DATE: August 20, 2024
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT: Informational Report: FY24 Q3 and Q4 Semiannual Capital Improvement Program Progress Report
RECOMMENDATION
That the City Council review this informational report on FY24 Quarter 3 and Quarter 4 Semiannual Capital Improvement Program (CIP) Progress Report.
SUMMARY AND BACKGROUND
The CIP is a planning document intended to guide the City’s capital project expenditures for the upcoming ten-year period. The purpose of the report is to update Council and the public on the status of CIP projects, as well as to highlight the accomplishments occurred in each quarter. The Progress Report can be found through the link of the online CIP book posted on the City’s website, under the Table of Contents section of the online CIP book. A PDF version of the report is also included in Attachment II.
DISCUSSION
The FY24 Quarter 3 and Quarter 4 CIP Progress Report covers the period between January 1, 2024, to June 30, 2024. While the Adopted FY24 CIP has over 400 capital projects, the progress report only includes major projects of interest and active projects with activities occurred in FY24 Quarter 3 and Quarter 4. An example of a routine project not included is one that includes budget for payment of energy used by City streetlights.
Significant ongoing vacancies in over 30 key positions within the Public Works & Utilities Department have substantially impacted staff's ability to make significant progress on all CIP projects. However, active recruitments are in place to address these staffing shortages. With limited staff resources, the Department has prioritized working on CIP projects that have an immediate impact on the quality of services provided to residents. An example of a project with minimal activity in FY24 Q3 and Q4 due to staffing vacancies is Project No. 07115, New Emergency Well B2. This emergency well, which is one of five wells, is not used to supply water to Hayward community members, so implementation has been postponed.
ECONOMIC IMPACT
Maintaining and improving the City’s infrastructure, fleet, and equipment will have an unquestionable impact on maintaining and improving the economic health and vitality of the City. However, providing a Semiannual Progress Report will not have a direct economic impact.
STRATEGIC ROADMAP
The 2024 Vision and Strategic Roadmap adopted in 2020 are at the forefront of the City’s capital project planning efforts. Council updates the Strategic Roadmap annually and, on June 4, 2024, Council adopted the updated Strategic Roadmap for FY25. CIP Projects touch the Confront Climate Crisis & Champion Environmental Justice, Enhance Community Safety & Quality of Life, Grow the Economy, and Strengthen Organizational Health Priorities. However, they predominantly support the Invest in Infrastructure Priority.
FISCAL IMPACT
The adopted capital budget for FY24 totals about $116 million, with a total of approximately $905 million tentatively programmed for the entire ten-year period from FY24 through FY33. An additional $511 million of unfunded needs were identified for the same period. The effort for providing a Progress Report semi-annually moving forward will be absorbed in the Department’s existing budget and not have a direct fiscal impact.
SOCIAL EQUITY
Consideration of social equity has been an important element of selecting projects, such as roadway improvements, sidewalk improvements, traffic calming, complete streets, and landscaping.
SUSTAINABILITY FEATURES
While the adopted projects are aligned with and advance the Council’s sustainability goals and policies, the action taken for this agenda report will not result in a physical development, purchase or service, or a new policy or legislation. Any physical work will depend upon a future Council action. Sustainability features for individual CIP projects are listed in each staff report.
PUBLIC CONTACT
The purpose of the Progress Report is to provide regular updates to Council and the public on the status of CIP projects. The Progress Report can be found through the link of the online CIP book posted on the City’s website, under the Table of Contents section of the online CIP book.
NEXT STEPS
Staff will continue to provide semiannual reports on the status of the City’s adopted Capital Improvement Program.
Prepared by: Marissa Matta, Management Analyst
Recommended by: Alex Ameri, Director of Public Works Approved by:
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Dustin Claussen, Interim City Manager
https://stories.opengov.com/haywardca/published/pn6d3y7F3 https://www.hayward-ca.gov/your-government/documents/capital-improvement-program https://stories.opengov.com/haywardca/published/5Fym82P0Y5J https://www.hayward-ca.gov/your-government/documents/capital-improvement-program https://stories.opengov.com/haywardca/published/pn6d3y7F3 https://stories.opengov.com/haywardca/published/5Fym82P0Y5J