City Council
CITY OF HAYWARD
Agenda
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
Council Chamber and Virtual
Platform (Zoom)
7:00 PMTuesday, November 14, 2023
CONCURRENT MEETING GEOLOGIC HAZARD ABATEMENT DISTRICT
(GHAD) BOARD/CITY COUNCIL/HAYWARD HOUSING AUTHORITY
NOTICE: The City Council will hold a hybrid meeting in the Council Chambers and virtually via Zoom.
PUBLIC PARTICIPATION
How to observe the Meeting:
1. Comcast TV Channel 15
2. Live stream https://hayward.legistar.com/Calendar.aspx
3. YouTube Live stream: https://www.youtube.com/user/cityofhayward How to submit written Public Comment:
1. Use eComment on the City's Meeting & Agenda Center webpage at:
https://hayward.legistar.com/Calendar.aspx. eComments are directly sent to the iLegislate application used by City Council and City staff. Comments received before 3:00 p.m. the day of the meeting will be exported into a report, distributed to the City Council and staff, and published on the City's Meeting & Agenda Center under Documents Received After Published Agenda.
2. Send an email to [email protected] by 3:00 p.m. the day of the meeting. Please identify the Agenda Item Number in the subject line of your email. Emails will be compiled into one file, distributed to the City Council and staff, and published on the City's Meeting & Agenda Center under Documents Received After Published Agenda. Documents received after 3:00 p.m. through the adjournment of the meeting will be included as part of the meeting record and published the following day.
How to provide live Public Comment during the City Council Meeting:
Participate in the Council Chambers or click link below to join the meeting:
https://hayward.zoom.us/j/89968785630?
pwd=XlDqGqcUa5N0XbOCrWnXFGYsjlE2idafalQ.mmZRcop6HevtJm_A Meeting ID: 899 6878 5630
Password: C11/14@7pm
or
Dial: +1 669 900 6833 or +1 646 931 3860
Meeting ID: 899 6878 5630
Password: 3180527504
November 14, 2023City Council Agenda
CONCURRENT SPECIAL MEETING GEOLOGIC HAZARD ABATEMENT DISTRICT (GHAD) BOARD/CITY COUNCIL/HAYWARD HOUSING AUTHORITY BOARD CALL TO ORDER: Mayor/GHAD Chair/HHA Chair Salinas
Pledge of Allegiance: Council/GHAD/HHA Member Andrews
AB 2449 TELECONFERENCE NOTIFICATIONS AND CONSIDERATION
ROLL CALL
SPECIAL HAYWARD GEOLOGIC HAZARD ABATEMENT DISTRICT
(GHAD) BOARD OF DIRECTORS MEETING
PUBLIC COMMENTS
The Public Comment section provides an opportunity to address the GHAD Board on items not listed on the agenda. As the GHAD Board is prohibited by State law from discussing items not listed on the agenda, items will be taken under consideration and may be referred to GHAD staff.
CONSENT
Approve the Hayward Geologic Hazard Abatement District
(GHAD) Board Minutes of the GHAD Meeting on May 23, 2023 MIN 23-1201.
Attachments: Attachment I Draft Minutes 5/23/2023
PUBLIC HEARING
Public Hearing to Approve Transfer of Plan of Control
Responsibilities for Assessor’s Parcel Number (APN)
083-0477-003 (Parcel B, Tract 7620) in The Reserve
Development from La Vista, LP to the Hayward Geologic
Hazard Abatement District (GHAD) and Authorizing the GHAD Manager to Accept Title to Certain Real Property (Report from GHAD Manager Ralston)
PH 23-0442.
Attachments: Attachment I Staff Report
Attachment A Plan of Control Transfer Letter
Attachment B Plan of Control Transfer Acceptance
Attachment C GHAD Resolution 23-04
Attachment D Exhibit A to Resolution
Attachment E Exhibit B to Resolution
November 14, 2023City Council Agenda
GHAD Manager's Report
An oral report from the GHAD Manager on ongoing activities, events, or other items of general interest to the GHAD and the public, if any.
GHAD Boardmembers’ Reports, Referral, and Future Agenda Items Oral reports from GHAD Boardmembers on their activities, referrals to GHAD staff, and suggestions for future agenda items, if any.
Next Meeting: No future meetings are scheduled. All future meetings will be noticed.
The Hayward Geologic Hazard Abatement District Board of Directors Adjourns and Reconvenes into the Meeting of the City Council.
November 14, 2023City Council Agenda
SPECIAL JOINT CITY COUNCIL AND HAYWARD HOUSING AUTHORITY BOARD
MEETING
CLOSED SESSION ANNOUNCEMENT
PUBLIC COMMENTS
The Public Comments section provides an opportunity to address the City Council on items not listed on the agenda or Informational Staff Presentation items. The Council welcomes your comments and requests that speakers present their remarks in a respectful manner, within established time limits, and focus on issues which directly affect the City or are within the jurisdiction of the City. As the Council is prohibited by State law from discussing items not listed on the agenda, your item will be taken under consideration and may be referred to staff. The City Council welcomes comments, including criticism, about the policies, procedures, programs, or services of the City, or of the acts or omissions of the City Council. Speakers shall not use threatening, profane, or abusive language which disrupts, disturbs, or otherwise impedes the orderly conduct of a City Council. The City is committed to maintaining a workplace free of unlawful harassment and is mindful that City staff regularly attend Council meetings. Discriminatory statements or conduct that is hostile, intimidating, oppressive, or abusive – are per se disruptive to a meeting and will not be tolerated.
CITY MANAGER’S COMMENTS
An oral report from the City Manager on upcoming activities, events, or other items of general interest to Council and the Public.
ACTION ITEMS
The Council will permit comment as each item is called for the Consent Calendar, Public Hearings, and Legislative Business. In the case of the Consent Calendar, a specific item will need to be pulled by a Council Member in order for the Council to discuss the item or to permit public comment on the item. Please notify the City Clerk any time before the Consent Calendar is voted on by Council if you wish to speak on a Consent Item.
CONSENT
Approve the Minutes of the City Council Meeting on October 24, 2023
MIN 23-1191.
Attachments: Attachment I Draft Minutes of 10/24/2023
Adopt a Resolution Authorizing the City Manager to Accept and Appropriate $5,000 in Grant Funding from the University of California Davis School of Veterinary Medicine Under the California for All Animals Open Arms Challenge Grant for Use by the Hayward Police Department’s Animal Services Bureau CONS 23-5902.
Attachments: Attachment I Staff Report
Attachment II Resolution
November 14, 2023City Council Agenda
Adopt a Resolution Authorizing Application to and
Participation in the Prohousing Designation Program
CONS 23-5923.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Authorizing the City Manager to Execute an Agreement With Precision Survey Supply LLC for the RTC360 3D Laser Scanner in an Amount Not-To-Exceed $130,000
CONS 23-5934.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Authorizing Staff to Apply for the SB1383 Local Assistance Grant Program from CalRecycle
CONS 23-5945.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Approving an Amendment to the City of Hayward Salary Plan for Fiscal Year 2024
CONS 23-5986.
Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III FY 2024 Salary Plan
Adopt a Resolution Authorizing the City Manager to Negotiate and Execute an Agreement with Staples Construction Company for the City Hall Second Floor Restroom Remodel in an Amount Not-To-Exceed $315,739
CONS 23-5997.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Authorizing the Execution of a Third Amendment to Disposition, Development, and Loan Agreement with Habitat for Humanity East Bay to Modify the Conditions of Transfer for the Property Located at 123-197 A Street (A & Walnut/Sequoia Grove) and Affirming the Mitigated Negative Declaration which was Prepared for the Project in Accordance with the Requirements of the California Environmental Quality Act (CEQA) as Adopted by City Council on January 27, 2015 CONS 23-6008.
Attachments: Attachment I Staff Report
Attachment II HHA Resolution
November 14, 2023City Council Agenda
Adopt Resolutions Authorizing the City Manager to Amend the Professional Services Agreements with (1) Kitchell CEM for Extended Construction Support Services by $98,000 for a Not-To-Exceed Amount of $2,631,000, (2) with
RossDrulisCusenbery Architecture, Inc., by $107,000 for a Not-To-Exceed Amount of $3,361,000; and (3) Transfer and Appropriate Additional Funds in an Amount of $2,030,000 for the Current Project Cost the Fire Station 6 and Fire Training Center Project, Project Nos. 07481 and 07482
CONS 23-6049.
Attachments: Attachment I Staff Report
Attachment II Kitchell Amendment Resolution
Attachment III RDC Amendment Resolution
Attachment IV Appropriation of Funds Resolution
Adopt a Resolution Approving the Recommended Alignment
for the East Bay Greenway Multimodal Project
CONS 23-61510.
Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III Bay Fair to Hayward Corridor Map
Attachment IV Bike Path Exhibit
WORK SESSION
Work Session items are non -action items. Although the Council may discuss or direct staff to follow up on these items, no formal action will be taken. Any formal action will be placed on the agenda at a subsequent meeting in the action sections of the agenda.
HPD Jail Assessment: Review of Findings and
Recommendations from the HPD Jail Assessment Report
(Report from Acting Chief of Police Matthews)
WS 23-04211.
Attachments: Attachment I Staff Report
Attachment II Jail Assessment Report
INFORMATIONAL ITEM
Information items are presented as general information for Council and the public, and are not presented for discussion. Should Council wish to discuss or take action on any of the "information” items, they will direct the City Manager to bring them back at the next Council agenda as an Action Item.
November 14, 2023City Council Agenda
Informational Report: FY24 Quarter 1 Capital Improvement Program Progress Report
RPT 23-11212.
Attachments: Attachment I Staff Report
Attachment II CIP Quarterly Progress Report
COUNCIL REPORTS AND ANNOUNCEMENTS
Council Members can provide oral reports on attendance at intergovernmental agency meetings, conferences, seminars, or other Council events to comply with AB 1234 requirements (reimbursable expenses for official activities).
COUNCIL REFERRAL
Council Members may bring forward a Council Referral Memorandum (Memo) on any topic to be considered by the entire Council. The intent of this Council Referrals section of the agenda is to provide an orderly means through which an individual Council Member can raise an issue for discussion and possible direction by the Council to the appropriate Council Appointed Officers for action by the applicable City staff.
ADJOURNMENT
COUNCIL MEETINGS, November 21 and 28, 2023 - CANCELED
NEXT MEETING, December 5, 2023, 7:00 PM
PUBLIC COMMENT RULES
Any member of the public desiring to address the Council shall limit their comments to three (3) minutes unless less or further time has been granted by the Presiding Officer or in accordance with the section under Public Hearings. The Presiding Officer has the discretion to shorten or lengthen the maximum time members may speak. Speakers will be asked for their name before speaking and are expected to honor the allotted time.
PLEASE TAKE NOTICE
That if you file a lawsuit challenging any final decision on any public hearing or legislative business item listed in this agenda, the issues in the lawsuit may be limited to the issues that were raised at the City's public hearing or presented in writing to the City Clerk at or before the public hearing.
November 14, 2023City Council Agenda
PLEASE TAKE FURTHER NOTICE
That the City Council adopted Resolution No. 87-181 C.S., which imposes the 90-day deadline set forth in Code of Civil Procedure section 1094.6 for filing of any lawsuit challenging final action on an agenda item which is subject to Code of Civil Procedure section 1094.5. ***Materials related to an item on the agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk ’s Office, City Hall, 777 B Street, 4th Floor, Hayward, during normal business hours. An online version of this agenda and staff reports are available on the City ’s website. Written comments submitted to the Council in connection with agenda items will be posted on the City ’s website. All Council Meetings are broadcast simultaneously on the City website, Cable Channel 15 - KHRT, and YouTube. ***
Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans with Disabilities Act of 1990. Interested persons must request the accommodation at least 48 hours in advance of the meeting by contacting the City Clerk at (510) 583-4400 or [email protected].
Assistance will be provided to those requiring language assistance. To ensure that interpreters are available at the meeting, interested persons must request the accommodation at least 48 hours in advance of the meeting by contacting the City Clerk at (510) 583-4400.