PACKET 10/25/23 — Council Infrastructure Committee, October 25, 2023

Wednesday, October 25, 2023
5:30 PM

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
Hybrid/Conference Room 2A
Council Infrastructure Committee
Agenda
Council Infrastructure Committee Agenda October 25, 2023 NOTICE: The Council Infrastructure Committee will hold a hybrid meeting in Conference Room 2A and virtually via Zoom
The PUBLIC COMMENT section provides an opportunity to address the Commission/Committee on items not listed on the agenda. The Commission/Committee welcomes comments and requests that speakers present their remarks in a respectful manner, within established time limits and focus on issues which directly affect the City or are within the jurisdiction of the City. As the Commission/Committee is prohibited by State law from discussing items not listed on the agenda, your item will be taken under consideration and may be referred to staff for further action. Speakers shall not use threatening, profane, or abusive language which disrupts, disturbs, or otherwise impedes the orderly conduct of a Commission/Committee meeting. The City is committed to maintaining a workplace free of unlawful harassment and is mindful that City staff regularly attend Commission/Committee meetings.

Discriminatory statements or conduct that is hostile, intimidating, oppressive, or abusive – is are per se disruptive to a meeting and will not be tolerated.

How to submit written Public Comment:

Send an email to [email protected] by 1:00 p.m. the day of the meeting. Please identify the Agenda Item Number in the subject line of your email. Emails will be compiled into one file, distributed to the Council Infrastructure Committee and City staff, and published in the City's Meeting and Agenda Center under Documents Received After Published Agenda.

How to provide live Public Comment during the Council Infrastructure Committee Meeting:

1. Attend in person in Conference Room 2A in Hayward City Hall

2. Please click the link below to join the webinar:
https://hayward.zoom.us/j/82031120856?pwd=U3RCdFRvempDVURCSEFYTEhRbE04Zz09 Webinar ID: 820 3112 0856
Password: CIC102523!

3. Join by Phone
US: +1 669 900 6833 or +1 646 931 3860
Webinar ID: 820 3112 0856
Password: 2444489574
International numbers available: https://hayward.zoom.us/u/kyTUxMY0b

CALL TO ORDER
CITY OF HAYWARD Page 2 Wednesday, October 25, 2023
Council Infrastructure Committee Agenda October 25, 2023

ROLL CALL
PUBLIC COMMENTS:

REPORTS/ACTION ITEMS
Approval of Minutes of the Council Infrastructure Committee (CIC) Meeting Held on June 28, 2023
MIN 23-113
Attachments: Attachment I Minutes
Approval of Minutes of the Council Infrastructure Committee (CIC) Meeting Held on September 14, 2023
MIN 23-114
Attachments: Attachment I Minutes
Water Pollution Control Facility (WPCF) Improvements - Phase II Project Administration Building Update, Renaming WPCF to “Water Resource Recovery Facility (WRRF)”, and Laboratory Dedication
ACT 23-085
Attachments: Attachment I Staff Report
Attachment II 60% Design Workshop, 8.15.23
East Bay Greenway Multimodal Project - Discussion and
Recommendation to Council
ACT 23-089
Attachments: Attachment I Staff Report
Attachment II Bay Fair to Hayward Corridor Map
Informational Report: FY24 Quarter 1 Capital Improvement Program Progress Report
RPT 23-109
Attachments: Attachment I Staff Report
Attachment II FY24 CIP Progress Report

FUTURE AGENDA ITEMS
Proposed 2024 Agenda Planning Calendar: Review and
Comment
ACT 23-088
Attachments: Attachment I Staff Report

COMMITTEE MEMBER/STAFF ANNOUNCEMENTS AND REFERRALS

ADJOURNMENT
CITY OF HAYWARD Page 3 Wednesday, October 25, 2023
Council Infrastructure Committee Agenda October 25, 2023 Next Scheduled Meeting: Wednesday, January 25, 2024
CITY OF HAYWARD Page 4 Wednesday, October 25, 2023
CITY OF HAYWARD Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: MIN 23-113
DATE: October 25, 2023
TO: Mayor and City Council
FROM: Director of Public Works

SUBJECT
Approval of Minutes of the Council Infrastructure Committee (CIC) Meeting Held on June 28, 2023

RECOMMENDATION
That the CIC reviews and approves the June 28, 2023 CIC meeting minutes. ..ATTACHMENTS
Attachment I June 28, 2023 CIC Meeting Minutes
CITY OF HAYWARD Page 1 of 1 Printed on 10/20/2023
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COUNCIL INFRASTRUCTURE COMMITTEE SPECIAL MEETING
Hybrid Participation - Digital Zoom Meeting/Conference Room 2A June 28, 2023
5:30 p.m.

MEETING MINUTES

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CALL TO ORDER: Meeting called to order at 5:30 p.m. by Mayor Mark Salinas ROLL CALL:

Members Present:
 Angela Andrews, City Council Member, Mayor Pro Tempore  Mark Salinas, Mayor
Staff Present:
 Alex Ameri, Director of Public Works
 Dustin Claussen, Assistant City Manager
 Kathy Garcia, Deputy Director of Public Works
 Emily Hwang, Management Fellow
 Irene Perez, Management Analyst
 Judy Phung, Senior Secretary (Meeting Recorder)
 Byron Tang, Senior Transportation Engineer
 Mary Thomas, Assistant to the City Manager
PUBLIC COMMENTS:

There were none.

1. Approval of Minutes of the Council Infrastructure Committee (CIC) Meeting Held on April 26, 2023
The item was moved by Council Member Andrews, seconded by Mayor Salinas, and approved unanimously.

2. SR-92/Whitesell Interchange Project Discussion
Director Alex Ameri introduced Sheena Patel with Gray-Bowen-Scott and Parag Mehta with Kimley-Horn, who provided the report and presentation.

Public Comments
There were none.

Committee Questions / Discussion
Council Member (CM) Andrews suggested to have more discussions in prioritizing Tennyson Road for this project. Among the different classes of bike lanes, Mr. Mehta

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recommended the Class IV dedicated bike lanes. Director Ameri added that there is much more flexibility to implement bike lanes because this is a new interchange. Both CM Andrews and Mayor Salinas were in favor of Class IV bike lanes to increase safety along the interchange.

Mayor Salinas asked about the possibility of building underground instead of an overpass.

Mr. Mehta explained that the location’s proximity to the bay water would pose challenges for such a design. Ms. Patel added that costs would rise substantially if building underground. Project costs will be better calculated when more information becomes available in the next phase of delivery.

Mayor Salinas emphasized the importance of aesthetics for the overpass design. Director Ameri stated that staff will present design ideas to the Committee in a future meeting.

3. Update on Next Steps for Expenditure of Remaining Fund Balance for the South Hayward Bay Area Rapid Transit Station Access Joint Powers Authority Dustin Claussen, Assistant City Manager, provided the presentation and report.

Public Comments
There were none.

Committee Questions / Discussion
Mayor Salinas proposed adding a large public art piece to serve as a gateway to the South Hayward BART Station. CM Andrews added that the public art can be a simple and attractive design to minimize costs. She would like to see physical pieces, such as a statue or play structure, built at this station. She was in support of new fare gates but noted that the improvements may not require the entirety of BART’s remaining fund balance. She urged for more activities and events to drive ridership. Assistant City Manager Claussen stated that there is a possibility to negotiate the fund balance proportions between BART and the City.

4. BART Transit Oriented Development (TOD) Prioritization and Work Plan Update Assistant City Manager Claussen introduced Irene Perez, Management Analyst, who provided the presentation and report.

Public Comments
There were none.

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Committee Questions / Discussion
CM Andrews asked about the criteria for development streamlining and community outreach. Assistant City Manager Claussen’s responded that BART is expecting to rely on agencies to commit their staff resources for both development and outreach. CM Andrews suggested that the TOD should include retailers and restaurants and not just office space and housing. She stressed that the South Hayward BART Station area needs to have more amenities to ensure the project’s success.

5. Proposed 2023 Agenda Planning Calendar: Review and Comment Director Ameri proposed a special meeting to discuss aesthetics for the interchange on Whipple Road and Industrial Parkway SW.

Public Comments
There were none.

Committee Questions / Discussion
There were none.

ORAL REPORTS
There were none.

COMMITTEE MEMBER/STAFF ANNOUNCEMENTS AND REFERRALS
There were none.

ADJOURNMENT
Mayor Salinas adjourned the meeting at 6:41 p.m.

MEETINGS
Attendance
Present
6/28/23
Meeting
Present
to Date
This
Fiscal
Year
Excused
to Date
This Fiscal
Year
Absent
to Date
This Fiscal
Year
Angela Andrews ✓ 3 0 0
Ray Bonilla Jr. x 1 1 0
Mark Salinas ✓ 3 0 0
CITY OF HAYWARD Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: MIN 23-114
DATE: October 25, 2023
TO: Mayor and City Council
FROM: Director of Public Works

SUBJECT
Approval of Minutes of the Council Infrastructure Committee (CIC) Meeting Held on September 14, 2023

RECOMMENDATION
That the CIC reviews and approves the September 14, 2023 CIC meeting minutes. ..End
..End

ATTACHMENTS
Attachment I September 14, 2023 CIC Meeting Minutes
CITY OF HAYWARD Page 1 of 1 Printed on 10/20/2023
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COUNCIL INFRASTRUCTURE COMMITTEE SPECIAL MEETING
Hybrid Participation - Digital Zoom Meeting/Conference Room 2A September 14, 2023
5:30 p.m.

MEETING MINUTES

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CALL TO ORDER: Meeting called to order at 5:30 p.m. by Mayor Mark Salinas ROLL CALL:

Members Present:
 Angela Andrews, City Council Member, Mayor Pro Tempore  Ray Bonilla Jr., City Council Member
 Mark Salinas, Mayor
Staff Present:
 Alex Ameri, Director of Public Works
 Kathy Garcia, Deputy Director of Public Works
 Rachel Patu, Acting Administrative Secretary (Meeting Recorder)  Byron Tang, Senior Transportation Engineer
PUBLIC COMMENTS:

There were none.

1. Review and Comment on Next Steps of Patrick Ave/Gading Road Complete Street Project
Shabnam Yari with Advanced Mobility Group provided the report and presentation.

Public Comments
There were none.

Committee Questions / Discussion
Council Member (CM) Andrews recommended that community meetings be held at the park rather than at schools, as community members may feel more comfortable with that.

She would like information and updates about the progress of Main Street to be available on the City’s website, such as the benefits to pedestrians and the community and the dates that the community outreach was done.

CM Bonilla was pleased that speed was reduced by approximately 14 percent in Phase I of the project.

Mayor Salinas asked if brighter striping and a median can be added on Gading Road to reduce speeding. He would like the crosswalk painting to reflect the school colors of California State University, East Bay.

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ORAL REPORTS
Director Ameri mentioned that the Fiber Master Plan may be updated to determine where the Fiber extension is needed. He also mentioned that there is a proposed legislation to allow pedal bikes to be operated on sidewalks.

COMMITTEE MEMBER/STAFF ANNOUNCEMENTS AND REFERRALS
There were none.

ADJOURNMENT
Mayor Salinas adjourned the meeting at 6:10 p.m.

MEETINGS
Attendance
Present
9/14/23
Meeting
Present
to Date
This
Fiscal
Year
Excused
to Date
This Fiscal
Year
Absent
to Date
This Fiscal
Year
Angela Andrews ✓ 4 0 0
Ray Bonilla Jr. ✓ 2 1 0
Mark Salinas ✓ 4 0 0
CITY OF HAYWARD Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: ACT 23-085
DATE: October 25, 2023
TO: Council Infrastructure Committee
FROM: Director of Public Works

SUBJECT
Water Pollution Control Facility (WPCF) Improvements - Phase II Project Administration Building Update, Renaming WPCF to “Water Resource Recovery Facility (WRRF)”, and Laboratory Dedication

RECOMMENDATION
That the Council Infrastructure Committee (CIC) reviews and comments on this report and recommends approval to Council.

SUMMARY
This report is presented to update the CIC on the new Administration Building that will be constructed as part of the WPCF Improvements - Phase II Project (Phase II Project). The project includes upgrades to the treatment process to enhance the treatment capabilities of the WPCF and to reduce the discharge of nutrients to the bay in compliance with the Regional Water Quality Control Board’s upcoming 3rd Watershed Permit. Construction of a new Administration Building and Laboratory is a key component of the overall Phase II Project.

The Water Pollution Control Facility (WPCF) treats an average wastewater flow of approximately eleven million gallons per day (MGD) and meets current regulatory requirements for discharge of treated effluent to the deep waters of the San Francisco Bay (Bay). In May 2019, the Regional Water Quality Control Board (Water Board) announced upcoming regulatory requirements limiting discharge of nutrients (nitrogen) to the Bay. In June 2020, the City completed a comprehensive master plan update, the WPCF Phase II Facilities Plan (Facilities Plan), to identify improvements required for the WPCF to upgrade its treatment process and to incorporate nutrient reduction in the treated effluent to meet the upcoming requirements.

As part of the Facilities Plan, planning was completed for a new Administration Building and Laboratory that included building programming needs, space planning, and identification of laboratory space needs for housing essential laboratory processes. On July 5, 2022, Council authorized an agreement with Brown and Caldwell (B&C) to begin preliminary design services for the Phase II Project. On December 6, 2022, Council authorized final design services for the Administration and Laboratory Building, primary equalization basin relocation project, and geotechnical investigation. The final design phase builds upon the Facilities Plan and preliminary design to further refine the building layout, development of interior CITY OF HAYWARD Page 1 of 2 Printed on 10/20/2023
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File #: ACT 23-085
and exterior architectural elevations, selection of building interior and exterior finishes and materials, structural design, mechanical (heating, ventilation, and air conditioning (HVAC)) design, plumbing, site work, and other details. 90% plans and specifications are expected in December, and final design is expected in April 2024. A parallel effort is underway to complete an environmental review of the project that will support the environmental documentation required for California Clean Water State Revolving Fund (CWSRF) loan program and the U.S. Environmental Protection Agency (USEPA) Water Infrastructure Finance and Innovation Act (WIFIA) program. Environmental (CEQA) review and documentation is anticipated to be completed in July 2024.

The Administration and Laboratory Building is not eligible for funding under the CWSRF as the project does not focus on direct recycled water, potable water, or wastewater treatment upgrades. The project is eligible under the WIFIA funding program that will finance 49% of the project cost. For the remaining 51% of the project cost, staff will look to the option of financing through other sources such as municipal bonds, which requires further analysis on rate and fee impacts.

ATTACHMENTS
Attachment I Staff Report
Attachment II Presentation from 60% Design Workshop, 8/15/23 CITY OF HAYWARD Page 2 of 2 Printed on 10/20/2023
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DATE: October 25, 2023
TO: Council Infrastructure Committee
FROM: Director of Public Works
SUBJECT: Water Pollution Control Facility (WPCF) Improvements - Phase II Project Administration Building Update, Renaming WPCF to “Water Resource Recovery Facility (WRRF)”, and Laboratory Dedication

RECOMMENDATION
That the Council Infrastructure Committee (CIC) reviews and comments on this report and recommends approval to Council.

SUMMARY
This report is presented to update the CIC on the new Administration Building that will be constructed as part of the WPCF Improvements – Phase II Project (Phase II Project). The project includes upgrades to the treatment process to enhance the treatment capabilities of the WPCF and to reduce the discharge of nutrients to the bay in compliance with the Regional Water Quality Control Board’s upcoming 3rd Watershed Permit. Construction of a new Administration Building and Laboratory is a key component of the overall Phase II Project.

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Facilities Plan and preliminary design to further refine the building layout, development of interior and exterior architectural elevations, selection of building interior and exterior finishes and materials, structural design, mechanical (heating, ventilation, and air conditioning (HVAC)) design, plumbing, site work, and other details. 90% plans and specifications are expected in December, and final design is expected in April 2024. A parallel effort is underway to complete an environmental review of the project that will support the environmental documentation required for California Clean Water State Revolving Fund (CWSRF) loan program and the U.S. Environmental Protection Agency (USEPA) Water Infrastructure Finance and Innovation Act (WIFIA) program. Environmental (CEQA) review and documentation is anticipated to be completed in July 2024.

BACKGROUND
The existing Administration Building was originally constructed in 1970 and included a couple of offices for the plant superintendent and laboratory supervisor, an operations center, locker rooms, and a small laboratory. In 1981, the building was modified to add a lunch/training room. In 1995, the building was expanded to accommodate additional space needs for the laboratory. In recent years, the WPCF has seen increased staffing levels due to increased regulations and required operation and maintenance activities. Engineering staff are currently housed in a temporary trailer at the WPCF site. Staffing levels are anticipated to continue to increase with the recycled water system as well as the expansion of the treatment process to incorporate nutrient reduction. Consequently, the existing facilities can no longer accommodate the space needs and functional requirements of current and future daily operations. In addition, the laboratory area is inadequate to support the projected growth of laboratory operations and to house the new equipment needed for future regulatory compliance.

On February 27, 20181, Council approved execution of a professional services agreement (PSA) with Black & Veatch (B&V) to develop a comprehensive Facilities Plan to identify improvements needed to meet regulatory requirements related to discharge of nutrients to the Bay. As part of the Facilities Plan, B&V was tasked with performing a space needs assessment and schematic design for a new Administration Building and Laboratory. On October 23, 20192, an update on the Phase II Facilities Plan was presented to CIC that included site plan, floor plans, and conceptual building exterior elevations. 1 https://hayward.legistar.com/LegislationDetail.aspx?ID=3354003&GUID=015931F3-41B1-45E5-8345- F8440FF11A26&Options=&Search=
2 https://hayward.legistar.com/LegislationDetail.aspx?ID=4199607&GUID=A563E6F4-8E79-4E24-8515- DB7B78F67824&Options=&Search=

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On July 5, 20223, Council authorized entering into a contract with Brown and Caldwell (B&C) for preliminary design services for the Phase II Project. On October 26, 20224, an update on the WPCF Improvements – Phase II Project was presented to CIC that included updated floor plans and exterior elevations developed as part of the preliminary design.

On December 6, 20224 Council authorized awarding final design services for the Administration and Laboratory Building. The 60% plans, specifications, and cost estimate were submitted in September 2023. The submittal included refined building layouts, parking improvements, landscaping plans, utility services, colors and materials, and updated renderings.

The building will be designed for LEED Silver certification and will be of all electric design.

DISCUSSION
The main goal of the Phase II Project is to construct improvements necessary to enhance treatment capabilities of WPCF and to achieve nutrient reduction in compliance with the Water Board’s upcoming 3rd Watershed Permit limiting discharge of nutrients to the Bay. The design services for this project also include assistance to procure funding and to produce environmental documentation, preliminary design, final design, engineering services during construction, startup assistance, and preparation of an Operations and Maintenance Manual.

The project will be split into three separate bid packages. The Administration and Laboratory Building will be the first project, followed by the Primary Equalization Basin (EQ Basin) Relocation Project, and then the WPCF Improvements Phase II Project. The primary advantage of constructing the Administration and Laboratory Building as a separate project includes being able to attract building contractors who specialize in building and laboratory construction specifically bidding as the prime (general) contractor thereby avoiding subcontractor markups. In addition, by starting the building early, Operations and Maintenance staff can move into the new building early minimizing impacts to staff during construction of the Phase II Project. On December 6, 2022, Council authorized final design services of the Administration Building and Laboratory.

New Administration and Laboratory Building
As part of the Facilities Plan, the space needs of the WPCF staff and laboratory were evaluated and multiple design alternatives developed. A schematic design and site plan for a new 19,750 square foot Administration and Laboratory Building was presented to the CIC on October 23, 20195. In July 2022, the preliminary design phase of the WPCF Improvements Phase II Project began, which included review of the programming needs assessment with City staff to confirm the previous assumptions are still valid and to confirm the overall building size. In addition, the location of the building was shifted on the site to avoid conflict 3 https://hayward.legistar.com/LegislationDetail.aspx?ID=5714864&GUID=9ED75AE9-FFB6-4BC4-ACD9- 915A6B3F458B&Options=&Search=
4 https://hayward.legistar.com/LegislationDetail.aspx?ID=5896213&GUID=65D61538-E91E-486B-AE40- 0DF5C980A60B&Options=&Search=
5 https://hayward.legistar.com/LegislationDetail.aspx?ID=4199607&GUID=A563E6F4-8E79-4E24-8515- DB7B78F67824&Options=&Search=

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with essential medium voltage ductbanks that provide power to both the main switchgear and the East Trickling Filter substation. This resulted in a reconfiguration of the building and layout on the site. Building renderings, material selection, and color studies were also developed to finalize the look of the exterior of the building. On October 26, 2022 , an update on the WPCF Improvements – Phase II Project was presented to CIC that included the updated floor plans and exterior elevations for the building.

In September 2023, staff received the 60% plans and specifications as part of the final design phase. A 60% design workshop was held on August 15, 2023, where the architect presented site improvements, refined building layout and details, landscaping, electrical, mechanical, and other building improvements. A copy of the presentation is included in Attachment II.

The 60% design also includes site parking, utilities, and landscaping improvements. In addition, the 60% design further refined the floor plans and provided more details for equipment and building materials. The total building area is 21,563 square feet. The Administration and Laboratory Building is being designed for LEED Silver, with energy efficient lighting and HVAC equipment, solar covered parking, use of recycled water for landscaping irrigation, and other green technologies.

Renaming the Water Pollution Control Facility to “Water Resource Recovery Facility (WRRF)” Staff recommends renaming the existing “Water Pollution Control Facility.” One option is “Water Resource Recovery Facility (WRRF).” The wastewater treatment plant was constructed in 1952 and was named the “North Sewage Treatment Plant” or “Municipal Sewage Disposal Plant.” Later the plant is referred to as the “Wastewater Treatment and Disposal Facilities” or “Wastewater Treatment Facilities”. In 1992, the treatment plant was renamed “Water Pollution Control Facility” to be consistent with the 1948 Federal Water Pollution Control Act. The City received funding through this act to construct and expand the wastewater facility, and consequently, the City named the facility to commemorate this program.

In the intervening time since the WPCF was constructed, various improvements have been made that expand the plant’s purpose beyond wastewater treatment that include resource recovery and solar power generation. The WPCF, the City’s single-largest energy user, has been producing renewable electricity for decades via a cogeneration system (combined heat and power) using biofuel produced as part of the treatment process. The original cogeneration system was in operation between 1982 and 2014 powering approximately 40% of the plant’s load. In 2013, a fats, oils, and grease (FOG) receiving station was commissioned that accepts a waste stream that would previously go to a landfill and incorporated it into the digestion process to further boost biogas production. With more available biogas, the WPCF evaluated options for increasing its green power production. In December 2014, a new cogeneration facility was commissioned that included a larger (1,137 kW) cogeneration engine capable of producing more energy than is needed at the WPCF.

In December 2010, the City commissioned a 1.0 megawatt solar facility just west of the WPCF.

In February 2020, another 0.6 megawatts of solar generation was commissioned providing a total of 1.6 megawatts of solar generation at the WPCF with plans to further expand the facility by 1.4 megawatts in the future.

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The City has implemented a recycled water project that consists of approximately 8-miles of distribution pipelines, a pump station and 1-mgal storage reservoir, and treatment facility located at the WPCF. In April 2023, the WPCF began delivering recycled water to customers for irrigation uses. This facility recovers a resource that would otherwise be discharged to the Bay. The City has plans to expand the system in the future to further reduce reliance on potable water.

Recognizing that wastewater treatment facilities are moving into more sustainable practices such as recovery and reuse of biogas to produce energy, recovering waste products such as FOG to produce more biogas that can be converted to energy, as well as increasing production of recycled water to reduce reliance on potable water, the Water Environment Federation (WEF) formally began using the term “water resource recovery facility (WRRF)” to refer to wastewater treatment facilities. WEF is a highly regarded water industry group with focus on research, innovation, and development to improve wastewater treatment facilities, as well as providing educational opportunities to the water community via publications and industry conferences. The intent of renaming wastewater treatment facilities as water resource recovery facilities is intended to highlight the multi-benefits that wastewater facilities provide besides conventional wastewater treatment. The name change also reflects a shift in the water sector to focus on resource recovery, such as renewable energy, cogeneration, and recycled water. Renaming the facility will inform the public that there are expanded benefits including resource recovery operations performed at the treatment plant.

Lab Dedication
A graduate of Valor of Cal at Berkeley with a master’s degree in chemistry, Farid Ramezanzadeh served as the City’s Laboratory Supervisor from April 2003 until his passing in an accident while on vacation in September 2022. He managed the City’s laboratory for nearly 20 years and transformed the lab from a limited capacity municipal lab into one that supported sampling and testing for water distribution as well as serving industrial facilities through source control, all while complying with ever increasing sampling and monitoring requirements in response to evolving regulatory requirements. Farid was always forwardthinking and strived to stay ahead of the curve. Under Farid’s leadership, the City of Hayward’s laboratory was one of the first labs in the state to become accredited by the National Environmental Accreditation Program (NELAC) Institute (TNI), a vigorous certification program that dictates laboratory standards and processes, becoming accredited almost a year before other agencies in Northern California. For over 30 years, Farid specialized in inductively coupled plasma (ICP), which measures metal concentrations in water, reducing the need to send such samples out to a third-party laboratory for testing. In the greater Bay Area, especially among water and wastewater systems run laboratories, he was widely referred to as the industry’s metals expert, with laboratory staff coming from all over the region to ask him for advice on metals testing.

Farid was revered amongst City staff as one of the most hard-working and knowledgeable, yet easy-going colleagues who was always willing to help others. Whenever others approached for help, he would always prioritize assisting and being as helpful as he could be. Farid was an exceptional boss and mentor to many laboratory staff and chemists that had the opportunity

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to work with him over the years. Not only did he teach valuable laboratory skills in chemistry and biology, he also fostered and mentored his team in personal skills such as interpersonal communication, troubleshooting problems, and approaching challenges with a positive and optimistic attitude. No matter how dire a situation would be, Farid always remained calm and collected, creating a serene and confident work atmosphere where everyone enjoyed coming to work and working for him.

Farid tragically passed away in September 2022, and is survived by his wife and children.

Farid was actively involved in the planning stage of the laboratory portion of the Administration Building, and the laboratory layout as reflected in the 60% design of the building has changed very little from his vision. Staff would like to request that Council dedicate the new laboratory facility to Farid to commemorate his life and many accomplishments that he achieved throughout his nearly 20 years of service to the City of Hayward as well as his dedication to advancing the water industry.

ECONOMIC IMPACT
The 60% Class 2 cost estimate for the Administration and Laboratory Building was prepared on August 14, 2023. The total estimated probable construction cost for the building is $31,883,443 with a cost accuracy of -15% to +20%.

It is anticipated that Phase II project improvements including the building, will significantly impact sewer service rates and sewer connection fees; however, the extent to which rates will need to be adjusted cannot be determined with certainty at this point. Staff will prepare a rate impact study upon receipt of the total Phase 2 construction estimate in November 2023. Staff intends to aggressively pursue low-interest loans to minimize the impact to customers. It is also worth noting that Hayward’s sewer-related fees are currently among the lowest in the area and that under the upcoming 3rd watershed permit all wastewater treatment facilities discharging to the San Francisco Bay will be required to implement nutrient removal technologies.

FISCAL IMPACT
The estimated total capital cost for the Administration Building is $42,539,989. The cost breakdown is provided below.

Item Cost
Construction Cost $31,883,000
Third Party Construction Management $3,188,300
Administrative Change Orders $3,188,300
Staff Time $300,000
Specialty Inspection & Testing Services $150,000
LEED Building Commissioning Agent $100,000
B&C Engineering Design Cost $3,630,389
City Building Permit $100,000
Total 60% Construction Cost Estimate $42,539,989

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The funding for construction of the Administration and Laboratory Building will be allocated from the Sewer Improvement Fund, 612-07786. The FY24 Adopted Capital Improvement Program (CIP) includes a total of $38,265,000 programmed for the project through FY26.

As the design progresses, the estimated project cost is expected to be adjusted, especially as construction costs become more refined as the design becomes more complete. Budget adjustments will be brought forward to Council through the annual budget approval process and upon Council award of the construction contract. Approval of plans and specifications and call for bids is anticipated for July 2024, with construction award in October 2024.

Assistance to pursue and procure funding for the project is included in the consultants’ scope of work. Funding efforts for the Administration and Laboratory Building includes pursuing financing under the U.S. Environmental Protection Agency (USEPA) Water Infrastructure Finance and Innovation Act (WIFIA) program. A benefit of WIFIA funding is that the funding can retroactively reimburse for engineering design services and the payback period is deferred by up to five years after substantial completion of the project. However, only up to 49% of the project cost is eligible under WIFIA funding. Staff will pursue WIFIA funding as part of this project. The Administration and Laboratory Building is not eligible for the State Revolving Fund (SRF), as this project does not focus on direct recycled water, potable water, and wastewater treatment upgrades. SRF funding is highly competitive and prioritizes water quality improvements, reuse and recycled water improvements, and upgrades for facilities at agencies not in compliance with existing regulations. The project will not be able to compete with other projects with the previously stated upgrades, and funding is very limited.

Therefore, as it currently stands, staff will not pursue SRF for this construction package. For the remaining 51% of the project cost, staff will look to the option of financing through other sources such as municipal bonds, which requires further analysis on rate and fee impacts.

STRATEGIC ROADMAP
This agenda item supports the various goals of Council’s Strategic Roadmap. The WPCF Improvements Phase II Project will address infrastructure needs and improvements to increase the reliability of the City’s treatment plant, and construct process improvements to meet more stringent nutrient limits in accordance with upcoming regulatory requirements, while supporting the goals of the Council. Specifically, this item relates to the implantation of the following projects:

Confront Climate Crises & Champion Environmental Justice.

Mitigate Climate Crisis Impacts through Resilient Design and Community Engagement Project C14b: Implement Shoreline Master Plan, including mitigating sea level rise in the industrial corridor through building requirements and outreach Invest in Infrastructure.

Invest in Water Supplies, Sanitation Infrastructure & Storm Sewers Project N19: Update Water Pollution Control Facility Phase II Plan

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SUSTAINABILITY FEATURES
The Administration and Laboratory Building will be reviewed by the City’s Building Division for conformance with State and local requirements related to sustainability (i.e., California Building Code, California Energy Code, etc.) which require a minimum level of energy efficiency, resource conservation, material recycling, etc. The building will be designed to be all electric and will not use any natural gas for heating or for lunchroom appliances such as ovens and stoves. In addition, the building will be designed and constructed to meet the City required Leadership in Energy and Environmental Design (LEED) standards for a Silver Certification. LEED Silver Certification will be achieved by including sustainable improvements, such as drought tolerant landscaping in accordance with ReScape Bay Friendly requirements, recycled water for landscape irrigation, solar covered parking, energy efficient lighting and HVAC equipment, and other green improvements.

PUBLIC CONTACT
As part of the funding process, an environmental study (CEQA and/or Initial Study and Mitigated Negative Declaration) will be posted for public review and comment. In addition, a public hearing will be held to review the environmental study.

The project will include a web page to be hosted on the City’s website with periodic updates throughout the multi-year duration of the project.

NEXT STEPS
The following schedule has been developed for this project:

City Council Authorization to Award Final Design and
Engineering Services During Construction for the Phase II Project
January 2024
Award of Professional Services Agreement for Third Party Construction Management Services
January 2023
Submit WIFIA Letter of Interest January 2024
Approval of Environmental Study – IS/MND or CEQA June 2024 Approval of Plans and Specifications and Call for Bids for the Administration and Laboratory Building
August 2024
Award of Construction Contract for the Administration Building Project
November 2024
Approval of Plans and Specifications and Call for Bids for the Primary Effluent Equalization Basin Project
August 2024
Award of Construction Contract for the Primary Effluent Equalization Basin Project
November 2024
Approval of Plans and Specifications and Call for Bids for the Phase II Improvements Project
April 2025
WIFIA Loan Fully Funded January 2025
Award of Construction Contract for the Phase II Improvements Project August 2025

Page 9 of 9 ends

Administration Building Project Construction Completion October 2026 Primary Effluent Equalization Basin Project Construction Completion
February 2027
Phase II Improvements Project Construction Completion January 2029 Prepared by: Mariza Sibal, Associate Civil Engineer
Hank Vink, Laboratory Supervisor
Reviewed by: Suzan England, Utilities Engineering Manager David Donovan, Water Pollution Control Facility Manager Recommended by: Alex Ameri, Director of Public Works
Approved by:
_________________________________________
Kelly McAdoo, City Manager
August 15, 2023
WPCF Administration Building
60% Design Review Workshop

ATTACHMENT II
2 Agenda

1. Introduction and Objectives

2. 60% Site Design

3. Exterior Design Walkthrough

4. 60% Building Design

5. Cost Estimate

6. Next Steps
3 Objectives

1. Review 60% Design

2. Answer general questions to support 60% review

3. Approval to commence 90% design
4 60% Site Design
Paving and
Grading
Site Civil Plan
5 Site Civil Plan
6 Paving and
Grading
Yard Utilities
Site Civil Plan
7 Yard Utilities
Site Civil Plan
8 Landscape
Landscape Plan
Landscape
Landscape Design

RELOCATED LEMON TREE
BENCH
PLAZA

BIKE RACK

FLAGPOLE

ELECTRICAL TOWERS

DROP-OFF PLAZA

SIGNAGE TYP BY OTHERS

DEMONSTRATION GARDEN

AMPHITHEATER SEATING
Landscape
Furnishings
11 Landscape
Plant Palette
12 Landscape
Plant Palette
13 Brown and Caldwell 14
Landscape
Demonstration Garden - Precedents
15 Public Entry View from the Northeast side
Exterior Design Walkthrough
16 Exterior Design Walkthrough
Public Entry View from the drop-off plaza
17 Exterior Design Walkthrough
Demonstration Garden view
18 Public Entry View
Exterior Design Walkthrough
19 Service Entry View from the Southeast side
Exterior Design Walkthrough
20 Exterior Design Walkthrough
Laboratory Entry View
21 Exterior Design Walkthrough
Staff Entry View
LEED
Scorecard
22 23
60% Building Design
First Floor Plan
N
13,038 sf
21,563 sf total
24 Architecture
24 Laboratory Area
25 Architecture
N
25 Second Floor Plan
N
8,525 sf
21,563 sf total
Architecture
Break room and Training Room
Architecture
27 RCP First Floor
Architecture
28 N
RCP Second Floor
Architecture
29 N
Elevations
Architecture
30 Elevations
Architecture
31 Sections
Architecture
32 Sections
Architecture
33 Sections
Architecture
34 Wall Sections
Architecture
35 Structural
36 Foundation Plan
Structural
37 Second Floor Framing
38 Roof Framing
Structural
–Plumbing
–HVAC
–Fire protection
–Dedicated fire service from potable water main
– Pre-action system for Electrical and SCADA/Operations –Power (from 12kV Substation)
Building Mechanical and Electrical
39 HVAC
40 First Floor Schematic
Air to Water
Heat Pump
(efficient)
Exhaust Air
Hydronic
System
HVAC
41 Second Floor Schematic
Variable Refrigerant
Flow Heat Pump
(efficient)
Fresh Air Supply
Exhaust Air
Electrical
42 Single Line Diagram
Redundant Feeds from
MCC81111 and 81112
New Switchboard in
Electrical Room
Solar PV
Parking Cover
Panelboards
I&C
43 SCADA Block Diagram
Server Racks in
SCADA Room
Remote
Workstations
I&C
44 Plan Workstation Server Racks
Control Room SCADA Room
PLC Panel
45 Cost Estimate
Difference
($ millions)
60% Design
Estimate
($ millions)
PDR Estimate
($ millions)
Item Description
$0.5$0.8$0.3Demolition01
($1.2)--$1.2Deep Pile Foundation
($1.2)$2.0$3.2Site/Civil02
$1.4$1.4(included above)Yard Piping and Landscaping03
$4.2$24.8$20.6Building04
($0.2)$2.9$3.1Furnishings, Fixtures & Equipment05
$3.5$31.9$28.4TOTALS
Cost Estimate
46 Class 2 (Expected accuracy: -15% to +20%)
Facilities Plan Estimate = $20.5 million
Next Steps
47 90% DESIGN (August – December 2023)
• 90% Design Submittal 11/10/23
• City Review Period 11/11 – 12/05
• City Permitting Department 11/13 – 12/19
• OPCC Submittal 12/12
• City Review Period 12/13 – 12/28
100% DESIGN (December – March 2024)
48 Thank you.

Questions?
CITY OF HAYWARD Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: ACT 23-089
DATE: October 25, 2023
TO: Council Infrastructure Committee
FROM: Director of Public Works

SUBJECT
East Bay Greenway Multimodal Project - Discussion and Recommendation to Council

RECOMMENDATION
That the Council Infrastructure Committee (CIC) reviews and comments on the recommended alignment for the East Bay Greenway Multimodal (EBGWMM) Project and provides recommendation to present to Council for approval.

SUMMARY
The Alameda County Transportation Commission (Alameda CTC) is the project sponsor and implementing agency for the East Bay Greenway Multimodal (EBGWMM) Urban Trail Project (Urban Trail) from the Lake Merritt Bay Area Rapid Transit (BART) station in Oakland to South Hayward BART station in Hayward. Due to the projected timeline and potential expense of acquiring the required UPRR’s right of way, Alameda CTC approved a near-term project implementation in December 2021 which focused on providing multimodal improvements along arterials that could be constructed within a 3-5-year timeframe as the Phase 1 project (Project). The December 2021 action moved the Urban Trail project along the Union Pacific Railroad corridor as long term, the Phase 2 project.

The goals of the Phase 1 Project are to:
· Provide safe, high-quality (Class I, buffered Class II, Class III, or Class IV) options for biking for all ages and abilities
· Improve safety by physically separating bicyclists from high-speed, high volume vehicular traffic to the extent feasible
· Create a continuous north/south bike facility connecting seven BART stations · Improve access to regional transit, schools, downtown areas, and major activity centers · Improve multimodal access to BART stations
· Reduce greenhouse gas emissions
Alameda CTC coordinated with City staff for their planning and public outreach strategies for this project which included developing outreach materials that describe the Project need, Project delivery updates, public outreach opportunities in Hayward, and implementation schedule. This culminated in a presentation to the Council Infrastructure (CIC) Committee on October 26, 2022.

In subsequent discussions regarding concerns over the proposed improvements, both agencies agreed CITY OF HAYWARD Page 1 of 2 Printed on 10/20/2023
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File #: ACT 23-089
to re-evaluate the alignment of the project while still meeting the intended goals of Phase 1 project.

This item requests CIC review and recommendation to the City Council of the revised alignment in Hayward for the Scoping and Environmental phase of project development. If recommended by the CIC at this meeting and approved by Council in November 2023, Alameda CTC will seek their Commission approval in December 2023 to provide the necessary resources to further develop, define, and refine the project features in Hayward.

ATTACHMENTS
Attachment I Staff Report
Attachment II Bay Fair to Hayward Corridor Map
CITY OF HAYWARD Page 2 of 2 Printed on 10/20/2023
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Page 1 of 5 ends

DATE: October 25, 2023
TO: Council Infrastructure Committee
FROM: Director of Public Works
SUBJECT: East Bay Greenway Multimodal Project – Discussion and Recommendation to Council

The goals of the Phase 1 Project are to:
 Provide safe, high-quality (Class I, buffered Class II, Class III, or Class IV) options for biking for all ages and abilities
 Improve safety by physically separating bicyclists from high-speed, high volume vehicular traffic to the extent feasible
 Create a continuous north/south bike facility connecting seven BART stations  Improve access to regional transit, schools, downtown areas, and major activity centers
 Improve multimodal access to BART stations
 Reduce greenhouse gas emissions
Alameda CTC coordinated with City staff for their planning and public outreach strategies for this project which included developing outreach materials that describe the Project need, Project delivery updates, public outreach opportunities in Hayward, and implementation schedule. This culminated in a presentation to the Council Infrastructure

Page 2 of 5 ends

(CIC) Committee on October 26, 20221.

In subsequent discussions regarding concerns over the proposed improvements, both agencies agreed to re-evaluate the alignment of the project while still meeting the intended goals of Phase 1 project.

BACKGROUND
The overall East Bay Greenway is envisioned as a 37-mile regional trail connecting the northern cities of Alameda County to the southern East Bay Area cities. The project originated with a non-profit group, Urban Ecology, which envisioned a trail in the BART/Union Pacific Railroad (UPRR) Oakland Subdivision corridor from Oakland to Hayward. Upon passage of 2014 Measure BB, East Bay Greenway was included as one of three major trails in the Transportation Expenditure Plan, and in 2015, Alameda CTC led efforts for the portion from Lake Merritt BART to South Hayward BART, referred to as the Urban Trail.

The Alameda CTC led the work relative to the Urban Trail which concluded in 2018 resulting in Alameda CTC adopting a CEQA IS/MND and Caltrans certifying a National Environmental Policy Act (NEPA) Categorical Exemption. Alameda CTC also advanced efforts to appraise UPRR land in 2019. During the project development of the Urban Trail through the right-of-way phase, several key risks were identified related to costs for land acquisition, timing of negotiations, removal of likely hazardous material, and ownership. In December 2021, the Commission provided staff with direction to identify a new alignment for the East Bay Greenway between Lake Merritt BART and South Hayward BART that avoids UPRR right-of-way and utilizes parallel streets, where necessary, that can be delivered in the near-term, 3-5 years. This resulted in the Multimodal project becoming Phase 1 of East Bay Greenway to develop and deliver the near-term improvements, and the Urban Trail becoming Phase 2.

The EBGWMM Project seeks to provide an all-ages-and-abilities inter-jurisdictional active transportation facility generally following the BART tracks. The proposed project alignment runs on-street, including utilizing nearby parallel streets when necessary and incorporating local active transportation projects to make needed connections. The Project will generally consist of Class I shared-use paths, buffered Class II, Class IV protected bike lanes, Class III neighborhood bikeways with traffic calming, pedestrian crossing enhancements, pedestrian accessibility improvements, traffic signal modifications, lighting upgrades, bus boarding islands, transit signal priority, and placemaking elements, landscaping, and/or urban design features.
1 https://hayward.legistar.com/LegislationDetail.aspx?ID=5895119&GUID=F5FC4C19-8E2A-478F-88B4-DEC70D49A225&Options=&Search=

Page 3 of 5 ends

In June 2023, Alameda CTC was awarded approximately $58.9 Million in funding for EBGWMM for the segments in Oakland and San Leandro as both city councils approved the concept plans in their jurisdictions that timed with the grant application cycles. Funding was awarded for Fiscal Year 2024-2025, which will result in construction anticipated to begin in Fall 2025.

DISCUSSION
After the October 26, 2022 CIC meeting, Alameda CTC and City staff worked toward addressing the concerns for the potential loss of one travel lane and/or parking in the Downtown area and along Mission Boulevard. The City proposed exploring the feasibility of a raised cycle track along Mission Boulevard similar to the design configuration of the Mission Boulevard Phase 3 Project but that option was not further evaluated due to high costs for relocating the street furniture, streetlights, traffic signals, signs, fire hydrants, and drainage as well as the inconvenience of more construction along Mission Blvd which was only completed in 2014.

Recognizing the challenges for determining an alignment to connect the Hayward BART station to the South Hayward BART station through Downtown both Alameda CTC and City staff agreed to evaluate alternative alignments on the west side of the BART and Union Pacific tracks. Alternative alignments were explored to provide first- and last-mile connectivity to BART stations, address the High Injury Network, and result in minimal impact to the existing curb lines to install all-ages-and-abilities bicycle facilities.

Alameda CTC’s Commission approved an all-ages-and-abilities facility policy in December 2022, which contextualizes the appropriateness of a bicycle facility based on traffic volume and speed of a road for Alameda CTC’s newly adopted Bike Network. EBGWMM is identified in the Bike Network and therefore must adhere to the all-ages-and-abilities policy. In most cases, the west side alignments that were explored centered on heavily traveled, high-speed roadways such as D Street, Winton Avenue, and Santa Clara Street.

The curb lines on these roadways may need to be reconstructed to provide a safe facility and the alignment involving these roadways is too far away to promote first- and last-mile connections to the BART stations.

Ultimately, both Alameda CTC and City staff recommend the alignment on the following streets:
 A Street – Mission Boulevard to Grand Street
 Grand Street - A Street to Meek Avenue
 Meek Avenue - Grand Street to Silva Avenue at Jackson Street  Silva Avenue – Jackson Street to Sycamore Avenue
 Sycamore Avenue – Silva Avenue to Whitman Street
 Whitman Street – Sycamore Avenue to Tennyson Road
 Tennyson Road – Whitman Street to Dixon Street

Page 4 of 5 ends

The streets on this alignment are consistent with Hayward’s current Bicycle and Pedestrian Plan (2020). Alameda CTC will further evaluate to ensure that the all-ages-and-ability facility includes project features that will reduce speeds. The study will also assess the feasibility of parallel streets as potential EBGWMM alignments and its compliance with the all-ages-and-abilities policy. Example streets are Meek Avenue, Silva Avenue, and Sycamore Avenue, which are too narrow to accommodate both bicycle and on-street parking so parallel streets may be utilized to provide a contextually appropriate bicycle facility.

Further, Grand Avenue and Whitman Street have stretches where residential driveways require balancing parking and bicycle facilities. On Grand Avenue removal of one travel lane will be evaluated and coordinated with the community for providing an appropriate bikeway facility. Whitman Street approaching Tennyson Road has schools directly along Whitman Street which need to consider how a bicycle facility will fit within the context of pick-up and drop-off situations.

Further coordination with other stakeholder agencies such as BART and AC Transit is needed to ensure the connection to BART stations and these improvements complement AC Transit’s services.

Additionally, to address the Pedestrian High Injury network in Hayward, Alameda CTC will evaluate and design pedestrian scale improvements along Mission Boulevard between Fletcher Lane and Tennyson Road, such as bulb-outs, mid-block crossing additions and pedestrian refuge islands.

ECONOMIC IMPACT
Studies have shown that high quality bike lanes and pedestrian infrastructure will increase the value of homes in the vicinity. In addition, studies also show that bike lanes benefits businesses with increased sales, translating to increased sales tax revenue. Providing bicycle infrastructure encourages active transportation use, lowering the overall transportation costs for users while also leading to healthier outcomes from increased physical activity.

STRATEGIC ROADMAP
This agenda item supports Invest in Infrastructure and specifically relates to the implementation of the following:

Invest in Multi-Modal Transportation
Project N1: Continue to implement major corridor traffic calming initiatives.

Project N6: Continue to add approximate 10 miles of bike lanes annually, with a focus on protected bike lanes and intersections that have high traffic/incidents.

SUSTAINABILITY FEATURES
The Project will provide high-quality bicycle and pedestrian improvements that will encourage road users to adopt more active forms of transportation. Mode shift towards

Page 5 of 5 ends

active transportation provides environmental benefits by reducing traffic congestion and lowering the rate of greenhouse gas emissions. In addition, active transportation will lead to improved physical and mental health in individuals.

FISCAL IMPACT
Agency staff time is required to manage and oversee the transportation impact study, design, community outreach, and the implementation of EBGWMM project. Staff time will be funded from transportation-related funds, such as Measure BB - Bike and Pedestrian.

NEXT STEPS
Approval of the recommended alignment is only a starting point for project development efforts of EBGWMM, which connects the Hayward BART Station to the South Hayward BART station. Future anticipated interaction points with the CIC are as follows:
 Alameda CTC and City staff would return to the CIC to present on the recommended bicycle facilities types (i.e. Class I Bike Path, buffered Class II Bike Lanes, neighborhood Class III bike routes, or Class IV cycle tracks) based on supporting traffic volume, travel speeds and parking data to develop alternative concepts.  Alameda CTC would seek approval for one of the alternative concepts to move into the Environmental phase for study in compliance with the California Environmental Quality Act.
 Approval of the final concept plan to move forward into the Final Design and to be documented in an environmental document for CEQA.

Project development will include focus group meetings with neighborhood and/or business stakeholders; community in-person workshops/meetings, walk and bike audits with community members, door-to-door outreach; pop-up events at existing community events and gatherings; project flyer leave-behinds in English and Spanish; an online survey; virtual public meetings; and mailers to direct people to comment about project material that will be available on Alameda CTC’s website.

Prepared by: Jhay Delos Reyes, Director of Project Delivery (ACTC) Jade Kim, Assistant Transportation Engineer
Kathy Garcia, Deputy Director of Public Works
Recommended by: Alex Ameri, Director of Public Works
Approved by:
__________________________________________
Kelly McAdoo, City Manager
Bay Fair*
Hayward*
South
Hayward*
Foothill Blvd
§¨¦238
§¨¦238
§¨¦580
§¨¦880

ALAMEDA COUNTY

HAYWARD

CHERRYLAND

ASHLAND
E14t St
Hesperian Blvd
Mission Blvd
Mission Blvd
Ashland Ave 162nd Ave 164th Ave
A St
A St
D St
Grand St
Silva Ave Whitman St
Huntwood Ave
Orchad Ave
Meekland Ave
E Lewelling Blvd
Jackson St
Carlos Bee Blvd
Winton Ave
Harder Rd
Whitman St
Dixon St
Tennyson Rd
Meek Ave
Sycamore
Ave
Continues to Lake
Merritt BART
Fairmont Dr
SAN

LEANDRO
Connections to BART Stations*
Existing Segment
Segments Underway by Others
LEGEND
EBGW Aligment
EBGW Multimodal Project
EBGW Pedestrian Safety Improvements
BART
Union Pacific Railroad
Jurisdiction Boundaries
* Connections into the BART stations to be coordinated as part of the evaluation.

Parks / Open Space
0 0.5 1Mile
§¨¦580 Interstate Freeway
Bay Fair BART to South Hayward BART Segment October 2023 East Bay Greenway Multimodal Project
CITY OF HAYWARD Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: RPT 23-109
DATE: October 25, 2023
TO: Council Infrastructure Committee
FROM: Director of Public Works

SUBJECT
Informational Report: FY24 Quarter 1 Capital Improvement Program Progress Report

RECOMMENDATION
That the Council Infrastructure Committee (CIC) receives and comments on this informational report on FY24 Quarter 1 Capital Improvement Program (CIP) Progress Report.

SUMMARY
The CIP is a planning document intended to guide the City’s capital project expenditures for the upcoming ten-year period. During the FY24 - FY33 Recommended CIP work session <https://hayward.legistar.com/LegislationDetail.aspx?ID=6204869&GUID=BFDE852F-75FE-4303-A03E37DA6B2FD23C>, Council requested regular status updates to the CIP projects. Staff has incorporated this feedback in their workplan and prepared the initial FY24 CIP Progress Report. The purpose of the report is to update Council and the public on the status of CIP projects, as well as to highlight the accomplishments occurred in each quarter. The Quarterly Progress Report <https://stories.opengov.com/haywardca/published/pn6d3y7F3> can be found through the link of the online CIP book posted on the ’Citys website <https://www.hayward-ca.gov/yourgovernment/documents/capital-improvement-program>, under the Table of Contents <https://stories.opengov.com/haywardca/published/5Fym82P0Y5J> section of the online CIP book. A PDF version of the report is also included in Attachment II.

ATTACHMENTS
Attachment I Staff Report
Attachment II FY24 CIP Progress Report
CITY OF HAYWARD Page 1 of 1 Printed on 10/20/2023
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Page 1 of 3 ends

DATE: October 25, 2023
TO: Council Infrastructure Committee
FROM: Director of Public Works
SUBJECT Informational Report: FY24 Quarter 1 Capital Improvement Program Progress Report

RECOMMENDATION
That the Council Infrastructure Committee (CIC) receives and comments on this informational report on FY24 Quarter 1 Capital Improvement Program (CIP) Progress Report.

SUMMARY AND BACKGROUND
The CIP is a planning document intended to guide the City’s capital project expenditures for the upcoming ten-year period. During the FY24 – FY33 Recommended CIP work session1, Council requested regular status updates to the CIP projects. Staff has incorporated this feedback in their workplan and prepared the initial FY24 CIP Progress Report. The purpose of the report is to update Council and the public on the status of CIP projects, as well as to highlight the accomplishments occurred in each quarter. The Quarterly Progress Report2 can be found through the link of the online CIP book posted on the City’s website3, under the Table of Contents4 section of the online CIP book. A PDF version of the report is also included in Attachment II.

DISCUSSION
The FY24 Quarter 1 CIP Progress Report covers the period between July 1, 2023, to September 30, 2023. While the Adopted FY24 CIP has over 400 capital projects, the quarterly progress report only includes major projects of interests and active projects with activities occurred in FY24 quarter 1. An example of a project not included is one that includes budget for payment of energy used by City streetlights. Staff intends to provide quarterly updates to Council, and additional projects will be added to the quarterly report as more activities occur throughout the year.

1 https://hayward.legistar.com/LegislationDetail.aspx?ID=6204869&GUID=BFDE852F-75FE-4303-A03E-37DA6B2FD23C 2 https://www.hayward-ca.gov/your-government/documents/capital-improvement-program 3 https://www.hayward-ca.gov/your-government/documents/capital-improvement-program 4 https://stories.opengov.com/haywardca/published/5Fym82P0Y5J

Page 2 of 3 ends

ECONOMIC IMPACT
Maintaining and improving the City’s infrastructure, fleet, and equipment will have an unquestionable impact on maintaining and improving the economic health and vitality of the City. However, providing a Quarterly Progress Report will not have a direct economic impact.

FISCAL IMPACT
The adopted capital budget for FY24 totals about $116 million, with a total of approximately $905 million tentatively programmed for the entire ten-year period from FY24 through FY33.

An additional $511 million of unfunded needs were identified for the same period. The effort for providing a Quarterly Progress Report will be absorbed in the Department’s existing budget and not have a direct fiscal impact.

STRATEGIC ROADMAP
The 2024 Vision and Strategic Roadmap adopted in 2020 are at the forefront of the City’s capital project planning efforts. Council updates the Strategic Roadmap annually and, on June 6, 2023, Council adopted the updated Strategic Roadmap for FY 2024 to FY 2025+. CIP Projects touch the Confront Climate Crisis & Champion Environmental Justice, Enhance Community Safety & Quality of Life, Grow the Economy, and Strengthen Organizational Health Priorities. However, they predominantly support the Invest in Infrastructure Priority.

SOCIAL EQUITY
Consideration of social equity has been an important element of selecting projects, such as roadway improvements, sidewalk improvements, traffic calming, complete streets, and landscaping.

SUSTAINABILITY FEATURES
While the adopted projects are aligned with and advance the Council’s sustainability goals and policies, the action taken for this agenda report will not result in a physical development, purchase or service, or a new policy or legislation. Any physical work will depend upon a future Council action. Sustainability features for individual CIP projects are listed in each staff report.

PUBLIC CONTACT
The purpose of the Quarterly Progress Report is to provide regular updates to Council and the public on the status of CIP projects. The Quarterly Progress Report5 can be found through the

5 https://www.hayward-ca.gov/your-government/documents/capital-improvement-program

Page 3 of 3 ends

link of the online CIP book posted on the City’s website6, under the Table of Contents7 section of the online CIP book.

NEXT STEPS
Once the Committee has reviewed and offered comments on the content and frequency of the FY24 CIP Quarterly Progress Report, staff will incorporate this feedback. Then, the report will be provided to Council as an informational report in November 2023.

Prepared by: Elli Lo, Senior Management Analyst
Recommended by: Alex Ameri, Director of Public Works
Approved by:
_______________________________________
Kelly McAdoo, City Manager

6 https://www.hayward-ca.gov/your-government/documents/capital-improvement-program 7 https://stories.opengov.com/haywardca/published/5Fym82P0Y5J

ATTACHMENT II

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Capital Improvement Program (CIP) Progress Report - FY24 Quarter 1 (July 1 to September 30, 2023)
Project No. Project Title Q1 Activities & Status Fund
07149
1000 PZ Tank Roof Concrete
Spalling Repair Complete 603
07146
12" CI Replacement from Sleepy
Hollow to Industrial on Hesperian In planning. 603
06988
21st Century Library &
Community Learning Center -
Construction
Q1 Activities: Completed Green Wall full
removal and replacement. Completed
numerous punch list items, including
lighting controls, sheet metal work,
toilets; Expected completion in Q2. 406
07074
250' Zone for Pressure Reducing
Strategy at Decoto (NEW) In planning 604
07019
250’ P/S Motor Starter
Replacements
Delay due to staf�ing changes. Issued
task order proposal along with 070625,
07739 and 07745 603
07716
27 Inch Force Main Bypass
Pumping - I-880/Industrial In preliminary stage 612
05328
A St, Silva, and Tennyson
Complete Streets (NEW)
A portion of A St and Silva in the
preliminary stages of being included in
East Bay Greenway Alternative Bikeway
Plan. Staff has applied for Reconnecting
Communities and Neighborhoods Grant
(Federal) to support the Tennyson
portion of the project. 213, 215
06830 Access Control System
Access Control System was restored
and cameras were installed. On hold
until full restoration following cyber
security event 621
07279 ADA Upgrades and improvements Ongoing 726
07350 Airport Fleet Replacement Finalizing FY24 purchases. 737 06818
Airport Pavement Management
Program Update
50% draft in progress, expected
completion in Q2 621
05153
Alameda County Aerial
Photography
Funding to be provided to Alameda
County 450
06851 ALP Update with Narrative
In progress, estimated completion Dec.
2023 621
07125 AMI Customer Portal Complete, closeout 603
07765
Annual Emergency/Spot Line
Repairs Repair as needed 611
07780
Annual Line Replacements FY22 -
Sewer
In planning (to combine with 07789
project FY24) 611

ATTACHMENT II

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Project No. Project Title Q1 Activities & Status Fund
07200
Annual Line Replacements FY22 -
Water
In planning (to combine into one 07072
project) FY24 603
07738
Annual Line Replacements FY23 -
Sewer
In planning (to combine with 07789
project FY24) 611
07067
Annual Line Replacements FY23 -
Water
In planning (to combine into 07072
project) FY24 603
07789
Annual Line Replacements FY24
(NEW) - Sewer In planning 611
07072
Annual Line Replacements FY24
(NEW) - Water In planning 603
07746
Arf, Tennyson Trash Capture
Device Installations
Tennyson installation complete; Arf in
development, schedule to be installed
in Spring 2024 612
07466
Breathing Apparatus
Replacement Ongoing 405
05257 Bridge Structures Maintenance
In progress working with Caltrans.

Expected completion Q3 450
05332 Campus Drive Improvements
Complete - Construction of sidewalk
will be taken under a different project. 212
07451
Cardiac Monitor Replacement
(De�ibrillators) Ongoing 405
07134
Cast Iron Water Pipeline
Replacement - Local Streets
In planning, to keep track of CI separate
budget, same plans and specs for
construction 603
07222 City Facility Update Waiting on bids 726
05286 City Municipal Parking Lot #1 Complete 450
05741
City Municipal Parking Lot #11
(NEW)
In construction, starting Q2, expected
completion Q3 450
05248 City Municipal Parking Lot #2 Complete 450
05296
City Municipal Parking Lot #7, D1 and D-2 Complete 450 05740 City Municipal Parking Lot #8 Complete 450
06923
Citywide EV Charging Strategy
Upgrade
In planning, expect to provide a report
to CSC by January 2024. 405
07679
Cogeneration System
Maintenance Ongoing, services coming up in Oct 611, 612 06921 Community Planning
Ongoing, for future planning projects
such as Housing Element, Objective
Standards, Density Bonus Update 405
07412
Criminal Investigations
Equipment Ongoing 405
07101
Cross Connection Improvement
Project Complete 604

ATTACHMENT II

Page 3 of 10 ends

Project No. Project Title Q1 Activities & Status Fund
07108
D Street, Treeview, Maitland
Reservoir Water Quality Pump
Upgrade Complete, closeout 604
07491
Disaster Service Worker’s
Response Coordination &
Communication: Plum Cases Ongoing 405
07004
Distribution System Pressure
Reducing Strategy Complete, closeout 603
06913 Downtown Parking Program
Postponed. Transportation, Chamber of
Commerce 405
07794
Drainage Improvement Project at
Alves St/Leighton St and 4th St
(NEW)
Design in progress completion expected
in Q2 405
07516
EBDA Outfall Replacement
Payment
Ongoing, payment processed in
September 2023 611
07497
Emergency Access at Highland
Blvd (NEW) Ongoing 405
07068
Emergency Annual Line Repairs
FY23 Complete, closeout 603
07493
Emergency Communication:

Satellite Phones for City Staff
Coordination Ongoing 405
07489
Emergency Food & Water
Replacement for Disaster Service
Workers Ongoing 405
07484 Emergency Management System Ongoing 405
07486 Emergency Vehicle Preemption Ongoing 405
05337 EV Compact Bike Lane Sweeper PO Issued. 210
07411 Field Operations Equipment Ongoing 405
07487 Fire Equipment Updates Ongoing, partial purchase made Sept 23 405 07301 Fire Fleet Replacement Finalizing FY24 purchases. 736 07304 Fire Fleet Replacement - Grants
Not enough funds to procure vehicle
yet. 736
07456 Fire Radio Replacement Ongoing, partial purchase made Sept 23 405 07474
Fire Station Nos. 1-6
Improvements - Design
Complete. Keep contract encumbrance
open in case 406
07495 Fire�ighter Exercise Equipment Ongoing 405
06920 General Plan Update (2040)
Ongoing, continues to collect revenue
from building permit fees to cover
expenses for the next General Plan
Update in 2040 405
07302 GF Fleet Replacement Finalizing FY24 purchases. 736 07177
GIS Data Development and
Conversion In planning 604, 612
07058 Green Hayward PAYS Program Project abandoned 604

ATTACHMENT II

Page 4 of 10 ends

Project No. Project Title Q1 Activities & Status Fund
07116
Groundwater Sustainability Plan
Projects In planning 604
07624
Harder Road Sewer System
Improvement In preliminary stage of investigation 611, 612 05217
Hayward Blvd. Safety
Improvement Feasibility Study
Completed feasibility study. Did not
proceed further based on community
feedback 212
05310
Hayward Boulevard Safety
Improvements On Hold 212
06955
Hayward Housing Navigation
Center
Closing out in FY24, transitioning to
Operating Expense 405
05388
Hesperian Blvd and W A Street
Protected Intersection Complete
212, 215,
460
05742
Hesperian Frontage Road
Improvement - Sueirro St to
Phillips Way (NEW) In design, bids to go Q2 450
07061
Hesperian P/S Main Braker
Replacement Delay due to staf�ing changes 603
07062
Hesperian P/S VFD and Motor
Drive Replacements Delay due to staf�ing changes 603
07070
Hesperian Pump Station
Underground Diesel Fuel Tank
Replacement (NEW) Preliminary stages of investigation 603 06926
HPD Locker Rooms Construction
(NEW) Finalizing design. Call for bids in Q2. 406
07420 HPD Locker Rooms Design Finalizing design. Call for bids in Q2. 405 07776 Hydro Vactor Replacement
On order, due in December 2023.

Encumbered funds will CF and delivery
expected Dec 2024 611
05292
Innovative Deployments to
Enhance Arterials (IDEA) -
Tennyson Corridor and Second
Street Complete 450
07418
Integrated Cameras and
Equipment
10-year contract executed with vendor.

Expected delivery of hardware by Jan
2024. 405
05712 Intersection Improvement Project Ongoing. TFC money potential match 460 07488
Jackson Corridor Median
Improvement (Jackson/Silva
Monument)
In progress, 50% complete. Monument
in planning/preliminary
survey/engineering. Construction bid
documents to be prepared by Jan/Feb. 405, 406
07727
Jackson Street Underpass
Stormwater Pump Station
Upgrades Complete, closeout 611

ATTACHMENT II

Page 5 of 10 ends

Project No. Project Title Q1 Activities & Status Fund
06914 La Vista Park
In design phase. Advertised bids in June
2023, but bids received were well over
engineers estimate. Currently scaling
down project and rebid end of 2023 405
06862
Landscape Improvements and
Cleanup - Sulphur Creek Sites Ongoing 621
06827 LED Lighting Retro�it
Interior lighting upgrades are
performed as needed. 621
05738 Local Roadway Safety Plan (LRSP) Complete and Adopted 460 07450 Lucas Device Replacement
Updated quote received and order to be
placed 10/23 405
05283
Main Street Complete Street
Project
Combined funding with 450. Ongoing
design. 219, 450
07745
Marathon Lift Station Motor
Control Center Replacement In progress 611
07764
Marathon Lift Station Pump
Replacement Project In progress 611
05255
Median Landscaping
Improvement Project FY20 -
Hesperian - Chabot Ct. to La Playa
Dr Complete, closeout 450
05315
Median Landscaping
Improvement Project FY22 -
Hesperian Blvd - La Playa to
Winton Ave Complete 450
05281
Median Landscaping
Improvement Project FY23 -
Hesperian - West A St. to Winton
In construction, expected completion
Q2 450
06891
Miscellaneous Building/Grounds
Repairs
Ongoing, some repairs done in �irst
quarter. 621
05839
Mission Blvd Southend Frontage
Island Improvement Starting design in Q2 410
07795
MSD Stormdrain Infrastructure
Repair (NEW) Planning on project scope 405
06925
Mural Art for Underpasses - MSD
(NEW) In planning. 405
06952
Neighborhood Improvement
Grant Program
Ongoing. Granted Hazel Garden funding
for tree removal. 405
06950
Neighborhood Partnership
Program Project
Ongoing. Potential fund for streetlights
along Tennyson/The Stack 405
07183
New 0.75MG Tank, Pumps, and
Generator at Garin Reservoir/
Pumps Station Site Complete, keep funding as needed 604 07481 New Fire Station No. 6
In construction, expected completion
Q2 406

ATTACHMENT II

Page 6 of 10 ends

Project No. Project Title Q1 Activities & Status Fund
07482 New Fire Training Center
In construction, expected completion
Q2 406
05314 New Sidewalks - FY22 Complete 213, 216
05305 New Sidewalks - FY23 In design, combined with 05305 213 05331 New Sidewalks - FY24 (NEW) In design, combined with 05305 213 06898 Noise Monitoring As needed. 621
05312 Orchard Avenue Traf�ic Calming
Project initiated, analysis completed.

Community meeting in Q2 213
05307
Patrick/Gading Complete Street
Project
Patrick Ave Complete, Gading to be
completed by end of FY24 210
06890 Pavement Rehabilitation
Ongoing, some repairs done in �irst
quarter. Taxiway improvements
anticipated. 621
05239 Pavement Rehabilitation FY22
In progress, to combine funds with
Project 05240
210, 211,
212, 218,
450
05240 Pavement Rehabilitation FY23
Active, encumbered, plan on using
entire budget
210, 211,
212, 215,
218, 450
05242
Pavement Rehabilitation FY24
(NEW)
Active, encumbered, plan on using
entire budget
210, 211,
212, 218,
406, 450
05282
Pavement Rehabilitation Winton
Ave West - Hesperian Blvd to
Santa Clara Design
Complete and Close. Reference project
until end of 2023. 450
05175
Pedestrian Traf�ic Signal
Modi�ications and Improvements
Ongoing. Noriel can potentially use this
fund. Pedestrian count signals. Charge
appropriate staff time 216
06823 Perimeter Fence Replacement Perform as needed 621 07721 PG 3 & 4
Ongoing. Construction efforts are fully
underway 411
07722 PG 5
Ongoing discussion with developer on
continued progress of the project. 411
07725 PG 8
Ongoing discussion with developer on
continued progress of the project. 411
07303 Police Fleet Replacement Finalizing FY24 purchases. 736 07305 Police Fleet Replacement - Grants
Not enough funds to procure vehicle
yet. 736
07409 Police Of�icer Equipment Ongoing 405
06911
Property Acquisition
Management
City Center Deconstruction Complete.

Ongoing. Procuring consultant for this
work. 405
07419
Rapid Turnaround DNA Testing
(RADS) Ongoing 405

ATTACHMENT II

Page 7 of 10 ends

Project No. Project Title Q1 Activities & Status Fund
05308
Rectangular Rapid Flashing
Beacons/HAWK Pedestrian Signal
Installation
Ongoing. Could use for Gading if there
is a need 213
07507
Recycled Water Storage and
Distribution System Complete, closeout 612
07710
Recycled Water Treatment
Facility - Phase I Complete, closeout 612
07475
Replacement Equipment for
Maintenance Services Ongoing 405
07102
Reservoir Water Quality
Improvement Project On hold due to favorable water quality 604 07203 Roof Repair/Replacement Ongoing 98% completed 405 07784 Root Foaming
Completed for FY23, ongoing for future
years 611
05270
Route 238 Corridor Improvement
Project - Phase 2
Construction(Mission from
Industrial to South City Limit) Complete 410
05287
Route 238 Corridor Improvement
Project - Phase 3 Final Design and
Construction
In construction, expected completion
Summer 2024 410
05309
Safe Routes for Seniors -
Downtown
Completed 3 out of 4 intersections in
Q1. 4th intersection with outstanding
issues needs to be addressed, expect to
complete in Q2. 219
05319
Safe Routes to School - Cesar
Chavez Middle School Complete 212
05333 Safe Routes to School - Palma Ceia Palma Ceia in design phase 212 07781
Sanitary Sewer Main Replacement
at Alameda County Transit
Maintenance Facility Complete, closeout 611
05313
Santa Clara Street Traf�ic Calming
Study and Implementation Not initiated 213
07352 Sewer Fleet Replacement Finalizing FY24 purchases. 737 07761 Sewer Line Improvement FY21
In construction, expected to be
complete by end of FY24 611
07717
Sewer Main Installation -
I-880/Willimet Complete, closeout 612
07693
Sewer Manhole Rehabilitation -
Various Locations
Some included in current main
replacement, others will be included
separately 611
05318
Sidewalk Rehabilitation +
Wheelchair Ramps FY22 In progress, expect completion in Q2 450 05303
Sidewalk Rehabilitation +
Wheelchair Ramps FY23
In progress, spending in Q2. Bid came
in lower than engineer’s estimate 216, 450

ATTACHMENT II

Page 8 of 10 ends

Project No. Project Title Q1 Activities & Status Fund
05324
Sidewalk Rehabilitation +
Wheelchair Ramps FY24 (NEW) Design start in Q3 450
05302 Sidewalk Rehabilitation FY21 Complete 450
05737
Signal Modi�ication At
Huntwood/Industrial &
Huntwood/Sandoval
Design complete, currently in
construction. Completion ETA Q3.

Additional appropriation needed for
traf�ic signal replacement. 460
07197
Skywest & Hesperian Pump
Station Generator Fuel
Replacement and Line Repairs
Line repair (internal corrosion has been
identi�ied), fuel repair has been
replaced 603
06861 Skywest Property Maintenance Ongoing 621
07071
Skywest Pump Station
Underground Diesel Fuel Tank
Replacement (NEW) Preliminary stage 603
07492
Solar-Powered Generators
220kW for Baseline Residents &
Public Safety Operations During
Power Outages Ongoing 405
06960
South Hayward Youth and Family
Center (STACK)
Ongoing. Design completed for phase
one. Phase 1 call for bids October.

Breaking ground January 2024. 405
05166 Speed Monitoring Devices
Ongoing. Can charge speed data
collection, feedback signs, general
traf�ic calming. 215
05334
SR-92/Whitesell Interchange -
Project Initiation Document (PID)
Scoping phase underway, has made
good progress. Expected Completion
Q4. City pursuing other funding sources
for future phases. 212, 450
07351 Stormwater Fleet Replacement Finalizing FY24 purchases. 737 06816
Sulphur Creek 10-Year
Environmental Monitoring Monitoring is being performed 621 07402 Supporting Services Equipment Ongoing 405
06859
Taxiway Alpha West Design and
Phasing Plan
Waiting for FAA grant con�irmation for
both design and construction,
potentially postpone to FY26 due to
FAA funding availability 621
06819
Taxiway Zulu Pavement
Rehabilitation Design
Currently in design, Construction will
start in FY24. 621
06864
Taxiway Zulu West Pavement
Rehabilitation Construction
(NEW)
Currently in design, Construction
starting in FY24 and complete in FY25 621
TC001
Tennyson Corridor Median
Improvement Complete 406

ATTACHMENT II

Page 9 of 10 ends

Project No. Project Title Q1 Activities & Status Fund
06826 T-Hangar Improvements
Currently in Phase 4 for roo�ing project.

Estimated completion Dec. 2023 621
06828 Tower Renovations
Repairs on �ire alarm system and
stairwell fan. 621
07675
Trash Capture Device and Litter
Reduction Education Project Complete, closeout 611
07494 Turnout Dryer Ongoing 405
07500 Turnout Gear & PPE Replacement Ongoing 405
07519
Utilities Laboratory Information
Management & Data Entry
Ongoing; delayed due to cybersecurity
event 612
07626
Valle Vista Submersible Pump
Replacement and Wet Well
Rehabilitation
Pump replacement complete, wet well
in satisfactory condition. 3 of 4 pumps
have been replaced, but wet well have
not been worked on yet 611
07739 Valle Vista VFD Replacement In progress 611
07013 Water Ef�iciency Program
Ongoing. These funds are used for our
water use ef�iciency programs that
include the two that City administers,
and the seven through BAWSCA. 603
07353 Water Fleet Replacement No FY24 purchases. 737
06927
Water Heater Replacement
Program Initiate in Q2 405
07093 Water Line Improvement FY21
Under construction, expected to be
done by end of FY24, delay due to
contractor staf�ing issues 603, 604
07139 Water Of�ice Improvements Complete, closeout 604
07196
Well Field All-Weather
Improvements In progress 604
05229 Wheelchair Ramps - FY21 Complete 210
07531 WPCF Asset Management Plan
Main saver software installed &
operational, no other activities at this
time 611
07673
WPCF Chlorination System
Improvement
Purchased Chlorine analyzer, no
activities for the main project. 611
07629
WPCF Digester Cleaning & EQ
Pond Sludge Removal Complete, closeout 611
07630
WPCF Ef�luent Pond Weed
Removal Complete, closeout 611
07618
WPCF Gas Conditioning System
Skid Media Replacement To start in Jan/Feb 2024 611
07567 WPCF Headworks Bar Screens
Project nearly completed, closeout in
Oct 2023 612
07714
WPCF Headworks Project -
In�luent Channel Isolation Gates
and Actuators Nearly complete, closeout in Oct 2023 612

ATTACHMENT II

Page 10 of 10 ends

Project No. Project Title Q1 Activities & Status Fund
07619
WPCF Headworks Project -
Motorized Valve Actuators for
In�luent Gates
Close out in Oct 2023. Work has been
completed, may have change order,
keep project open 611
07698
WPCF High Pressure Gas Storage
Vessel Inspection and Coating Complete, closeout 612
07656
WPCF Main 480V MCC Electrical
Distribution Rehabilitation Invoiced for preliminary items, ongoing 611 ,612 07786
WPCF New Administration
Building & Lab Project Design 60% completed 612
07774
WPCF New Drives for North and
South Primary Clari�iers
North - completed, South - in progress,
receiving quotes, timeline = by end of
year 611
07760
WPCF Phase II Improvement
Project Design 15% completed 612
07749
WPCF Primary Ef�luent Flow
Equalization Project Design 15% completed 612
07648
WPCF Seismic Retro�it of
Miscellaneous Buildings
Ongoing, keep funds, spend as needed,
no outstanding activities 611
07559
WPCF Solids Pumping
Improvements
Partially complete (tested pumps,
working with vendors on assessment
and quotes) 612
07664
WPCF UST Cleanup and Closure at
Maintenance Building Complete, closeout 611
CITY OF HAYWARD Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: ACT 23-088
DATE: October 25, 2023
TO: Council Infrastructure Committee
FROM: Director of Public Works

SUBJECT
Proposed 2024 Agenda Planning Calendar: Review and Comment

RECOMMENDATION
That the Council Infrastructure Committee (CIC) reviews and comments on this report.

SUMMARY
The proposed 2024 agenda planning calendar contains planned agenda topics for the Committee meetings for the CIC’s consideration. This agenda item is included in every Council Infrastructure Committee agenda and reflects any modifications to the planning calendar, including additions, rescheduled items, and/or cancelled items.

ATTACHMENTS
Attachment I Staff Report
CITY OF HAYWARD Page 1 of 1 Printed on 10/20/2023
powered by Legistar™

Page 1 of 2 ends

DATE: October 25, 2023
TO: Council Infrastructure Committee
FROM: Director of Public Works
SUBJECT: Proposed 2024 Agenda Planning Calendar: Review and Comment

RECOMMENDATION
That the Council Infrastructure Committee (CIC) reviews and comments on this report.

DISCUSSION
The proposed 2024 agenda planning calendar contains planned agenda topics for several future Council Infrastructure Committee meetings for the Committee’s consideration. This agenda item is included in every Council Infrastructure Committee agenda and reflects any modifications to the planning calendar, including additions, rescheduled items, and/or cancelled items.

Underlined – Staff recommends item to be added to Approved Agenda Planning Calendar
Strikeout - Staff recommends item to be removed or scheduled from previously Approved Planning Calendar.

FY 2024
January 24, 2024

1. Approval of Minutes from October 25, 2023 Meeting

2. Investigate Options for Convenient Shuttle Service (U&ES)

3. Receive Update on the Winton/A Street Interchange Project (PW&U)

4. Receive the Status Report on the Completed Fire Station 6 & Training Center Construction Project (PW&U/Fire)

Page 2 of 2 ends

5. Receive Final Report on the completed Mission Blvd. Phase 3 Project (PW&U)

6. Review and Approve the 2024 Agenda Planning Calendar

7. CIP Oral Update
April 24, 2024

1. Review and Comment on the Long-Range Planning for the Sewer System Upgrades 2022 - 2031 (Part 1) (PW&U)

2. Approval of Minutes from January 24, 2024 Meeting

3. Review and Approve the 2024 Agenda Planning Calendar

4. CIP Oral Update
June 2024* Need to identify a date due to Council Recess in July

1. Approval of Minutes from April 24, 2024 Meeting

2. Review and Approve the 2024 Agenda Planning Calendar

3. CIP Oral Update
October 23, 2023

1. Approval of Minutes from June 2024 Meeting

2. Review and Approve the 2024 Agenda Planning Calendar

3. CIP Oral Update
Unscheduled

1. Receive Update on New CIP Project: Corporation Yard and Potential Funding Options (PW&U/FIN)

NEXT STEPS
Upon consideration and approval by CIC, staff will schedule items accordingly for future meetings.

Prepared by: Kathy Garcia, Deputy Director of Public Works Recommended by: Alex Ameri, Director of Public Works
Approved by:
_____________________________________
Kelly McAdoo, City Manager

Council Infrastructure CommitteeOctober 25, 2023

Council Infrastructure Committee
October 25, 2023