City Council
CITY OF HAYWARD
Agenda
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
Council Chambers7:00 PMTuesday, August 20, 2024
CITY COUNCIL MEETING
NOTICE: The City Council will hold a hybrid meeting in the Council Chambers and virtually via Zoom.
PUBLIC PARTICIPATION
How to observe the Meeting:
1. Comcast TV Channel 15
2. Live stream https://hayward.legistar.com/Calendar.aspx
3. YouTube Live stream: https://www.youtube.com/user/cityofhayward How to submit written Public Comment:
1. Use eComment on the City's Meeting & Agenda Center webpage at:
https://hayward.legistar.com/Calendar.aspx. eComments are directly sent to the iLegislate application used by City Council and City staff. Comments received before 3:00 p.m. the day of the meeting will be exported into a report, distributed to the City Council and staff, and published on the City's Meeting & Agenda Center under Documents Received After Published Agenda.
2. Send an email to [email protected] by 3:00 p.m. the day of the meeting. Please identify the Agenda Item Number in the subject line of your email. Emails will be compiled into one file, distributed to the City Council and staff, and published on the City's Meeting & Agenda Center under Documents Received After Published Agenda. Documents received after 3:00 p.m. through the adjournment of the meeting will be included as part of the meeting record and published the following day.
How to provide live Public Comment during the City Council Meeting:
Participate in the Council Chambers or click link below to join the meeting:
https://hayward.zoom.us/j/89289784261?pwd=IXJqunaGovbFJWZ1PHizLbAbuNocdj.1 Meeting ID: 892 8978 4261
Password: 8/20CC@7pm
or
Dial: +1 669 900 6833 or +1 646 931 3860
Meeting ID: 892 8978 4261
Password: 5496321156
August 20, 2024City Council Agenda
CITY COUNCIL MEETING
CALL TO ORDER: Mayor Salinas
Pledge of Allegiance: Council Member Andrews
AB 2449 TELECONFERENCE NOTIFICATIONS AND CONSIDERATION
ROLL CALL
CLOSED SESSION ANNOUNCEMENT
July 19, 2024
August 13, 2024
August 20, 2024
PUBLIC COMMENTS
The Public Comments section provides an opportunity to address the City Council on items not listed on the agenda or Informational Staff Presentation items. The Council welcomes comments and requests that speakers present their remarks in a respectful manner, within established time limits, and focus on issues which directly affect the City or are within the jurisdiction of the City. As the Council is prohibited by State law from discussing items not listed on the agenda, items will be taken under consideration and may be referred to staff. The City Council welcomes comments, including criticism, about the policies, procedures, programs, or services of the City, or of the acts or omissions of the City Council. Speakers shall not use threatening, profane, or abusive language which disrupts, disturbs, or otherwise impedes the orderly conduct of a City Council. The City is committed to maintaining a workplace free of unlawful harassment and is mindful that City staff regularly attend Council meetings. Discriminatory statements or conduct that is hostile, intimidating, oppressive, or abusive – are per se disruptive to a meeting and will not be tolerated . ration and may be referred to staff.
CITY MANAGER’S COMMENTS
An oral report from the City Manager on upcoming activities, events, or other items of general interest to Council and the Public.
ACTION ITEMS
The Council will permit comment as each item is called for the Consent Calendar, Public Hearings, and Legislative Business. In the case of the Consent Calendar, a specific item will need to be pulled by a Council Member in order for the Council to discuss the item or to permit public comment on the item. Please notify the City Clerk any time before the Consent Calendar is voted on by Council if you wish to speak on a Consent Item.
August 20, 2024City Council Agenda
CONSENT
Approve the Minutes of the Special City Council Meeting on June 18, 2024
MIN 24-0881.
Attachments: Attachment I Draft Minutes of 6/18/2024
Approve the Minutes of the City Council Meeting on June 25, 2024
MIN 24-0892.
Attachments: Attachment I Drat Minutes of 6/25/2024
Adopt a Resolution Authorizing the City Manager to Revise the Communications Operator Lateral & Entry Level Hiring Bonus Program to Include Dispatch Call Taker Positions
CONS 24-3353.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Approving the New Update to the
Guidelines for Installation of Speed Humps
CONS 24-3774.
Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III Guidelines for Installation of Speed Humps Adopt a Resolution Converting the Homelessness Housing Task Force to the Housing Policy and Resource Committee
CONS 24-3805.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Authorizing the City Manager to Negotiate and Execute a Memorandum of Understanding with the
Hayward Area Recreation and Park District for the Twin
Bridges Park Basketball Court Renovation and Reimbursement in a Not-to-Exceed Amount of $90,000
CONS 24-3826.
Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III Memorandum of Understanding
August 20, 2024City Council Agenda
Adopt a Resolution Authorizing the City Manager to Execute Amendment No. 1 to the Professional Services Agreement with JMB Construction Increasing the Amount by $20,000 for a Not-to-Exceed Total Amount of $830,000 for the Trash Capture Device Installation on Tennyson Road Project No. 07746
CONS 24-3837.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt Resolutions 1) Authorizing the City Manager to Execute Change Order No. 42 with S.J. Amoroso for the Global
Settlement in a Not-to-Exceed Amount of $2,425,000 to
Address Contractor’s and its Subcontractors’ Any and All Outstanding Change Orders and Any and All Outstanding and Future Claims and 2) Authorizing the City Manager to Transfer and Appropriate Additional Funds in an Amount of $3,218,360 for the Final Project Cost for the Fire Station 6 and Fire Training Center Project, Project Nos. 07481 and 07482
CONS 24-3848.
Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III Resolution - Transfer and Appropriation
Adopt a Resolution Authorizing the Interim City Manager to Appropriate and Transfer $40,000 in Abandoned Vehicle
Abatement Revenue from the General Fund to the Fleet Capital Fund for the Outfitting of Two Ford Explorers Used for the Abandoned Vehicle Abatement Program
CONS 24-3859.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Authorizing the City Manager to Execute Agreements with Subgrantee Partners for the Safe Routes and Active Transportation for Schools and Underserved
Communities in Hayward Project Nos. 06937 and 06941
CONS 24-38710.
Attachments: Attachment I Staff Report
Attachment II Resolution
August 20, 2024City Council Agenda
Adopt a Resolution Authorizing the City Manager to Amend Professional Services Agreements with CSG Consultants, EKI Environment & Water, Harris & Associates, Lee and Ro, and V.W. Housen & Associates for On-Call Engineering Support Services, Extending each Agreement by a Duration of 18
Months to June 30, 2026
CONS 24-39111.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Authorizing the City Manager to Award and Appropriate up to $892,826 in Community Development Block Grant Funds for the City’s Approved Annual Action Plans and to Execute Agreements to Initiate the Weekes Branch Library Improvement Project
CONS 24-39512.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Approving the Memorandum of
Understanding between the City of Hayward and the Hayward Association of Management Employees and Authorizing Staff to Execute the Agreement
CONS 24-39813.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Approving the Memorandum of
Understanding between the City of Hayward and the
International Federation of Professional and Technical
Engineers - Local 21 and Authorizing Staff to Execute the Agreement
CONS 24-39914.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Approving the Memorandum of
Understanding between the City of Hayward and the Service Employees International Union (SEIU), Local 1021,
Maintenance and Operations Unit, and Authorizing Staff to Execute the Agreement
CONS 24-40015.
Attachments: Attachment I Staff Report
Attachment II Resolution
August 20, 2024City Council Agenda
Adopt A Resolution Awarding the Construction Contract to GameTime (MRC) for the Playground Equipment Design and
Installation at Various Landscape and Lighting Assessment District Parks in a Not-to-Exceed Amount of $745,000
CONS 24-41316.
Attachments: Attachment I - Staff Report
Attachment II - Resolution
WORK SESSION
Work Session items are non -action items. Although the Council may discuss or direct staff to follow up on these items, no formal action will be taken. Any formal action will be placed on the agenda at a subsequent meeting in the action sections of the agenda.
Presentation of City of Hayward User Fee Study (Report from Finance Director Gonzales)
WS 24-02317.
Attachments: Attachment I Staff Report
Attachment II User Fee Study
Special Events: Provide Feedback on Updates to Special Event Permitting and Grant Processes and Priorities for Marquee Events (Report from Assistant City Manager Youngblood)
WS 24-02418.
Attachments: Attachment I Staff Report
Attachment II 2024 Funded Special Events
Attachment III Special Event Requirements
Attachment IV Special Event Permit Intake Form
Attachment V Special Event Grant Application
Attachment VI City Rental Facilities and Prices
INFORMATIONAL ITEM
Information items are presented as general information for Council and the public, and are not presented for discussion. Should Council wish to discuss or take action on any of the "information” items, they will direct the City Manager to bring them back at the next Council agenda as an Action Item.
Informational Report: FY24 Q3 and Q4 Semiannual Capital Improvement Program Progress Report
RPT 24-05819.
Attachments: Attachment I Staff Report
Attachment II FY24 CIP Progress Report
Attachment III FY24 CIP Completed Projects Report
August 20, 2024City Council Agenda
COUNCIL REPORTS AND ANNOUNCEMENTS
Council Members can provide oral reports on attendance at intergovernmental agency meetings, conferences, seminars, or other Council events to comply with AB 1234 requirements (reimbursable expenses for official activities).
COUNCIL REFERRALS
Council Members may bring forward a Council Referral Memorandum (Memo) on any topic to be considered by the entire Council. The intent of this Council Referrals section of the agenda is to provide an orderly means through which an individual Council Member can raise an issue for discussion and possible direction by the Council to the appropriate Council Appointed Officers for action by the applicable City staff.
ADJOURNMENT
NEXT SPECIAL MEETING, August 27, 2024, 7:00 PM
PUBLIC COMMENT RULES
Any member of the public desiring to address the Council shall limit their comments to three (3) minutes unless less or further time has been granted by the Presiding Officer or in accordance with the section under Public Hearings. The Presiding Officer has the discretion to shorten or lengthen the maximum time members may speak. Speakers will be asked for their name before speaking and are expected to honor the allotted time.
PLEASE TAKE NOTICE
That if you file a lawsuit challenging any final decision on any public hearing or legislative business item listed in this agenda, the issues in the lawsuit may be limited to the issues that were raised at the City's public hearing or presented in writing to the City Clerk at or before the public hearing.
August 20, 2024City Council Agenda
PLEASE TAKE FURTHER NOTICE
That the City Council adopted Resolution No. 87-181 C.S., which imposes the 90-day deadline set forth in Code of Civil Procedure section 1094.6 for filing of any lawsuit challenging final action on an agenda item which is subject to Code of Civil Procedure section 1094.5. ***Materials related to an item on the agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk ’s Office, City Hall, 777 B Street, 4th Floor, Hayward, during normal business hours. An online version of this agenda and staff reports are available on the City ’s website. Written comments submitted to the Council in connection with agenda items will be posted on the City ’s website. All Council Meetings are broadcast simultaneously on the City website, Cable Channel 15 - KHRT, and YouTube. ***
Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans with Disabilities Act of 1990. Interested persons must request the accommodation at least 48 hours in advance of the meeting by contacting the City Clerk at (510) 583-4400 or [email protected].
Assistance will be provided to those requiring language assistance. To ensure that interpreters are available at the meeting, interested persons must request the accommodation at least 48 hours in advance of the meeting by contacting the City Clerk at (510) 583-4400.