HAYWARD CITY COUNCIL
RESOLUTION NO. 25-____
Introduced by Council Member __________
RESOLUTION AUTHORIZING THE CITY MANAGER TO AWARD AND APPROPRIATE UP TO $892,826 IN COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR THE CITY’S APPROVED ANNUAL ACTION PLANS AND TO EXECUTE AGREEMENTS TO INITIATE THE WEEKES BRANCH LIBRARY IMPROVEMENT PROJECT WHEREAS, in recent years, the City has initiated several CDBG-funded projects addressing unmet needs across the City that align with the City’s approved annual action plans to serve residents of low- and moderate-income area; and WHEREAS, staff is recommending approving the use of CDBG funds to address a critical need identified at the Weekes Branch Library, which provides vital services to predominantly low-income, high-need, and historically under-served South Hayward residents; and WHEREAS, improvements to Hayward Public Library’s Weekes Branch will provide residents and families a functional, safe, and modernized community hub for after-school activities, employment development tools and online services, and an array of cultural and literacy services for people of all ages; and WHEREAS, the City of Hayward lacks funding to renovate Weekes Branch with furniture and furnishings to bring the facility up-to-date and create a secure and welcoming space for the community; and WHEREAS, staff have determined that the Weekes Library Branch Improvement project is eligible for CDBG funding and aligns with the City’s approved annual action plans; and WHEREAS, selecting the Weekes Library Improvement project over other activities would be beneficial due to the timely use of funds and the ability to meet CDBG regulations, including Build America, Buy America Act (BABAA); and WHEREAS, the City has sufficient CDBG Entitlement to support this project; and WHEREAS, on June 18, 2024, Council adopted a Resolution 24-118, authorizing the City Manager to accept and appropriate $100,000 in CDSS from California State University, East Bay’s Hayward Promise Neighborhoods; and WHEREAS, on the same night, Council adopted Resolution 24-123 authorizing the City Manager to accept and appropriate Library donations up to $250,000, of which $40,000 from the Friends of the Library received from the Sunlight Giving foundation was allocated towards the library improvement project; and WHEREAS, construction management services are required for the Weekes Branch Library renovations; and WHEREAS, Hebeler & Company, Design and Construction Consultants is specially trained to provide such services; and WHEREAS, Ross McDonald Co., Inc., has been identified to provide customized library furniture and shelving, at Weekes Branch Library for prior funding; and WHEREAS, it would cause significant challenges to subcontract with another vendor and maintain congruency throughout the library, which is essential to ensure that design elements and overall aesthetics are consistent across all areas; and WHEREAS, selecting another vendor may also create challenges in meeting the timelines for spending down CDBG special revenue funds; and WHEREAS, the following items are specifically being recommended:
Award and appropriate up to $892,826 in Community Development Block Grant (CDBG) Funds to carry out the City’s approved Annual Action Plans; and Authorize the City Manager to negotiate and execute an agreement with Hebeler & Company, Design and Construction Consultants to provide construction management services for the Weekes Branch renovation, at the Weekes Branch Library, located at 27300 Patrick Ave., in an amount not to exceed $48,000; and Authorize the City Manager to negotiate and execute a single source agreement with Ross McDonald Co., Inc. to provide customized library furniture and shelving, at the Weekes Branch Library, located at 27300 Patrick Ave., in an amount not to exceed $458,000; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Hayward authorizes the City Manager to accept and appropriate up to $892,826 in Community Development Block Grant (CDBG) Funds to carry out the City’s approved Annual Action Plans by way of completing the Weekes Branch Library Improvement Project.
BE IT FURTHER RESOLVED that the City Council of the City of Hayward authorizes the City Manager to negotiate and execute an agreement with Hebeler & Company, in the amount not to exceed $48,000, for construction management services as required for the Weekes Branch Library renovations.
BE IT FURTHER RESOLVED that the City Council of the City of Hayward authorizes the City Manager to and negotiate and execute a single source agreement with Ross McDonald Co., Inc., in an amount not to exceed $458,000, to provide customized library furniture and shelving, at the Weekes Branch Library, located at 27300 Patrick Ave.
IN COUNCIL, HAYWARD, CALIFORNIA __________
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
ATTACHMENT II