DATE: June 25, 2024
TO: Mayor and City Council
FROM: Interim City Manager
SUBJECT: Adopt a Resolution: (1) Declaring a City Council Recess from July 1, 2024 through August 6, 2024; (2) Cancelling the Regular City Council Meetings Scheduled for July 2, 16 and 23, and August 6, 2024; and (3) Authorizing the Interim City Manager, or their Designee, to take Action on Administrative Matters as Necessary During the Recess.
RECOMMENDATION
That the City Council adopts a resolution (Attachment II): (1) Declaring a City Council recess from July 1, 2024 through August 6, 2024 (“summer recess”); (2) Cancelling the regular City Council Meetings scheduled for July 2, 16 and 23 and August 6, 2024; and (3) Authorizing the Interim City Manager, or their Designee, to take action on administrative matters as necessary during the recess.
BACKGROUND/DISCUSSION
Each year, the Hayward City Council takes a summer recess which provides the members’ time to rejuvenate and spend time with family and loved ones. This year, the City Council will recess from July 1 through August 6, 2024. The regular City Council meetings that would have occurred on July 2, 16, 23 and August 6, 2024 will be cancelled. Cancellation of these meetings does not preclude the Mayor from calling a special or emergency meeting during the recess if necessary. Any meetings scheduled during the recess will comply with Brown Act noticing requirements.
Although the City Council will be taking a summer recess, there may still be matters that require administrative action in a timely manner, which cannot be deferred until after the summer recess. Staff requests that the City Council authorize the Interim City Manager, or their designee, to take action on administrative matters as necessary during the recess. This would involve authority to execute documents, such as contracts, and authority to submit or file documents, that would normally require City Council action. Following the summer recess, the Interim City Manager or their designee will report to the City Council any administrative approvals made during the recess.
FISCAL IMPACT
The recommendations provided herein will have no fiscal impact.
NEXT STEPS
Upon adoption of the Resolution, the City Council will recess from July 1 through August 6, 2024. The Interim City Manager or their designee will have the authority to take action on administrative matters during the summer recess and will report back to the City Council when it reconvenes on August 20, 2024.
Prepared by: Dustin Claussen, Interim City Manager
Recommended by: Dustin Claussen, Interim City Manager Approved by:
________________________________________________________ Dustin Claussen, Interim City Manager