ARPA Status Project Update ATTACHMENT II
Project Title Project Description Total
Allocation
Year 1
FY 2022
Actual
Year 2
FY 2023
YTD Actual
Year 3
FY 2024
Revised Budget
Year 3
FY 2024
YTD Actual +
Encumbrance
Year 3
FY 2024
Available Budget
Project Status Update
Technology Investment in City
Operations $2,770,242
EnerGov Contingency Funding Supports the implementation of an online permitting software solution. $0 $101,431 $148,569 $0 $148,569 EnerGov implementation complete.
The remaining funding will be
expended by the end of FY 2024.
Corporation Yard Campus Fiber
Upgrade
Fiber optic broadband connections
installation at the Corporation Yard. These
connections allow for a faster, more secure
and reliable network connection.
$60,000 $0 $60,000 $0 $60,000
Ongoing. All project funds will be
either fully expended or obligated
by December 2024.
Network Security Software
This project allows for the research,
solicitation, procurement, and
implementation of appropriate
services/solutions to increase the overall
security posture for the City to support the
high utilization of hybrid work.
$0 $0 $151,283 $42,144 $109,139
Ongoing. All project funds will be
either fully expended or obligated
by December 2024.
Weekes Public Library Redundant
Internet Carrier
This project includes the implementation
of a redundant solution increasing the
network speed as well as providing a more
secure and reliable internet connection.
$10,000 $0 $0 $0 $0 Complete
Council Chambers Upgrades
Enhancements to the City Council
Chambers audio, video, conferencing, and
recording systems to allow for hybrid
meetings with Council and members of the
public either at home or in the Chambers.
$93,795 $88,954 $117,251 $18,605 $98,646 Project nearing completion, pending final equipment procurement.
Laptops
Equipping City staff laptops as desktop
replacements to be more mobile-focused
and to allow for flexibility and supporting
the high utilization of hybrid work.
$0 $84,936 $133,064 $0 $133,064
Funds fully obligated with project
completion anticipated by the end
of FY 2024.
Access Hayward Replacement
Implementation
Submit a solicitation, receive proposals,
and evaluate different solutions for the
City's customer relationship management
(CRM) software, Access Hayward.
$0 $0 $50,000 $0 $50,000
Three potential vendors identified.
Project implementation is
anticipated to be obligated by
December 2024.
Portable PA System and Mixer
Upgrade the current portable PA system to
allow the City to hold public events
outside, in the rotunda, or in larger spaces.
$0 $0 $3,000 $0 $3,000 Securing quotes for the
procurement of equipment.
SD-WAN Implementation Implement SD-WAN to enhance speed and reliability. $444,378 $446,194 $390,346 $51,058 $339,288 Funds will be used for Network
Refresh in support of SD-WAN.
Funds will be either fully expended
or obligated by December 2024.
Web Camera/Headsets
This project supports the purchase web
cameras and headsets to support the
utilization of the hybrid work
environment.
$11,684 $0 $9,816 $0 $9,816
Ongoing. All project funds will be
either fully expended or obligated
by December 2024.
A. support public health expenditures, Including capitalizing investments in public facilities to meet pandemic operational needs ARPA Status Project Update ATTACHMENT II
Expand Fiber Network to Fire Station 5
and Fire Station 9
Enhance and expand fiber network
connectivity, including in and around Fire
Station 5 and Fire Station 9. The City will
work to connect the two stations to fiber
optics, while adding infrastructure to
allow high speed broadband.
$0 $0 $365,542 $0 $365,542
Ongoing. All project funds will be
either fully expended or obligated
by December 2024.
Building Safety Upgrades Upgrade various safety aspects of City buildings. $300,000 $0 $0 $300,000 $0 $300,000
Access Control Phase #2 Underway -
Expected completion in
Winter/Spring 2024.
Contribution to Animal Control Facility
Renovation
Contribute funds to renovate the Animal
Control Facility. $300,000 $0 $0 $300,000 $0 $300,000
Project specifications are underway,
expectation that contract will be
presented to City Council for
consideration in the Spring 2024.
Estimated project completion
Summer 2024.
Weekes Branch Feasibility Assessment
Community Needs Assessment and
Architectural Assessment of the Weekes
Branch Library to determine
infrastructure and renovation needs at the
facility.
$39,469 $0 $28,180 $11,290 $0 $11,290 Complete
Weekes Library Security
Enhancements
Interior and exterior security
enhancements at the Weekes Library
branch.
$40,000 $38,990 $1,010 $0 $1,010 Complete
Regional Fire Training Center
Contribution
Public health-focused modifications for the
currently under construction Fire
Department regional training center and
the accompanying renovation of Fire
Station 6.
$1,203,412 $0 $0 $1,203,412 $0 $1,203,412
Fire Training Center opened in June
2023. Final projects costs are in the
final stages. Any
unspent/unobligated funds could
be reallocated to fund other
efforts/projects that meet the
eligibility requirements of the ARPA
funds.
PPE Supplies In response to the COVID-19 pandemic, a
variety of PPE supplies were procured. $42,368 $41,982 $386 $0 $0 $0 Complete Vaccination Record Management
Software
Design, implement, and maintain Human
Resources systems to track and provide
staff with COVID-19 testing, vaccination,
and contact-tracing.
$244,509 $136,844 $107,665 $0 $0 $0 Complete
The Stack Contribution
Public health-focused modifications for the
currently under construction "The Stack"
community service, health, and wellness
center in South Hayward.
$2,000,000 $0 $0 $2,000,000 $0 $2,000,000
Project bid award is occurring in
December 2023. All budget will be
expended by June 2024.
SUBTOTAL $6,940,000 $798,682 $896,735 $5,244,583 $111,807 $5,132,776 ARPA Status Project Update ATTACHMENT II
Project Budget
Amount
Year 1
FY 2022
Actual
Year 2
FY 2023
Actual
Year 3
FY 2024
Revised Budget
Year 3
FY 2024
YTD Actual +
Encumbrance
Year 3
FY 2024
Available Budget
Project Status Update
Economic Development Business
Recovery
Various Economic Development recovery
program: (1) Together for Hayward Gift
Card program, (2) Small Business
Assistance Grants, (3) Open for Business
Marketing Program - marketing campaign
in coordination with CSUEB to create
videos highlighting our small businesses,
(4) Restaurant Relaunch Grant Program,
(5) Restore and Reopen Facade Program,
(6) Hire Hayward, (7) Earn and Learn, (8)
Tuition Assistance, and (9) Get Digital.
$2,000,000 $206,695 $647,051 $1,146,254 $512,679 $633,575 Eight of the nine economic recovery
programs have successfully
launched to date. Staff anticipates
contract amendments for the
Tuition Assistance Program as well
as the calendar year 2024 launch of
the Hire Hayward program
($300,000 allocated) will obligate
the remaining available budget by
December 31, 2024 in accordance
to US Treasury guidelines.
Community Agency Funding
Augmentation
Direct assistance to nonprofits serving
Hayward residents in the areas of health,
housing, and education.
$500,000 $80 $419,134 $80,785 $35,883 $44,902
Council has authorized allocation of
remaining funds and staff is
working with designated agency to
identify eligible use.
Extend Hotel Annex Program
Extension of the City's existing Hotel
Annex Program, which partners with local
vacant hotels to house unsheltered
residents who are at significant risk for
COVID-19, including seniors, families, and
those with compromised immune systems.
$3,000,000 $1,527,780 $1,472,220 $0 $0 $0 Complete.
Expand Winter Warming Shelter Year-
Round, including Daytime Hours
Expansion of the existing temporary
Winter Warming Shelter into a yearly
shelter, dinner, and breakfast from 6:30pm
until 7:00am. The project also adds
daytime program as part of the expansion.
$2,000,000 $776,976 $841,789 $381,235 $549 $380,686
Contract amendment to allocate
remaining funds are current in
process.
Shallow Subsidies for Homelessness
Prevention
Direct payment of rental limited,
temporary subsidies to households at high
risk of eviction or loss of housing through
other means.
$1,500,000 $0 $227,373 $1,272,627 $1,272,627 $0 Project funds fully obligated.
Hayward Navigation Center
Contribution
Provide funds for the Navigation Center to
support the continued operations during
the pandemic and maintain occupancy
numbers by expanding the living quarters
to support a third communal living
bungalow on the site.
$1,000,000 $853,966 $7,642 $138,392 $0 $138,392 Contract amendment to allocate remaining funds has been routed.
Foreclosure Legal and Financial
Assistance
The City has partnered with Housing and
Economic Rights Advocates (HERA) to
provide default and foreclosure prevention
services through this program.
$1,000,000 $191,318 $192,736 $935,543 $695,543 $240,000 Project funds fully obligated.
B. Address negative economic impacts caused by the public health emergency ARPA Status Project Update ATTACHMENT II
Relocation Assistance for Displaced
Tenants
Distribution of emergency relocation
assistance funds to tenants displaced due
to economic impacts from the COVID-19
pandemic or other disasters and
emergencies.
$250,000 $107,262 $26,348 $116,390 $78,331 $38,059
All project funds will be either fully
expended or obligated by June
2024.
First-Time Homebuyer Down payment
Assistance/Wealth-Building Program
Distribution of emergency relocation
assistance funds to tenants displaced due
to economic impacts from the COVID-19
pandemic or other disasters and
emergencies.
$2,000,000 $0 $0 $2,000,000 $0 $2,000,000
Identifying ways to obligate funds
to retain for Downpayment
Assistance.
Tax-Defaulted/Foreclosed Property
Program
Design and implementation of a program
for the City acquisition of foreclosed or tax-
defaulted properties to preserve as
permanent affordable housing.
Acquisitions will be in partnership with
and transfer ownership to existing tenants
and community land trusts.
$1,000,000 $0 $0 $1,000,000 $500,000 $500,000
Original funding was re-program in
2023 by Council approval
(Resolution # 23-071). A contract
was awarded to Centro Legal for
$500,000 to provide legal services
to community members facing
eviction. The remaining balance
was to be retained to determine if
increased funding would assist with
eviction prevention. While there is
high need for services, there are not
enough attorneys to increase the
contract amount. Any
unspent/unobligated funds could
be reallocated to fund other
efforts/projects that meet the
eligibility requirements of the ARPA
funds.
Hotel Vouchers for Encampment
Abatements
Provide hotel vouchers to unsheltered
residents displaced due to abatement of
cleanup of unsafe or illegal encampments.
$175,000 $16,971 $80,785 $77,244 $42,383 $34,861
Ongoing. All project funds will be
either fully expended or obligated
by December 2024.
Encampment Clean-Ups
Support cleanup efforts and maintenance
of unsafe and illegal encampments when
appropriate and necessary.
$875,000 $235,550 $287,203 $256,835 $98,677 $158,158
All project funds will be either fully
expended or obligated by
September 2024.
Mobile Pressure Washer for
Encampment Clean-up
Purchase mobile pressure washers for
continued maintenance and abatement
efforts for encampments, which may
include the cleaning and restoring of
exterior surfaces.
$50,000 $28,848 $10,394 $10,757 $10,757 $0 Complete.
Operation Clean Sweep – Citywide
Enhanced Clean-Up
Strategic clean-ups and improvements in
areas that are vulnerable to blight or illegal
dumping, such as the City's main
thoroughfares and business districts.
$350,000 $48,886 $65,430 $11,500 $11,500 $0
Complete. Remaining unspent
budget project was reallocated to
the Corporation Yard Renovation
Project to close the project funding
gap.
SUBTOTAL $15,700,000 $3,994,333 $4,278,105 $7,427,562 $3,258,930 $4,168,632 ARPA Status Project Update ATTACHMENT II
Project Budget
Amount
Year 1
FY 2022
Actual
Year 2
FY 2023
Actual
Year 3
FY 2024
Revised Budget
Year 3
FY 2024
YTD Actual +
Encumbrance
Year 3
FY 2024
Available Budget
Project Status Update
Replacement of Lost Public Sector
Revenue
Revenue replacement funds will be used to
replenish General Fund reserves used to
fund initial COVID-19 response efforts and
replace lost current and future revenue for
funding general City operations.
$14,500,000 $7,250,000 $7,250,000 $0 $0 $0 Complete.
Project Budget
Amount
Year 1
FY 2022
Actual
Year 2
FY 2023
Actual
Year 3
FY 2024
Revised Budget
Year 3
FY 2024
YTD Actual +
Encumbrance
Year 3
FY 2024
Available Budget
Project Status Update
Tech Lending Library: Chrome
Books/Hot Spots for 3 Years
Ongoing support for a program providing
over 600 computing and broadband
internet devices to Hayward students and
adult literacy learners without reliable
access to Wi-Fi.
$388,000 $79,748 $230,894 $77,357 $0 $77,357 Ongoing. All project funds will be fully obligated by December 2024.
Corporation Yard Renovation to
Support Infrastructure Work
Contribute funds to renovate the
Corporation Yard to support infrastructure
work.
$600,000 $0 $37,291 $758,024 $8,399 $749,625
Contract awarded in November
2023. Projected anticipated
completion in FY 2024. All funds to
be expended.
Fleet Shop Expansion to Support
Infrastructure Work
Contribute funds to expand the Fleet Shop
to support infrastructure work. $250,000 $0 $54,686 $0 $0 $0 Funding for this project was
reallocated to the Corporation Yard
Renovation Project to close the
project funding gap.
SUBTOTAL $1,238,000 $79,748 $322,871 $835,381 $8,399 $826,982 TOTAL $38,378,000 $12,122,763 $12,747,712 $13,507,525 $3,379,136 $10,128,389 C. replace lost public sector revenue
D. INVEST IN WATER, SEWER, AND BROADBAND INFRASTRUCTURE