SPECIAL JOINT WORK SESSION
OF CITY COUNCIL AND
HAYWARD AREA
RECREATION AND PARK
DISTRICT (HARD) BOARD OF
DIRECTORS
MARCH 12, 2024
PRESENTATIONS
ITEM #1
WS 24-004
Joint Work Session with Hayward City
Council and Hayward
Area Recreation and Park District Board
of Directors
HARD | City Joint Work Session
March 12, 2024
City of Hayward Updates
HOMELESS RESPONSE
2 City Efforts to Address Homelessness
Hayward
Navigation Center
Hayward
Evaluation and
Response Teams
(HEART)
Let’s House
Hayward Strategic
Plan
Homelessness
Response Resource
Guide
St. Regis Multi-
Service Campus
Homekey Scattered
Site Program
Homelessness
State of Emergency
HOMELESS RESPONSE
3 Collaboration between HARD and City of Hayward
HARD participation in
City’s inter-departmental
encampment response
meetings
Weekes Park working
group
Ongoing ad hoc
communication as issues
arise
Joint work sessions
between City Council
and HARD Board
• Acute mental health crisis
• Request for assessment of danger
to self or others
• Welfare checks
Hayward Mobile Evaluation
Team (HMET)
Response team: HPD District Operations
Police Officers and Alameda County
Behavioral Health Clinicians
M-F: 8am-4pm
• A medical need, and
• Experiencing homeless, substance use,
and/or mental health issues
• Not an active crisis
Mobile Integrated Health Unit
(MIHU)
Response team: Hayward Fire Department
(HFD) Community Paramedics
M-F: 8am-8pm
HEART Response Teams
Response team: City Mobile Mental
Health Clinicians & Lead Program
Assistant (Case Manager), supervised by
Behavioral Health Coordinator
• Receives referrals from HMET, MIHU, and the
community to connect individuals to mental
health and other social services support
• Ongoing follow-up and case management, as
needed
• Not in an active crisis
Case Management and Mental
Health Linkages (LINK)
M-F: 8:30am-6:30pm
5 Major Developments Dashboard | maps.hayward-ca.gov/development-explorer/
DEVELOPMENT TRENDS
6 Development Permits Data
Data from 2023
through October
Only
DEVELOPMENT TRENDS
7 • Adopted in February 2023 and certified by the State in July 2023
• Purpose is to achieve an adequate supply of decent, safe, and affordable housing for Hayward’s existing and future workforce, residents, and special needs populations
• City must demonstrate to the State that adequate sites are available to accommodate Hayward’s Regional Housing
Need Allocation (RHNA)
City of Hayward’s Housing Element
DEVELOPMENT TRENDS
8 AFFORDABLE HOUSING
Affordable Housing Dashboard | www.hayward-ca.gov/affordable-housing-dashboard *Includes the City’s most recent ongoing development projects, not the City’s full affordable housing portfolio Capital
Projects
• Thanks for those who were able
to attend the Stack Center
Groundbreaking!
• La Vista Park: Upcoming Council
Work Session on March 19
9 People’s Budget
Projects
10 Thanks for all of HARD’s support in
2023, especially on:
• Palma Ceia Park Renovations
• Stack Fest at Weekes Park
• Sun Gallery Maker’s Space
Faircliff Street
Response
11 Demolition started March 11
Questions?
Attachment I
2023 Participation Numbers
• 33,102 Total registered participants
• 371 camps offered; 5,670 campers served
• Golf - 37,313 rounds played
• Golf Range - 46,184 buckets sold
Health Equity Initiative 2023
• Free Aquatics
• 1,112 free swim lessons
• 4,721 free recreational swimmers
• Free Camps
• 96 weeks of camp
• Free Classes
• Over 1,300 participants
• Mobile Recreation
• Over 1,500 registrants
• Special Events
• Over 4,000 participants
Accessibility and Outreach
• Community Grants
• 62 community-based non-profits and government partners • Over $200,000 in waived rentals fees awarded to our partner agencies and community groups
• Outreach registration events and trainings for non-
traditional clients
• Scholarships
• 261% increase
• Over 260 individuals received scholarships and signed up for over 1,200 classes
• Access for All
• 283% increase
• Adaptive Programming
• Two Recreation Therapists on staff
• Adaptive Swimming
• New adaptive recreation programming section
• Inclusion Working Group
Focus on the Arts
• Two arts-focused staff
• Camp Create (new) at Weekes
• Weekes Afterschool Arts Center
• DMT
• Lights on Series
• Over 200 attendees
• International Dance Festival and Bedtime Theater Series • DMT Presents Series
• 3 of the 4 performances have been sold-out
• Over 900 attendees
• Launched Arts Access program for underserved
schools to attend cultural performance events.
Park Maintenance
Standards
Park
Maintenance
Standards
Park Maintenance Standards
• Based on Board adopted
standards
• Parks were broken up
into seven elements
H.A.R.D. staff conducted the
first Park Maintenance
Standards review of parks
• Over 190 individual
reviews conducted
The instrument has been tested
but is being updated based on
feedback
Park
Maintenance
Standards -
Overview
Park scores
• Each Park score ranged
from 53% - 100%
• Average score of
89%
• CDP scores from
86% - 96%
0 5
10 15
20 25
30 35
52 - 61 % 61 - 70% 70 - 79% 79 - 88% 88 - 97 % 97 - 100% Number of Parks
Park Scores H.A.R.D. Top and bottom-rated parks
Park Maintenance
Standards – Top
Performing Parks
Park Scores in Hayward
averaged 87%
• 24 A-rated parks (6 - 100%)
• 10 B-rated parks
• 8 C-rated parks
• 3 parks received a score of
under 70%
Majority of parks :
• Were free of large debris
Almost half of H.A.R.D. parks
were free of graffiti.
H.A.R.D. Parks that have received a score of 90% of highe Park Maintenance
Standards –
Lowest Performing
Parks
Eight Parks Received park
grades less or equal to
70%
• Eight of the bottom ten
parks received a Graffiti
score of less than or
equal to 60% >>>
Addressing graffiti may
have the most immediate
effect on improving park
scores
H.A.R.D. Parks with the highest intensity of graffiti
Park Maintenance
Standards –
Insights, Next
Steps
• Changes to the survey
instrument
• Begin incorporating
community members,
partners, and
stakeholders into the
review process
• Develop a consistent
schedule for the review
of parks to identify
longitudinal trends
Placer.ai – Park Usage
Placer.ai – Park
Usage, Overview
Information
• Placer.ai is a software company that
can estimate visitors to specific parks
based on cell phone data
• 3.91 Million people visited H.A.R.D.
Parks in 2023
• 2.1 million people visited parks in
Hayward (64% of total Visits)
• An increase of ~25% as
compared to 2018, (3.1 Million in
2018)
• High park use from April – October
• Most Visitors are from within the
District boundaries – though more
analysis may be necessary
Placer.ai – Park Usage, Demographics of Users
H.A.R.D. parks serve a diverse population
• Users closely resemble the district
population (ethnicity, income,
educational attainment, etc.)
• Median income of users $84k vs $92k
for all District residents
• Close to even split between owners
and renters
0% 5% 10% 15% 20% 25% 30% 35% 40%
Hispanic or Latino
Asian
White
Black
Other
Race and Ethnicity
Percentage
18%
25%
27%
20%
10% Elementary
High School Graduate
College / Associate
Degree
Bachelor Degree
Advanced Degree
Placer.ai –
Top Visited
Parks
The top 10 visited parks in the
District accounted for more
than half of all visits
Park Visits
Alden E. Oliver Sports Park 691,590
San Lorenzo Community Park 332,559
Kennedy Park 327,900
Castro Valley Community Park 183,581
Mission Hills Of Hayward Golf Course 140,726
Tennyson Park 108,324
Meek Estate Park 101,560
Mervin Morris Park 87,799
Eden Greenway 86,609
Gordon E. Oliver Eden Shores Park 80,772
Community Center/Facility Visits
Hayward Plunge 54,416
Castro Valley Community
Center 33,520
Cherryland Community Center 16,578
Sorensdale Recreation Center 16,323
Meek Mansion 13,973
Sulphur Creek Nature Center 11,423
Weekes Park Community
Center 11191
Chanticleers Theatre 10202
Placer.ai Trends/Bond Successes
The COVID-19 pandemic heavily
impacted park usage
• The number of users has now
recovered and may eclipse pre-
pandemic levels
• Highlight the importance of parks
and recreation opportunities
Measure F1 Bond
• Parks that received Bond funds all
saw an increase in users since 2018
• Bond investments have shown some
increase in usage
0 20000
40000
60000
80000
100000
120000
140000
Park Usage Comparison 2020 vs 2023
Hayward Parks / Custom Chain | Jan 02, 2023 - Dec 25, 2023 Hayward Parks / Custom Chain | Jan 06, 2020 - Dec 28, 2020 Public Safety
Public Safety -
Interactions
H.A.R.D. public safety rangers, track ranger
interactions with the public
• In 2023 – H.A.R.D. The Public Safety Division
had recorded 7,505 interactions
• The most significant number of Interactions
occur during summer months – May through
August – with the highest in July
• Top Interactions
• Park Hours Violations – 4,533
• Pets Shall be Restrained – 894
• Smoking Prohibited – 439
• Camping and Lodging – 437
• Alcohol Prohibited – 229
Park Safety – High
Interaction Parks
Park/Facility Interactions People Adjusted Number of Users Weekes Park 519 1410 50,378
Tennyson Park 440 1319 107,381
Kennedy Park 429 1598 326,228
Sorensdale Park 345 1051 36,619
Adobe Park 333 1912 39,388
Hayward Plunge
Greenway Trail 315 701 9,963
Centennial Park 293 1006 49,851
Meek Estate Park 289 750 100,748
San Lorenzo Community
Park 288 1414 328,065
Cannery Park 282 937 72,263
Alden E. Oliver Sports Park 258 2773 687,398
High-interaction parks were spread out
throughout the District.
• Though a vast majority of Interactions occur
in the City of Hayward, Parks
• 62% of all Interactions occurred in
Hayward Parks – though 64% of total
visitors were to Hayward Parks
• Interactions per Census Designated
Places matched visitors per CDP Parks
• More Interactions related to more
people using the park
Park Safety – Top Interactions
• Park Hour Violations (4,533)
• Kennedy Park – 257
• Adobe Park – 232
• Centennial Park – 209
• Alden Oliver – 205
• Eden Shores – 203
• Pets Restrained (894)
• Sorensdale – 56
• San Felipe – 50
• Eden Greenway – 48
• Tennyson Park – 42
• Meek Estate Park – 40
• Camping Lodging (437)
• Weeks Park – 170
• Hayward Plunge Greenway – 41
• Cannery Park – 35
• Centennial Park – 21
• Birchfield Park – 20
• Tennyson Park – 20
• Alcohol Prohibited w/out Permit (229)
• Tennyson – 170
• Weekes – 17
• Sorensdale Park – 13
• Kennedy Park – 10
• San Lorenzo Community Park– 8
Conclusion
The District has invested heavily in
qualitative and quantitative data
collection and analysis
These data points in addition to the
development of the District-wide Needs
Assessment and Survey collection, will
give staff an ever-expanding idea of our
role and future in the community
SPECIAL CITY COUNCIL
MEETING
MARCH 12, 2024
PRESENTATIONS
ITEM #5
LB 24-008
FY 2024 Mid-Year Budget Review
1 FY 2024 Mid-Year Budget
Review and Five-Year General
Fund Financial Model Update
Nicole Gonzales, Director of Finance
2 Proposed
FY 2024
Mid-Year
Changes –
General
Fund
(in thousands)
FY 2024
Adopted Change
FY 2024
Mid-Year
Revised
Revenue
Property Tax $2,200
Utility User Tax (UUT) $3,000
Transfer-In (reimbursement) from Workers’ Compensation Fund $4,498 Grant Revenue Appropriations $436
Total Revenue $199,883 $10,134 $210,017
Operating Expenditures
FY 2023 Budget Carryforwards $4,073
FY 2024 Previous Council Approved Appropriations $556
FY 2024 Employee Contract Terms Council Approved Appropriations $1,689 FY 2024 New Mid-Year Requests $1,991
Total Operating Expenditures $204,978 $8,309 $213,287
Loan Expenditures
Employee Home Loan Program $1,000
Hayward Economic Development Corporation Loan $8,600
Total Loan Expenditures $9,600
Net Total Expenditures $204,978 $17,909 $222,887
3 Summary of Proposed General Fund
Mid-Year Request (New)
Mid-Year Request (NEW) FY 2024 Impact ($)
No Mid-Year Personnel Requests $0
Personnel Expenses $0
Unanticipated services and software expenses $183,500
Expenses related to the US Conference of Mayor’s $20,000 Expenses related to the Alameda County Mayor’s Dinner $8,000 Reallocation of ISF charges from Special Revenue to the General Fund $26,482 Additional consulting services inspection fees and plan check for services $500,000 Expenses to support Downtown Special Events $40,000
Downtown Hayward Improvement Association (DHIA) Assessment increase $5,581 Transfer-Out: General Fund Capital - Replace freezer necessary for animal control operations $11,000 Transfer-Out: Information Technology Fund - Previously collected technology fee revenue $166,544 Transfer-Out: Fleet Management Fund – Fuel costs and deferred repairs and maintenance $436,244 Transfer-Out: General Liability Fund – Increase in insurance premium $296,958 Transfer Out: Facilities Management Fund – Security Services and PGE costs for the FS6 Training Center $296,243 Non-Personnel Expenses $1,990,552
Mid-Year Requests (NEW) Subtotal $1,990,552
Appropriate funds for previously approved Employee Home Loan Pilot Program $1,000,000 Mid-Year Requested Appropriation Total $2,990,552
4 General Fund
Five-Year Forecast Updated
GENERAL FUND FORECAST
Mid-Year Update
in thousands
FY 2024
Adopted
Year 1
FY 2024
Revised
Year 1
FY 2025
Forecast
Year 2
FY 2026
Forecast
Year 3
FY 2027
Forecast
Year 4
FY 2028
Forecast
Year 5
Revenues $199,883 $210,016 $210,500 $215,731 $217,447 $220,951 Expenditures $204,978 $213,286 $215,871 $223,674 $230,093 $234,374 Net Change in Reserve - Surplus / (Shortfall) ($5,095) ($3,269) ($5,371) ($7,943) ($12,646) ($13,423) Beginning Balance $42,723 $42,723 $39,454 $34,083 $26,139 $13,494 Ending Balance $37,628 $39,454 $34,083 $26,139 $13,494 $70 Target to maintain 20% GF Reserves of Expenditures 18.4% 18.5% 15.8% 11.7% 5.9% 0.0% Beginning Balance $42,723 $42,723 $29,853 $24,482 $17,113 $5,043 Net Change in Reserves - Surplus / (Shortfall) ($3,269) ($5,371) ($7,943) ($12,646) ($13,423) Employee Home Loan Pilot Program ($1,000)
Economic Development Corporation Loan ($8,600) $575 $575 $575 Net Ending Balance $37,628 $29,853 $24,482 $17,113 $5,043 ($7,806) Net Target to maintain 20% GF Reserves of Expenditures 18.4% 14.0% 11.3% 7.7% 2.2% (3.3%) 5 General Fund Reserves: Mid-Year Budget vs. Actuals
FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Budget Reserves - Surplus/(Use) ($2.5) $0.0 $7.8 ($1.8) ($1.2) ($4.3) $5.9 Actual Reserves - Surplus/(Use) ($0.4) $3.3 $5.2 ($5.2) $5.7 $2.3 $4.9 ($2.5)
$0.0
$7.8
($1.8)
($1.2)
($4.3)
$5.9
($0.4)
$3.3
$5.2
($5.2)
$5.7
$2.3
$4.9
-$6.0
-$4.0
-$2.0
$0.0
$2.0
$4.0
$6.0
$8.0
$10.0
Budget Reserves - Surplus/(Use) Actual Reserves - Surplus/(Use) 6 Summary of Proposed
Mid-Year Changes for Measure C Funds
(Expenditures)
MEASURE C - OPERATING FUND
MEASURE C - CAPIT AL FUND
in millions
FY 2024
Impact ($)
Previous Council Approved Appropriations $0.0
FY 2023 Budget Carryforwards $0.4
FY 2024 Mid-Year Requests (new) $0.4
TOT AL MEASURE C OPERATING FUND EXPENSES $0.8
in millions
FY 2024
Impact ($)
Previous Council Approved Appropriations $2.0
FY 2023 Budget Carryforwards $4.8
FY 2024 Mid-Year Requests (new) $0.0
TOT AL MEASURE C CAPIT AL FUND EXPENSES $6.8
7 Summary of Proposed
Mid-Year Changes for Other and CIP Funds
(Expenditures)
OTHER FUNDS
CIP FUNDS
in millions
FY 2024
Impact ($)
Previous Council Approved Appropriations $11.8
FY 2023 Budget Carryforwards $17.1
FY 2024 Mid-Year Requests (new) $7.2
TOT AL OTHER FUNDS EXPENSES $36.1
in millions
FY 2024
Impact ($)
Previous Council Approved Appropriations $1.2
FY 2023 Budget Carryforwards $136.1
FY 2024 Mid-Year Requests (new) $0.8
TOT AL CIP FUNDS EXPENSES $138.1
8 ARPA Expenditure Plan Overview
Expenditure Category Total Budget FY 2022
Actuals
FY 2023
Actuals
FY 2024
Revised
Budget*
Support public health expenditures,
including capitalizing investments in
public facilities to meet pandemic
operational needs
$6,940 $799 $897 $5,244
Address negative economic impacts
caused by the public health emergency $15,700 $3,915 $4,270 $7,515 Replace lost public sector revenue $14,500 $7,250 $7,250 $0 Invest in water, sewer, and broadband
infrastructure $1,238 $80 $323 $835
TOT AL ARPA EXPENDITURES $38,378 $12,043 $12,740 $13,595 *Includes unspent FY 2023 appropriated expenditures (carried forward into FY 2024) ($ THOUSANDS)
9 Potential Reallocation of ARPA Dollars
Potential Projects Estimated Cost
Replacement of Lost Revenue
Homelessness Public Education Campaign $75,000
FY25 Funding for South Hayward Parish Year-Round Operations $1,000,000 Calendar Year 2025 Safe Parking Pilot $1,000,000
Additional Navigation Center Funding for On-Site Meals and Operational Expenses $500,000 FY 2025 Motel Voucher Program $50,000
Affordable Housing Development $5,000,000
Expansion of Together for Hayward eGift Card Program Any available amount 10 Discussion
&
Questions