City Council
CITY OF HAYWARD
Agenda
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
Council Chambers7:00 PMTuesday, April 23, 2024
CITY COUNCIL MEETING
City Hall, Council Chambers
NOTICE: The City Council will hold a hybrid meeting in the Council Chambers and virtually via Zoom.
PUBLIC PARTICIPATION
How to observe the Meeting:
1. Comcast TV Channel 15
2. Live stream https://hayward.legistar.com/Calendar.aspx
3. YouTube Live stream: https://www.youtube.com/user/cityofhayward How to submit written Public Comment:
1. Use eComment on the City's Meeting & Agenda Center webpage at:
https://hayward.legistar.com/Calendar.aspx. eComments are directly sent to the iLegislate application used by City Council and City staff. Comments received before 3:00 p.m. the day of the meeting will be exported into a report, distributed to the City Council and staff, and published on the City's Meeting & Agenda Center under Documents Received After Published Agenda.
2. Send an email to [email protected] by 3:00 p.m. the day of the meeting. Please identify the Agenda Item Number in the subject line of your email. Emails will be compiled into one file, distributed to the City Council and staff, and published on the City's Meeting & Agenda Center under Documents Received After Published Agenda. Documents received after 3:00 p.m. through the adjournment of the meeting will be included as part of the meeting record and published the following day.
How to provide live Public Comment during the City Council Meeting:
Participate in the Council Chambers or click link below to join the meeting:
https://hayward.zoom.us/j/87586792861?
pwd=SoD_sD4cGu40PYdK2AAelO8ERFt-07clctY.vmspkJJshmyWuIKm Meeting ID: 875 8679 2861
Password: CC4/23@7pm
or
Dial: +1 669 900 6833 or +1 646 931 3860
Meeting ID: 875 8679 2861
Password: 8620335424
April 23, 2024City Council Agenda
CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
City Hall, Council Chambers
CALL TO ORDER: Mayor Salinas
Pledge of Allegiance: Council Member Syrop
AB 2449 TELECONFERENCE NOTIFICATIONS AND CONSIDERATION
ROLL CALL
CLOSED SESSION ANNOUNCEMENT
PRESENTATIONS
National Public Safety Telecommunicators Week Proclamation Arts, Culture, and Creativity Month Proclamation
Fair Housing Month Proclamation
Bruce Roberts - Hayward’s First Poet Laureate Certificate of Commendation
PUBLIC COMMENTS
The Public Comments section provides an opportunity to address the City Council on items not listed on the agenda or Informational Staff Presentation items. The Council welcomes comments and requests that speakers present their remarks in a respectful manner, within established time limits, and focus on issues which directly affect the City or are within the jurisdiction of the City. As the Council is prohibited by State law from discussing items not listed on the agenda, items will be taken under consideration and may be referred to staff. The City Council welcomes comments, including criticism, about the policies, procedures, programs, or services of the City, or of the acts or omissions of the City Council. Speakers shall not use threatening, profane, or abusive language which disrupts, disturbs, or otherwise impedes the orderly conduct of a City Council. The City is committed to maintaining a workplace free of unlawful harassment and is mindful that City staff regularly attend Council meetings. Discriminatory statements or conduct that is hostile, intimidating, oppressive, or abusive – are per se disruptive to a meeting and will not be tolerated . ration and may be referred to staff.
CITY MANAGER’S COMMENTS
An oral report from the City Manager on upcoming activities, events, or other items of general interest to Council and the Public.
April 23, 2024City Council Agenda
ACTION ITEMS
The Council will permit comment as each item is called for the Consent Calendar, Public Hearings, and Legislative Business. In the case of the Consent Calendar, a specific item will need to be pulled by a Council Member in order for the Council to discuss the item or to permit public comment on the item. Please notify the City Clerk any time before the Consent Calendar is voted on by Council if you wish to speak on a Consent Item.
CONSENT
Approve the Minutes of the City Council Meeting on April 2, 2024
MIN 24-0521.
Attachments: Attachment I Draft Minutes of 4/2/2024
Adopt a Resolution Approving the Project List for FY 2025 Road Repair and Accountability Act (RRAA) Funding for the FY 2025 Pavement Improvement Project
CONS 24-1832.
Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment IIII Project Limits
Adopt a Resolution Authorizing the City Manager to Accept and Appropriate Funds from the California Water and Wastewater Arrearage Payment Program (CWWAPP) for Drinking Water
and Wastewater Arrearages in an Amount Not-to-Exceed
$1,514,975.36
CONS 24-1843.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Approving the FY 2025 Measure BB Annual Paratransit Program Plan and Authorizing the City Manager to Execute FY 2025 Service Agreements for the Continued
Provision of Measure BB Funded Paratransit Services
CONS 24-2014.
Attachments: Attachment I Staff Report
Attachment II Funding Recommendations
Attachment III Paratransit Program Plan Application
Attachment IV Resolution
April 23, 2024City Council Agenda
Adopt a Resolution Authorizing the City Manager to (1) Accept and Appropriate $6,206,508 in Grant Funding from the
California Air Resource Board; and 2) Approve a Resource Contribution of $3,500 from Transportation System
Improvement Fund 460 for the Safe Routes and Active
Transportation for Schools and Underserved Communities in Hayward Project Nos. 06937 and 06941
CONS 24-2045.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Affirming the Appointment of a New
Hayward Poet Laureate and Establishing Protocol for the Selection of Hayward Poet Laureates Effective April 23, 2024 CONS 24-2116.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Awarding a Contract to MCK Services, Inc., for the FY24 Pavement Improvement Project, Project No.
05242, in the Amount of $12,365,204.50 and Authorizing an Administrative Change Order Budget of $969,795.50
CONS 24-2147.
Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III Project List
Attachment IV Location Map
Adopt a Resolution Authorizing the City Manager to Execute Amendment No. 6 to Increase Professional Services Agreement with Pavement Engineering, Inc., by $409,460, for a Total Not-to-Exceed Amount of $2,682,495 to Provide Engineering Services for the FY25 Pavement Improvement Project, Project No. 05338
CONS 24-2188.
Attachments: Attachment I Staff Report
Attachment II Resolution
WORK SESSION
Work Session items are non -action items. Although the Council may discuss or direct staff to follow up on these items, no formal action will be taken. Any formal action will be placed on the agenda at a subsequent meeting in the action sections of the agenda.
April 23, 2024City Council Agenda
HHTF Continuation: Work Session Regarding the Term of
Homelessness-Housing Taskforce (HHTF) (Report from
Director of Development Services Buizer)
WS 24-0099.
Attachments: Attachment I Staff Report
FY 2025 Strategic Roadmap: Discussion of Updates to Strategic Roadmap for FY 2025 (Report from City Manager McAdoo)
WS 24-01110.
Attachments: Attachment I Staff Report
Attachment II Council Feedback and Staff Comments
PUBLIC HEARING
Community Agency Funding: Approval of FY 2025 Community Agency Funding Recommendations and the FY 2025 Annual
Action Plan (Report from Assistant City Manager Youngblood) PH 24-01911.
Attachments: Attachment I Staff Report
Attachment II Funding Recommendations
Attachment III Resolution General Fund
Attachment IV Resolution CDBG
Attachment V Public Comments Overview
LEGISLATIVE BUSINESS
Council-Appointed Officer’s Employment Agreement: Adopt a Resolution Approving a New Employment Agreement between the City of Hayward and the Interim City Manager and
Authorize the Mayor to Execute the Agreement (Report from Director of Human Resources Frye)
LB 24-01212.
Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III Agreement
COUNCIL REPORTS AND ANNOUNCEMENTS
Council Members can provide oral reports on attendance at intergovernmental agency meetings, conferences, seminars, or other Council events to comply with AB 1234 requirements (reimbursable expenses for official activities).
April 23, 2024City Council Agenda
COUNCIL REFERRALS
Council Members may bring forward a Council Referral Memorandum (Memo) on any topic to be considered by the entire Council. The intent of this Council Referrals section of the agenda is to provide an orderly means through which an individual Council Member can raise an issue for discussion and possible direction by the Council to the appropriate Council Appointed Officers for action by the applicable City staff.
ADJOURNMENT
NEXT SPECIAL MEETING, March 30, 2024, 7:00 PM
PUBLIC COMMENT RULES
Any member of the public desiring to address the Council shall limit their comments to three (3) minutes unless less or further time has been granted by the Presiding Officer or in accordance with the section under Public Hearings. The Presiding Officer has the discretion to shorten or lengthen the maximum time members may speak. Speakers will be asked for their name before speaking and are expected to honor the allotted time.
PLEASE TAKE NOTICE
That if you file a lawsuit challenging any final decision on any public hearing or legislative business item listed in this agenda, the issues in the lawsuit may be limited to the issues that were raised at the City's public hearing or presented in writing to the City Clerk at or before the public hearing.
PLEASE TAKE FURTHER NOTICE
That the City Council adopted Resolution No. 87-181 C.S., which imposes the 90-day deadline set forth in Code of Civil Procedure section 1094.6 for filing of any lawsuit challenging final action on an agenda item which is subject to Code of Civil Procedure section 1094.5. ***Materials related to an item on the agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk ’s Office, City Hall, 777 B Street, 4th Floor, Hayward, during normal business hours. An online version of this agenda and staff reports are available on the City ’s website. Written comments submitted to the Council in connection with agenda items will be posted on the City ’s website. All Council Meetings are broadcast simultaneously on the City website, Cable Channel 15 - KHRT, and YouTube. ***
Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans with Disabilities Act of 1990. Interested persons must request the accommodation at least 48 hours in advance of the meeting by contacting the City Clerk at (510) 583-4400 or [email protected].
Assistance will be provided to those requiring language assistance. To ensure that interpreters are available at the meeting, interested persons must request the accommodation at least 48 hours in advance of the meeting by contacting the City Clerk at (510) 583-4400.