DATE: June 18, 2024
TO: Mayor and City Council
FROM: Director of Library Services, Jayanti Addleman
SUBJECT: Authorize the City Manager to Accept and Appropriate up to $350,000 in Funding from the California State Library for Library Services and Programs, Superseding Resolution No. 22-078
RECOMMENDATION
That Council adopts a resolution (Attachment II) authorizing the City Manager to accept and appropriate up to $350,000 annually in grant funding from the California State Library to support the operation of Library services and programs for the remainder of Fiscal Year 2024 and through the end of Fiscal Year 2026, superseding Resolution No. 22-078.
SUMMARY
The City provides library and literacy services to Hayward residents through the Library Services Department. Resolution No. 22-078 approved the acceptance and appropriation of up to $250,000 in grant funding annually from the California State Library to supplement the City’s General Fund costs for these services and programs. Grants come in various amounts and have grant-specific requirements detailing which programs and services the funds are to be used for.
Additional funds have been made available from the California State Library, bringing the grant funding total for FY2024 to beyond the $250,000 cap previously approved by Council. Staff requests Council approve up to $100,000 in additional grant funding (up to $350,000 total) from the California State Library for the remainder of FY 2024 and annually for the next two (2) Fiscal Years (through the end of FY 2026).
With Council approval, staff will increase the funding limit in the Library budget, appropriate the additional funds when available, and provide services and programs per the requirements of the grants from the California State Library.
BACKGROUND AND DISCUSSION
Hayward Public Library currently receives money from the State Library that helps fund programs such as Literacy Plus, Adult Literacy, Families for Literacy, Early Learning for Families, and English as a Second Language. In addition to funding for Literacy programs, the California State Library has a variety of grants available to Libraries (e.g., Library Services and Technology Act, Book-to-Action, etc.). The Library applies for these various opportunities as they arise and receives grant funding in various amounts throughout the year.
STRATEGIC INITIATIVES
This agenda item is a routine operational item and relates to the Council’s Strategic Initiatives to Strengthen Organizational Health (strengthen fiscal sustainability) and Enhance Community Safety and Quality of Life (implement community enrichment).
FISCAL IMPACT
Grant funds supplement the City’s General Fund and help support Library services and programs. There is no negative impact to the General Fund from accepting these supplemental funds as the City is already providing these services and programs.
Prepared by: Melissa Burkley, Management Analyst I
Recommended by: Jayanti Addleman, Director of Library Services Approved by:
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Dustin Claussen, Interim City Manager