Tuesday, August 27, 2024
5:00 PM
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
Conference Room 2A
City Council
Agenda
August 27, 2024City Council Agenda
SPECIAL CITY COUNCIL MEETING
CITY COMMISSIONS INTERVIEWS
City Hall, Conference Room 2A
NOTICE: The City Council will hold a hybrid meeting in Conference Room 2A and virtually via Zoom
PUBLIC PARTICIPATION
How to observe the Meeting:
At City Hall, Conference Room 2A, 777 B Street, Hayward, CA 94541 How to submit written Public Comment:
1. Use eComment on the City's Meeting & Agenda Center webpage at:
https://hayward.legistar.com/Calendar.aspx. eComments are directly sent to the iLegislate application used by City Council and City staff. Comments received before 2:00 p.m. the day of the meeting will be exported into a report, distributed to the City Council and staff, and published on the City's Meeting & Agenda Center under Documents Received After Published Agenda.
2. Send an email to [email protected] by 2:00 p.m. the day of the meeting. Please identify the Agenda Item Number in the subject line of your email. Emails will be compiled into one file, distributed to the City Council and staff, and published on the City's Meeting & Agenda Center under Documents Received After Published Agenda. Documents received after 2:00 p.m. through the adjournment of the meeting will be included as part of the meeting record and published the following day.
How to provide live Public Comment during the Special City Council Meeting:
Participate at City Hall, Conference Room 2A, 777 B Street, Hayward, CA 94541
August 27, 2024City Council Agenda
SPECIAL CITY COUNCIL MEETING
CALL TO ORDER: Mayor Salinas
Pledge of Allegiance: Council Member Bonilla Jr.
AB 2449 TELECONFERENCE NOTIFICATIONS AND CONSIDERATION
ROLL CALL
PUBLIC COMMENTS
Limited to Items on the Agenda.
CITY COMMISSIONS INTERVIEWS
Annual City Commissions Interviews: Interview Applicants for Service on the Library Commission, Personnel Commission and Planning Commission (Report from City Clerk)
RPT 24-0641.
Attachments: Attachment I Staff Report
Attachment II List of Applicants
Attachment III List of Selected Applicants
Attachment IV Interview Schedule
SELECTION
Selection of Members for Service on the Library Commission, Personnel Commission and Planning Commission
ACT 24-0572.
ADJOURNMENT
NEXT SPECIAL MEETING, September 3, 2024, 5:30 PM
PUBLIC COMMENT RULES
Any member of the public desiring to address the Council shall limit their comments to three (3) minutes unless less or further time has been granted by the Presiding Officer or in accordance with the section under Public Hearings. The Presiding Officer has the discretion to shorten or lengthen the maximum time members may speak. Speakers will be asked for their name before speaking and are expected to honor the allotted time.
August 27, 2024City Council Agenda
PLEASE TAKE NOTICE
That if you file a lawsuit challenging any final decision on any public hearing or legislative business item listed in this agenda, the issues in the lawsuit may be limited to the issues that were raised at the City's public hearing or presented in writing to the City Clerk at or before the public hearing.
PLEASE TAKE FURTHER NOTICE
That the City Council adopted Resolution No. 87-181 C.S., which imposes the 90-day deadline set forth in Code of Civil Procedure section 1094.6 for filing of any lawsuit challenging final action on an agenda item which is subject to Code of Civil Procedure section 1094.5. ***Materials related to an item on the agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk ’s Office, City Hall, 777 B Street, 4th Floor, Hayward, during normal business hours. An online version of this agenda and staff reports are available on the City ’s website. Written comments submitted to the Council in connection with agenda items will be posted on the City ’s website. All Council Meetings are broadcast simultaneously on the City website, Cable Channel 15 - KHRT, and YouTube. ***
Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans with Disabilities Act of 1990. Interested persons must request the accommodation at least 48 hours in advance of the meeting by contacting the City Clerk at (510) 583-4400 or [email protected].
Assistance will be provided to those requiring language assistance. To ensure that interpreters are available at the meeting, interested persons must request the accommodation at least 48 hours in advance of the meeting by contacting the City Clerk at (510) 583-4400.
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: RPT 24-064
DATE: August 27, 2024
TO: Mayor and City Council
FROM: City Clerk
SUBJECT
Annual City Commissions Interviews: Interview Applicants for Service on the Library Commission, Personnel Commission and Planning Commission
RECOMMENDATION
That the City Council interviews fifteen applicants for service on the Library Commission, Personnel Commission, and Planning Commission.
SUMMARY
The annual recruitment for City commissions was conducted from May 14, 2024, to August 2, 2024. This year, recruitment for the Community Services Commission and Keep Hayward Clean and Green Task Force was not conducted as the Council is currently evaluating the membership size of both groups.
Currently, there are five vacancies: Library Commission (2); Personnel Commission (2); and Planning Commission (1). A total of twenty-six applications were received by the submission deadline, with twenty -four applicants qualifying for consideration. Attachment II provides the final list of applicants and their preference for service. A digital binder containing all qualified applications was made available to the City Council on August 9, 2024, with an additional copy available in the City Clerk’soffice upon request.
Members of the City Council reviewed and pre-screened all applications and individually communicated their selection to my office by August 21, 2024. Applicants who received three or more points from Council members were invited to interview. Attachment III contains the list of selected applicants and Attachment IV contains the interview schedule.
ATTACHMENTS
Attachment I Staff Report
Attachment II List of Applicants
Attachment III List of Selected Applicants
Attachment IV Interview Schedule
CITY OF HAYWARD Printed on 8/23/2024Page 1 of 2
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File #:RPT 24-064
CITY OF HAYWARD Printed on 8/23/2024Page 2 of 2
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DATE: August 27, 2024
TO: Mayor and City Council
FROM: City Clerk
SUBJECT: Annual City Commissions Interviews: Interview Applicants for Service on the Library Commission, Personnel Commission and Planning Commission
RECOMMENDATION
That the City Council interviews fifteen applicants for service on the Library Commission, Personnel Commission, and Planning Commission.
SUMMARY
The annual recruitment for City commissions was conducted from May 14, 2024, to August 2, 2024. This year, recruitment for the Community Services Commission and Keep Hayward Clean and Green Task Force was not conducted as the Council is currently evaluating the membership size of both groups. Currently, there are five vacancies: Library Commission (2); Personnel Commission (2); and Planning Commission (1). A total of t wenty-six applications were received by the submission deadline , with twenty-four applicants qualif ying for consideration. Attachment II provides the final list of applicants and their preference for service. A digital binder containing all qualified applications was made available to the City Council on August 9, 2024, with an additional copy available in the City Clerk ’s office upon request. Members of the City Council reviewed and pre -screened all ap plications and individually communicated their selection to my office by August 21, 2024. Applicants who received three or more points from Council members were invited to interview. Attachment III contains the list of selected applicants and Attachment IV contains the interview schedule.
FISCAL IMPACT
There is no fiscal impact associated with this report.
STRATEGIC ROADMAP
This agenda item is a routine operational item and does not relate to any of the projects outlined in the Council’s Strategic Roadmap.
PUBLIC CONTACT
The agenda was posted in accordance with the Brown Act and all applicants were notified of their status of the application. Fifteen individuals were invited to interview with the City Council.
NEXT STEPS
Applicants selected to fill the current vacancies will be officially appointed and sworn-in at the September 17, 2024, Council meeting.
Prepared and Recommended by: Miriam Lens, City Clerk
Approved by:
____________________________________________
Dustin Claussen, Interim City Manager
ATTACHMENT II
2024 LIST OF COMMISSION APPLICANTS
(Alphabetical Order by First Name)
Ranking: One (1) being the first choice and three (3) the last choice.
PC = Planning Commission; PER = Personnel Commission; LC = Library Commission
CURRENT
MEMBER:
CSC = Community Services Commission
KHCGTF = Keep Hayward Clean & Green Task Force
FORMER
MEMBER:
PC = Planning Commission; HYC = Hayward Youth Commission
No. NAME PC PER LC
1 Ajay Anand 1
2 Aman Dhuper 1
3 Brian Schott (PC) 1
4 Collin Thormoto (CSC) 1
5 Douglas Mansel (KHCGTF) 1
6 Guy Milam 1
7 Jeffrey Haman (KHCGTF) 1
8 Joshua De Miguel 1 2
9 Karen Parker-Moore 1
10 Lisa Hammond 1
11 Linda Gruel Neff 1
12 Michael Decena 1 2
13 Rebecca Parr 1
14 Rosalee Ojeda 1
15 Roy D' Lucca 3 1 2
16 Samiksha Lingan (HYC) 1
17 Sangeeta Shahri 1 2
18 Sergey Melnikov (KHCGTF) 1
19 Shahin Shaikh 2 1
20 Sree Kolavennu 1
21 Valerie Fredericks 1
22 Vasko Yorgov 1
23 Veronica Sanchez 1
24 Vishal Sharma 2 1
ATTACHMENT III
AA = Council Member Andrews; RB = Council Member Bonilla Jr; DG = Council Member Goldstein; JR = Council Member Roche; GS = Council Member Syrop; FZ = Council Member Zermeño; MS = Mayor Salinas
SELECTED APPLICANTS FOR INTERVIEWS WITH COUNCIL
LIBRARY COMMISSION
Two Vacancies
(3 points or more)
App # APPLICANT NAME AA RB DG JR GS FZ MS TOTAL
8 Joshua De Miguel (*) 1 1 1 3
15 Roy D' Lucca (*) 1 1 1 1 4
16 Samiksha Lingan 1 1 1 1 1 1 6
19 Shahin Shaikh 1 1 1 1 4
21 Valerie Fredericks 1 1 1 1 4
23 Veronica Sanchez 1 1 1 1 1 1 1 7
(*) Also selected for the Personnel Commission.
PERSONNEL COMMISSION
Two Vacancies
(3 points or more)
App # APPLICANT NAME AA RB DG JR GS FZ MS TOTAL
8 Joshua De Miguel (*) 1 1 1 1 4
11 Linda Gruel Neff 1 1 1 1 1 5
13 Rebecca Parr 1 1 1 1 1 1 1 7
15 Roy D' Lucca (*) 1 1 1 1 4
24 Vishal Sharma 1 1 1 1 4
(*) Also selected for the Library Commission.
PLANNING COMMISSION
One Vacancy
(3 points or more)
App # APPLICANT NAME AA RB DG JR GS FZ MS TOTAL
2 Aman Dhuper 1 1 1 3
4 Collin Thormoto (CSC) 1 1 1 3
5 Douglas Mansel (KHCGTF) 1 1 1 1 1 5
7 Jeffrey Haman (KHCGTF) 1 1 1 1 1 1 6
18 Sergey Melnikov (KHCGTF) 1 1 1 1 4
22 Vasko Yorgov 1 1 1 1 1 5
.
ATT ACHMENT IV
AUGUST 27, 2024 SPECIAL COUNCIL MEETING
INTERVIEW SCHEDULE
# Binder
No. APPLICANT NAME TOTAL
POINTS RANKING
Orientation (5:00 PM) LC PER PC
LIBRARY COMMISSION (Two Vacancies) 5:10-6:05 PM
1 16 Samiksha Lingan 6 1
2 19 Shahin Shaikh 4 1 2
3 21 Valerie Fredericks 4 1
4 23 Veronica Sanchez 7 1
5 8 Joshua De Miguel (*) 3 2 1
6 15 Roy D' Lucca (*) 4 2 1 3
DINNER BREAK (6:20-6:40 PM)
PERSONNEL COMMISSION (Two Vacancies) 6:40-7:00 PM
7 11 Linda Gruel Neff 5 1
8 13 Rebecca Parr 7 1
9 24 Vishal Sharma 4 1 2
PLANNING COMMISSION (One Vacancy) 7:10-8:25 PM
10 2 Aman Dhuper 3 1
11 4 Collin Thormoto (CSC) 3 1
12 5 Douglas Mansel (KHCGTF) 5 1
13 7 Jeffrey Haman (KHCGTF) 6 1
14 18 Sergey Melnikov (KHCGTF) 4 1
15 22 Vasko Yorgov 5 1
Ranking: One (1) being the first choice.
(*) Also selected for Personnel Commission (15 minutes/applicant) Current Members