DATE: August 20, 2024
TO: Mayor and City Council
FROM: City Clerk
SUBJECT: City Commissions and Keep Hayward Clean and Green Task Force: Review of Ten Reappointment Requests and Approval of Interview Process for August 27, 2024
RECOMMENDATION
That Council: 1) reviews one Community Services Commission, eight Keep Hayward Clean and Green Task Force, and one Library Commission requests; 2) reviews the annual report of Council’s appointed bodies comprising members’ attendance records, completion of trainings, and overall performance; and 3) confirms the process for conducting the annual interviews on August 27, 2024.
SUMMARY
The annual recruitment for City commissions was conducted from May 14, 2024 to August 2, 2024. This year, the City did not recruit community members for the Community Services Commission and Keep Hayward Clean and Green Task Force because the Council is currently evaluating the membership size of both groups. There are currently seven vacancies across commissions and nine requests for reappointment. Table 1-Summary. Twenty-six applications were received by the submission deadline and twenty-four applicants qualified to be considered for appointment. Attachment III contains the final list of applicants and their preference for service. A digital binder containing all qualified applications was made available to the City Council on August 9, 2024.
BACKGROUND AND DISCUSSION
City staff identified City commissions and KHCG TF members whose terms expire in September 2024 and contacted them to confirm their desire to continue serving. Table 1 below summarizes the current vacancies for all meeting bodies. Tables 2 to 6 summarize the individual meeting bodies. Attachment II contains detailed information by meeting body including demographic data reflecting the current composition of each meeting body. This information is intended to inform the Council about the current composition of meeting bodies and urge the Council to select representatives from sectors/groups not yet represented.
TABLE 1: SUMMARY OF VACANCIES:
Body
Vacant
Seat(s)
Seeking Reappointment
Not Seeking Reappointment
Total
CSC
0 1
1 2
LC
2 1
0 3
Pers C
0 0
1 1
PC
1 0
0 1
KHCGTF
1 8
0 9
TOTAL
4 10
2 16
TABLE 2: COMMUNITY SERVICES COMMISSION (CSC):
#Name of CommissionerDate AppointedTerm ExpiresSeeking ReappointmentNot Seeking Reappointment1 Elaine Alvite
10/11/22
9/30/24
x
2 Tyne Johnson
9/12/23
9/30/24
x
TABLE 3: LIBRARY COMMISSION:
#Name of CommissionerDate AppointedTerm ExpiresSeeking ReappointmentResigned1 Priscilla Banks
9/10/19
9/30/25
7/1/24
2 Carl Gorringe
9/15/20
9/30/25
7/1/24
3 Amalia Navarro
9/15/20
9/30/24
x
TABLE 4: PERSONNEL COMMISSION (PERC):
#Name of CommissionerDate AppointedTerm ExpiresNot Seeking Reappointment1 Rachel Zargar
9/15/20
9/30/24
x
TABLE 5: PLANNING COMMISSION (PC):
#
Name of Commissioner
Date
Appointed
Term Expires
Resigned
1 Aidan Ali-Sullivan
9/15/20
9/30/24
1/30/24
#NameDate AppointedTerm ExpiresSeeking Re-appointmentNot Seeking Re-appointmentResigned1.Chuck Horner2/06/079/30/279/26/232Gwenda Dossey 9/12/239/30/24x3Blytha Bowers4/15/089/30/24x4Mohaned Elwali9/21/219/30/24x5Tom Ferreira9/21/219/30/24x6Vikram Gautham9/12/239/30/24x7Douglas Mansel9/21/219/30/24x8Debra Patton9/10/199/30/24x9Chandrakala Siramdas9/20/229/30/24x TABLE 6: KEEP HAYWARD CLEAN AND GREEN TASK FORCE (KHCGTF):
Interview Process for August 27, 2023
On August 9, 2024, staff provided to Council Members a digital binder comprising a list of applicants, applicant preference by meeting body, applications, applicant demographic data, and maps of current members vs. applicants.
Should the City Council wish to continue the interview process involving the “pre-screening” step that would allow the City Council to narrow the field of candidates to be interviewed, members of the City Council will complete and email the Selection (Attachment IV) to the City Clerk by Wednesday, August 21, 2024. Applicants who receive three points will be invited to interview with the City Council on August 27, 2024.
FISCAL IMPACT
There is no fiscal impact associated with this report.
STRATEGIC ROADMAP
This agenda item is a routine operational item and does not relate to any of the projects outlined in the Council’s Strategic Roadmap.
PUBLIC CONTACT
Information about the annual recruitment was disseminated via various channels. Table 7 below provides a summary of the outreach efforts completed to date.
TABLE 7: OUTREACH SUMMARY:
2024 Outreach Efforts
Date
Attendance/Reach
City Newsletter - The Stack
5/14/24; 7/9/24
53,102 recipients
Annual Earth Day Citywide Clean-Up Event
4/20/24
~ 300 attendees
Homegrown in Hayward Event
4/27/24
50 attendees
Hawaiian May Day Festival
5/11/24
10,000 attendees
Hayward Latin Jazz Festival
6/1/24
9,000 attendees
Juneteenth Celebration
6/22/24
4,000 attendees
All America Festival
6/29/24
600 attendees
Water Bill and Excise Tax Mailer
5/15/24 – 7/18/24
46,445 mailers
The Pioneer CSUE Online Ad
5/1 - 5/30
Students
Chabot College Workshop
6/11/24
18 attendees
Downtown Hayward Street Parties
6/20/24 & 7/18/24
8,000 attendees
Social Media: Facebook
5/14/24 - 8/2/24
250,951 impressions
Social Media: Twitter
5/14/24 - 8/2/24
63,254 impressions
Social Media: Instagram
5/14/24 - 8/2/24
115,893 impressions
Social Media: LinkedIn
5/14/24 - 8/2/24
31,020 impressions
NEXT STEPS
If the City Council approves the interview selection process, applicants will be invited to interview with the City Council at a special Council meeting on August 27, 2024.
Prepared and Recommended by: Miriam Lens, City Clerk
Approved by:
____________________________________________
Dustin Claussen, Acting City Manager
HYPERLINK "https://www.hayward-ca.gov/your-government/boards-commissions/community-services-commission" Community Services Commission HYPERLINK "https://www.hayward-ca.gov/your-government/boards-commissions/library-commission" Library Commission HYPERLINK "https://www.hayward-ca.gov/your-government/boards-commissions/personnel-commission" Personnel Commission HYPERLINK "https://www.hayward-ca.gov/your-government/boards-commissions/planning-commission" Planning Commission HYPERLINK "https://www.hayward-ca.gov/your-government/boards-commissions/keep-hayward-clean-green-task-force" Keep Hayward Clean and Green Task Force Page PAGE 4 of NUMPAGES 4