# 6
WS 23-041
Hayward Food Action Plan
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Funded through existing sources
Unfunded or unfunded after a certain date
Item# 7
WS 23-038
Police Community Advisory
Panel Recommendations
Hayward Police Department Year-End Report
1 Police Community Advisory Panel
Recommendations
October 24, 2023
Hayward Police Department Year-End Report
2 Formation of the Ad Hoc Committee
• Since 2020, CSC members have expressed increased interest in racial equity and public safety and have considered more policy recommendations for Council
• Staff collected CSC concerns regarding the CAP and presented an informational report on June 21, 2023, that synthesized CSC feedback • Acting Chief Matthews and City Manager McAdoo attended the June meeting to answer questions and respond to CSC concerns • The CSC voted to form an ad hoc committee with CAP and CSC members and a Council member appointed by the Mayor to further review and discuss the CSC's feedback
2 Hayward Police Department Year-End Report
3 CSC Proposed Items for Consideration
The CSC identified the following considerations and included them as the focus of discussion in the motion creating the ad hoc committee:
1. That the CAP be a Brown Act meeting body
2. That members of the CAP complete the Form 700 Statement of Economic Interest
3. That interviews to fill CAP vacancies be public
4. That there be a designated dual seat on the CAP for a member of the CSC
5. That there be increased transparency and communication from the CAP to the broader community
Hayward Police Department Year-End Report
4 Ad Hoc Committee Discussion
Members of the ad hoc committee reached consensus on three of the five items below; there was discussion about making the CAP a "Brown Act adjacent" body to increase transparency and public access to meetings. 4 Item Consensus
That interviews to fill CAP vacancies be
public
In favor of 1) Council making nominations for applicants to be interviewed confidentially by panel of Police Chief, the City Manager, the Mayor, and a member of Council appointed by the full Council and 2) public Council vote on panel
recommendations with full list of applicants made public That there be a designated dual seat
on the CAP for a member of the CSC
Not necessary if the first three considerations are sufficiently addressed
That there be increased transparency &
communication from the CAP to the
broader community
Not necessary if the first three considerations are sufficiently addressed
Hayward Police Department Year-End Report
5 CSC Recommendations
1. Make the CAP a Brown Act body
2. Require all CAP members to
complete a Form 700 Statement
of Economic Interest
3. Adjust the CAP appointment
process to be as follows:
a. Council makes nominations for CAP
applicants
b. Applicants are interviewed
confidentially by an appointment
panel consisting of the Police Chief,
the City Manager, the Mayor, and a
member of Council appointed by
the full Council
c. Council holds a public vote on the
appointment panel's recommended
appointments with the full list of
applicants made public
5 The CSC unanimously adopted a motion to make the following recommendations to Council regarding the CAP:
Hayward Police Department Year-End Report
6 Staff Recommendation
• Staff recommends that Council takes the following action:
• Review and discuss the recommendations from the CSC and CAP ad hoc committee regarding changes to the CAP to increase transparency • Provide staff with direction on any next steps related to the CAP • Staff also recommends Council consider:
• Directing staff to make improvements to the CAP website with regular updates and additional information about members, meeting dates, and other activities
• Changing CAP membership criteria to preclude individuals holding elected office from serving on the CAP , effective in the next recruitment 6 Item# 8
LB 23-039
Council Member Handbook
1 Council Member Handbook
Modifications
City Council Meeting
October 24, 2023
City Manager
Assistant City Manager
City Clerk
City Attorney
2 Background
The Council Member Handbook was
adopted in July 1983 to provide
procedural rules for how the Council will
operate
The Council typically reviews the
handbook annually and adopts changes to
processes and procedures, as necessary.
The Council held a retreat on April 22,
2023, and discussed proposed changes to
the handbook.
Mayor appointed Ad Hoc Committee:
Mayor Salinas, Councilmember Goldstein,
Councilmember Syrop
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The Ad Hoc Committee met on June
12th, July 10th, and September 18th
Areas of Review and Consensus
1. Compensation for Members
2. Council Office Budget Guidelines
3. Special Meetings
4. Agenda
5. Delivery of Agenda
6. Rules, Decorum, and Order
7. Motion to Amend
8. Council Committees and
Appointments
9. Responsibility of Council Liaison
10.Committees, Commissions, and
Task Forces
3 Compensation for Members
• Hayward Municipal Code Chapter 2,
Article 1, Section 2-1.10
• Mayor – $40,000
• Councilmember – $25,000
• Beginning July 1, 2003 increases based
on the Consumer Price Index San
Francisco-Oakland Metropolitan Area - All
Items, not to exceed 5%
• Salaries have not consistently been
adjusted in accordance with code.
• 2004-2022 waived increases
• 2009 5% pay cut
• Current Salaries
• Mayor – $41,958
• Councilmember – $26,224
• Option 1 – Make no changes to the
current Mayor and Councilmember
salaries. Adhere to code moving forward.
• Option 2 – Update Mayor and
Councilmember salaries to reflect salaries
that would be in place had code
provisions been applied consistently
beginning FY2004 through FY2024.
• Option 3 – Update Mayor and
Councilmember salaries to reflect salaries
that would be in place had code
provisions been applied consistently
beginning FY2016 through FY2024.
Option 2 Fiscal Impact =
$139,118 annuallyNote: None of the options require a change to the language in the Council Handbook
4 Other Sections Reviewed
2. Council Office Budget Guidelines
• Language added to document the amount of educational and discretionary funding that each member is allocated (Mayor - $5,000 and Council $2,500) • Language added to include the sponsorship of community events as an acceptable use of discretionary funds
• Change to allow for other expenses as approved by the City Manager and Mayor instead of Council, including a process to settle disagreements
3. Special Meetings – No Changes
4. Agenda
• Language added to prohibit public comments that impede the orderly conduct of the Council
5 Other Sections Reviewed
5. Delivery of Agenda – No Changes
6. Rules, Decorum, and Order
• Language added to clarify criticism as protected speech • Language added to remind members that advanced notice about how a member intends to vote should not be shared on social media • Language added to remind members not to directly respond to other members on social media
7. Motion to Amend
• Language changed to clarify the process of amending a motion 6 Other Sections Reviewed
8. Council Committees and Appointments
• Language added to document a new process for ratifying the Mayor’s appointments to standing committees, commissions and boards via a consent agenda item. • Language added directing the use of the same consent agenda item, if the terms coincide with the Mayor’s other appointments, to appoint members to other boards requiring a resolution
9. Responsibility of Council Liaison
• Language added to clarify that liaisons could share information from board and commission meetings during the Council Reports and Announcements section of the Council Agenda
10. Committees, Commissions, and Task Forces
• Language added from Resolution 87-323 related to the removal or non-reappointment of commissioners who fail to meet attendance requirements (special meetings will count for attendance purposes)
• Brown Act language added related to meeting requirements in person and remote • The City Council has expressed a strong preference for commissioners and task force members to attend meetings in person.
7 One additional recommended change:
• Page 26 of the Handbook on "Work Sessions" - Staff recommends deleting the last sentence that reads "A Work Session presentation and discussion shall be limited to one hour" as this is no longer the Council's practice:
WORK SESSION
When a work session is required, Council Members will meet at City Hall unless otherwise noticed according to State law. Members of the public are encouraged to attend work sessions. Comments on an item appearing in the work session section of the agenda follows staff's presentation.
Except for the procedural motions required by the Brown Act which may be made at a work session (and which are discussed more fully in the section "Amended Agenda") no formal action shall be taken, no motions shall be offered, no arguments entered into; the sole purpose of said meetings being to provide background information to members of the Council and to allow Council Members to ask questions and to express personal opinions.
A Work Session presentation and discussion shall be limited to one hour. 8 Questions