Capital Improvement Program (CIP) Progress Report - FY24 Quarter 1 (July 1 to September 30, 2023)
Project No.
Project Title
Q1 Activities & Status
Fund
07149
1000 PZ Tank Roof Concrete Spalling Repair
Complete
603
07146
12" CI Replacement from Sleepy Hollow to Industrial on Hesperian In planning.
603
06988
21st Century Library & Community Learning Center - Construction Q1 Activities: Completed Green Wall full removal and replacement. Completed numerous punch list items, including lighting controls, sheet metal work, toilets; Expected completion in Q2. 406
07074
250' Zone for Pressure Reducing Strategy at Decoto (NEW) In planning
604
07019
250’ P/S Motor Starter Replacements
Delay due to staffing changes. Issued task order proposal along with 070625, 07739 and 07745 603
07716
27 Inch Force Main Bypass Pumping - I-880/Industrial
In preliminary stage
612
05328
A St, Silva, and Tennyson Complete Streets (NEW)
A portion of A St and Silva in the preliminary stages of being included in East Bay Greenway Alternative Bikeway Plan. Staff has applied for Reconnecting Communities and Neighborhoods Grant (Federal) to support the Tennyson portion of the project. 213, 215
06830
Access Control System
Access Control System was restored and cameras were installed. On hold until full restoration following cyber security event 621
07279
ADA Upgrades and improvements
Ongoing
726
07350
Airport Fleet Replacement
Finalizing FY24 purchases.
737
06818
Airport Pavement Management Program Update
50% draft in progress, expected completion in Q2
621
05153
Alameda County Aerial Photography
Funding to be provided to Alameda County
450
06851
ALP Update with Narrative
In progress, estimated completion Dec. 2023
621
07125
AMI Customer Portal
Complete, closeout
603
07765
Annual Emergency/Spot Line Repairs
Repair as needed
611
07780
Annual Line Replacements FY22 - Sewer
In planning (to combine with 07789 project FY24)
611
07200
Annual Line Replacements FY22 - Water
In planning (to combine into one 07072 project) FY24
603
07738
Annual Line Replacements FY23 - Sewer
In planning (to combine with 07789 project FY24)
611
07067
Annual Line Replacements FY23 - Water
In planning (to combine into 07072 project) FY24
603
07789
Annual Line Replacements FY24 (NEW) - Sewer
In planning
611
07072
Annual Line Replacements FY24 (NEW) - Water
In planning
603
07746
Arf, Tennyson Trash Capture Device Installations
Tennyson installation complete; Arf in development, schedule to be installed in Spring 2024 612
07466
Breathing Apparatus Replacement
Ongoing
405
05257
Bridge Structures Maintenance
In progress working with Caltrans. Expected completion Q3 450
05332
Campus Drive Improvements
Complete - Construction of sidewalk will be taken under a different project. 212
07451
Cardiac Monitor Replacement (Defibrillators)
Ongoing
405
07134
Cast Iron Water Pipeline Replacement - Local Streets
In planning, to keep track of CI separate budget, same plans and specs for construction 603
07222
City Facility Update
Waiting on bids
726
05286
City Municipal Parking Lot #1
Complete
450
05741
City Municipal Parking Lot #11 (NEW)
In construction, starting Q2, expected completion Q3
450
05248
City Municipal Parking Lot #2
Complete
450
05296
City Municipal Parking Lot #7, D-1 and D-2
Complete
450
05740
City Municipal Parking Lot #8
Complete
450
06923
Citywide EV Charging Strategy Upgrade
In planning, expect to provide a report to CSC by January 2024. 405
07679
Cogeneration System Maintenance
Ongoing, services coming up in Oct
611, 612
06921
Community Planning
Ongoing, for future planning projects such as Housing Element, Objective Standards, Density Bonus Update 405
07412
Criminal Investigations Equipment
Ongoing
405
07101
Cross Connection Improvement Project
Complete
604
07108
D Street, Treeview, Maitland Reservoir Water Quality Pump Upgrade Complete, closeout
604
07491
Disaster Service Worker’s Response Coordination & Communication: Plum Cases Ongoing
405
07004
Distribution System Pressure Reducing Strategy
Complete, closeout
603
06913
Downtown Parking Program
Postponed. Transportation, Chamber of Commerce
405
07794
Drainage Improvement Project at Alves St/Leighton St and 4th St (NEW) Design in progress completion expected in Q2
405
07516
EBDA Outfall Replacement Payment
Ongoing, payment processed in September 2023
611
07497
Emergency Access at Highland Blvd (NEW)
Ongoing
405
07068
Emergency Annual Line Repairs FY23
Complete, closeout
603
07493
Emergency Communication: Satellite Phones for City Staff Coordination Ongoing
405
07489
Emergency Food & Water Replacement for Disaster Service Workers Ongoing
405
07484
Emergency Management System
Ongoing
405
07486
Emergency Vehicle Preemption
Ongoing
405
05337
EV Compact Bike Lane Sweeper
PO Issued.
210
07411
Field Operations Equipment
Ongoing
405
07487
Fire Equipment Updates
Ongoing, partial purchase made Sept 23
405
07301
Fire Fleet Replacement
Finalizing FY24 purchases.
736
07304
Fire Fleet Replacement - Grants
Not enough funds to procure vehicle yet.
736
07456
Fire Radio Replacement
Ongoing, partial purchase made Sept 23
405
07474
Fire Station Nos. 1-6 Improvements - Design
Complete. Keep contract encumbrance open in case
406
07495
Firefighter Exercise Equipment
Ongoing
405
06920
General Plan Update (2040)
Ongoing, continues to collect revenue from building permit fees to cover expenses for the next General Plan Update in 2040 405
07302
GF Fleet Replacement
Finalizing FY24 purchases.
736
07177
GIS Data Development and Conversion
In planning
604, 612
07058
Green Hayward PAYS Program
Project abandoned
604
07116
Groundwater Sustainability Plan Projects
In planning
604
07624
Harder Road Sewer System Improvement
In preliminary stage of investigation
611, 612
05217
Hayward Blvd. Safety Improvement Feasibility Study
Completed feasibility study. Did not proceed further based on community feedback 212
05310
Hayward Boulevard Safety Improvements
On Hold
212
06955
Hayward Housing Navigation Center
Closing out in FY24, transitioning to Operating Expense 405
05388
Hesperian Blvd and W A Street Protected Intersection
Complete
212, 215, 460
05742
Hesperian Frontage Road Improvement - Sueirro St to Phillips Way (NEW) In design, bids to go Q2
450
07061
Hesperian P/S Main Braker Replacement
Delay due to staffing changes
603
07062
Hesperian P/S VFD and Motor Drive Replacements
Delay due to staffing changes
603
07070
Hesperian Pump Station Underground Diesel Fuel Tank Replacement (NEW) Preliminary stages of investigation
603
06926
HPD Locker Rooms Construction (NEW)
Finalizing design. Call for bids in Q2.
406
07420
HPD Locker Rooms Design
Finalizing design. Call for bids in Q2.
405
07776
Hydro Vactor Replacement
On order, due in December 2023. Encumbered funds will CF and delivery expected Dec 2024 611
05292
Innovative Deployments to Enhance Arterials (IDEA) -Tennyson Corridor and Second Street Complete
450
07418
Integrated Cameras and Equipment
10-year contract executed with vendor. Expected delivery of hardware by Jan 2024. 405
05712
Intersection Improvement Project
Ongoing. TFC money potential match
460
07488
Jackson Corridor Median Improvement (Jackson/Silva Monument) In progress, 50% complete. Monument in planning/preliminary survey/engineering. Construction bid documents to be prepared by Jan/Feb. 405, 406
07727
Jackson Street Underpass Stormwater Pump Station Upgrades Complete, closeout
611
06914
La Vista Park
In design phase. Advertised bids in June 2023, but bids received were well over engineers estimate. Currently scaling down project and rebid end of 2023 405
06862
Landscape Improvements and Cleanup - Sulphur Creek Sites Ongoing
621
06827
LED Lighting Retrofit
Interior lighting upgrades are performed as needed.
621
05738
Local Roadway Safety Plan (LRSP)
Complete and Adopted
460
07450
Lucas Device Replacement
Updated quote received and order to be placed 10/23
405
05283
Main Street Complete Street Project
Combined funding with 450. Ongoing design.
219, 450
07745
Marathon Lift Station Motor Control Center Replacement
In progress
611
07764
Marathon Lift Station Pump Replacement Project
In progress
611
05255
Median Landscaping Improvement Project FY20 - Hesperian - Chabot Ct. to La Playa Dr Complete, closeout
450
05315
Median Landscaping Improvement Project FY22 - Hesperian Blvd - La Playa to Winton Ave Complete
450
05281
Median Landscaping Improvement Project FY23 - Hesperian - West A St. to Winton In construction, expected completion Q2
450
06891
Miscellaneous Building/Grounds Repairs
Ongoing, some repairs done in first quarter.
621
05839
Mission Blvd Southend Frontage Island Improvement
Starting design in Q2
410
07795
MSD Stormdrain Infrastructure Repair (NEW)
Planning on project scope
405
06925
Mural Art for Underpasses - MSD (NEW)
In planning.
405
06952
Neighborhood Improvement Grant Program
Ongoing. Granted Hazel Garden funding for tree removal. 405
06950
Neighborhood Partnership Program Project
Ongoing. Potential fund for streetlights along Tennyson/The Stack 405
07183
New 0.75MG Tank, Pumps, and Generator at Garin Reservoir/ Pumps Station Site Complete, keep funding as needed
604
07481
New Fire Station No. 6
In construction, expected completion Q2
406
07482
New Fire Training Center
In construction, expected completion Q2
406
05314
New Sidewalks - FY22
Complete
213, 216
05305
New Sidewalks - FY23
In design, combined with 05305
213
05331
New Sidewalks - FY24 (NEW)
In design, combined with 05305
213
06898
Noise Monitoring
As needed.
621
05312
Orchard Avenue Traffic Calming
Project initiated, analysis completed. Community meeting in Q2 213
05307
Patrick/Gading Complete Street Project
Patrick Ave Complete, Gading to be completed by end of FY24 210
06890
Pavement Rehabilitation
Ongoing, some repairs done in first quarter. Taxiway improvements anticipated. 621
05239
Pavement Rehabilitation FY22
In progress, to combine funds with Project 05240
210, 211, 212, 218, 450
05240
Pavement Rehabilitation FY23
Active, encumbered, plan on using entire budget
210, 211, 212, 215, 218, 450
05242
Pavement Rehabilitation FY24 (NEW)
Active, encumbered, plan on using entire budget
210, 211, 212, 218, 406, 450
05282
Pavement Rehabilitation Winton Ave West - Hesperian Blvd to Santa Clara Design Complete and Close. Reference project until end of 2023. 450
05175
Pedestrian Traffic Signal Modifications and Improvements Ongoing. Noriel can potentially use this fund. Pedestrian count signals. Charge appropriate staff time 216
06823
Perimeter Fence Replacement
Perform as needed
621
07721
PG 3 & 4
Ongoing. Construction efforts are fully underway
411
07722
PG 5
Ongoing discussion with developer on continued progress of the project. 411
07725
PG 8
Ongoing discussion with developer on continued progress of the project. 411
07303
Police Fleet Replacement
Finalizing FY24 purchases.
736
07305
Police Fleet Replacement - Grants
Not enough funds to procure vehicle yet.
736
07409
Police Officer Equipment
Ongoing
405
06911
Property Acquisition Management
City Center Deconstruction Complete. Ongoing. Procuring consultant for this work. 405
07419
Rapid Turnaround DNA Testing (RADS)
Ongoing
405
05308
Rectangular Rapid Flashing Beacons/HAWK Pedestrian Signal Installation Ongoing. Could use for Gading if there is a need
213
07507
Recycled Water Storage and Distribution System
Complete, closeout
612
07710
Recycled Water Treatment Facility - Phase I
Complete, closeout
612
07475
Replacement Equipment for Maintenance Services
Ongoing
405
07102
Reservoir Water Quality Improvement Project
On hold due to favorable water quality
604
07203
Roof Repair/Replacement
Ongoing 98% completed
405
07784
Root Foaming
Completed for FY23, ongoing for future years
611
05270
Route 238 Corridor Improvement Project - Phase 2 Construction(Mission from Industrial to South City Limit) Complete
410
05287
Route 238 Corridor Improvement Project - Phase 3 Final Design and Construction In construction, expected completion Summer 2024
410
05309
Safe Routes for Seniors - Downtown
Completed 3 out of 4 intersections in Q1. 4th intersection with outstanding issues needs to be addressed, expect to complete in Q2. 219
05319
Safe Routes to School - Cesar Chavez Middle School
Complete
212
05333
Safe Routes to School - Palma Ceia
Palma Ceia in design phase
212
07781
Sanitary Sewer Main Replacement at Alameda County Transit Maintenance Facility Complete, closeout
611
05313
Santa Clara Street Traffic Calming Study and Implementation Not initiated
213
07352
Sewer Fleet Replacement
Finalizing FY24 purchases.
737
07761
Sewer Line Improvement FY21
In construction, expected to be complete by end of FY24 611
07717
Sewer Main Installation -
I-880/Willimet
Complete, closeout
612
07693
Sewer Manhole Rehabilitation - Various Locations
Some included in current main replacement, others will be included separately 611
05318
Sidewalk Rehabilitation + Wheelchair Ramps FY22
In progress, expect completion in Q2
450
05303
Sidewalk Rehabilitation + Wheelchair Ramps FY23
In progress, spending in Q2. Bid came in lower than engineer’s estimate 216, 450
05324
Sidewalk Rehabilitation + Wheelchair Ramps FY24 (NEW)
Design start in Q3
450
05302
Sidewalk Rehabilitation FY21
Complete
450
05737
Signal Modification At Huntwood/Industrial & Huntwood/Sandoval Design complete, currently in construction. Completion ETA Q3. Additional appropriation needed for traffic signal replacement. 460
07197
Skywest & Hesperian Pump Station Generator Fuel Replacement and Line Repairs Line repair (internal corrosion has been identified), fuel repair has been replaced 603
06861
Skywest Property Maintenance
Ongoing
621
07071
Skywest Pump Station Underground Diesel Fuel Tank Replacement (NEW) Preliminary stage
603
07492
Solar-Powered Generators 220kW for Baseline Residents & Public Safety Operations During Power Outages Ongoing
405
06960
South Hayward Youth and Family Center (STACK)
Ongoing. Design completed for phase one. Phase 1 call for bids October. Breaking ground January 2024. 405
05166
Speed Monitoring Devices
Ongoing. Can charge speed data collection, feedback signs, general traffic calming. 215
05334
SR-92/Whitesell Interchange - Project Initiation Document (PID) Scoping phase underway, has made good progress. Expected Completion Q4. City pursuing other funding sources for future phases. 212, 450
07351
Stormwater Fleet Replacement
Finalizing FY24 purchases.
737
06816
Sulphur Creek 10-Year Environmental Monitoring
Monitoring is being performed
621
07402
Supporting Services Equipment
Ongoing
405
06859
Taxiway Alpha West Design and Phasing Plan
Waiting for FAA grant confirmation for both design and construction, potentially postpone to FY26 due to FAA funding availability 621
06819
Taxiway Zulu Pavement Rehabilitation Design
Currently in design, Construction will start in FY24.
621
06864
Taxiway Zulu West Pavement Rehabilitation Construction (NEW) Currently in design, Construction starting in FY24 and complete in FY25 621
TC001
Tennyson Corridor Median Improvement
Complete
406
06826
T-Hangar Improvements
Currently in Phase 4 for roofing project. Estimated completion Dec. 2023 621
06828
Tower Renovations
Repairs on fire alarm system and stairwell fan.
621
07675
Trash Capture Device and Litter Reduction Education Project Complete, closeout
611
07494
Turnout Dryer
Ongoing
405
07500
Turnout Gear & PPE Replacement
Ongoing
405
07519
Utilities Laboratory Information Management & Data Entry Ongoing; delayed due to cybersecurity event
612
07626
Valle Vista Submersible Pump Replacement and Wet Well Rehabilitation Pump replacement complete, wet well in satisfactory condition. 3 of 4 pumps have been replaced, but wet well have not been worked on yet 611
07739
Valle Vista VFD Replacement
In progress
611
07013
Water Efficiency Program
Ongoing. These funds are used for our water use efficiency programs that include the two that City administers, and the seven through BAWSCA. 603
07353
Water Fleet Replacement
No FY24 purchases.
737
06927
Water Heater Replacement Program
Initiate in Q2
405
07093
Water Line Improvement FY21
Under construction, expected to be done by end of FY24, delay due to contractor staffing issues 603, 604
07139
Water Office Improvements
Complete, closeout
604
07196
Well Field All-Weather Improvements
In progress
604
05229
Wheelchair Ramps - FY21
Complete
210
07531
WPCF Asset Management Plan
Main saver software installed & operational, no other activities at this time 611
07673
WPCF Chlorination System Improvement
Purchased Chlorine analyzer, no activities for the main project. 611
07629
WPCF Digester Cleaning & EQ Pond Sludge Removal
Complete, closeout
611
07630
WPCF Effluent Pond Weed Removal
Complete, closeout
611
07618
WPCF Gas Conditioning System Skid Media Replacement
To start in Jan/Feb 2024
611
07567
WPCF Headworks Bar Screens
Project nearly completed, closeout in Oct 2023
612
07714
WPCF Headworks Project - Influent Channel Isolation Gates and Actuators Nearly complete, closeout in Oct 2023
612
07619
WPCF Headworks Project - Motorized Valve Actuators for Influent Gates Close out in Oct 2023. Work has been completed, may have change order, keep project open 611
07698
WPCF High Pressure Gas Storage Vessel Inspection and Coating Complete, closeout
612
07656
WPCF Main 480V MCC Electrical Distribution Rehabilitation Invoiced for preliminary items, ongoing
611 ,612
07786
WPCF New Administration Building & Lab Project
Design 60% completed
612
07774
WPCF New Drives for North and South Primary Clarifiers
North - completed, South - in progress, receiving quotes, timeline = by end of year 611
07760
WPCF Phase II Improvement Project
Design 15% completed
612
07749
WPCF Primary Effluent Flow Equalization Project
Design 15% completed
612
07648
WPCF Seismic Retrofit of Miscellaneous Buildings
Ongoing, keep funds, spend as needed, no outstanding activities 611
07559
WPCF Solids Pumping Improvements
Partially complete (tested pumps, working with vendors on assessment and quotes) 612
07664
WPCF UST Cleanup and Closure at Maintenance Building
Complete, closeout
611
ATTACHMENT II