CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers and Zoom
https://hayward.zoom.us/j/83639328548?pwd=ZUdDZE5IM2R1dHNFbVJoVX|BckdmQT09 CALIFORNA Tuesday, August 20, 2024, 7:00 p.m.
The City Council meeting was called to order by Mayor Salinas at 7:08 p.m. The City Council held a hybrid meeting in the Council Chambers and virtually via Zoom.
Pledge of Allegiance: Council Member Andrews
Present: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño MAYOR Salinas
Absent: COUNCIL MEMBER Bonilla Jr.
CLOSED SESSION ANNOUNCEMENT
The City Council convened in closed session on July 23, 2024, at 5:30 p.m., with all members present and Council Member Syrop participating virtually and no public speakers regarding conference with labor negotiators pursuant to Government Code section 54957.6 concerning all labor groups. City Attorney Lawson announced the Council gave discussed the item, but otherwise took no reportable action. The closed session adjourned at 6:45 p.m.
The City Council convened in closed session on August 13, 2024, at 4:30 p.m., with all members present and no public speakers regarding conference with legal counsel pursuant to Government Code section 54956.9(d)(1) regarding Jack Wu, et al. v. City of Hayward, Alameda County Superior Court Case Number 24CV070229. City Attorney Lawson noted the Council discussed the item, but otherwise took no reportable action. The closed session adjourned at 5:20 p.m.
The City Council convened in closed session on August 20, 2024, at 6:00 p.m. with Council Member Bonilla Jr. absent and all other members present and no public speakers, regarding two items, 1) conference with legal counsel pursuant to Government Code section 54956.9 regarding Joseph Rubalcava v. City of Hayward, Claim No. 2196000062 and 2496000004, Workers' Compensation Appeals Board Case Nos. ADJ15778448, AD|18712191; and 2) conference with labor negotiators pursuant to Government Code section 54957.6 regarding all labor groups. City Attorney Lawson announced the Council met regarding both items and gave direction to staff but otherwise took no reportable action regarding Item 1. Regarding Item 2, the Council unanimously, with Council Member Goldstein moving and Council Member Zermeño seconding and Council Member Bonilla Jr. absent, approved to give direction to staff. The closed session adjourned at 7:00 p.m.
PUBLIC COMMENTS
Ro Aguilar expressed appreciation for converting the Homelessness-Housing Task Force into the Housing Policy and Resource Committee and advocated for the committee to focus on affordable inclusionary housing and large-scale transitional homelessness housing.
T), with Hayward Concerned Citizens, thanked the City for the firework enforcement; and advocated for the City to strengthen the City's UAS policy and use drones to better identify illegal firework activity, issue citations, and improve enforcement efforts.
Suzanne, with Hayward Concerned Citizens, agreed with TJ's remarks and thanked the Mayor and Council members for efforts in reducing firework disturbances in her neighborhood over the last few years.
Peggy Guernsey praised the Fire Department and its efforts with Community Emergency Response Team (CERT) trainings, highlighting the value of fire stations and community engagement through CERT training and emergency preparedness.
The following individuals and volunteers of United Sovereign Americans (USA) read their proposed resolution for a legally valid 2024 General Election, alleging inaccuracies and concerns in the 2022 California Election and asked for Council's action.
Faith Kelly
Jana Schreiber
Rebecca St James
Mike Kellett
Marcus Berg
Carol Criss, a former election worker, shared concerns about changes in the 2020 Election procedures, including issues with voting machines, poll worker practices, and security around ballot handling.
Tom Wong, Hayward resident, called for action on gang-related graffiti in his neighborhood, stressing the need for proactive measures to prevent escalation and ensure community safety.
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CITY MANAGER'S COMMENTS
Interim City Manager Claussen announced a new initiative called "Discover Hayward Made," led by the Economic Development Division, which features a display in the pre-function area that highlights local businesses such as Casa Sanchez, Shasta, Sugar Bowl Bakery, Pepsi, Columbus Meats, and Pacific Cheese.
CONSENT
Consent Item 8 was removed from the Consent Calendar at the request of City staff. Consent Items 5 and 6 received comments from members of the City Council. 2| August 20. 2024
CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers and Zoom
https://hayward.zoom.us/j/83639328548?pwd=ZUdDZE5IM2R1dHNFbVJoVX|BckdmQT09 CALIFORNIA Tuesday, August 20, 2024, 7:00 p.m.
1. Approve the Minutes of the Special City Council Meeting on June 18, 2024 MIN 24-088 It was moved by Council Member Syrop, seconded by Council Member Roche, and carried unanimously with Council Member Bonilla Jr. absent, to approve the Special City Council meeting minutes of June 18, 2024.
2. Approve the Minutes of the City Council Meeting on June 25, 2024 MIN 24-089 It was moved by Council Member Syrop, seconded by Council Member Roche, and carried unanimously with Council Member Bonilla Jr. absent, to approve the City Council meeting minutes of June 25, 2024.
3. Adopt a Resolution Authorizing the City Manager to Revise the Communications Operator Lateral & Entry Level Hiring Bonus Program to Include Dispatch Call Taker Positions CONS 24-335
Staff report submitted by Police Chief Matthews, dated August 20, 2024, was filed.
It was moved by Council Member Syrop, seconded by Council Member Roche, and carried unanimously with Council Member Bonilla Ir. absent to adopt the resolution.
AYES: COUNCIL MEMBERS Andrews, Goldstein, Roche, Syrop, Zermeño MAYOR Salinas
NOES: NONE
ABSENT: COUNCIL MEMBER Bonilla Jr.
ABSTAIN: NONE
Resolution 24-159, "Resolution Authorizing the Interim City Manager to Revise the Communications Operator Lateral and Entry Level Hiring Bonus Program to Include Dispatch Call Taker Positions"
4. Adopt a Resolution Approving the New Update to the Guidelines for Installation of Speed Humps CONS 24-377
Staff report submitted by Public Works Director Ameri, dated August 20, 2024, was filed.
It was moved by Council Member Syrop, seconded by Council Member Roche, and carried unanimously with Council Member Bonilla Jr. absent to adopt the resolution.
AYES: COUNCIL MEMBERS Andrews, Goldstein, Roche, Syrop, Zermeño MAYOR Salinas
NOES: NONE
ABSENT: COUNCIL MEMBER Bonilla Jr.
ABSTAIN: NONE
Resolution 24-160, "Resolution Adopting an Update to the Guidelines for Installation of Speed Humps"
5. Adopt a Resolution Converting the Homelessness Housing Task Force to the Housing Policy and Resource Committee CONS 24-380
Staff report submitted by Development Services Director Buizer and Development Services Deputy Director Morales, dated August 20, 2024, was filed.
Council Member Roche expressed concern about removing homelessness from the Housing Policy and Resource Committee's focus. In response to Council Member Roche's inquiry on whether there would still be a way to address homelessness-related needs without bringing it directly to the full Council, Development Services Deputy Director Morales explained that due to the state's directive, homelessness-related items would be accelerated directly to the Council for approval to avoid redundancies and ensure urgent issues are addressed promptly.
Mayor Salinas highlighted that he, along with Council Members Syrop and Goldstein, serve on the committee and have discussed its scope, and the decision to elevate the committee to a Council committee aims to integrate housing-related issues into broader housing policy development.
Council Member Syrop expressed an initial concern about homelessness issues not being addressed by the committee, but hoped these topics could return to the committee once the state of emergency ends; and emphasized that the committee has the flexibility to adjust its scope as needed. In response to Council Member Syrop's inquiry about the status of the rental registry discussion, Deputy Director Morales confirmed that preparatory work is being done ahead of the 2025 timeline.
It was moved by Council Member Syrop, seconded by Council Member Roche, and carried unanimously with Council Member Bonilla Jr. absent to adopt the resolution.
AYES: COUNCIL MEMBERS Andrews, Goldstein, Roche, Syrop, Zermeño MAYOR Salinas
NOES: NONE
ABSENT: COUNCIL MEMBER Bonilla Jr.
ABSTAIN: NONE
4| August 20.2024
SI OF HAMA CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers and Zoom
https://hayward.zoom.us/j/83639328548?pwd=ZUdDZE5IM2R1dHNFbVJoVXJBckdmQT09 CALIFORNA Tuesday, August 20, 2024, 7:00 p.m.
Resolution 24-161, "Resolution Authorizing the Formation of the Housing Policy and Resource Committee"
6. Adopt a Resolution Authorizing the City Manager to Negotiate and Execute a Memorandum of Understanding with the Hayward Area Recreation and Park District for the Twin Bridges Park Basketball Court Renovation and Reimbursement in a Not-to- Exceed Amount of $90,000 CONS 24-382
Staff report submitted by Maintenance Services Director Rullman, dated August 20, 2024, was filed.
Council Member Andrews expressed interest in exploring the potential for using basketball courts as public art opportunities, referencing an agreement between the City and Hayward Area Recreation and Park District.
It was moved by Council Member Syrop, seconded by Council Member Roche, and carried unanimously with Council Member Bonilla Jr. absent to adopt the resolution.
AYES: COUNCIL MEMBERS Andrews, Goldstein, Roche, Syrop, Zermeño MAYOR Salinas
NOES: NONE
ABSENT: COUNCIL MEMBER Bonilla Jr.
ABSTAIN: NONE
Resolution 24-162, "Resolution Authorizing the City Manager to Negotiate and Execute a Memorandum of Understanding with the Hayward Area Recreation and Park District for the Twin Bridges Park Basketball Court Renovation and Reimbursement in a Not-to-Exceed Amount of $90,000"
7. Adopt a Resolution Authorizing the City Manager to Execute Amendment No. 1 to the Professional Services Agreement with JMB Construction Increasing the Amount by $20,000 for a Not-to-Exceed Total Amount of $830,000 for the Trash Capture Device Installation on Tennyson Road Project No. 07746 CONS 24-383 Staff report submitted by Public Works Director Ameri, dated August 20, 2024, was filed.
It was moved by Council Member Syrop, seconded by Council Member Roche, and carried unanimously with Council Member Bonilla Ir. absent to adopt the resolution.
AYES: COUNCIL MEMBERS Andrews, Goldstein, Roche, Syrop, Zermeño MAYOR Salinas
NOES: None
ABSENT: COUNCIL MEMBER Bonilla Jr.
ABSTAIN: None
Resolution 24-163, "Resolution Authorizing the City Manager to Execute Amendment No. 1 to the Professional Services Agreement with JMB Construction Increasing the Amount by $20,000 for a Not-to-Exceed Total Amount of $830,000"
8. Adopt Resolutions 1) Authorizing the City Manager to Execute Change Order No. 42 with J.). Amoroso for the Global Settlement in a Not-to-Exceed Amount of $2,425,000 to Address Contractor's and its Subcontractors' Any and All Outstanding Change Orders and Any and All Outstanding and Future Claims and 2) Authorizing the City Manager to Transfer and Appropriate Additional Funds in an Amount of $3,218,360 for the Final Project Cost for the Fire Station 6 and Fire Training Center Project, Project Nos. 07481 and 07482 CONS 24-384
Consent Item 8 was removed from the Consent Calendar.
9. Adopt a Resolution Authorizing the Interim City Manager to Appropriate and Transfer $40,000 in Abandoned Vehicle Abatement Revenue from the General Fund to the Fleet Capital Fund for the Outfitting of Two Ford Explorers Used for the Abandoned Vehicle Abatement Program CONS 24-385
Staff report submitted by Police Chief Matthews, dated August 20, 2024, was filed.
It was moved by Council Member Syrop, seconded by Council Member Roche, and carried unanimously with Council Member Bonilla Jr. absent to adopt the resolution.
AYES: COUNCIL MEMBERS Andrews, Goldstein, Roche, Syrop, Zermeño MAYOR Salinas
NOES: NONE
ABSENT: COUNCIL MEMBER Bonilla Jr.
ABSTAIN: NONE
Resolution 24-164, "Resolution Authorizing the Interim City Manager to Appropriate and Transfer $40,000 in Abandoned Vehicle Abatement Revenue from the General Fund to the Fleet Capital Fund for the Outfitting of Two Ford Explorers for the Abandoned Vehicle Abatement 6 August 20.2024
CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers and Zoom
ATA https://hayward.zoom.us/j/83639328548?pwd=ZUdDZE5IM2R1dHNFbVJoVX|BckdmQT09 CALIFORNA Tuesday, August 20, 2024, 7:00 p.m.
10. Adopt a Resolution Authorizing the City Manager to Execute Agreements with Subgrantee Partners for the Safe Routes and Active Transportation for Schools and Underserved Communities in Hayward Project Nos. 06937 and 06941 CONS 24-387 Staff report submitted by Public Works Director Ameri, dated August 20, 2024, was filed.
It was moved by Council Member Syrop, seconded by Council Member Roche, and carried unanimously with Council Member Bonilla Jr. absent to adopt the resolution.
AYES: COUNCIL MEMBERS Andrews, Goldstein, Roche, Syrop, Zermeño MAYOR Salinas
NOES: NONE
ABSENT: COUNCIL MEMBER Bonilla Jr.
ABSTAIN: NONE
Resolution 24-165, "Resolution Authorizing the City Manager to Execute Agreements between the City and Subgrantee Partners (Transform, Bike East Bay, And the Hayward Unified School District) for the Safe Routes and Active Transportation for Schools and Underserved Communities in Hayward Project Nos. 06937 and 06941"
11. Adopt a Resolution Authorizing the City Manager to Amend Professional Services Agreements with CSG Consultants, EKI Environment & Water, Harris & Associates, Lee and Ro, and V.W. Housen & Associates for On-Call Engineering Support Services, Extending each Agreement by a Duration of 18 Months to June 30, 2026 CONS 24-391 Staff report submitted by Public Works Director Ameri, dated August 20, 2024, was filed.
It was moved by Council Member Syrop, seconded by Council Member Roche, and carried unanimously with Council Member Bonilla Jr. absent to adopt the resolution.
AYES: COUNCIL MEMBERS Andrews, Goldstein, Roche, Syrop, Zermeño MAYOR Salinas
NOES: NONE
ABSENT: COUNCIL MEMBER Bonilla Jr.
ABSTAIN: NONE
Resolution 24-166, "Resolution Authorizing the City Manager to Amend Protessional Services Agreements with CSG Consultants, EKI Environment & Water, Harris & Associates, Lee and Ro, and V.W. Housen & Associates, for On-Call Engineering Support Services, Extending Each Agreement by a Duration of 18 Months to June 30, 2026, with no Change in Dollar Amount"
12. Adopt a Resolution Authorizing the City Manager to Award and Appropriate up to $892,826 in Community Development Block Grant Funds for the City's Approved Annual Action Plans and to Execute Agreements to Initiate the Weekes Branch Library Improvement Project CONS 24-395
Staff report submitted by Assistant City Manager Youngblood, dated August 20, 2024, was filed.
It was moved by Council Member Syrop, seconded by Council Member Roche, and carried unanimously with Council Member Bonilla Jr. absent to adopt the resolution.
AYES: COUNCIL MEMBERS Andrews, Goldstein, Roche, Syrop, Zermeño MAYOR Salinas
NOES: NONE
ABSENT: COUNCIL MEMBER Bonilla Jr.
ABSTAIN: NONE
Resolution 24-167, "Resolution Authorizing the City Manager to Award and Appropriate up to $892,826 in Community Development Block Grant Funds for the City's Approved Annual Action Plans and to Execute Agreements to Initiate the Weekes Branch Library Improvement Project"
13. Adopt a Resolution Approving the Memorandum of Understanding between the City of Hayward and the Hayward Association of Management Employees and Authorizing Staff to Execute the Agreement CONS 24-398
Staff report submitted by Human Resources Director Frye, dated August 20, 2024, was filed.
It was moved by Council Member Syrop, seconded by Council Member Roche, and carried unanimously with Council Member Bonilla Ir. absent to adopt the resolution.
AYES: COUNCIL MEMBERS Andrews, Goldstein, Roche, Syrop, Zermeño MAYOR Salinas
NOES: NONE
ABSENT: COUNCIL MEMBER Bonilla Jr.
ABSTAIN: NONE
8 Augusı 20. 2024
SH OF HAYW CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers and Zoom
https://hayward.zoom.us/j/83639328548?pwd=ZUdDZE5IM2R1dHNFbV|oVX|BckdmQT09 CALIFORNA Tuesday, August 20, 2024, 7:00 p.m.
Resolution 24-168, "Resolution Approving the Successor Memorandum of Understanding Between the City of Hayward and Hayward Association of Management Employees and Authorizing the City Manager to Execute the Agreement"
14. Adopt a Resolution Approving the Memorandum of Understanding between the City of Hayward and the International Federation of Professional and Technical Engineers - Local 21 and Authorizing Staff to Execute the Agreement CONS 24-399 Staff report submitted by Human Resources Director Frye, dated August 20, 2024, was filed.
It was moved by Council Member Syrop, seconded by Council Member Roche, and carried unanimously with Council Member Bonilla Ir. absent to adopt the resolution.
AYES: COUNCIL MEMBERS Andrews, Goldstein, Roche, Syrop, Zermeño MAYOR Salinas
NOES: NONE
ABSENT: COUNCIL MEMBER Bonilla Jr.
ABSTAIN: NONE
Resolution 24-169, "Resolution Adopting Approving the Memorandum of Understanding between the City of Hayward and the International Federation of Professional and Technical Engineers - Local 21 and Authorizing Staff to Execute the Agreement"
15. Adopt a Resolution Approving the Memorandum of Understanding between the City of Hayward and the Service Employees International Union (SEIU), Local 1021, Maintenance and Operations Unit, and Authorizing Staff to Execute the Agreement CONS Staff report submitted by Human Resources Director Frye, dated August 20, 2024, was filed.
It was moved by Council Member Syrop, seconded by Council Member Roche, and carried unanimously with Council Member Bonilla Ir. absent to adopt the resolution.
AYES: COUNCIL MEMBERS Andrews, Goldstein, Roche, Syrop, Zermeño MAYOR Salinas
NOES: NONE
ABSENT: COUNCIL MEMBER Bonilla Jr.
ABSTAIN: NONE
Resolution 24-170, "Resolution Approving the Successor Memorandum of Understanding between the City of Hayward and the Service Employees International Union, Local 1021, Maintenance and Operations Unit and Authorizing the City Manager to Execute the Agreement"
16. Adopt A Resolution Awarding the Construction Contract to GameTime (MRC) for the Playground Equipment Design and Installation at Various Landscape and Lighting Assessment District Parks in a Not-to-Exceed Amount of $745,000 CONS 24-413 Staff report submitted by Maintenance Services Director Rullman, dated August 20, 2024, was filed.
It was moved by Council Member Syrop, seconded by Council Member Roche, and carried unanimously with Council Member Bonilla Jr. absent to adopt the resolution.
AYES: COUNCIL MEMBERS Andrews, Goldstein, Roche, Syrop, Zermeño MAYOR Salinas
NOES: NONE
ABSENT: COUNCIL MEMBER Bonilla Jr.
ABSTAIN: NONE
Resolution 24-171, "Resolution Authorizing the City Manager to Negotiate and Execute a Construction Contract to Gametime (MRC) for the Playground Equipment Design and Installation at Various Landscape and Lighting Assessment District Parks in an Amount Not To Exceed $745,000"
WORK SESSION
17. Presentation of City of Hayward User Fee Study (Report from Finance Director Gonzales) WS 24-173
Staff report submitted by Finance Director Gonzales, dated August 20, 2024, was filed
Finance Director Gonzales provided a synopsis of the staff report and introduced consultant Tony Thrasher with Willdan Financial Services who elaborated further on the user fee study.
There being no public comment, Mayor Salinas opened and closed the public comment section at 8:05 p.m.
Discussion ensued among members of the City Council, City staff, and Mr. Thrasher with Willdan Financial Services and the following clarifications were made: most cities use Consumer Price Index (CPI) for fee adjustments, as it is generally a measured increase in cost over the years; while credit card transactions incur significant fees, there are smaller fees for other electronic payments such as e-checks or debit cards, with options to pay in cash or by 10 August 20. 2024
CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers and Zoom
https://hayward.zoom.us/j/83639328548?pwd=ZUdDZE5IM2R1dHNFbVjoVX/BckdmQT09 CALIFORNA Tuesday, August 20, 2024, 7:00 p.m.
check to avoid fees; fee decreases often result from improved efficiency, technology advancements, or shifts in process, where costs are distributed differently between users, such as residential versus commercial; facility rental fees were recently reviewed and kept in line with user affordability, with discounts available for residents and different tiers for non-residents, businesses, and non-profits; and the City's fees are generally in line with nearby cities such as San Leandro, Fremont, and Berkeley.
Members of the City Council were generally in support of the proposed fees shown in the study, particularly regarding the implementation of new credit card fees and other revenue- generating measures to help cover rising costs; and thanked staff for comparing Hayward's fees with neighboring cities. Members of the City Council offered the following suggestions:
consider having the Development Services Department work with the Finance Department to monitor the impact of implementation of fee increases on development applications to ensure no adverse effects; tie fee increases to inflation, capped at 3% or the CPI (whichever is lower); conduct a cost analysis every five years to ensure fees reflect current expenses; keep fees as minimal as possible while covering necessary expenses; inform residents about fee-free payment options which can be added to water bill inserts or listed on the City's website; note the importance of balancing cost recovery with keeping fees competitive and affordable for residents, and having discount programs; consider balancing revenue generation with compassion for residents; maintain alternative payment options to avoid additional labor costs associated with handling paper checks or cash; and consider promoting that the City waives certain fees, possibly including a message on receipts, to make payments more palatable for residents.
18. Special Events: Provide Feedback on Updates to Special Event Permitting and Grant Processes and Priorities for Marquee Events (Report from Assistant City Manager Youngblood) WS 24-174
Staff report submitted by Assistant City Manager Youngblood, dated August 20, 2024, was filed.
Assistant City Manager Youngblood introduced Community Partnership Manager Ebadi, who provided a synopsis of the staff report.
There being no public comment, Mayor Salinas opened and closed the public comment section at 8:31 p.m.
Discussion ensued among members of the City Council and City staff and the following clarifications were made: event costs often exceed the City's funding, with additional sponsorships helping cover the expenses; fee information would be updated as soon as the new fees are adopted; the updated year-round grant process would provide more predictability for applicants, reducing frustration; new leadership in the Hayward Chamber of Commerce has started discussions about transitioning more responsibility to the Chamber, which could reduce City costs and allow for more public grant funding; the website includes estimated permit durations and contact information for other agencies involved in event planning; "outside organizations" refers to entities outside City Hall but still within Hayward, though nonprofits from outside the City could technically apply if they serve Hayward residents; the City logo is reserved for City-sponsored and marquee events; the People's Budget project is separate from the special events process and would be managed differently; marquee events have long-standing City involvement and historical significance; the varying deadlines are based on event size and complexity, ranging from 120 days for larger events to 45 days for smaller ones; and marquee events receive both funding and extensive staff support, while non-marquee events receive grants and permitting assistance.
Council Member Andrews emphasized the importance of clear communication regarding City contributions to community events; advocated for continued support of Juneteenth as a marquee event; highlighted the economic and community benefits of hosting events; stressed the value of having a concierge service to assist event organizers, who may not have event planning expertise; and acknowledged the efforts of City departments in facilitating events.
Council Member Zermeño recommended the Cinco de Mayo event be elevated to a City- sponsored marquee event for its 40th anniversary, noting its importance to the community and its success in drawing large crowds downtown.
Council Member Roche raised concerns about managing staff resources, particularly when balancing these events with the People's Budget initiative; and acknowledged the complexity of deciding which events should be marquee events.
Council Member Syrop provided the following suggestions: add a draft-saving feature and making the event application process more accessible with a downloadable PDF and a Spanish language option; create separate application periods to help balance the workload for staff and give applicants more time to prepare; make City discounts and resources available to groups applying for grants; prioritize groups that are coming from Hayward and develop new leaders from within Hayward; separate the budget for marquee from community events; ensure a more balanced geographical distribution of events to ensure south and west Hayward receive equal attention; revisit the tier system, and consider higher attendance thresholds to ensure larger community impact and recommend applicants seek out additional sponsors; add information to the website about community partners willing to sponsor community events; and ensure easy navigation on the City's website and better visibility for the new event page. Council Member Syrop voiced support for Juneteenth as a marquee event, emphasizing the need to dedicate a separate budget for marquee events.
Council Member Goldstein praised the improvements to the website and the clarity of the information but noted that finding new pages on the City's site can be challenging; appreciated the streamlined intake form and the concierge support for event permitting; shared concerns about the first-come, first-served application process and supported the suggestion of having two tranches to ensure fair representation; supported the idea of 12 Augusi 20. 2024
CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers and Zoom
https://hayward.zoom.us/j/83639328548?pwd=ZUdDZE5IM2R1dHNFbVJoVXJBckdmQT09 CALIFORNA Tuesday, August 20, 2024, 7:00 p.m.
separating the marquee event budget from the community event budget; and asked to evaluate the proposed tier system.
Mayor Salinas expressed appreciation for the equitable approach it brings to organizations applying tor grants; and highlighted the importance of ensuring large events such as the Cinco de Mayo receive appropriate support given their significant attendance.
Council Member Roche expressed concern about staff resources for events, suggesting that marquee events, which require more city staff support, should have a separate budget.
Council Member Andrews supported revisiting the funding for these events and emphasized the importance of securing external sponsorships to help cover costs.
Council Member Zermeño suggested including five marquee events to reflect the diversity of the city.
Members of the City Council expressed appreciation for the progress made on streamlining the event planning process, particularly the fee waivers and resources being offered to help community members organize events; expressed the need for events to seek additional funding beyond City contributions, encouraging collaboration with other local sponsors; and agreed that Juneteenth should become a marquee event, while Cinco de Mayo could still receive substantial funding through the tiered grant system.
INFORMATIONAL ITEM
19. Informational Report: FY24 Q3 and Q4 Semiannual Capital Improvement Program Progress Report RPT 24-175
In response to Council Member Andrews' inquiry about the difference between the Neighborhood Partnership Program Project and the Neighborhood Improvement Grant Program, Interim City Manager Claussen responded that he would follow up with Public Works Director Ameri.
Council Member Syrop noted for the public's knowledge that the informational report contains updates on City construction projects; and encouraged residents with questions about local projects to review the report.
COUNCIL REPORTS AND ANNOUNCEMENTS
Council Member Andrews thanked various City staff, including the Library and Economic Development teams, for helping organize a successful K-Pop event, highlighting the cultural significance of K-Pop for teens; commended the Keep Hayward Clean and Green Task Force for their recent work on senior yards; and promoted the Hayward Animal Shelter.
Council Member Roche congratulated Council Member Andrews on the success of the K-Pop event; and invited the public to the Hayward Odd Fellows Summer Concert Series at Memorial Park, every Sunday, starting August 25, 2024.
Council Member Syrop also congratulated Council Member Andrews on the K-Pop event; invited the public to the second South Hayward Market at the South Hayward Bart Station on August 25, 2024, indicating the last two market events would be on September 29, 2024, and October 27, 2024.
Council Member Zermeño invited residents to participate in the Keep Hayward Clean and Green Task Force beautification event at Eden Greenway Area on August 24, 2024.
Mayor Salinas welcomed students back to school in the Hayward Unified School District, Chabot College, and Cal State University East Bay; and promoted the Hayward Odd Fellows Summer Concert Series.
ADJOURNMENT
Bay in the California Assembly and Senate and serving on the San Leandro City Council and the East Bay Regional Park District's Board of Directors. Mayor Salinas asked staff to coordinate with their families and plant trees in memory of Pastor Tommy Smith Jr. and Ellen Corbett
APPROVED
MLL
Mark Salinas
Mayor, City of Hayward
ATTEST:
Miriam Lens
City Clerk, City of Hayward
14| Jugust 20. 2024