Capital Improvement Program (CIP) Progress Report - FY24 Quarter 2 (October 1 to December 31, 2023)
Project No.
Project Title
Q2 Activities & Status
Fund
% Complete
07149
1000 PZ Tank Roof Concrete Spalling Repair
Complete. Monitoring future tank problems
603
100%
07146
12" CI Replacement from Sleepy Hollow to Industrial on Hesperian In planning
603
0%
06988
21st Century Library & Community Learning Center - Construction Q2 Activities: Garage elevator punchlist and plaza cistern start up expected completion Q3 FY24. 406
98%
07074
250' Zone for Pressure Reducing Strategy at Decoto (NEW) Piping modification in progress and valves ordered
604
20%
07019
250’ P/S Motor Starter Replacements
Delay due to staffing changes. Issued task order proposal along with 070625, 07739 and 07745 603
0%
07716
27 Inch Force Main Bypass Pumping - I-880/Industrial
In preliminary stage
612
0%
05328
A St, Silva, and Tennyson Complete Streets (NEW)
A portion of A St and Silva in the preliminary stages of being included in East Bay Greenway Alternative Bikeway Plan. Staff has applied for Reconnecting Communities and Neighborhoods Grant (Federal) to support the Tennyson portion of the project 213, 215
5%
06830
Access Control System
Wifi system partially installed, servers functioning, but sequence after City Hall and HPD 621
55%
07350
Airport Fleet Replacement
FY24 purchases complete. POs issued. Waiting for vehicle. 737
50%
06818
Airport Pavement Management Program Update
Received 90% draft from consultant, currently under review 621
80%
05153
Alameda County Aerial Photography
Funding to be provided to Alameda County
450
0%
06851
ALP Update with Narrative
In progress, estimated completion Dec. 2023
621
30%
07125
AMI Customer Portal
Complete, closeout
603
100%
07765
Annual Emergency/Spot Line Repairs
Repair as needed
611
40%
07780
Annual Line Replacements FY22 - Sewer
Solicited, received, reviewed, and ranked design consultant proposals 611
0%
07200
Annual Line Replacements FY22 - Water
Solicited, received, reviewed, and ranked design consultant proposals 603
64%
07738
Annual Line Replacements FY23 - Sewer
Solicited, received, reviewed, and ranked design consultant proposals 611
0%
07067
Annual Line Replacements FY23 - Water
Solicited, received, reviewed, and ranked design consultant proposals 603
64%
07789
Annual Line Replacements FY24 (NEW) - Sewer
Solicited, received, reviewed, and ranked design consultant proposals 611
0%
07072
Annual Line Replacements FY24 (NEW) - Water
Solicited, received, reviewed, and ranked design consultant proposals 603
0%
07746
Arf, Tennyson Trash Capture Device Installations
Tennyson installation complete; Arf in development, schedule to be installed in Spring 2024 612
0%
07466
Breathing Apparatus Replacement
Ongoing need, recent order placed for new rigs
405
50%
05257
Bridge Structures Maintenance
In progress working with Caltrans. Expected completion Q3 450
60%
05332
Campus Drive Improvements
Complete
212
100%
07451
Cardiac Monitor Replacement (Defibrillators)
Maintenance plan purchased
405
50%
07134
Cast Iron Water Pipeline Replacement - Local Streets
Combined w/ 07093 - continue ongoing construction work
603
64%
05286
City Municipal Parking Lot #1
Complete
450
100%
05741
City Municipal Parking Lot #11 (NEW)
In construction, starting Q2, expected completion Q3
450
10%
05248
City Municipal Parking Lot #2
Complete
450
100%
05296
City Municipal Parking Lot #7, D-1 and D-2
Complete
450
100%
05740
City Municipal Parking Lot #8
Complete
450
100%
06923
Citywide EV Charging Strategy Upgrade
In planning, provided a report to CSC in January 2024, plan to bring full report to Council by end of FY24. 405
75%
07679
Cogeneration System Maintenance
Ongoing, services done quarterly
611, 612
50%
06921
Community Planning
Ongoing
405
N/A
05116
Congestion Management Plan
Complete
210
100%
07101
Cross Connection Improvement Project
Complete
604
100%
07412
Criminal Investigations Equipment
Ongoing
405
0%
07108
D Street, Treeview, Maitland Reservoir Water Quality Pump Upgrade Complete, closeout
604
100%
07763
Daisy Ct Access Road Erosion Mitigation Project
Tentatively scheduled for late spring/early summer
405
0%
07491
Disaster Service Worker’s Response Coordination & Communication: Plum Cases Ongoing
405
10%
07004
Distribution System Pressure Reducing Strategy
Complete, closeout
603
100%
06913
Downtown Parking Program
Postponed. Transportation, Chamber of Commerce
405
75%
07794
Drainage Improvement Project at Alves St/Leighton St and 4th St (NEW) Design 90% complete. Completion expected in Q3
405
0%
07516
EBDA Outfall Replacement Payment
Ongoing, payment processed in September 2023
611
100%
07497
Emergency Access at Highland Blvd (NEW)
Funds have recently been appropriated into HFD control, they had been miscategorized. We will pursue bids in 2024 405
5%
07068
Emergency Annual Line Repairs FY23
Complete, closeout
603
100%
07493
Emergency Communication: Satellite Phones for City Staff Coordination Ongoing
405
10%
07489
Emergency Food & Water Replacement for Disaster Service Workers Ongoing
405
10%
07484
Emergency Management System
Work is outsourced, progress is ongoing
405
30%
07486
Emergency Vehicle Preemption
Yearly contract purchased
405
50%
05337
EV Compact Bike Lane Sweeper
PO Issued. Have not received vehicle yet
210
0%
07411
Field Operations Equipment
Ongoing
405
39%
07487
Fire Equipment Updates
Ongoing
405
N/A
07301
Fire Fleet Replacement
FY24 purchases complete. POs issued. Waiting for vehicle 736
50%
07304
Fire Fleet Replacement - Grants
Not enough funds to procure vehicle yet
736
N/A
07456
Fire Radio Replacement
Chargers and radios purchased for new rigs
405
50%
07474
Fire Station Nos. 1-6 Improvements - Design
Complete. Keep contract encumbrance open in case
406
100%
07495
Firefighter Exercise Equipment
Purchase complete for Training Center, ongoing need
405
50%
07195
Garin Ladder Cage Project
Complete - ladder cage has been installed
604
100%
06920
General Plan Update (2040)
Ongoing
405
N/A
07302
GF Fleet Replacement
FY24 purchases complete. POs issued. Waiting for vehicle. 736
50%
07177
GIS Data Development and Conversion
Currently negotiating scope/ fee with consultant
604, 612
5%
07058
Green Hayward PAYS Program
Project abandoned
604
N/A
07116
Groundwater Sustainability Plan Projects
In planning
604
0%
07624
Harder Road Sewer System Improvement
In preliminary stage of investigation
611, 612
0%
05217
Hayward Blvd. Safety Improvement Feasibility Study
Completed feasibility study. Not proceeding with Phase 2 project 05310, implementation 0% 212
100%
05310
Hayward Boulevard Safety Improvements
On hold
212
N/A
06955
Hayward Housing Navigation Center
Closing out in FY24, transitioning to Operating Expense 405
N/A
05388
Hesperian Blvd and W A Street Protected Intersection
Complete
212, 215, 460
100%
05742
Hesperian Frontage Road Improvement - Sueirro St to Phillips Way (NEW) Design completed 90%. Bidding in Q3 FY24
450
10%
07061
Hesperian P/S Main Braker Replacement
Delay due to staffing changes – quote received
603
0%
07062
Hesperian P/S VFD and Motor Drive Replacements
Delay due to staffing changes
603
0%
07070
Hesperian Pump Station Underground Diesel Fuel Tank Replacement (NEW) Preliminary stages of investigation
603
0%
06926
HPD Locker Rooms Construction (NEW)
Design 100%, Construction 0%. Call for bids in Q3 FY24. 406
0%
07420
HPD Locker Rooms Design
Design 100%, Construction 0%. Call for bids in Q3 FY24. 405
10%
07776
Hydro Vactor Replacement
Replacement received
611
90%
05292
Innovative Deployments to Enhance Arterials (IDEA) -Tennyson Corridor and Second Street Complete
450
100%
07418
Integrated Cameras and Equipment
10-year contract executed with vendor. Expected delivery of hardware by Jan 2024 405
0%
05712
Intersection Improvement Project
Ongoing. TFC money potential match
460
0%
07488
Jackson Corridor Median Improvement (Jackson/Silva Monument) In progress, 50% complete. Monument in planning/preliminary survey/engineering. Construction bid documents to be prepared by Jan/Feb. 405, 406
50%
07727
Jackson Street Underpass Stormwater Pump Station Upgrades Complete, closeout
611
100%
06914
La Vista Park
Scaled down redesign is 90% complete. Bidding Q3 FY24
405
90%
06862
Landscape Improvements and Cleanup - Sulphur Creek Sites Ongoing
621
N/A
05102
Landscape Material/Median Tree/Shrub Replacements
Ongoing
405
N/A
06827
LED Lighting Retrofit
Interior lighting upgrades are performed as needed.
621
65%
05738
Local Roadway Safety Plan (LRSP)
Complete and adopted
460
100%
07450
Lucas Device Replacement
Purchase in progress, need council approval due to cost 405
80%
05283
Main Street Complete Street Project
Design is 100% complete. Bid to start Q3 FY24. Construction is 0% 219, 450
0%
07745
Marathon Lift Station Motor Control Center Replacement
In progress
611
0%
07764
Marathon Lift Station Pump Replacement Project
In progress
611
0%
05255
Median Landscaping Improvement Project FY20 - Hesperian - Chabot Ct. to La Playa Dr Complete, closeout
450
100%
05315
Median Landscaping Improvement Project FY22 - Hesperian Blvd - La Playa to Winton Ave Complete
450
100%
05281
Median Landscaping Improvement Project FY23 - Hesperian - West A St. to Winton Complete
450
100%
06891
Miscellaneous Building/Grounds Repairs
Ongoing, some repairs done in second quarter
621
50%
05839
Mission Blvd Southend Frontage Island Improvement
Design in progress
410
10%
07795
MSD Stormdrain Infrastructure Repair (NEW)
Ongoing. Planning on project scope
405
50%
06925
Mural Art for Underpasses - MSD (NEW)
Ongoing, PO issued
405
50%
06952
Neighborhood Improvement Grant Program
Ongoing. Granted Hazel Garden funding for tree removal
405
15%
06950
Neighborhood Partnership Program Project
Ongoing. Potential fund for streetlights along Tennyson/The Stack 405
0%
07183
New 0.75MG Tank, Pumps, and Generator at Garin Reservoir/ Pumps Station Site Complete, keep funding as needed
604
100%
07481
New Fire Station No. 6
In construction, expected completion Q3 FY24
406
95%
07482
New Fire Training Center
In construction, expected completion Q3 FY24
406
95%
05314
New Sidewalks - FY22
Complete
213, 216
100%
05305
New Sidewalks - FY23
Design is 10% complete
213
10%
05331
New Sidewalks - FY24 (NEW)
Design is 10% complete, combined with 05305
213
10%
06898
Noise Monitoring
As needed.
621
50%
05312
Orchard Avenue Traffic Calming
Project initiated, analysis complete. Community meeting on 1/22/2024 213
10%
05307
Patrick/Gading Complete Street Project
Patrick Ave Complete, Gading to be completed by end of FY24 210
0%
06890
Pavement Rehabilitation
Ongoing, some repairs done in first quarter. Taxiway improvements anticipated. 621
5%
05239
Pavement Rehabilitation FY22
Project construction nearing completion
210, 211, 212, 215, 218, 450
98%
05240
Pavement Rehabilitation FY23
Project construction nearing completion
210, 211, 212, 215, 218, 450
98%
05242
Pavement Rehabilitation FY24 (NEW)
Design in process, 90% complete
210, 211, 212, 218, 406, 450
90%
05282
Pavement Rehabilitation Winton Ave West - Hesperian Blvd to Santa Clara Design Complete and Close. Reference project until end of 2023 450
100%
05175
Pedestrian Traffic Signal Modifications and Improvements Ongoing
216
0%
06823
Perimeter Fence Replacement
Perform as needed
621
5%
07721
Rt 238 Parcel Group 3 & 4
Ongoing. Construction efforts are fully underway
411
0%
07722
Rt 238 Parcel Group 5
Ongoing discussion with developer on continued progress of the project 411
0%
07725
Rt 238 Parcel Group 8
Ongoing discussion with developer on continued progress of the project. 411
0%
07303
Police Fleet Replacement
FY24 purchases complete. POs issued. Waiting for vehicle 736
50%
07305
Police Fleet Replacement - Grants
Not enough funds to procure vehicle yet
736
N/A
07409
Police Officer Equipment
Ongoing
405
33%
06911
Property Acquisition Management
Ongoing, Consultant to begin work
405
10%
06924
Publicly Accessible Fast Chargers
Staff has been working with Ava Community Energy. Current efforts are on the Stack Center and finding a downtown location that might work as an alternate to the Cinema Garage 405
20%
07419
Rapid Turnaround DNA Testing (RADS)
Ongoing
405
5%
05308
Rectangular Rapid Flashing Beacons/HAWK Pedestrian Signal Installation Ongoing
213
N/A
07709
Recycled Water Master Plan
Preparing RFP
612
0%
07507
Recycled Water Storage and Distribution System
Complete, closeout
612
100%
07710
Recycled Water Treatment Facility - Phase I
Complete, closeout
612
100%
07475
Replacement Equipment for Maintenance Services
Ongoing
405
33%
07102
Reservoir Water Quality Improvement Project
On hold due to favorable water quality
604
N/A
07203
Roof Repair/Replacement
Ongoing 98% completed
405
98%
07784
Root Foaming
Tentatively scheduled for spring
611
0%
05270
Route 238 Corridor Improvement Project - Phase 2 Construction(Mission from Industrial to South City Limit) Complete
410
100%
05287
Route 238 Corridor Improvement Project - Phase 3 Final Design and Construction In construction, expected completion FY25 Q2
410
20%
06922
Russell City Engagement & Art
Ongoing
405
30%
05309
Safe Routes for Seniors - Downtown
2 out of the 4 intersections need paving and striping
219
90%
05319
Safe Routes to School - Cesar Chavez Middle School
Complete
212
100%
05333
Safe Routes to School - Palma Ceia
Palma Ceia in design phase
212
10%
07781
Sanitary Sewer Main Replacement at Alameda County Transit Maintenance Facility Complete, closeout
611
100%
05313
Santa Clara Street Traffic Calming Study and Implementation Not initiated
213
0%
07352
Sewer Fleet Replacement
FY24 purchases complete. POs issued. Waiting for vehicle 737
50%
07761
Sewer Line Improvement FY21
Continue ongoing construction work
611
62%
07717
Sewer Main Installation -
I-880/Willimet
Complete, closeout
612
100%
05318
Sidewalk Rehabilitation + Wheelchair Ramps FY22
Complete
450
100%
05303
Sidewalk Rehabilitation + Wheelchair Ramps FY23
Bid process complete, construction to start early February 2024 216, 450
10%
05324
Sidewalk Rehabilitation + Wheelchair Ramps FY24 (NEW)
Design start in Q3
450
0%
05302
Sidewalk Rehabilitation FY21
Complete
450
100%
05737
Signal Modification At Huntwood/Industrial & Huntwood/Sandoval Design complete, currently in construction. Completion ETA Q3 460
0%
07197
Skywest & Hesperian Pump Station Generator Fuel Replacement and Line Repairs Some repairs made, more repairs needed
603
50%
06861
Skywest Property Maintenance
Ongoing
621
0%
07071
Skywest Pump Station Underground Diesel Fuel Tank Replacement (NEW) Preliminary stage
603
0%
07492
Solar-Powered Generators 220kW for Baseline Residents & Public Safety Operations During Power Outages Ongoing
405
10%
06960
South Hayward Youth and Family Center (STACK)
Design is 100% complete. Bid process completed, contractor awarded. Starting construction Q3 FY24 405
10%
05166
Speed Monitoring Devices
Ongoing. Can charge speed data collection, feedback signs, general traffic calming. 215
0%
05334
SR-92/Whitesell Interchange - Project Initiation Document (PID) Scoping phase underway, has made good progress. Expected Completion Q4. City pursuing other funding sources for future phases. 212, 450
75%
07351
Stormwater Fleet Replacement
FY24 purchases complete. POs issued. Waiting for vehicle 737
50%
06816
Sulphur Creek 10-Year Environmental Monitoring
Consultant gathering and looking for potential mitigation sites 621
50%
07402
Supporting Services Equipment
Ongoing
405
11%
06859
Taxiway Alpha West Design and Phasing Plan
Waiting for FAA grant confirmation for both design and construction, potentially postpone to FY26 due to FAA funding availability 621
0%
06819
Taxiway Zulu Pavement Rehabilitation Design
Design is a 25%
621
25%
06864
Taxiway Zulu West Pavement Rehabilitation Construction (NEW) Currently in design, Construction starting in FY24 and complete in FY25 621
0%
TC001
Tennyson Corridor Median Improvement
Complete
406
100%
07788
Tennyson Lift Station Emergency Standby Generator Replacement (NEW) Receiving quotes
611
20%
06826
T-Hangar Improvements
Phase 4 of roofing project is complete. FY24 completed. Next phases in future years. 621
100%
06828
Tower Renovations
Repairs on fire alarm system and stairwell fan.
621
5%
07675
Trash Capture Device and Litter Reduction Education Project Complete, closeout
611
100%
07494
Turnout Dryer
Purchase processing Jan. 24
405
80%
07500
Turnout Gear & PPE Replacement
Purchased, additional needs for new academy
405
80%
07519
Utilities Laboratory Information Management & Data Entry Resumes in January customizing the software
612
25%
07626
Valle Vista Submersible Pump Replacement and Wet Well Rehabilitation Pump replacement complete, wet well in satisfactory condition. 611
50%
07739
Valle Vista VFD Replacement
In progress
611
0%
07198
Walpert Pump Station Roof Ladder Cage Project
Complete – ladder cage has been installed
604
100%
07013
Water Efficiency Program
Ongoing. These funds are used for our water use efficiency programs that include the two that City administers, and the seven through BAWSCA. 603
0%
07353
Water Fleet Replacement
No FY24 purchases.
737
100%
06927
Water Heater Replacement Program
Initiate in Q2
405
0%
07093
Water Line Improvement FY21
Continue ongoing construction work - combined w/ 07134
603, 604
64%
07139
Water Office Improvements
Complete, closeout
604
100%
07196
Well Field All-Weather Improvements
Some asphalt complete
604
10%
05229
Wheelchair Ramps - FY21
Complete
210
100%
07531
WPCF Asset Management Plan
Main saver software installed & operational, no other activities at this time 611
25%
07673
WPCF Chlorination System Improvement
Analyzers have been installed
611
10%
07629
WPCF Digester Cleaning & EQ Pond Sludge Removal
Complete, closeout
611
100%
07630
WPCF Effluent Pond Weed Removal
Complete, closeout
611
100%
07618
WPCF Gas Conditioning System Skid Media Replacement
Based on tests, no replacement needed at this time
611
0%
07567
WPCF Headworks Bar Screens
Punchlist items
612
99%
07714
WPCF Headworks Project - Influent Channel Isolation Gates and Actuators Complete, with punchlist items
612
100%
07619
WPCF Headworks Project - Motorized Valve Actuators for Influent Gates Close out in Oct 2023. Work has been completed, may have change order, keep project open 611
100%
07698
WPCF High Pressure Gas Storage Vessel Inspection and Coating Complete, closeout
612
100%
07656
WPCF Main 480V MCC Electrical Distribution Rehabilitation Invoiced for preliminary items, ongoing. expected completion in 2026 due to supply chain/equipment shortages 611 ,612
30%
07786
WPCF New Administration Building & Lab Project
Design 90% completed
612
7%
07774
WPCF New Drives for North and South Primary Clarifiers
North - completed, South - in progress, receiving quotes, timeline = by end of year 611
50%
07760
WPCF Phase II Improvement Project
Design 25% completed
612
2%
07749
WPCF Primary Effluent Flow Equalization Project
Design 60% completed
612
5%
07648
WPCF Seismic Retrofit of Miscellaneous Buildings
Based on evaluation, no retrofits are needed at this time. Improvements will be included in any future rehabilitation projects on an as needed basis 611
0%
07559
WPCF Solids Pumping Improvements
Purchasing two new pumps
612
25%
07664
WPCF UST Cleanup and Closure at Maintenance Building
Complete, closeout
611
100%
ATTACHMENT II