DATE: December 12, 2023
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT Adopt a Resolution Approving the Plans and Specifications and Call for Bids for the Hayward Police Department Locker Room Building Project No. 06926
RECOMMENDATION
That Council adopts a resolution (Attachment II) approving the plans and specifications and call for bids for the Hayward Police Department (HPD) Locker Room Building Project No. 06926.
SUMMARY
The existing locker room facilities for HPD personnel housed inside the HPD building are inadequate in terms of space and amenities and in very poor condition. The new locker room is designed for separated use by both male and female police officers, other employees and visitors, as well as to allow for greater social distancing in response to the recent COVID pandemic. An extension of the building located at the west side of the existing building is the ideal site for the construction of the proposed new locker room.
The attached resolution approves the plans and specifications and call for bids, which consists of constructing a new locker room building. The project budget of $7,300,000 is funded from the Measure C Capital – Fund 406.
BACKGROUND AND DISCUSSION
The existing HPD locker room is currently located on the ground floor of the HPD building. Both the male and female locker rooms are inadequate to fit the required full-size lockers as well as to accommodate the number of personnel utilizing the facilities. The existing showers are not handicap accessible and there are no available showers for unisex facilities.
This project will construct a new locker room building annex on the west side of the existing HPD building. The new locker room will add an additional 8,228 square feet. This addition will provide separated male, female, and unisex facilities. Included will be 191 lockers, one new handicap accessible shower, and five regular showers in the male facility, 78 lockers, one new handicap accessible shower, and one regular shower in the female facility. Additionally, two new handicapped accessible unisex showers will be installed in the existing female locker room. The expansion will also include the conversion of the existing male shower/locker room in the current building into a gym space.
On February 22, 2022, Council approved the professional services agreement with Dewberry Architects, Inc., for the design of the project.
This project is categorically exempt from environmental review under Section 15302 of the California Environmental Quality Act (CEQA) Guidelines for the replacement or reconstruction of an existing structure with the same size, purpose, and capacity.
On November 15, 2016, Council passed a resolution authorizing a Community Workforce Agreement (CWA) with the Alameda County Building Trades Council (BTC), which applies to City projects with construction costs of $1,000,000 or more. The agreement requires contractors to use local union hiring halls, encourages contractors to employ Hayward residents or Hayward Unified School District graduates, and requires hired workers to pay union dues and other benefit trust fund contributions, etc. Because the construction cost estimate for this project is more than $1,000,000, the CWA applies to this project.
FISCAL IMPACT
The Adopted FY24 Capital Improvement Program (CIP) includes $7,300,000 for this project in the Measure C Capital – Fund 406.
The estimated project costs are as follows:
Construction Contract (Estimate - will be replaced with actual low bid before Council action) $6,000,000
Construction Contingency
$564,500
Design and Administration
$500,000
Construction Survey, Inspection and Testing
$500,000
TOTAL
$7,564,500
Any necessary budget adjustments required upon completion of the final bid will be presented to Council for consideration and approval to increase the budget appropriation for this project.
STRATEGIC ROADMAP
This agenda item supports the Strategic Priority of Invest in Infrastructure, though not a specific project.
SUSTAINABILITY FEATURES
This project will create a comfortable, modern and functional work environment for police officers, other employees and visitor that will incorporate energy efficient and sustainable features.
PUBLIC CONTACT
Immediately after the construction contract is awarded, a preliminary notice explaining the project will be posted and distributed to all residents in the surrounding neighborhood.
SCHEDULE
The following is the tentative schedule for this project:
Opening of Bids January 16, 2024
Construction Award January 30, 2024
Start of Construction February 2024
Target Completion January 2025
NEXT STEPS
If Council approves, the project will be advertised for bidding to qualified contractors.
Prepared by: Hector M. Leuterio, Assistant Civil Engineer Kathy Garcia, Deputy Director of Public Works
Recommended by: Alex Ameri, Director of Public Works
Approved by:
__________________________________________
Kelly McAdoo, City Manager
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