Proposed
FY 2025
Operating Budget
Work Session #1
Dustin Claussen, Interim City Manager
Nicole Gonzales, Finance Director
May 11, 2024
Public Comment
Proposed FY 2025 Operating Budget Overview
Police Department
Fire Department
Maintenance Services Department
Human Resources Department
Development Services Department
Information Technology Department
Library Department
Public Works & Utilities Department
Finance Department
City Clerk’s Office
City Attorney’s Office
City Manager’s Office
Mayor & City Council
Next Steps
Agenda
General Fund Five-Year Forecast Update
Proposed FY 2025
Revenues $216,360 $222,035 $223,891 $227,564 $234,854
Expenditures $218,068 $224,756 $231,179 $235,464 $243,685 Net Change in Reserve - Surplus / (Shortfall) ($1,708) ($2,721) ($7,288) ($7,901) ($8,831) Beginning Balance $39,029 $37,321 $34,600 $27,312 $19,411 Ending Balance $37,321 $34,600 $27,312 $19,411 $10,578
Target to maintain 20% GF Reserves of Expenditures 17.1% 15.4% 11.8% 8.2% 4.3% Beginning Balance $29,428 $27,720 $25,574 $18,861 $11,535 Net Change in Reserves - Surplus / (Shortfall) ($1,708) ($2,721) ($7,288) ($7,901) ($8,831) Employee Home Loan Pilot Program
Economic Development Corporation Loan $575 $575 $575 $575 Net Ending Balance $27,720 $25,574 $18,861 $11,535 $3,277 Net Target to maintain 20% GF Reserves of Expenditures 12.7% 11.4% 8.2% 4.9% 1.3% FY 2028
Forecast
Year 4
FY 2029
Forecast
Year 5
GENERAL FUND FORECAST
FY 2025 Proposed
$ in thousands
FY 2025
Proposed
Year 1
FY 2026
Forecast
Year 2
FY 2027
Forecast
Year 3
Key Cost Drivers Impacting the
General Fund
Inflation, including raising costs of supplies, services, construction, etc.
Escalating CalPERS retirement costs, related to recent CalPERS performance, and lowering of the discount rate
Continuing with Council’s commitment to fully funding the Medical Retiree Benefit - OPEB Annual Required Contribution (ARC)
Dedication to addressing growing community needs
Proposed FY 2025 General Fund - Revenues
$ in thousands
FY 2024
Projected
FY 2025
Proposed
Change YOY
Projected ($)
Change YOY
Projected (%)
Property Tax $69,698 $72,935 $3,237 5%
Sales Tax 46,439 47,619 1,180 3%
UUT 21,000 24,000 3,000 14%
Real Property Transfer Tax 17,600 17,600 0 0%
Transient Occupancy Tax 2,000 3,125 1,125 56%
Cannabis Revenue 1,100 1,100 0 0%
Other Taxes/Franchises 17,160 18,019 859 5%
Permits/Fees/Other Revenue 26,425 27,276 851 3%
Transfer In-Other Funds 8,690 4,681 (4,009) -54%
Total Revenues $210,112 $216,358 $6,246 3%
Proposed FY 2025 General Fund - Expenses
$ in thousands
FY 2024
Projected
FY 2025
Proposed
Change YOY
Projected ($)
Change YOY
Projected (%)
Personnel $163,058 $174,258 $11,200 7%
Supplies & Services 17,995 13,191 (4,804) -27%
Internal Service Fees 19,951 18,729 (1,222) -6%
Debt Service 2,708 2,577 (131) -5%
Capital Outlay/Projects 3,476 2,108 (1,368) -4%
Economic Development / Other Funds 350 350 0 0%
Insurance 5,749 6,855 1,106 19%
Total Expenditures $213,286 $218,068 $4,782 2%
Proposed FY 2025 – All Other Operating Funds
$ in thousands
FY 2024
Adopted
FY 2025
Proposed
TOT AL REVENUE $190,533 $198,302
Personnel $46,266 $48,745
Supplies & Services 34,522 33,605
Internal Service Fees 3,976 6,324
Capital Outlay 282 282
Debt Services 16,582 14,483
All Other Uses 54,153 56,946
Transfers to Other Funds 41,534 39,906
TOT AL EXPENSES $197,315 $198,650
Change in Reserve - Surplus / (Shortfall) ($6,783) 349
Questions and Discussion
?
!
May 11, 2024
HAYWARD POLICE DEPARTMENT
FY 2025 BUDGET PRESENTATION
Chief Bryan Matthews
HPD
Organization
Chart
FTE
FY 2024 – 333.5
FY 2025 Proposed – 333.5
Position Key
Green – Add
Red - Delete
FY 2024 Highlights / Accomplishments
Expansion of technology programs (Axon, Flock ALPR cameras, etc.) Diversified recruitment efforts (20 sworn, 18 professional staff) Initiated organizational assessment
Successfully obtained annual CALEA accreditation
Significant Changes Planned for FY 2025
General Fund Budget Request
Freeze - 1.0 FTE Jail Administrator
General Fund Net Total ($202,905) Other Funds Budget Requests
No anticipated significant resource changes planned for FY 2025.
Other Funds Net Total $0
Performance Indicators
Performance Indicators FY 2024 Target FY 2024 Actual
% of Priority 1 responses that arrive within a targeted response time 90% w/in 10 minutes 94% % of Communications Center calls answered within a targeted timeframe 95% w/in 15 seconds 98.86% % of California Public Records Act Requests closed within timeline of 10 days 90% 100% Number of youth, families, and school staff served by the Youth and Family Services Bureau 5,000 Current: 1,722;
Projected: 3,000 /
60%
Performance Indicators FY 2025 Target
% of Priority 1 responses that arrive within a targeted response time 90% w/in 10 minutes % of Communications Center calls answered within a targeted timeframe 95% w/in 15 seconds % of records requests responded to within a targeted timeline 90 % w/in Statutory Requirements
Number of youth, families, and school staff served by the Youth and Family Services Bureau 3,000 Performance Objectives
Performance Objectives FY 2025 Target
Achieve CALEA accreditation for Police Department Achieve accreditation
Implement recommendations from Dispatch Assessment Implementation Develop the Police Department’s Wellness program for employees Hire Wellness
Specialist and
Establish Program
Performance Objectives FY 2024 Target
FY 2024
Actual
Achieve CALEA accreditation for Police Department Achieve accreditation Achieved Implement recommendations from Dispatch Assessment Partial Implementation In Progress Develop the Police Department’s Wellness program for
employees
Hire Wellness Position
FTE
Recruitment
in Progress
Organize Community Engagement Events 30 Events 65 events Questions & Discussion
?
!
May 11, 2024Chief Garrett Contreras
HAYWARD FIRE DEPARTMENT
FY 2025 BUDGET PRESENTATION
FY 2024 Highlights/ Accomplishments
100% compliance on all annual inspections of schools and multi-family apartment complexes
Training Center (at Fire Station 6) is completed and fully operational The curriculum for the new Paramedic Program at the Fire Station Training Center has been approved by the State
Successful recruitment of 18 new firefighters
Fire Organization Chart
FTE
FY 2024 – 146.5
FY 2025 Proposed – 157.5
Position Key
Green – Add
Red - Delete
*FY 2025 Proposed FTE reflects 9.0 FTE sworn fire personnel as outlined in minimum staffing requirements in current MOU
Significant Budget Changes Planned for FY 2025
General Fund Budget Request
Add 1.0 FTE HazMat Sustainability Tech
Add 1.0 FTE Fire Prevention Plans Examiner
Increase in recruiting/onboarding in academy support expansion of the department and services Ongoing Health and Wellness benefit for active fire line staff for mental wellbeing and cancer screenings Increase in landscape services at Fire Station 6 and Training Center General Fund Net Total $330,000 Performance Indicators
Performance Indicators FY 2023
Actual
FY 2024
Target
FY 2024
Actuals
FY 2025
Target
% of emergency responses that arrive within a
targeted response time
93% of
emergency
responses
under 5:50
100% of
emergency
responses
under 5:50
100%
of emergency
responses
under 5:50
100%
of emergency
responses
under 5:50
% of fire prevention and hazardous material
inspections that are completed within a target
response time
100% 100% 100% 100%
% of employees up to date in emergency
management and incident command trainings 100% 100% 100% 100% Performance Objectives
Performance Objectives FY 2025 Target
Implement updated comprehensive Emergency Management Plan Q3 2024 Establish the Fire Training Center rental program and adopt pricing schedule Q1 FY25 Continue Fire career pathway program with ROP and Chabot Ongoing Performance Objectives
FY 2024
Target
FY 2024
Actuals
Council approval for Emergency Management Plan Implementation Pending plan
completion in
June
Fully move into and operate the Fire Training Center June 2023 Complete Continue Fire career pathway program with ROP and Chabot Ongoing Ongoing Girls Fire Camp at Training Center Summer 2023 Summer 2024 Questions & Discussion
?
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May 11, 2024Todd Rullman, Director of Maintenance Services
MAINTENANCE SERVICES DEPARTMENT
FY 2025 BUDGET PRESENTATION
FY 2024 Highlights/Accomplishments
Responded to 14k requests from Access Hayward, representing 63% of all requests citywide Conducted (6) “Disposal Day” free-dumping events, all reached (500) pre-registered households Applied for & received $500k in USDA grant funds for tree software & hazardous tree removals Completed Phase II of the Jackson Corridor Median Project City fleet met CARB's newest mandate and obtained certification for Advanced Clean Truck Completed (2) major bathroom and locker room remodels in Corporation Yard MSD Organization Chart
Position Key
Green – Add
Red - Delete
FTE
FY 2024 – 72
FY 2025 Proposed – 73
Director
Todd Rullman
Facilities Mgmt
Facilities Bldg Mgr (1)
Mgmt Analyst I/II (1)
Landscape Maint
Supervisor (1)
Deputy Director
Storm Drain Cleaning
Maint Worker/Laborer (2)
Landscape Maint
Sr Secretary (1)
Groundskeeper III (1)
Groundskeeper
I/Laborer (4)
Fleet Management
Fleet Maint Mgr (1)
Street Maint
Street Maint Mgr (1)
Mgmt Analyst I/II (1)
Irrigation System
Maintenance
Groundskeeper II (2)
Groundskeeper I/Laborer (2)
Measure C
Groundskeeper II (1)
Groundskeeper I/Laborer
(5)
Tree Trimmer (1)
Laborer (1)
Facilities Mgmt
Facilities Supervisor (1)
Sr Secretary (1)
Fac. Lead Worker (1)
Fac Electrician I/II (1)
Fac HVAC Mech (1)
Fac Carpenter I/II (1)
Fac Painter I/II (1)
Fac Svc Wkr I/II (2)
Fleet Operations
Fleet Supervisor (1)
Sr Secretary (1)
Sr Mechanic (1)
Equip Mech I/II (4)
Equip Mech I/II (1)
Equip Svc Attend (1)
Equip Parts (1)
Storekeeper (1)
Street Maint
Supervisor (1)
Mgmt Analyst I/II (1)
Administrative Supv (1)
Street Sweeping
Lead Swp Equip Op (1)
Swp Equip Op (4)
Landscape Maint
Landscape Maint Mgr
(1)
Administration
Tree Trimming/Removal
Tree Trimmer (3)
Groundskeeper I/Laborer (3)
Traffic Services
Sr Maint Leader (1)
Maint Leader (1)
Maint Worker/Laborer (2)
Street Maint
Sr Maint Leader (1)
Main Leader (1)
Maint Worker/Laborer (1)
Parking Enforcement
Lead Swp Equip Op (1)
Swp Equip Op (2)
Measure C
Maint Leader (1)
Maint Worker/Laborer (2)
General Fund Significant Changes
Planned for FY 2025
General Fund Budget Request
No anticipated significant resource changes planned for FY 2025.
General Fund Net Total $0
Other Funds Significant Changes
Planned for FY 2025
Other Funds Budget Requests
Add 1.0 FTE Fleet Maintenance Supervisor
Delete 1.0 FTE Equipment Mechanic I/II
Add 1.0 FTE Facilities Maintenance Supervisor
Field supplies and materials for landscape efforts
Increase for temporary staff to continue work on Council priorities of blight reduction Increase for repairs and materials for HVAC
Increase for repairs and materials for emergency generators, bank load testing requirements, and fuel polishing for diesel fuel for fire engines and emergency generators Additional guard services at City Hall, Watkins Parking Garage, and Hayward libraries Increase for PG&E rate increases
Increase for water usage and rate increases
Other Funds Net Total $1,179,290 Performance Indicators
Performance Indicators FY 2024
Target
FY 2024
Actual
FY 2025
Target
The % of Access Hayward illegal dumping, graffiti, and unhoused camp abatement requests that are responded to within 48 hours 95% 95% 95% Number of new trees planted (target = average of 1,500 annually) 100% 100% 100% The % of City fleet that is electric/hybrid 20% 16% 20% The % of time Public Safety front-line vehicles are operable and in- service 95% 95% 95%
Performance Objectives
Performance Objectives FY 2024
Target
FY 2024
Actual
Conduct bi-monthly Disposal Day events 6 events 100%
Complete Phase 2 of Jackson Corridor Landscape Beautification Project Soto to Amador 100%
Present an EV charging plan (at City facilities for fleet vehicles and employees) to Sustainability Committee By 6/30/24 Complete
Complete Phase 1 & 2 of Corporation Yard Restroom/Locker Room Renovation (ARPA) By 6/30/24 Complete
Performance Objectives FY2025
Target
Pilot program- Expand City efforts to combat Illegal Dumping through use of a mobile, high- resolution camera trailer deployed in problematic areas By 6/30/25 Complete Final Phase of Jackson Corridor Landscape Beautification Project By 6/30/25 Present an EV charging plan (at City facilities for fleet vehicles and employees) to City Council By 6/30/25 Complete installation of new Gateway Sign at Jackson & Silva By 6/30/25 Questions & Discussion
?
!
May 11, 2024Brittney Frye, Director of Human Resources
HUMAN RESOURCES DEPARTMENT
FY 2025 BUDGET PRESENTATION
FY 2024 Highlights/Accomplishments
Successfully Completed 43 and Opened 73 New Recruitments Completed 75 New Hires and Promoted 38 Employees
Successfully Processed 212 Protected Leave Requests
Processed and Provided Resources for 110 COVID-19 Cases HR Organization Chart
FTE
FY 2024 – 17
FY 2025 Proposed – 19
Director of Human Resources
Deputy Director of Human Resources
Total Rewards
Human Resources Manager (1)
Human Resources Analyst I/II (3)
Human Resources Technician (2)
Employee & Labor Relations
Human Resources Manager (1)
Human Resources Technician (1)
Recruitment
Human Resources Manager (1)
Human Resources Analyst I/II (2)
Human Resources Analyst I/II (2)
Human Resources Technician (1)
Human Resources Technician (1)
Organizational Development
Human Resources Manager (1)
Human Resources Administrative Assistant (1)
Human Resources Administrative Intern (1)
Position Key
Green – Add
Red - Delete
Significant Budget Changes
Planned for FY 2025
General Fund Budget Request
Add 1.0 FTE Human Resources Analysts
Add 1.0 FTE Human Resources Technician
Delete 1.0 FTE Human Resources Intern
General Fund Net Total $308,016 Enterprise Fund Request
Add 1.0 FTE Human Resources Analysts
Enterprise Fund Net Total $201,105 *fiscal impact is offset by the reallocation of two General Fund position outside of HR.
Performance Indicators
Performance Indicators FY 2024
Target
FY 2024
Actual
% of recruitments completed within identified timeframe for each recruitment 90% 91%
% of new full-time employees completing probationary period 100% 95% Employee Retention Rate 10% Improvement 1% Improvement
Performance Indicators FY 2025
Target
New employee experience survey 90% Satisfaction
% of new full-time employees completing probationary period 90% Employee Retention Rate 2% Improvement
Performance Objectives
Performance Objectives FY 2025 Target
Develop, formalize, expand, and promote the onboarding program to improve new employee experience and understanding. December 2024
Audit existing policies and HR processes for compliance including areas for revision and general enhancement June 2025
Develop citywide compensation philosophy to create and define consistent internal benchmarks and alignment in comparator marketplace June 2025 Performance Objectives FY 2024 Target FY 2024 Actual
Develop talent acquisition plan for citywide and critical positions December 2023 Complete by June 2024
Develop citywide compensation philosophy to create and define consistent internal benchmarks and alignment in comparator marketplace
June 2024
Ongoing
Complete by
June 2025
Audit existing policies and HR processes for compliance including areas for revision and general enhancement June 2024 June 2024 Questions & Discussion
?
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May 11, 2024Sara Buizer, AICP, Director of Development Services
DEVELOPMENT SERVICES DEPARTMENT
FY 2025 BUDGET PRESENTATION
FY 2024 Highlights/ Accomplishments
Integration of SolarApp+, a standardized portal for residential solar and Solar Plus systems, with the e- permits portal permitting process to further streamline applications and issuance of solar permits.
Adopted Sidewalk Vendor Ordinance with application checklist and FAQ followed by extensive community education, outreach and enforcement including 6 workshops held, 3 additional workshops planned, and over 70 sidewalk vendor incidents responded to in the past few months.
Provided housing stabilization services to 502 households, including provision of over $130,000 in relocation assistance to 24 households displaced due to fire or habitability concerns, processed 29 rent review petitions, and provided foreclosure and eviction assistance to nearly 450 individuals.
Adopted new Environmental Justice, Hazards and Housing Elements of the Hayward 2040 General Plan including work on implementation programs to streamline project reviews in compliance with State laws.
Development Services Organization Chart
FTE
FY 2024 – 55
FY 2025 Proposed – 54
Deputy Director of
Development Services
Director of Development Services
Planning Division
Planning Manager (1)
Planning Staff
Principal Planner (1)
Senior Planner (2)
Associate Planner (2)
Assistant Planner (2)
Landscape Architect (2)
Management Analyst I/II (1)
Administrative Secretary (1)
Development Review
Sr. Civil Engineer (1)
Assistant Civil Engineer (1)
Division Clerical Staff
Senior Secretary (1)
Secretary (1)
Administrative Clerk I/II (1)
Code Enforcement Division
Code Enforcement Manager (1)
Code Enforcement Inspectors
Sr. Code Enforcement Insp (2)
Code Enforcement Insp I/II (6)
Code Enforcement Insp I/II
(limited term) (1)
Division Clerical Staff
Senior Secretary (1)
Administrative Clerk I/II (1)
Building Division
City Building Official (1)
Plan Checkers and Permit Techs
Sup. Plan Checker & Expediter (1)
Plan Check Engineer (1)
Sr. Plan Checker (1)
Plan Checker (1)
Sup. Permit Technician (1)
Sr. Permit Technician (1)
Permit Technician (3)
Permit Technician (1)
Building Inspectors
Sup Building Inspector (1)
Sr. Building Inspector (3)
Building Inspector (4)
Division Clerical Staff
Secretary (2)
Administrative Clerk I/II (1)
Housing Division
Housing Manager (1)
Housing Development
Specialist (1)
Program Specialist (I)
Management Analyst I/II
(2)
Senior Secretary (1)
Position Key
Green – Add
Red - Delete
General Fund Significant Changes
Planned for FY 2025
General Fund Budget Request
Delete 1.0 FTE 2-Year Limited-Term Code Enforcement Inspector* Delete 1.0 FTE Administrative Clerk I/II
Add 1.0 FTE Permit Technician I/II
Increase in Permit Fee revenue
General Fund Net Total ($148,934)
*Savings from the elimination of the Code Enforcement Inspector (limited-term) were reallocated to support staffing needs within the organization.
Other Funds Significant Changes Planned
for FY 2025
Other Funds Budget Requests
Adjustments to revenues and entitlements to align with FY 2025 estimates Increase for annual software cost
Analysis of Impediments to Fair Housing Choice Study in collaboration with the HOME Consortium required by HUD
Increase in supplies and services to align with programmatic funding Other Funds Net Total ($1,137,530) Performance Indicators
Performance Indicators FY 2024
Target
FY 2024
Actual
FY 2025
Target
% of building inspections that are completed next day 85% 87% 87% % of Planning (and Engineering) projects that are being invoiced quarterly 95% 97% 95%
% of Planning (and Engineering) projects that are operating with adequate positive deposit balance 80% 75% 80%
% of code enforcement priority one complaints that are
inspected within the 7 working days targeted response time 95% 75% 80% % of rent review petitions processed within timeline identified in the RRSO 85% 96% 90%
Number of affordable housing units constructed through
various approaches 125 units 125 units 125 units
Performance Objectives
Performance Objectives FY 2025
Target
Adopt ADU Streaming Fall 2024
Prepare an ordinance to create smoke-free multifamily housing Spring 2025 Adopt Universal Design Guidelines Late Fall/Winter
2024
Amend the Municipal Code to address Housing Element Actions related to housing for a variety of income levels and housing types Spring 2025
Implement Downpayment Assistance Program Fall 2024
Performance Objectives FY 2024
Target
FY 2024
Actual
Implement Sidewalk Vendor Ordinance Fall 2023 100%
Prepare an ordinance to create smoke-free multifamily housing Spring 2024 0%, Ongoing Update the Tree Preservation Ordinance Summer 2024 100% Amend the Municipal Code to address Housing Element Actions related to housing for a variety of income levels and housing types Summer 2024 50% Implement Downpayment Assistance Program Winter 2024 0%, Ongoing Questions & Discussion
?
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May 11, 2024 Adam Kostrzak, Director of Information Technology
INFORMATION TECHNOLOGY DEPARTMENT
FY 2025 BUDGET PRESENTATION
FY 2024 Highlights/ Accomplishments
Cybersecurity Incident Response
Several Projects Fast-tracked
CAD Upgrade
Online Permitting Upgrade
IT Organization Chart
FTE
FY 2024 – 20.0
FY 2025 Proposed - 20.0
IT Systems Management
IT Manager (1)
Director/CIO
Adam Kostrzak
Management Analyst (1)
GIS Coordinator (1)
Systems Analyst I/II (4)
Infrastructure
IT Manager (1)
IT Client Support
IT Manager (1)
IT Technician I/II (4)
IT Technician I/II (1)
Systems Analyst I/II (1)
IS Support Technician (1)
Digital Transformation
Deputy Director (1)
Systems Analyst I/II (3)
Position Key
Green – Add
Red - Delete
Significant Changes Planned for FY 2025
Other Funds Budget Requests
Add 1.0 FTE System Analyst I/II
Delete 1.0 FTE IT Technician
Increase of Online Permitting solution subscription
Annual increase in maintenance in software and subscriptions in Data Systems Program Annual increase in maintenance in infrastructure software and subscriptions in Network Systems Program
Annual increase in maintenance in software and subscription in Client Systems Program Annual adjustments in maintenance in software and subscriptions for public safety. Transfer of Axon expense in department budget
Other Funds Net Total $668,320 General Funds Budget Requests
No anticipated significant resource changes planned for FY 2025.
General Fund Net Total $0 Performance Indicators
Performance Indicators FY 2024
Target
FY 2024
Actual
FY 2025
Target
# of digital transformation initiatives completed 5 5 5 # of technology projects completed 13 15+ 13
% of employees up to date on cybersecurity training 90% 66% 75% % of TechTeam tickets closed within 5 days 90% 67% 90%
Performance Objectives
Performance Objectives FY 2025
Target
Implement IT Governance Conduct 4 IT Governance review sessions Expand the IT Department’s internship program Addition of 2 IT interns Build Digital Transformation Roadmap Identify 5 Digital Transformation opportunities Expand Security and Support Program Implement 2 recommendations/findings Performance Objectives FY 2024
Target
FY 2024
Actual
ERP Optimization Identify 2 business processes Complete Implement IT Governance December 2023 In Progress
Expand the IT Department's internship program Increase to 3 interns In Progress Build Digital Transformation Roadmap June 2024 In Progress Expand Security and Support Program May 2024 In Progress Questions & Discussion
?
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May 11, 2024Jayanti Addleman, Director of Library Services
LIBRARY DEPARTMENT
FY 2025 BUDGET PRESENTATION
FY 2024 Highlights/ Accomplishments
Support of Historically Marginalized Neighborhoods: HPL's bookmobile has served 9,278 residents through its outreach services. Curbie has visited 170 locations in strategic alignment with community need (as of March 2024 – projected 225 by FY24 end).
Support of Education City: 30,377 attendance at in-person cradle to senior programming offered at both HPL locations and throughout the community; 13,995 children ages 0-10 years old; 661 teens; 15,721 adults (as of March 2024 and projected to exceed 40,000 by FY24 end).
Support of Education City: HPL has offered 849 ESL support classes including: English Conversation Circles, Grammar Classes, Citizenship Classes, Mock Interviews; 4,157 adult learners have attended services; 100% of learners have met a literacy-based goal (as of March 2024).
Support of Education City: 80,400 unique logins to the Library's robust E-resource collection including 748,926 e-books, 504,189 audiobooks and music CDs, 54,589 streaming videos, and use of 39 databases.
Support of HUSD's Literacy Initiative: issued 17,993 HUSD students a new or replacement Library card ; each school's Administrative Office received 20 Library cards for teachers to access the Library's E-resource collection, in addition to a collection of instructional videos on how to use each resource.
Support the City's DEI objectives and support reactivation of Downtown through major events like Trunk or Treat (attendance of 12,000+) and special programs/displays/decoration at the Downtown Library, attracting 700-1,500 drop-in visitors daily.
Library Organization Chart
FTE
FY 2024 – 40.8
FY 2025 Proposed – 40.8
Director (1.0)
Jayanti Addleman
Library Operations
Library Ops Manager (1)
Lead Library Assistant (2)
Lead Library Assistant
(0.5)*
Library Assistant (7.5)
Senior Library Page (2.4)
Library Page (3.9)
Library Programs &
Services
Supervising Librarian (2)
Librarian II (1)*
Librarian II (1)
Librarian I (7.5)
Lead Library Assistant (1)
Deputy Director (1.0)
Lindsey Vien
Budget/Purchasing
Lead Library Assistant
(1)
Education Services
Education Svc Manager
(1)
Literacy Prog Coord. (1)
Lead Program Assist (1)
Library Assistant (1)
Program Assistant (1)
Program Assistant (1)*
Administration
Management Analyst I/II
(1)
Admin Assistant III (1)
*2.5 FTE funded for five (5) years by HPN grant
Significant Changes Planned for FY 2025
General Fund Budget Request
No significant changes planned for FY 2025
General Fund Net Total $0 Other Funds Budget Requests
Reallocation of ARPA Funds for one-year funding of the Tech Lending Library data plans and device management.
Other Funds Net Total $230,695
Performance Indicators
Performance Indicators FY 2024
Target
FY 2024
Actual
FY 2025
Target
# Program Participants/Visits Increase by 5% Increased by 48% 53%
# Physical Materials borrowed Increase by 3% Increase by
3.6% 7%
# Electronic Materials/Resources/Programs used Increase by 8% Increase by
18.6% 27%
# Tech Lending Devices borrowed Increase by 3% Increased by
10.29% 13%
# Visits to Branches Increase by 3% Increased by
22.5% 25%
# Visits to Bookmobile Increase by 5% Increased by
22.5% 27%
Performance Objectives
Performance Objectives FY 2025
Target
Provide cradle to career educational programs for all ages, including creating cross-agency pathways in partnership with the Hayward Promise Neighborhoods 5/month Expand the internet connected devices and hotspots lending program 5 partnerships Create a preliminary concept plan for the Weekes Library to be eligible for potential grants Ongoing Offer monthly displays and/or programs for various ages reflecting the diversity of Hayward’s population 4/month Launch TechMobile to help improve Digital Literacy and close the Digital Divide Spring 2025 Performance Objectives FY 2024
Target
FY 2024
Actual
Offer monthly displays and/or programs reflecting the diversity of Hayward’s population 2/month 100% Complete
Expand the reach of Tech Lending program by partnering with community organizations 5 Partnerships 100% Complete
Create a preliminary concept plan for the Weekes Library to be eligible for potential grants By CY 2023 end 100% Complete
Select and place an order for a TechMobile to help improve Digital Literacy and close the Digital Divide Spring 2024 On track
Provide cradle to career educational programs for all ages creatingcross-agency pathways, in partnership with the Hayward Promise Neighborhoods 5/month 100% Complete Questions & Discussion
?
!
May 11, 2024Alex Ameri, Director of Public Works
PUBLIC WORKS & UTILITIES DEPARTMENT
FY 2025 BUDGET PRESENTATION
FY 2024 Highlights/ Accomplishments
Completed preliminary design of the Water Resource Recovery Facility (WRRF, formerly WPCF) Improvements – Phase II Project that will reduce nutrients discharged to the bay Completed the FY23 Pavement Rehabilitation Project including the Old Highland Homeowners Association (OHHA) Pavement Project
Completed the design and bidding process of original concept of La Vista Park Project Secured multiple grant awards totaling $9.5M from Safe Streets and Roads for All and California Air Resources Board grant programs for transportation safety planning and active transportation Completed 90% of construction of the multi year Water Line and Sewer Line Improvements Project where 5 miles of water line and 4 miles of sewer line were rehabbed or replaced Completed Fleet Electrification assessment and presented it to the Council Sustainability Committee Engineering, Transportation, Utilities, and Environmental Services Divisions maintained timely and high -quality development review services amidst significant staff vacancies PW&U Organization Chart
FTE
FY 2024 – 168
FY 2025 Proposed – 173
*FTE count does not include Real Property Mgr, which is 60% supported by PW&U
Director, City Engineer
Alex Ameri
Deputy Director of
Public Works
Engineering
Services
Assistant Director
of Public Works
Transportation
Services
Executive Airport
Utilities
Environmental
Services
Design
Principal Civil Engineer (1)
Senior Civil Engineer (2)
Assoc/Asst Civil Engr (6)
Engineer Technician (2)
Survey
Surveyor (1)
Engineer Technician (1)
Survey Engineer (1)
Principal Trans Engr (1)
Sr. Trans Engr (2)
Assoc/Asst Trans Engr (1)
Assoc/Asst Trans Engr (1)
Senior Trans Planner (1)
Assoc Trans Planner (1)
Traffic Signal Tech (2)
Engineer Technician (1)
Utilities Admin/Planning/
Engineering
Water Resources Mgr (1)
Sr. Water Resources Engr (1)
Water Resources Planner (1)
Utilities Eng Mgr (1)
Principal Utilities Engr (1)
Sr Utilities Engineer (3)
Assoc Civil Engineer (4)
Dev. Review Specialist (1)
Sr/Dev Review Specialist (1)
Utilities Op & Maint
Util Op & Maint Mgr (1)
Sr Secretary (1)
Water Distribution
Util Field Srvcs Supv (1)
Sr Field Services Leader (1)
Sr Utility Leader (1)
Utility Leader (3)
Util Wkr/Laborer (13)
Equip Operator (2)
Utilities Cust Svc Sup (1)
Sr. Util Cust Svc Ldr (1)
Cross Conn Cntrl Sp (1)
Bckflow/CrssCnct Tester (1)
Water Meter Mech (3)
Cust Field Tech (2)
Storekeeper-Exp (1)
Secretary (1)
Water Pollution Control
Facility (WPCF)
WPCF Manager (1)
WPCF Maint Supv (1)
WPCF Op Supv (1)
WPCF Lead Op (6)
WPCF Operator (6)
Operator in Training (2)
Electrician I/II (3)
Utility Maint Mech (4)
Equipment Operator (1)
Maint Wrkr/Laborer (1)
Lab Supervisor (1)
Chemist (1)
Lab Technician (2)
Sr. Secretary (1)
Admin Intern (0.5)
Airport Manager (1)
Airport Ops Supv (1)
Airport Business Supv (1)
Airport Ops Specialist (1)
Sr Mgmt Analyst (2)
Mgmt Analyst I/II (3)
Administrative Sup (1)
Admin Secretary (1)
Sr Secretary (3)
Water Pollution Source Control
(WPSC)/ Stormwater Mgmt
Water Pollution Control
Administrator (1)
Sr WPSC Inspector (1)
WPSC Inspector (3)
Secretary (1)
Technical Intern (0.5)
Deputy Director of
Public Works Administration
Utility Sys Maint
Util Op & Maint Supv (1)
Sr. Util. O&M Leader (1)
Electrician I/II (3)
Utility Maint Mech (6)
Utility Service Worker (2)
Sewer Collection Maint
System
Wastewater Collection
System Supervisor (1)
Sr Util Leader-Sewer (1)
Utility Leader-Sewer (3)
Util Wkr/Laborer-Sewer (5)
Construction Inspection
Supv Const Inspector (1)
Sr. Construction Insp (2)
Const Inspector (5)
Development Review
Senior Civil Eng (1)
Assoc/Asst Civil Engr (2)
Real Property Mgmt
Real Property Mgr*
Environmental Services
Environmental Svcs Mgr (1)
Solid Waste Mgmt
Solid Waste Prog Mgr (1)
Sr/Sustainability Specialist (1)
Sr/Sustainability Specialist (1)
Sr Secretary (1)
Sr Airport Maint Wkr (1)
Airport Maint Wkr (4)
Secretary (1)
Position Key
Red - Delete
Green – Add
General Fund Significant Changes
Planned for FY 2025
General Fund Budget Request
Add 1.0 FTE Principal Civil Engineer
Add 1.0 FTE Associate/Assistant Transportation Engineer Costs for these two positions are partially offset by CIP funds, grants, and development reimbursements.
General Fund Net Total $4,469 Other Funds Significant Changes
Planned for FY 2025
Other Funds Budget Requests
Special Revenue Funds:
Add 1.0 FTE Senior/Sustainability Specialist
Anticipated revenue increase in CalRecycle Used Oil and Measure D Augmentation Net Subtotal Special Revenue Funds: $189,418
Water Fund:
Add 0.5 FTE Senior Utilities Operations and Maintenance Leader (Additional 0.5 FTE in Wastewater Fund) Add 1.0 FTE Utilities Customer Services Supervisor
Security patrol services and PG&E increases
Increases in annual software and maintenance fees, inventory supplies, equipment rentals, and staff training Increase budget for water purchase
Net Water Fund: $1,398,412
Regional Water Intertie Fund:
Restoration of annual budget / administrative correction from FY 2024 Net Regional Water Intertie Fund: $131,329
Wastewater Fund:
Add 0.5 FTE Senior Utilities Operations and Maintenance Leader (Additional 0.5 FTE in Water Fund) Increase budget for FY 2025 Sewer Rate Study
Security patrol services, camera systems, annual software fees, and PG&E increases Increase in lab supplies, SCADA annual fee, and wastewater treatment chemicals Increase budget for write-offs for uncollectible bill amounts Increase in debt service budget; Recycled Water Loan reallocated to Wastewater Fund Net Wastewater Fund: $1,550,624
Other Funds Significant Changes
Planned for FY 2025
Other Funds Budget Requests
Stormwater Fund:
Projected increase in Street Cleaning Fee revenue
Projected increase in Stormwater Fee revenue
Reducing budget for security patrol services and camera systems Anticipated PG&E increases
Net Subtotal Stormwater Fund: ($118,050)
Airport Fund:
Anticipated PG&E increases and water and wastewater utilities Net Subtotal Airport Fund: $88,000
Recycled Water Fund:
Anticipated PG&E increases
Reduction in debt service budget; Recycled Water Loan reallocated to Wastewater Fund Membership fee increases for WateReuse Association and Western Recycled Water Membership Net Subtotal Recycled Water Fund: ($608,776)
Other Funds Net Total $2,019,348 Performance Indicators
Performance Indicators FY 2024
Target
FY 2024
Actual
FY 2025
Target
Miles of bike & ped improvements installed (target = average of 10 miles) 100% 100% 10 miles
% of development permits reviewed with first review comments issued in 10 business days 90% 90% 90%
% of traffic signal outages and malfunctions responded to within 8 hours 100% 100% 100%
Number of miles of water/sewer pipelines replaced annually 2 miles water / 2 miles sewer 100% 2 miles water /
2 miles sewer
% of days that water and wastewater quality met state standards 100% 100% 100% Percentage of waste diverted from the landfill 72% 74% 74% 2024 Performance Objectives
Performance Objectives FY 2024
Target
FY 2024
Actual
Complete construction of Mission Boulevard phase 3 70% 70% Implement six intersections improvement for Safe Route for Seniors in the downtown area 100% 4 out of 6
Implement Safe Routes to School, with a focus on Cesar Chavez and Palma Ceia 100% Cesar Chavez
100%
Palma Ceia
5%
Present a needs assessment/preliminary feasibility report for a new Police Building and Corporation Yard 50% 10%
Complete construction of La Vista Park 75% 0%
Continue City parking lot upgrades, with a focus on parking lots 7, 8, and 11 100% 100% Install EV Charging in Cinema Pl parking structure in collaboration with EBCE (currently Ava) to provide public EV charging facilities Multi-Site
License
Agreement
and Design
20%
Design Water Resource Recovery Facility (WRRF, formerly WPCF) Phase II upgrade 50% 50% Develop a Recycled Water Master Plan 75% 10%
2025 Performance Objectives
Performance Objectives FY 2025
Target
Complete construction of Mission Boulevard phase 3 100% Complete construction of Main Street Complete Street Project 100% Complete construction of La Vista Park 75%
Install EV Charging in one muni parking lot in collaboration with Ava for public EV charging 100% Design Water Resource Recovery Facility Phase II upgrade 100% Develop a Recycled Water Master Plan 100%
Evaluate Safety Improvement at the Downtown Loop 100%
Implement Speed Management Plan & High Injury Network Safety Plan (funded by SS4A Grant) 25% Implement Active Transportation Incentive & Promotion (funded by California Air Resources Board Grant) 50% Implement Orchard Ave Traffic Calming 75%
Design East Bay Greenway (partner with Alameda County Transportation Commission) 100% Questions & Discussion
?
!
May 11, 2024Nicole Gonzales, Director of Finance
FINANCE DEPARTMENT
FY 2025 BUDGET PRESENTATION
FY 2024 Highlights/ Accomplishments
Completed a review of the purchasing and procurement process and workflow
Updated the City’s General Fund Long Range Model and provided Council with a workshop to learn the new updated model
At Council’s direction and in collaboration with multiple departments successfully launched the Employee Home Loan Program
Finance Organization Chart
FTE
FY 2024 – 34.5
FY 2025 Proposed – 34.5
Director
Nicole Gonzales
Administration &
Budget
Management
Analyst I/II (2)
Admin Secretary
(1)
Revenue
Revenue
Manager (1)
Finance Supervisor (1)
Cust Acct Clerk (6)
Finance Technician
(1)
Sr. Cust Acct Clerk (5)
Mail & Rev Clerk (1)
Deputy Director (1)
Accounting & Payroll
Accounting
Manager (1)
Senior Accountant (1)
Accountant (3)
Finance Technician (2)
Sr. Acct Clerk-AR (2)
Purchasing
Purchasing &
Services Manager (1)
Purchasing Tech (1)
Finance Technician(2)
Account Clerk (0.5)
Central Services
Mail & Purch Clerk (1)
Significant Budget Changes Planned for FY 2025
General Fund Budget Request
No anticipated significant resource changes planned for FY 2025.
General Fund Net Total $0
Other Funds Budget Requests
No anticipated significant resource changes planned for FY 2025.
Other Funds Net Total $0
Performance Indicators
Performance Indicators FY 2024
Target
FY 2024
Actual
FY 2025
Target
% of federal, state and local financial reporting deadlines met 100% 98% 100% % of invoice payments processed electronically 50% 50% 55% % of vendor payment processed within 30 days of invoice date 50% 59% 65% Number of paychecks issued 23,100 23,400 23,700
% of paychecks prepared accurately 99% 99% 99%
Performance Objectives
Performance Objectives FY 2025
Target
Expand financial transparency and data sharing through platforms like OpenGov Spring 2025 Establish and report on the budget for the Hayward Economic Development Corporation Winter 2024 Continue to explore the potential early extension of the ½ cent local district sales tax Winter 2024 Performance Objectives FY 2024
Target
FY 2024
Actual
Hold a work session with the Council to provide an overview of the updated General Fund Long Range Financial model Fall 2023 Complete Expand financial transparency and data sharing through platforms like OpenGov Spring 2024 Ongoing
Complete a review of the purchasing and procurement process and workflows Spring 2024 Complete
Questions & Discussion
?
!
May 11, 2024Miriam Lens, City Clerk
OFFICE OF THE CITY CLERK
FY 2025 BUDGET PRESENTATION
FY 2024 Highlights/ Accomplishments
Reinstated the Passport Acceptance Program including recertification of passport agents.
Conducted annual and special recruitments for City Commissions and KHCGT resulting in 164 applications received.
Increased transparency by adding over 1,500 official records to the City's database.
Managed and responded to requests for information in accordance with the Public Records Act fulfilling 560 requests.
CCO Organization Chart
FTE
FY 2024 – 4.5
FY 2025 Proposed – 5
Senior Secretary Admin Clerk II
City Clerk
Miriam Lens
Senior Secretary
Deputy City Clerk
Significant Budget Changes Planned for FY 2025
General Fund Budget Request
Increase 0.5 FTE to 1.0 FTE Admin Clerk II
Increase in estimated revenue from Passport Program
Support Hayward Youth Commission and their initiatives
Increase in supplies and services to support regular Council meetings General Fund Net Total $14,081 Performance Indicators
Performance Indicators FY 2024
Target
FY 2024
Actual
% of California Public Records Act Requests closed within timeline of 10 days 90% 44% % of positions filled on Council's appointed bodies of 21 anticipated vacancies 100% 100% % of Council's appointed bodies in compliance with completing required Ethics and Harassment Prevention trainings 100% 98%
# of records added to City's online Document Center consisting of permanent records Increase by 25% On target % of Contracts and Agreements processed with electronic signatures Increase to 95% Accomplished Performance Indicators FY 2025
Target
% of California Public Records Act Requests closed within timeline of 10 days 90% % of positions filled on Council's appointed bodies of 28 anticipated vacancies 100% % of Council's appointed bodies in compliance with completing required Ethics and Harassment Prevention trainings 100%
# of records added to City's online Document Center consisting of permanent records Increase by 25% % of Contracts and Agreements processed with electronic signatures Increase by 95% 2024 Performance Objective
Performance Objective FY 2024
Target
FY 2024
Actual
Continue to implement and assess hybrid meeting options for Commissions, Committees and Task Forces. Ongoing Accomplished
Improve technology efficiency by utilizing modules of existing systems to streamline processes within the department and to assist with the collection of data.
Spring Ongoing
Promote equity with recruitment for City's commissions and task forces by analyzing demographics data from applications, participating in diverse community events for recruitment opportunities, making language access available at public meetings and ensuring representation from every middle and high school for service on the Hayward Youth Commission.
Spring/ Summer Accomplished
Increase accessibility to City government by continuing to provide hybrid meeting opportunities to community members to foster civic engagement. Ongoing Complete Continue to promote transparency by adding more publicly disclosable and permanent records to City website through the City’s Online Document Center.
Ongoing Complete
2025 Performance Objective
Performance Objective FY 2025
Target
Manage the November 2024 Municipal Election from pre-planning to certification of election results, including processing campaign disclosure documents and nomination forms.
November/
December
Coordinate transition from at-large to district-based elections. June 2025 Promote equity with recruitment for City's commissions and task forces by analyzing demographics data from applications, participating in diverse community events for recruitment opportunities, making language access available at public meetings and ensuring representation from every middle and high school for service on the Hayward Youth Commission.
Spring
Implement Phase II of the City’s Public Records platform implementation. June 2025 Implement AB1234 Ethics Training module and Boards and Commissions automated system to streamline processes. June 2025
Questions & Discussion
?
!
CITY ATTORNEY’S OFFICE
FY 2025 BUDGET PRESENTATION
May 11, 2024Michael Lawson, City Attorney
FY 2024 Highlights/ Accomplishments
Monitor and apprise Council and City staff of changes in State Law regarding public meetings and conflicts of interests
Close all claims that do not convert to litigation within 36 months from fiscal year filing Resolve all litigation including claims for federal jurisdiction within 36 months from fiscal year filing
Maintain annual ratio of 1:4 for claims paid, compared to claims filed Continue using CAO staff attorneys for all litigation cases except where specialized outside counsel is warranted
CAO Organization Chart
FTE
FY 2024 – 10
FY 2025 Proposed – 10
City Attorney
Michael Lawson
Attorney (6)
Senior Paralegal (1)
Paralegal (1)
Legal Secretary (1)
Significant Changes Planned for FY 2025
General Fund Budget Request
No anticipated significant resource changes planned for FY 2025 General Fund Net Total $0
Other Funds Budget Requests
City’s Insurance Premium
Other Funds Net Total $1,937,847
Performance Goals & Metrics
Performance Goals and Metrics
Monitor and apprise Council and City staff of changes in State Law regarding public meetings and conflicts of interests
Close all claims that do not convert to litigation within 36 months from fiscal year filing Maintain annual ratio of 1:4 for claims paid, compared to claims filed Resolve all litigation including claims for federal jurisdiction within 36 months from fiscal year filing Resume the student internship program, during the summer and around academic year Apprise Council and City staff of legal issues related to the Strategic Roadmap projects and priorities.
Advise and coordinate California Voting Rights Act council district conversion process / litigation Questions & Discussion
?
!
May 11, 2024Dustin Claussen, Interim City Manager
CITY MANAGER’S OFFICE
FY 2025 BUDGET PRESENTATION
FY 2024 Highlights/ Accomplishments
Groundbreaking for Stack Center Phase I project
Conduct Language Assessment
Support development of St. Regis Behavioral Health
Campus for health and housing services
Received CALED award of merit for Together for Hayward gift card and tuition assistance programs
CMO Organization
Chart
FTE
FY 2024 – 27 FTE
FY 2025 Proposed – 27 FTE
*Real Property Management (1.0 FTE) - Allocated between City Manager's Office and Public Works-Utilities Position Key
Green – Add
Red - Delete
City Manager
Kelly McAdoo
Assistant to the
City Manager (1)
Management
Analyst I/II (0.6)
Executive Assistant
to Mayor and
Council (1)
Administrative
Secretary (1)
Management
Fellow (1)
Assistant City Manager
Regina Youngblood
Executive Assistant to the City Manager (1)
Community and Media
Relations Officer (1)
Digital Applications
Designer (1)
Graphics and Media
Tech (1)
Community Programs
Specialist (1)
AV Specialist (2)
Successor Agency
Management Analyst I/II (0.4)
Real Property Manager (0.4)
Community Services Manager (1)
Management Analyst I/II/Sr (3)
Community Programs Specialist (1)
Senior Secretary (1)
Chief Economic
Development
Officer (1)
Economic
Development
Specialist (2)
Community
Programs
Specialist (1)
Assistant City Manager
Dustin Claussen
Reporting
Departments
Public Works
Maintenance Services
Development Services
Reporting
Departments
Police
Fire
Library
Reporting
Departments
Finance
Human Resources
Information
Technology
Equity Officer (1)
General Fund Significant Changes
Planned for FY 2025
General Fund Budget Request
Implement high school internships and civic leadership programs to support strategic roadmap Cultivate Vibrant Neighborhoods project
Establish a budget for the Equity and Inclusion officer to support Council's commitment to build a culture of racial equity
Restore pre-pandemic in-person training and travel
Remove 211 services from CAF process and incorporate into CSD operating budget General Fund Net Total $168,200 Other Funds Significant Changes
Planned for FY 2025
Other Funds Budget Request
Alignment of revenue and entitlement award estimates for FY 2025 (decrease of $228k) Grants-estimated allocation of Community Agency Funding (CAF) Awards (decrease of $165k) Decrease to Legal Services to right size support associated with refinancing CDBG home loans Increase to support HUD mandated Fair Housing activities Measure C - Continue Restaurant Relaunch and Restore and Reopen façade assistance programs (increase of $100k)
Measure C - Increase allocation to support ongoing operations at the Hayward Navigation Center due to loss of prior grant funding. Staff is applying for grants but will likely not make it by beginning of FY (increase of $373k)
Other Funds Net Total ($440,715) Performance Indicators
Performance Indicators FY 2024
Target
FY 2024
Actual
% of Council requests addressed within a target response time 95% within 72 Hours
Staff is reevaluating the Council
request and referral tracking
process to determine the best way
to respond to Council’s requests
Number of successful business concept plans and business openings for identified priority sites
4 concept plans, 4
openings Target met
Number of staff engaged in equity trainings or projects 100 Target met Performance Indicators FY 2025
Target
Number of successful business concept plans and business openings for identified priority sites 2 concept plans, 2 openings
Number of people experiencing homelessness who are placed in permanent housing through Navigation Center or Homekey Project Reclamation 40 Number of staff engaged in equity trainings or projects 20% Increase number of registered HOP users 10% increase
Increase in number of one-way TNC rides provided 5% increase FY 2024 Performance Objectives
Performance Objectives FY 2024
Target
FY 2024
Actual
Break ground on the Stack Center and work with partners to design programming for the future Community Event
Plaza
Groundbreaking
by Sep Groundbreaking completed Feb
Support development of St. Regis Behavioral Health
Campus to provide health and housing services to people experiencing homelessness and mental health crises
Council update Fall
2023
Anticipate beginning of service provision by
end of CY 2024 and end of construction
Summer 2025
Complete remaining “Restaurant Relaunch” and façade
program projects
Council update
Spring 2024
Update provided to CEDC in Feb. Remaining
projects to be completed end of CY 2024
Continue to roll out Downtown District Activation pilot program that includes performance art
Report on pilot in
Spring 2024 Completed implementation summer of 2023
Design and implement the ARPA Tuition Assistance
program with Cal State East Bay, Chabot College, and
Eden Area Regional Occupational Program
Report on numbers
by Spring 2024
Update provided to CEDC in Nov. 140 grantees
as of Dec 2023.
Work cooperatively with Hayward’s educational institutions to streamline and amplify partner communications and
achievements
Report to Council
Winter 2024
Staff meets regularly with HUSD
communications team, and works through HPN
to communicate successes
Conduct a language access assessment Complete by
Spring 2024 Completed
Use the Racial Equity Toolkit to implement pilots in several departments
Complete by
Spring 2024
Delayed due to Equity Officer vacancy (now
filled) - new timeline is Spring 2025
FY 2025 Performance Objectives
Performance Objectives FY 2025
Target
Continue working with partners to design programming for the future Stack Center Community Event Plaza Complete by Winter 2024
Support development of St. Regis Behavioral Health Campus to provide health and housing services to people experiencing homelessness and mental health crises Council update Fall 2024 Continue to explore safe parking options along with encampment management Council update Spring 2025 Complete remaining “Restaurant Relaunch” and façade program projects Complete by Winter 2024 Complete implementation of ARPA "Hashtag Hayward" Small Business Social Media Technical Assistance Program
Report on program impact
Winter 2024
Implement language access assessment recommendations Complete by Spring 2025 Use the Racial Equity Toolkit to implement pilots in several departments Complete by Spring 2025 Implement recommended program improvements for Hayward Operated Paratransit (HOP) program to support seniors and adults with disabilities Complete by Spring 2025 Questions & Discussion
?
!
May 11, 2024
MAYOR & CITY COUNCIL
FY 2025 BUDGET PRESENTATION
FY 2024 Highlights/ Accomplishments
1. Provided legislative and policy direction for the City Manager in support of the community’s priorities and Strategic Roadmap projects.
2. Continued to implement programs funded through Hayward’s $38 million allotment of American Rescue Plan Act (ARPA) funds, including year programs to support homeless reduction, rental assistance, and economic recovery initiatives.
3. Provided crucial community and organization leadership and stability during the cybersecurity emergency and end of the emergency declaration.
4. Adopted a resolution declaring a State of Emergency on Homelessness.
5. Worked collaboratively with the City’s bargaining units and staff team to adopt Memorandums of Understanding with the Hayward Police Officers Association and the International Association of Firefighters, AFL-CIO, Local 1909 FY 2024 Highlights/ Accomplishments
6. Launched the Hayward Economic Development Corporation and purchased the lease for Cinema Place.
7. Provided $2 million in state grant funding and $250,000 in Measure C funding to St.
Rose Hospital to support long-term sustainability.
8. Provided leadership and direction during the input process about the future use and revenue of a half-cent sales tax.
9. Established the Council Public Safety Committee.
10. Provided leadership to support Bay Area Community Services’ opening of the St. Regis Retirement Center.
11. Received recommendations on the Russell City Reparative Justice Project.
FY 2024 Highlights/ Accomplishments
18. Awarded construction contracts for key public projects, including Phase I of the Stack Center and the Main Street Complete Street Project.
19. Accepted over $16 million in grant funds, including $6.2 million for Safe Routes and Active Transportation for Schools and Underserved Communities, $3.2 for the Safe Streets and Roads program, and $2 million for the Stack Center.
20. Approved key development projects throughout Hayward, including a new six- story, 30-unit mixed use project at B and Main Street, a new 10-unit tiny homes rental project at S. Hayward Parrish that will provide supportive housing for very-low income residents, a new 10-unit for-sale townhouse development for low-income homebuyers on A Street by Habitat for Humanity, and a new outdoor restaurant and beer garden for Arthur Mac’s Big Snack in downtown Hayward.
21. Launched the first-time homebuyer program for employees.
FY 2024 Highlights/ Accomplishments
12. Adopted an ordinance with new regulations and guidelines for sidewalk vending in the City including the establishment of a new permitting program for sidewalk vendors.
13. Amended the Hayward 2040 General Plan to Include the Updated Climate Action Plan, an Amended Hazards Element, and a New Environmental Justice Element.
14. Adopted Hayward Residential Design Study in January to streamline and support the development of housing.
15. Oversaw the swearing in of Hayward’s 16th Chief of Police.
16. Passed legislation making it unlawful to attend sideshows as a spectator.
17. Broke ground on Mission Paradise, a 76-unit apartment complex for low-income seniors, and Pimentel Place, a 57-unit apartment complex restricted to very-low and low-income households.
FY 2024 Highlights/ Accomplishments
22. Approved funding to completed Safe Routes for School infrastructure at Cesar Chavez and Safe Route for Seniors in downtown.
23. Participated in the 2024 Point-in-Time Count of sheltered and unsheltered people experiencing homelessness.
24. Celebrated the implementation of nine People’s Budget projects, including the Night Market, Stack Fest, Sun Gallery Grand Opening, Teen Mental Health Camp, Cumbia Day of Bonanza, and Skate Fest.
25. Held a joint work session with the Hayward Area Recreation and Park District to discuss shared vision and priority projects.
26. Appointed a new Poet Laureate.
27. Completed the annual performance evaluations for Council-appointed officers.
28. Represented the City on regional committees and agencies.
Significant Changes Planned for FY 2025
General Fund Budget Request
Adjust the City Council discretionary funds per the Council handbook revisions made in November 2023
Reinitiating membership in Conference of US Mayors
General Fund Net Total $26,250 FY 2025 Performance Metrics
Performance Objective
Receive updates and provide feedback and policy direction on the projects in the FY2024 adopted Strategic Roadmap at Council meetings and Council Subcommittee meetings.
Questions & Discussion
?
!
Next Steps…
Public Hearing and Adoption on June 4, 2024
Budget Work Session #2 on May 14, 2024
Continue department presentations
(if not completed today)
Include applicable changes as a
result of today’s discussion