Council Sustainability Committee
CITY OF HAYWARD
Agenda
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
Hybrid/Conference Room 2B5:00 PMMonday, September 16, 2024 NOTICE: The Council Sustainability Committee will hold a hybrid meeting on Conference Room 2B and virtually via Zoom
The Public Comments section provides an opportunity to address the Council Sustainability Committee on items not listed on the agenda. The Council Sustainability Committee welcomes comments and requests that speakers present their remarks in a respectful manner, within established time limits, and focus on issues which directly affect the City or are within the jurisdiction of the City. As the Council Sustainability Committee is prohibited by State law from discussing items not listed on the agenda, items will be taken under consideration and may be referred to staff. The Council Sustainability Committee welcomes comments, including criticism, about the policies, procedures, programs, or services of the City, or of the acts or omissions of the Council Sustainability Committee . Speakers shall not use threatening, profane, or abusive language which disrupts, disturbs, or otherwise impedes the orderly conduct of a meeting. The City is committed to maintaining a workplace free of unlawful harassment and is mindful that City staff regularly attend public meetings. Discriminatory statements or conduct that is hostile, intimidating, oppressive, or abusive – are per se disruptive to a meeting and will not be tolerated.
How to Submit a Written Public Comment:
To submit a public comment in writing, send an email to Erik Pearson, [email protected], by 1:00 p.m. the day of the meeting. Please identify the Agenda Item Number in the subject line of your email. Emails will be compiled into one file, distributed to the Council Sustainability Committee and staff, and published on the City's Meeting & Agenda Center under Documents Received After Published Agenda. Documents received after 1:00 p.m. through the adjournment of the meeting will be included as part of the meeting record and published the following day.
September 16, 2024Council Sustainability Committee Agenda HOW TO OBSERVE THE MEETING:
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CALL TO ORDER
ROLL CALL
PUBLIC COMMENTS:
ELECTION OF CHAIR
APPROVAL OF MINUTES
Approval of Minutes of the Council Sustainability Committee Meeting held on March 11, 2024
MIN 24-094
1. Attachments: Attachment I Staff Report
REPORTS/ACTION ITEMS
September 16, 2024Council Sustainability Committee Agenda Critical Municipal Facilities: Proposed Solar and Battery Storage Installations - Discussion and Recommendation to Council
ACT 24-0712.
Attachments: Attachment I Staff Report
Ava Community Energy Update: Local Programs and Customer Bill Savings - Information and Discussion
RPT 24-0693.
Attachments: Attachment I Staff Report
Expanding Litter Collection Efforts in Hayward - Discussion and Direction to Staff
ACT 24-0734.
Attachments: Attachment I Staff Report
Ava Community Energy’s Community Solar Program - UpdateACT 24-0665.
Attachments: Attachment I Staff Report
Downtown Hayward Improvement Association Art Project for Big Belly Litter Cans - Discussion and Direction to Staff ACT 24-0646.
Attachments: Attachment I Staff Report
FUTURE AGENDA ITEMS
Proposed 2024 Agenda Planning Calendar: Review and
Comment
ACT 24-0697.
Attachments: Attachment I Staff Report
COMMITTEE MEMBER/STAFF ANNOUNCEMENTS AND REFERRALS
ADJOURNMENT
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: MIN 24-094
DATE: September 16, 2024
TO: Council Sustainability Committee
FROM: Director of Public Works
SUBJECT
Approval of Minutes of the Council Sustainability Committee Meeting held on March 11, 2024
RECOMMENDATION
That the CSC reviews and approves the March 11 , 2024 CSC meeting minutes.
ATTACHMENT
Attachment I March 11, 2024 CSC Meeting Minutes
CITY OF HAYWARD Printed on 9/13/2024Page 1 of 1
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CITY COUNCIL SUSTAINABILITY COMMITTEE MEETING
Hybrid Meeting
March 11, 2024
5:00 p.m.
MEETING MINUTES
CALL TO ORDER: Meeting called to order at 5:00 p.m. by Council Member Julie Roche.
ROLL CALL:
Members:
Present
▪ Julie Roche, City Council Member/CSC Chair
▪ Angela Andrews, City Council Member
▪ Francisco Zermeño, City Council Member
Staff:
▪ Alex Ameri, Director of Public Works
▪ Makenna Colucci, Sustainability & Climate Action Fellow ▪ Linda Ko, Senior Secretary (Meeting Recorder)
▪ Jeff Krump, Solid Waste Program Manager
▪ Steve Osborne, Supervising Plan Checker & Expeditor
▪ Erik Pearson, Environmental Services Manager
▪ Elise Pierce, Recycling Outreach Fellow
PUBLIC COMMENTS
Lance Storm expressed his concern for the preservation of monarch butterflies and birds at the Skywest Golf Course.
1. Approval of Minutes of the Council Sustainability Committee (CSC) Meeting Held on January 8, 2024
The item was moved by Council Member Andrews, seconded by Council Member Zermeño, and approved unanimously.
2. Solid Waste and Recycling Franchise Agreement: Update on Implementation – Review and Comment
Jeff Krump, Solid Waste Program Manager, presented an update on the implementation of the new Solid Waste and Recycling Franchise Agreement between the City and Waste Management of Alameda County (WMAC).
Public Comments
There were no public comments.
Committee Comments
Council Member Andrews expressed concerns about growing trash on Mission Blvd. and asked staff to strategize putting more trash and recycling bins along Mission Blvd., especially near fast food restaurants.
Council Member Zermeño stated that he would like to see big belly trash can installations paired with existing and future fast food restaurants. Director Alex Ameri responded that private properties have conditions of approval for this type of measure and that staff would look into it.
Director Ameri stated that residents have been paying for new Tri-CED trucks but have not received them yet and that this issue would be addressed during the next rate adjustment conversation. In addition, he stated that the topic of the reduced frequency of servicing big belly cans would also be included in the next rate adjustment conversation with WMAC.
3. Reach Code – Current Status and Future Revisions – Discussion and Direction to Staff
Erik Pearson, Environmental Services Manager, presented a report on the current Reach Code.
Public Comments
There were no public comments.
Committee Comments
Council Member Roche inquired if requiring electric ready would be a double expense for builders. Steve Osbourne, Supervising Plan Checker & Expeditor, explained that electric ready choices were easier to make when building from the ground-up and that it could be as easy as providing sufficient capacity in the electric panel and that it would cost builders more and include more work to make a building electric ready retroactively.
4. 2022 Greenhouse Gas Emissions Inventory
Makenna Colucci, Sustainability & Climate Action Fellow, presented the 2022 greenhouse gas (GHG) emissions inventory and provided a comparison to the previous eight inventories.
Public Comments
There were no public comments.
Committee Comments
Council Member Andrews inquired if there were any rebates or funding for xeriscaping and electrification efforts. Erik Pearson, Environmental Services Manager, responded that the City promotes bay-friendly landscaping practices and that the state no longer allows the
sale of gasoline-powered leaf blowers and small engines. Director Ameri added that rebates for heat-pump water heaters were available that staff would publicize.
Council Member Zermeño and Council Member Roche inquired about GHG emission contributions from the Airport. Ms. Colucci stated that the Air District had just released a priority climate action plan for most of the nine bay area counties and the aircraft emissions was approximately 2.27%, which was a very small portion of total emissions.
Director Ameri also stated that looking at other jurisdictions, staff could safely predict that airport emissions would not be a large contributor of GHG emissions but that staff would work with a consultant to provide a more detailed report.
5. Potential Grant Funding for Development of Performance Standards for Existing Buildings – Discussion and Direction to Staff
Mr. Pearson provided a report regarding Hayward’s participation in a grant application that would fund a regional effort to develop performance standards for existing buildings and asked that the CSC would provide direction to staff.
Public Comments
There were no public comments.
Committee Comments
All Council Sustainability Committee members recommended that staff apply for and participate in the grant.
FUTURE AGENDA ITEMS:
6. Proposed 2024 Agenda Planning Calendar: Review and Comment Mr. Pearson shared the proposed 2024 agenda planning calendar with the Committee.
Public Comments
There were no public comments.
Committee Comments
Council Member Andrews requested a future report on Per- and Polyfluoroalkyl Substances (PFAS).
Council Member Roche stated that she would like more information on artificial turf.
Director Ameri responded that staff could prepare a report elaborating on the pros and cons of artificial turf.
Council Member Zermeño requested a report on the tree canopy coverage assessment.
Director Ameri responded that staff would work with the Maintenance Services Department to prepare a report on this topic.
COMMITTEE MEMBER/STAFF ANNOUNCEMENTS AND REFERRALS:
Mr. Pearson announced that the Earth Day Poster & Writing Contest award presentation would take place during the April 16th City Council meeting. He also announced that the Earth Day Litter Clean-up & Fair would take place on Saturday, April 20th.
ADJOURNMENT: 6:50 p.m.
MEETINGS
Attendance Present
3/11/24
Meeting
Present
to Date This
Year
Excused
to Date This
Year
Absent
to Date This
Year
Julie Roche ✓ 2 0 0
Angela Andrews ✓ 2 0 0
Francisco Zermeño ✓ 2 0 0
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: ACT 24-071
DATE: September 16, 2024
TO: Council Sustainability Committee
FROM: Director of Public Works
SUBJECT
Critical Municipal Facilities: Proposed Solar and Battery Storage Installations - Discussion and Recommendation to Council
RECOMMENDATION
That the Council Sustainability Committee (CSC) reviews this report and provides a recommendation to Council to authorize the City Manager to negotiate and execute a Power Purchase Agreement with Ava Community Energy.
SUMMARY
City staff have been working with Ava Community Energy to prepare plans and agreements for the installation of solar and batteries at four City facilities: Fire Station 1, Fire Sation 7, Corp Yard and the Cinema Place parking structure. The installations would be financed through a Power Purchase Agreement (PPA) between the City and Ava Community Energy. The PPA would allow a third-party developer to own, operate, and maintain the generating equipment and the City would agree host the systems and purchase the electric output for 25 years.
ATTACHMENTS
Attachment I Staff Report
CITY OF HAYWARD Printed on 9/13/2024Page 1 of 1
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DATE: September 16, 2024
TO: Council Sustainability Committee
FROM: Director of Public Works
SUBJECT Critical Municipal Facilities; Proposed Solar and Battery Storage Installations – Discussion and Recommendation to Council
RECOMMENDATION
That the Council Sustainability Committee (CSC) reviews this report and provides a recommendation to Council to authorize the City Manager to negotiate and execute a Power Purchase Agreement with Ava Community Energy.
SUMMARY
City staff have been working with Ava Community Energy to prepare plans and agreements for the installation of solar and batteries at four City facilities: Fire Station 1, Fire Sation 7, Corp Yard and the Cinema Place parking structure. The installations would be financed through a Power Purchase Agreement (PPA) between the City and Ava Community Energy.
The PPA would allow a third-party developer to own, operate, and maintain the generating equipment and the City would agree host the systems and purchase the electric output for 25 years.
BACKGROUND
East Bay Community Energy (EBCE) formed in 2016 as a joint powers authority to provide cleaner, greener energy at lower rates to Alameda County customers. EBCE started providing electricity to customers in 2018 and has expanded to include communities in San Joaquin County. In 2023, the name was changed to Ava Community Energy to better reflect the larger service territory. EBCE/Ava’s goals include local control and oversight, driving investment in renewable energy, and improving resilience of local communities. To help advance these goals, Ava is offering a procurement program called the Critical Municipal Facilities program, to deploy solar and battery energy storage systems at member agencies’ facilities.
On May 10, 20211, the CSC considered a report about the proposed procurement partnership with Ava Community Energy. The Committee voted unanimously to recommend that Council
1 https://hayward.legistar.com/LegislationDetail.aspx?ID=4938515&GUID=C99D4D3A-8757-4323-A662-8EF467453E1F&Options=&Search=
support the City’s participation in the program. On June 15, 20212, Council adopted Resolution 21-107, authorizing the City Manager to pursue deployment of solar and battery energy systems at critical municipal facilities in partnership with Ava Community Energy.
Across Ava’s service area more than 300 critical municipal facilities were analyzed to determine the feasibility of solar and battery energy storage systems to meet critical loads in time of grid outages. Hayward staff contributed to this initial portfolio by submitting approximately twenty potential critical municipal facilities. From that list, eight sites in Hayward were initially considered as part of the Phase I procurement project portfolio.
Staff negotiated a PPA in 2021-2022 and Ava’s engineers did initial site visits in the spring of 2022. In 2023 and early 2024, Ava selected and negotiated with a developer. The project schedule will have the solar and battery equipment operational by April 2026, which is the deadline to retain NEM 2.0. Under Net Energy Metering 2.0, sites will receive 1-to-1 credits for every kWh of solar electricity delivered to the grid, which is financially favorable compared to the newer Solar Billing Plan that sites would otherwise fall under. To maintain the current schedule, the PPA must be executed by the end of 2024.
DISCUSSION
There are 61 project sites across eight cities participating in this program. In addition to Hayward, the cities are Berkeley, Emeryville, Fremont, Livermore, Oakland, Pleasanton and San Leandro. Ava designed the Resilient Municipal Critical Facilities program to reduce barriers for local governments for the deployment of solar and storage by providing technical expertise and staff time and aggregating cities’ small solar projects into a larger portfolio to take advantage of bulk purchasing, streamlined contracting process, and better pricing.
Recognizing these barriers, this procurement has the following goals and benefits:
Reduce the burden and associated costs for both local governments and vendors by having Ava and its third-party engineering firms conduct initial site identification, evaluation, and design work prior to going out for contractor bids. Reduce equipment costs by aggregating a higher volume of sites across multiple cities into a larger portfolio.
Reduce vendor contracting costs by having Ava serve as a single counterparty for all participating local governments and sites in the portfolio. Provide resiliency back-up for critical loads in the event of grid outages for sites with battery storage.
Reduce the City’s energy bills through Time-of-Use (TOU) energy and demand charge reductions.
2 https://hayward.legistar.com/LegislationDetail.aspx?ID=4983875&GUID=B7E2C26B-6C63-45A4-BA3D- A0C5C1DFCA43&Options=&Search=
Manage battery discharge during TOU periods to reduce both customer bills and Ava wholesale energy procurement requirements.
Reduce reliance on existing diesel-powered generators, minimizing CO2 equivalent emissions.
In addition to the above benefits, the proposed PPA would benefit Hayward in the following ways:
Increase the City’s on-site solar generation capabilities and advance Hayward’s goal of achieving ZNE across its portfolio of facilities.
No up-front or out-of-pocket costs to the City.
Save money (compared to current and forecasted utility bills. Electrical upgrades at the Corp Yard and Fire Station 1 will be included.
Ava began the site assessment process with a comprehensive list of Hayward’s critical facilities and excluded sites that already have solar. Adding batteries to sites that have solar is not cost effective at this time. Hayward staff excluded sites that are due for significant retrofitting, rebuilding or electrical upgrades. The four sites proposed for upgrades are:
Site PV Size (kW
DC)
% of Demand
Offset by PV
Battery Size
(kWh)
Hours of
Battery
Backup*
Fire Station 1 62 66% 154.8 5
Fire Station 7 72 70% 154.8 5.25
Corp Yard 51 92% 77.4 4.3
Cinema Place Garage** 49 92% NA 0
* Note: Hours of battery backup are based on average load. The batteries could potentially provide infinite hours of backup if load is reduced to “essential operations”.
** Due to the nature of the electrical demand at the Cinema Garage, it was determined that battery storage is not feasible.
The primary objective of this program is to add resilience to municipal facilities, allowing them to operate emergency loads using solar and storage technologies during a grid outage. Battery systems will also allow facilities to “island”, or isolate, from the grid during a Public Safety Power Shutoff (PSPS) event or other grid outage. For the Fire Stations and Corp Yard, if electrical demand can be curtailed, the solar and storage can provide full back- up power. If electrical demand cannot be curtailed, the existing generators will operate to support the solar and storage. Microgrid controllers will be included to allow for the optimization of the solar and storage generation, reducing overall CO2 emissions as well as annual fuel cost savings.
Power Purchase Agreement (PPA) – With a PPA model, a PPA provider pays for the installation, operations and maintenance of the solar and battery energy storage systems, and the City
pays an agreed upon price per kilowatt-hour (kWh) for power generated. Staff has negotiated the key terms of the PPA between the City and Ava Community Energy. Ava will contract with Green Bridge Energy as the project owner and contractual counterparty. Green Bridge Energy has in turn selected Gridscape Solutions, based in Fremont, as its developer. With support from Gridscape, Green Bridge Energy will install, own, operate and maintain the solar and battery systems.
Key Terms of the PPA:
There are no upfront costs to the City.
The City will make monthly payments to Ava for the kilowatt hours of electricity received from the solar and batteries.
The City’s total payments over the 25-year contract, in combination with regular electricity and natural gas bills, will be less than they would be without the project. Electrical upgrades at the Corp Yard and Fire Station 1 are needed in order to make them ready for solar and battery storage ready. The improvements will made by Gridscape and the cost will be included in the City’s monthly payments to Ava. The City will only pay for the electricity received from the systems. Furthermore, if the equipment delivers less 85% of the expected annual power output from the system, Ava would make cash payments to the City to offset the City’s costs in procuring needed power. This provision provides additional incentive to Ava and in turn GreenBridge/Gridscape to maintain the systems in good working order. Gridscape will ensure that all contractors, subcontractors, and employees hired or contracted by Gridscape which will perform work on the projects will be paid prevailing wages.
Single Source Procurement – The proposed PPA with Ava Community Energy, described above, is a single source procurement. Staff recommends that the City utilize California Government Code Section 4217.10, which allows for the expedited procurement of energy conservation projects by municipal agencies as long as the energy project is determined to provide financial savings over the operating lifetime.
Specifically, Code Section 4217.10 et seq3 authorizes public agencies to enter into an energy service contract without competitive bidding, provided that there is a two-week public notice before the authorization of the procurement and the cost of the conservation services provided by an energy conservation facility will be less than the anticipated marginal cost of energy that would have been consumed in the absence of the project.
3 https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCode=GOV&division=5.&title=1.&part=&chapter=3.2.&article=
FISCAL IMPACT
The proposed projects will have a positive impact on the City’s General Fund. The City currently pays approximately $147,000 for electricity at the four sites. Assuming rates increase at three percent per year, the City would pay approximately $5.4 million for electricity for the four sites over the next 25 years. Ava estimates the four proposed projects will generate savings between $600,000 and $800,000 over the life of the PPA.
ECONOMIC IMPACT
The Critical Municipal Facilities Program is not expected to have a significant impact on the local economy; however, contractors involved in the construction of the projects will be required to pay prevailing wages. The primary developer of the projects will be Gridscape Solutions, a company based in Fremont.
STRATEGIC ROADMAP
This agenda item supports the Strategic Priority to Champion Climate Resilience & Environmental Justice, and specifically relates to implementation of the following Projects:
Reduce Greenhouse Gases and Dependency on Fossil Fuels:
Project CP1: Implement Year 1 Programs from the adopted GHG Roadmap (Climate Action Plan).
SUSTAINABILITY FEATURES
Increasing solar and battery energy storage system deployment supports Hayward’s long term GHG reduction goals and other General Plan policies. In 2016, Council adopted Resolution 16- 219 stating a goal to “achieve zero net energy (ZNE) for electricity and natural gas use on a portfolio-wide basis by 2025” . Across the City’s portfolio of municipal facilities, Hayward currently produces approximately 65% of total electricity demand. With the four proposed projects, staff estimates that total renewable generation will be approximately 68% of total municipal electricity use.
On a day-to-day basis, the onsite solar will reduce GHG emissions and batteries will shift energy usage from peak times, thereby reducing the need for gas-fired power plants to come online to meet demand. During power outages, the solar and battery energy storage systems will increase community resilience and lessen the need for diesel generators for back-up power.
PUBLIC CONTACT
No public contact has been made for this item.
NEXT STEPS
Upon a recommendation from the Committee, staff will schedule a public hearing for Council, tentatively set for October 15, 2024.
Tentative Project Schedule:
October 15, 2024 City Council Consideration
November 2024 Submit Permit applications
December 2024 Execute PPA
Q1 2025 Permits issued
Q2 2025 Materials delivered onsite
Q2 2025 - Q1 2026 Construction
April 2026 Systems Operational
Prepared by: Erik Pearson, Environmental Services Manager Recommended by: Alex Ameri, Director of Public Works
Approved by:
_____________________________
Dustin Claussen, Interim City Manager
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: RPT 24-069
DATE: September 16, 2024
TO: Council Sustainability Committee
FROM: Director of Public Works
SUBJECT
Ava Community Energy Update: Local Programs and Customer Bill Savings - Information and Discussion
RECOMMENDATION
That the Committee reviews and comments on this informational report.
SUMMARY
Staff from Ava Community Energy will present an update on local programs, partnerships, and customer bill savings. This report includes brief updates on local programs, including incentives available to Hayward customers; greenhouse gas emissions associated with Ava’s electricity products; and rates and bill savings for Ava’s electricity products. The agency was established in 2016 as East Bay Community Energy (EBCE) and in 2023, the name was changed to Ava Community Energy.
ATTACHMENTS
Attachment I Staff Report
CITY OF HAYWARD Printed on 9/13/2024Page 1 of 1
powered by Legistar™
DATE: September 16, 2024
TO: Council Sustainability Committee
FROM: Director of Public Works
SUBJECT Ava Community Energy Update: Local Programs and Customer Bill Savings – Information and Discussion
RECOMMENDATION
That the Committee reviews and comments on this informational report.
SUMMARY
Staff from Ava Community Energy will present an update on local programs, partnerships, and customer bill savings. This report includes brief updates on local programs, including incentives available to Hayward customers; greenhouse gas emissions associated with Ava’s electricity products; and rates and bill savings for Ava’s electricity products. The agency was established in 2016 as East Bay Community Energy (EBCE) and in 2023, the name was changed to Ava Community Energy.
BACKGROUND
In December 2016, Hayward joined the County of Alameda and ten of its cities in launching East Bay Community Energy (EBCE) as a joint powers authority to provide cleaner, greener energy to their customers at lower rates. EBCE began providing electricity to commercial, municipal, and residential accounts in 2018. Since 2018, EBCE has continued to increase investments in local programs, leading to an expansion in the number of programs offered and an increase in customer savings throughout EBCE’s service area. EBCE now includes all cities in Alameda County except the City of Alameda, which has its own electric utility.
EBCE also serves the City of Tracy; in 2025 will begin serving the cities of Stockton and Lathrop; and in 2026 will begin serving San Joaquin County. In 2023, EBCE changed its name to Ava Community Energy to reflect the expanded service territory, which is now more than the East Bay.
EBCE currently offers two electricity products:
Bright Choice – Carbon content higher than PG&E. Rates are 5% lower than PG&E rates.
Renewable 100 – 100% renewable electricity, sourced entirely from California solar and wind energy. Rates are currently ¼ of a penny per kWh more than PG&E rates.
On November 10, 20201, Council approved the enrollment of all City facilities in EBCE’s Renewable 100 product. On July 6, 20212, Council voted to transition most Hayward customers to Renewable 100, effective January 2022. Customers on income or medical- related discounts are enrolled in Bright Choice.
DISCUSSION
In addition to its core services related to procuring alternative sources of energy, Ava also offers programs aimed at improving resiliency and electrifying buildings and vehicles.
Following are some of the programs that will be included in EBCE’s presentation:
Energy Resilience at Critical Facilities – The City is partnering with Ava to develop solar and battery energy systems at Hayward’s critical municipal facilities. Existing Building Electrification – Partnerships with member-jurisdictions and public agencies to offer options and incentives for customers looking to electrify their homes and businesses.
Transportation Electrification – Ava is managing programs aimed at advancing transportation electrification through the development of electric vehicle fast charging infrastructure in the East Bay and by providing technical assistance to municipalities looking to electrify their vehicle fleets. Induction Cooktop Lending Program – The cooktop program allows customers to try out an induction cooktop for two weeks before considering the switch to electric cooking, which is a safer and cleaner alternative to cooking with natural gas. Incentives for E-Bikes – Later this year Ava will launch a program providing $10 million in incentives to customers in EBCE’s service area to try and purchase e- bikes. The program, partially funded with a $4 million grant from the Alameda County Transportation Commission (ACTC), will direct at least 40% of incentives dedicated to low-income customers.
Community Resilience Hubs – Ava is working with community partners to identify potential locations for resilience hubs that will have solar and batteries and other resources available to the community during emergencies.
Greenhouse Gas Emissions – EBCE was established with the intention to provide electricity at rates that are lower or competitive with those offered by PG&E and to develop an electric supply portfolio with a lower greenhouse gas (GHG) intensity than PG&E. EBCE’s base product, Bright Choice, is less expensive than PG&E’s base product and EBCE’s Renewable 100 product has a small premium, however, the Bright Choice product is currently much more carbon intensive than PG&E’s base product. In 2022, the last year for which data is publicly available, Bright Choice was 63% carbon free while PG&E was 95% carbon free. Approximately 30% of Hayward’s customers are on Bright Choice, so the
1 https://hayward.legistar.com/LegislationDetail.aspx?ID=4688323&GUID=F7AA3CB1-0D7A-48C3-A886- 6C7CE8C13EB7&Options=&Search=
2 https://hayward.legistar.com/LegislationDetail.aspx?ID=5018124&GUID=8CCC9164-4B0D-463C-AD16- 709EFC1035D4&Options=&Search=
emissions associated with this product make a significant impact on Hayward’s overall GHG emissions. Ava’s target for Bright Choice for 2023 was 76% and the target for 2024 – 2026 is 81%. Ava’s goal is for its entire portfolio to be carbon free by 2030.
ECONOMIC IMPACT
While most Hayward customers are automatically enrolled in Renewable 100, customers enrolled in the medical baseline discount program or the income-qualifying CARE/FERA3, discount programs are enrolled in Bright Choice. In addition, some Hayward customers have opted for the Bright Choice product. Rates for Bright Choice were originally set at 1% less than PG&E rates, but in 2022, the discount was increased to 3% and in 2023, the discount was increased to 5%. In addition, in the last few years, Hayward customers enrolled in CARE/FERA have received $50 bill credits totaling $1.5 million.
Rates for Renewable 100 were originally one penny per kWh more than PG&E rates, but the premium has since been reduced to ¼ of a penny per kWh. Ava’s cost of purchasing renewable energy is increasing and the City of Fremont recently chose to make Renewable 100 the default product for their customers. Ava will transition Fremont’s customers in phases to minimize the cost impacts, but it is likely that the premium for Reenable 100 will increase next year.
FISCAL IMPACT
Hayward’s participation in EBCE has no impact on the City’s General Fund or other funds other than staff time from existing budgeted positions.
STRATEGIC ROADMAP
This agenda item supports the Strategic Priority to Champion Climate Resilience & Environmental Justice, and specifically relates to implementation of the following Projects:
Reduce Greenhouse Gases and Dependency on Fossil Fuels:
Project CP1: Implement Year 1 Programs from the adopted GHG Roadmap (Climate Action Plan).
Project CP2: Continue to collaborate with Ava Community Energy to provide public EV charging facilities.
Project CP5: Improve e-bike adoption through the creation of an e-bike rebate program and ensuring that electric transit infrastructure such as EV chargers also serve e-bike and not just electric cars
SUSTAINABILITY FEATURES
Community choice energy was identified in the City’s Climate Action Plan as the program with the greatest potential to reduce community wide GHG emissions. In 2018, Hayward’s
3 CARE is the California Alternate Rates for Energy Program and FERA is the Family Electric Rate Assistance Program. More information is available at https://ebce.org/care/
participation in EBCE resulted in the 20% GHG reduction goal for 2020 being met two years early. In 2019, due in large part to EBCE, Hayward’s emissions were 25.7% lower than the 2005 baseline. However, in 2020-2022, the carbon content for Bright Choice increased significantly while PG&E decreased theirs. Bright Choice emissions are gain declining and will be zero by 2030. In addition, Ava’s current and proposed local development programs are supporting the implementation of many initiatives identified in Hayward’s Climate Action Plan.
PUBLIC CONTACT
No public contact was made for this agenda item.
NEXT STEPS
Staff will continue to coordinate closely with Ava staff to implement programs that benefit the Hayward community, implement the City’s Climate Action Plan, and carry out related projects identified in the Strategic Roadmap.
Prepared by: Erik Pearson, Environmental Services Manager
Recommended by: Alex Ameri, Director of Public Works
Approved by:
____________________________
Dustin Claussen, Interim City Manager
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: ACT 24-073
DATE: September 16, 2024
TO: Council Sustainability Committee
FROM: Director of Public Works
SUBJECT:
Expanding Litter Collection Efforts in Hayward - Discussion and Direction to Staff
RECOMMENDATION
That the Council Sustainability Committee (CSC) reviews and comments on this report and provides direction to staff in determining areas outside of Downtown to conduct litter collection prior to the release of a request for proposals (RFP) for enhanced litter collection in Hayward
SUMMARY
The Strategic Roadmap for Fiscal Years 2024 to 2025+ includes the priority to Enhance Community Safety and Quality of Life, which lists Project NP2: Expand litter collection services (like the Downtown Streets Team) to pick up litter through the City. The Council-adopted FY 2024 budget includes a one-time allocation of $100,000 from the General Fund to implement Project NP2. Staff recommends releasing an RFP for completion of Projects Q15 to ensure the project cost-effectively addresses the high-priority areas of the City. Staff is seeking input from the CSC to select two areas of the City that should be targeted for extra litter collection efforts from four areas identified by staff.
ATTACHMENTS
Attachment I Staff Report
CITY OF HAYWARD Printed on 9/13/2024Page 1 of 1
powered by Legistar™
DATE: September 16, 2024
TO: Council Sustainability Committee
FROM: Director of Public Works
SUBJECT: Expanding Litter Collection Efforts in Hayward – Discussion and Direction to Staff
RECOMMENDATION
That the Council Sustainability Committee (CSC) reviews and comments on this report and provides direction to staff in determining areas outside of Downtown to conduct litter collection prior to the release of a request for proposals (RFP) for enhanced litter collection in Hayward
SUMMARY
The Strategic Roadmap for Fiscal Years 2024 to 2025+ includes the priority to Enhance Community Safety and Quality of Life, which lists Project NP2: Expand litter collection services (like the Downtown Streets Team) to pick up litter through the City. The Council- adopted FY 2024 budget includes a one-time allocation of $100,000 from the General Fund to implement Project NP2. Staff recommends releasing an RFP for completion of Projects Q15 to ensure the project cost-effectively addresses the high-priority areas of the City.
Staff is seeking input from the CSC to select two areas of the City that should be targeted for extra litter collection efforts from four areas identified by staff.
BACKGROUND
The City allocates significant resources annually to remove litter throughout the community. Efforts include several full-time employees who spend the majority of their time removing dumped trash. Several more City employees are dedicated to street sweeping and cleaning storm drains. The City also sponsors weekend clean-up events, the annual clean-up day at Weekes Park, and the Adopt a Block Program. Altogether, the City spends more than $2 million per year on litter collection. This funding is in addition to the City’s Maintenance Services Department’s full-time positions dedicated to collecting litter.
Litter reduction has been discussed by Council, the CSC, the Keep Hayward Clean and Green Task Force, and the Council Budget and Finance Committee for several years. Summaries of
some of those discussions held since 2015 were provided in a report to the CSC on July 8, 20191.
Two contractors currently serve Hayward by collecting litter and conducting beautification efforts: the Downtown Streets Team (DST) and the Downtown Hayward Improvement Association (DHIA). DST provides litter collection service in the Downtown area as well as along the Tennyson corridor. The DST also provides sorting assistance to attendees at some events held within the City, such as the Downtown Street Parties. The DHIA manages their contractor, District Works, to collect litter Downtown, and also provides graffiti abatement, pressure washing, and other cleaning services in the Downtown area.
The DST partners with cities throughout the Bay Area to provide housing insecure individuals with immediate volunteer opportunities to serve the community through work teams. The program’s primary goal is to provide work experience and job skills training to team members who are homeless or at-risk of becoming homeless and transition them to permanent employment. Since 2016, the DST has served Hayward by removing debris from Hayward’s streets, performing training, and offering employment services. This work has been funded primarily with Community Development Block Grant (CDBG) funds, and to a lesser extent, City Recycling Funds.
The DHIA is a special assessment district covering the majority of Downtown and manages the implementation of a wide range of cleaning services outlined in the district management plan2 that includes litter collection. The management plan started in April of 2018 and is set to expire in April of 2028. The services are paid for by a special assessment on properties within the district boundary.
DISCUSSION
In the fall of 2023, staff asked both the DST and the DHIA about their ability to enhance litter collection if provided with $50,000. Staff received informal proposals from the DST and the DHIA on how they could use the funds to temporarily expand their scope of services.
The DST currently collects litter in the Downtown area on Thursday and Friday from 8:00am-12:00pm within six service areas (sectors) depicted in Figure 1 below. DST also has a Tennyson team that currently removes debris on Monday, Wednesday, Thursday, and Friday from 8am-12pm along four service areas (or sectors) of the Tennyson corridor, as shown in Figure 2. DST proposed adding a new Downtown shift along Second Street shown in gray in Figure 1 on the south-east portion of the map. This new section would have a team remove debris on Thursdays and Fridays from 8:00am-12:00pm for six months.
1 https://hayward.legistar.com/MeetingDetail.aspx?ID=707046&GUID=15522BD2-9DF6-496F-86A6- 4C37741D990C&Options=&Search=
2 Management-District-Plan_DHIA_2018.pdf (visithaywardca.com)
Figure 1. Downtown Streets Team Current Downtown Service Areas, and Proposed New Sector 7
Figure 2. Downtown Streets Team, Current Tennyson Service Areas
The DHIA proposed to enhance the current level of service it provides to the Downtown area seven days a week. The enhancements would include an additional 16 hours of service weekly in the downtown area for performing litter and graffiti abatement on the sidewalk
entrances to municipal parking lots #1 and #2; additional evening coverage at a minimum two days per week; and litter abatement service around Newman Park, Heritage Park, and Children’s Park at Guiliani Plaza. DHIA proposes that these enhanced services can last for 8 months for the allotted $50,000.
The response received from each contractor did not entail collecting litter from an area other than Downtown and did not include much detail on the specific hours or services that would be offered. While moving forward with the current informal proposals from each contractor will meet the basic goal of Project Q15, the goal does state enhancing litter collection “through the City”.
The CSC reviewed a May 8, 2023, report3 on a data-based litter assessment study performed by litter data science company, Litterati. This report identified a few hot spots for litter in the City. At the March 11, 2024, CSC meeting the Committee expressed concerns about growing trash on Mission Boulevard and asked staff to strategize putting more trash and recycling bins along Mission Boulevard, especially near fast food restaurants.
While there are many areas of the Hayward that would benefit from enhanced litter collection, it is not possible for each area to be cleaned with the funding available. Staff analyzed hot spots highlighted in the Litterati report, reviewed the type of development in these areas, and considered the Committee’s most recent request to compile four suggested areas to potentially list in the RFP. Staff requests that the Committee provide feedback on the following list and any other areas that should be prioritized for enhanced litter collection.
The Jackson Triangle: Soto Road from Jackson Street to Harder Road. South of the Jackson Triangle: Huntwood Avenue from Gading Road to Tennyson Road.
The Tennyson Road and Mission Blvd. area: Mission Blvd. from Hancock Street to Industrial Parkway. (includes Burger King, SoHay, and other higher-density housing)
Mission Blvd. from Industrial Parkway to Corrine Street. (includes Sonic Drive-In, Jack-in -the Box, 7-Eleven).
Staff recommends releasing a formal RFP and requesting that responses include potential areas to collect litter other than Downtown as well as more specifics on what services would be performed. In addition, staff would like direction from the Committee on whether to split the funding between contractors or award the full $100,000 to one organization.
3 https://hayward.legistar.com/LegislationDetail.aspx?ID=6197739&GUID=5BDCCA63-0F7A-46A8-9600- A65B634FEB21&Options=&Search=
ECONOMIC IMPACT
No additional funding is requested. Cleaner public spaces can create a positive economic impact. Providing clean, pleasant areas for people to visit can increase the vitality of an area, and the potential of visitors patronizing local businesses. The removal of litter has the potential to benefit local businesses, especially retail, economically.
FISCAL IMPACT
The project will be funded from $100,000 already budgeted in the General Fund. It will also entail staff time from existing, budgeted positions to manage the contractors and review reports.
STRATEGIC ROADMAP
This agenda item supports the Strategic Priority of Cultivate Vibrant Neighborhoods. This item specifically relates to the following Project:
Invest in Cleanliness and Blight Reduction
Project NP2: Expand litter collection services (like the Downtown Streets Team) to pick up litter through the City.
This project is identified as one that has a racial equity focus and must be reviewed through a racial equity lens. The racial equity lens requires that we consider the following questions.
What problem is this service seeking to address?
Who benefits from this service? Are some community members impacted by the problem more than others? Do we have demographic information about this group(s)?
How are we communicating about this service? What barriers are there for people to find up-to-date information?
What racial, cultural, and/or ethnic groups experience disparities related to this program? How does this program benefit them or further exacerbate their disparities?
To help answer the above questions, Table 1 includes demographic data for the four areas recommended by staff.
Table 1. Demographic Data
Census
Tracts
Racial and
Ethnic
Diversity
Index
Population
Characteristics
Percentile
Hispanic
(%)
White
(%)
African
American
(%)
Native
American
(%)
Asian
American
(%)
Other/
Multiple
(%)
Jackson Triangle (Soto Road from Jackson Street to Harder Road) 4366.01 59.9% 78.9 55.5 12.8 6.7 0.0 15.1 9.9
4366.02 68.5% 85.5 48.5 10.4 13.7 0.0 24.2 3.2
Average 64.2% 82.2 52.0 11.6 10.2 0.0 19.7 6.5
South of Jackson Triangle (Huntwood Avenue from Gading Road to Tennyson Road) 4376 70.3% 73.0 42.8 13.1 6.1 0.0 34.3 3.8
4377.01 61.2% 91.6 59.1 9.3 12.9 1.4 15.1 2.2
4377.02 40.8% 93.2 75.8 4.7 6.5 0.2 10.2 2.5
Average 57.4% 85.9 59.2 9.0 8.5 0.5 19.9 2.8
Tennyson Road and Mission Blvd (from Hancock Street to Industrial Parkway) 4382.04 70.6% 76.7 32.8 12.9 6.2 0.7 40.9 6.6
4379 64.4% 72.9 59.4 12.0 5.3 0.6 19.7 3.2
4351.04 74.0% 88.9 38.6 14.3 11.0 0.4 28.0 7.7
Average 69.7% 79.5 43.6 13.1 7.5 0.5 29.5 5.8
Mission Blvd (from Industrial Parkway to Corrine Street) 4381 68.8% 64.3 40.8 16.0 7.2 0.8 30.4 4.8
4380 73.6% 44.2 27.0 27.2 8.0 0.0 33.5 4.3
Average 71.2% 54.2 33.9 21.6 7.6 0.4 31.9 4.6
As defined by the Census Bureau4, "The diversity index is the chance that two people chosen at random will be from different race and ethnicity groups. A value of 0 indicates that everyone in the population has the same racial and ethnic characteristics. A value close to 100 indicates that almost everyone in the population has different racial and ethnic characteristics." According to the index, the Mission Boulevard area is the most diverse at
71.2%.
To address inequities, staff suggests that the “Population Characteristics Percentile” also be considered. This score is calculated by CalEnviroscreen5 and aggregates many data points including health, education, linguistic isolation, poverty, unemployment, and housing burden. The area with the highest Population Characteristics Percentile is the area south of Jackson Triangle with a score of 85.9.
4 https://www.census.gov/library/stories/2024/01/racial-ethnic-diversity-neighborhoods.html 5 https://oehha.ca.gov/calenviroscreen/maps-data
SUSTAINABILITY FEATURES
Reducing litter on streets and sidewalks helps minimize the amount of trash that gets carried to creeks and the Bay.
PUBLIC CONTACT
There has been no public contact directly related to the implementation of this specific Strategic Roadmap project.
NEXT STEPS
Upon direction from the CSC, staff will develop and release an RFP in fall of 2024 to complete Strategic Roadmap Project NP2. Staff will then seek Council authorization to contract in the spring of 2025 with the most responsive entity(ies).
Prepared by: Jeff Krump, Solid Waste Program Manager
Erik Pearson, Environmental Services Manager
Recommended by: Alex Ameri, Director of Public Works
Approved by:
____________________________
Dustin Claussen, Interim City Manager
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: ACT 24-066
DATE: September 16, 2024
TO: Council Sustainability Committee
FROM: Director of Public Works
SUBJECT
Ava Community Energy’s Community Solar Program - Update
RECOMMENDATION
That the Council Sustainability Committee (CSC) reviews and comments on this informational report.
SUMMARY
In February 2023, the City of Hayward agreed to partner with Ava Community Energy and support a community solar program. The City was to assist with outreach to and enrollment of low-income households. The program, administered by the California Public Utilities Commission (CPUC), has been modified and the City will no longer play a role. Low-income customers will be selected at random and automatically enrolled in Ava’s Solar Discount program.
ATTACHMENTS
Attachment I Staff Report
CITY OF HAYWARD Printed on 9/13/2024Page 1 of 1
powered by Legistar™
DATE: September 16, 2024
TO: Council Sustainability Committee
FROM: Director of Public Works
SUBJECT Ava Community Energy’s Community Solar Program – Update
RECOMMENDATION
That the Council Sustainability Committee (CSC) reviews and comments on this informational report.
SUMMARY
In February 2023, the City of Hayward agreed to partner with Ava Community Energy and support a community solar program. The City was to assist with outreach to and enrollment of low-income households. The program, administered by the California Public Utilities Commission (CPUC), has been modified and the City will no longer play a role.
Low-income customers will be selected at random and automatically enrolled in Ava’s Solar Discount program.
BACKGROUND
Ava Community Energy offers two electricity products – Renewable 100 and Bright Choice.
Hayward’s default electricity product is Renewable 100, which is 100% renewable energy, and the cost is ¼ of a penny more than PG&E rates. Bright Choice has less renewable content and its rates are 5% lower than PG&E rates. Hayward’s low-income customers, those enrolled in CARE or FERA1, are automatically enrolled in the Bright Choice product.
Customers enrolled in the CARE/FERA programs receive an 18 to 20% discount on their bill. Approximately 30% of Hayward households are low-income customers.
In the Fall of 2022, staff was presented with an opportunity from East Bay Community Energy, now known as Ava Community Energy, to participate in a community solar program to benefit low-income customers in Hayward. Enrolled customers would be allocated 100% solar electricity and would receive a 20% bill discount. Staff recommended
1 CARE is the California Alternate Rates for Energy program and FERA is the Family Electric Rate Assistance program.
that the City participate as a community sponsor to support the program and help enroll Hayward households.
Ava was one of several community choice energy programs implementing the Community Solar Green Tariff (CSGT), which was a program2 of the CPUC. The program required participating solar projects to be located in Ava’s service area and within a disadvantaged community3. The CPUC required each solar project to have a community sponsor to support the developer’s proposal. The role of the sponsor was to demonstrate interest from the host community and to support outreach to customers for program enrollment. The CGST program also required that participating households must live within five miles of the solar project site.
The program would have been presented to the CSC, but the Committee did not have a meeting in January 2023 and a letter of commitment was needed from the City by February 2023. On January 25, 20234, the Council Infrastructure Committee considered a report about the proposed community solar program and unanimously recommended that Council approve Hayward’s participation. On February 21, 20235, Council adopted Resolution 23-041 approving Hayward’s participation in the community solar program.
DISCUSSION
After a competitive solicitation, Ava selected Prologis6 to develop five solar projects, including a 0.56 MW rooftop installation at 19202-19240 Cabot Boulevard in Hayward. In June this year, the CPUC discontinued the CSGT program and consolidated it into another CPUC-sponsored community solar program. One reason for the change was that the CPUC found that the voluntary enrollment process required by the CSGT program was inefficient and ineffective. Both the old and the new programs will enable Bright Choice customers to receive 100% renewable energy and receive a 20% discount on their bill. Eligible customers must be enrolled in CARE/FERA. Customers enrolled in the Solar Discount program will have a combined discount totaling approximately 40%.
Ava's projects with Prologis will proceed, but no longer with the same parameters that were presented to Council in 2023. The changes are summarized as follows:
The solar projects no longer require a community sponsor and the City will not assist with outreach to and enrollment of low-income households. Participating households are no longer required to reside within five miles of the project site.
2 https://www.cpuc.ca.gov/SolarInDACs/#CSGT
3 For the Community Solar program, the CPUC has indicated that a disadvantaged community is a census tract in the top 25% as shown in either CalEnviroScreen 3.0 or 4.0. The February 21, 2023 Council report included, as Attachment III, a map of the DAC census tracts in Hayward.
4 https://hayward.legistar.com/LegislationDetail.aspx?ID=6002335&GUID=13A1C464-70BB-4948-9A63- EE68FC3D414B&Options=&Search=
5 https://hayward.legistar.com/LegislationDetail.aspx?ID=6031664&GUID=42A91303-1E8C-454B-B805- 7423902F17BB&Options=&Search=
6 Press release: https://avaenergy.org/news-and-events/ava-partners-with-prologis-to-develop-five-local-community-solar-projects/
In 2023, it was expected that the 0.56 MW solar project on Cabot Boulevard would benefit 161 low-income customers in Hayward.
With the new program, Ava will automatically enroll approximately 800 customers across all of Ava territory as a result of the five Prologis solar projects. Participants must still be enrolled in CARE/FERA and located in a disadvantaged community (“DAC”) in Ava service territory.
Eligible customers will be selected at random, auto-enrolled, and receive a “welcome packet” explaining the Solar Discount program. Enrolled customers will receive a 20% discount on their total electric bill and receive 100% renewable energy.
The five solar projects developed by Prologis will expand the capacity of Ava’s existing "Solar Discount" program7. The program currently has approximately 3,000 customers enrolled and the five solar projects will support an additional 800 customers. In total, the Solar Discount program will benefit 3,800 customers across Ava’s service territory.
ECONOMIC IMPACT
While most Hayward customers are enrolled in Renewable 100, customers on income or medical-related discounts are enrolled in Bright Choice. Approximately 30% of Hayward households are enrolled in CARE or FERA and receive an 18 to 20% discount on their bill.
Customers enrolled in the Solar Discount program receive an additional 20% discount for a total discount of approximately 40%.
Ava has approximately 630,000 residential accounts in its service territory and roughly 20%, or 124,000, accounts are CARE/FERA customers. Approximately 12 percent of Ava’s CARE/FERA customers are in Hayward. If the 800 new Solar Discount customers are proportionally located in Hayward, Hayward will gain approximately 100 customers in the program.
FISCAL IMPACT
Ava’s Solar Discount program has no fiscal impact on the City’s General Fund or other funds.
STRATEGIC ROADMAP
This agenda item relates to the Strategic Priority of Champion Climate Resilience and Environmental Justice. This item specifically relates to the following project:
Project CP1: Implement Year 1 Programs from the adopted GHG Roadmap 7 https://avaenergy.org/solar-discount/
SUSTAINABILITY FEATURES
Community choice energy was identified in the City’s original Climate Action Plan as the program with the greatest potential to reduce community wide GHG emissions. In 2018, Hayward’s participation in what was then East Bay Community Energy (EBCE) resulted in the 20% GHG reduction goal for 2020 being met two years early. In 2019, due in large part to EBCE, Hayward’s emissions were 25.7% lower than the 2005 baseline. However, in 2021, the carbon content for Bright Choice decreased significantly while PG&E increased the GHG free portion of their product to 93%. Fortunately, Bright Choice emissions have since decreased. In 2022, Bright Choice was just over 70% carbon free and for 2024, the target is 81%.
PUBLIC CONTACT
No public contact was made for this agenda item.
NEXT STEPS
The solar projects that will benefit low-income customers are expected to come on line by the end of 2025. Staff will continue to work with Ava Community Energy to identify and implement programs that benefit Hayward customers, especially low-income customers.
Prepared by: Erik Pearson, Environmental Services Manager
Recommended by: Alex Ameri, Director of Public Works
Approved by:
____________________________
Dustin Claussen, Interim City Manager
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: ACT 24-064
DATE: September 16, 2024
TO: Council Sustainability Committee
FROM: Director of Public Works
SUBJECT
Downtown Hayward Improvement Association Art Project for Big Belly Litter Cans - Discussion and Direction to Staff
RECOMMENDATION
That the Council Sustainability Committee (CSC) reviews and comments on this report and provides direction to staff regarding the Downtown Hayward Improvement Association’s proposal to decorate Big Belly litter cans located in Downtown Hayward with art.
SUMMARY
The Downtown Hayward Improvement Association (DHIA) has proposed to install vinyl artwork by local artists in the Downtown on Big Belly trash and recycling receptacles. The Strategic Roadmap for 2024-25 includes the priority to Cultivate Vibrant Neighborhoods. Objective 3 of that priority is to Beautify and Activate Public Spaces, and this project can help accomplish that goal.
ATTACHMENTS
Attachment I Staff Report
CITY OF HAYWARD Printed on 9/13/2024Page 1 of 1
powered by Legistar™
DATE: September 16, 2024
TO: Council Sustainability Committee
FROM: Director of Public Works
SUBJECT: Downtown Hayward Improvement Association Art Project for Big Belly Litter Cans – Discussion and Direction to Staff
RECOMMENDATION
That the Council Sustainability Committee (CSC) reviews and comments on this report and provides direction to staff regarding the Downtown Hayward Improvement Association’s proposal to decorate Big Belly litter cans located in Downtown Hayward with art.
SUMMARY
The Downtown Hayward Improvement Association (DHIA) has proposed to install vinyl artwork by local artists in the Downtown on Big Belly trash and recycling receptacles. The Strategic Roadmap for 2024-25 includes the priority to Cultivate Vibrant Neighborhoods.
Objective 3 of that priority is to Beautify and Activate Public Spaces, and this project can help accomplish that goal.
BACKGROUND
The DHIA was established in 2018 to administer the Downtown Hayward Community Benefit District, a property-based special assessment district established to implement services above and beyond what was currently being provided by the City. The DHIA manages the implementation of a wide range of cleaning services outlined in the district management plan1 that includes litter collection, and streetscape improvements. The services are paid for by a special assessment on properties within the District boundaries, which are depicted in Figure 1 on page 2.
1 Management-District-Plan_DHIA_2018.pdf (visithaywardca.com)
Figure 1, DHIA Service Area
DISCUSSION
On March 11, 2024, the CSC suggested including placemaking art on Big Belly style cans. The DHIA would like to release a call for artists to submit artwork that would be displayed by means of a vinyl wrap on at least 35 Big Belly style public litter cans located in the area served by the DHIA. The DHIA’s Call for Artists to provide artwork for the Big Belly public litter cans aligns with the DHIA’s goal to provide streetscape improvements within the District. The DHIA provided City staff a draft Call for Artists in April of 2024 (see Attachment II). Pending direction from the CSC, the DHIA’s request for submissions from artists may be released in the Fall of 2024.
The Big Belly litter can art project entails inviting artists to submit artwork within about a two-month period. The DHIA’s selection committee, the District Identity and Streetscape Improvement Committee (DISI), would select which submissions will be placed on cans, and artists will receive $800 for each submission selected. The theme which the artist will be asked to address is:
“History & heritage of Hayward, the artistic and creative environment of the City, the contemporary culture of its citizenry, local landscapes and scenic overlooks, symbolic landmarks, historical figures or positive symbols reflecting the diverse and unique experiences of Hayward.”
Submissions that emphasize or relate to Downtown would be prioritized. Staff is seeking additional input from the CSC on the proposed art and placemaking program for public litter cans.
Figure 2, Big Belly Cans From Other Jurisdictions Wrapped in Art
ECONOMIC IMPACT
Cleaner, more vibrant, public spaces can create a positive economic impact. Providing clean, pleasant areas for people to visit can increase the vitality of an area, and the potential of visitors patronizing local businesses. Artwork can also discourage and reduce instances of vandalism and graffiti.
FISCAL IMPACT
This project will be entirely funded by the DHIA and will have no impact on the General Fund or other City funds.
STRATEGIC ROADMAP
This agenda item supports the Strategic Priority of Cultivate Vibrant Neighborhoods, but it is not specifically related to a project identified in the strategic Roadmap.
SUSTAINABILITY FEATURES
Placing art on public litter cans has no direct sustainability features.
PUBLIC CONTACT
There has been no public contact related to the implementation of this project.
NEXT STEPS
Upon direction from the CSC, staff will work with the DHIA to implement the proposed program.
Prepared by: Jeff Krump, Solid Waste Program Manager
Erik Pearson, Environmental Services Manager
Recommended by: Alex Ameri, Director of Public Works
Approved by:
____________________________
Dustin Claussen, Interim City Manager
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: ACT 24-069
DATE: September 16, 2024
TO: Council Sustainability Committee
FROM: Director of Public Works
SUBJECT: Proposed 2024 Agenda Planning Calendar: Review and Comment
RECOMMENDATION
That the Council Sustainability Committee (CSC) reviews and comments on this report.
SUMMARY
The proposed 2024 agenda planning calendar contains planned agenda topics for the Committee meetings for the CSC’s consideration. This agenda item is included in every Council Infrastructure Committee agenda and reflects any modifications to the planning calendar, including additions, rescheduled items, and/or cancelled items.
ATTACHMENTS
Attachment I Staff Report
CITY OF HAYWARD Printed on 9/13/2024Page 1 of 1
powered by Legistar™
DATE: September 16, 2024
TO: Council Sustainability Committee
FROM: Director of Public Works
SUBJECT Proposed 2024 Agenda Planning Calendar: Review and Comment
RECOMMENDATION
That the Council Sustainability Committee (CSC) reviews and comments on this report.
SUMMARY
The proposed 2024 agenda planning calendar contains planned agenda topics for the CSC meetings for the Committee’s consideration. This agenda item is included in every CSC agenda and reflects any modifications to the planning calendar, including additions, rescheduled items, and/or cancelled items.
DISCUSSION
For the Committee’s consideration, staff suggests the following tentative agenda topics for 2024.
Underlined – Staff recommends item to be added to Approved Agenda Planning Calendar.
November 18, 2024 (Nov. 11 is Veterans Day)
Possible Regulation of Artificial Turf – Discussion and Direction to Staff Tree Canopy Coverage Assessment – Discussion and Direction to Staff Reach Code – EV Charging Amendments
Heat Pump Water Heater Replacement Program
January 13, 2025
Roadmap for Existing Building Electrification
Reach Code for the 2025 Building Code (effective Jan. 2026)
Unscheduled Items
Pilot Program for Reusable Dishware
Regulation of Disposable Food Service Ware Reduction and Reuse – Outreach Results Shade Structure Requirements for New Development
Litter Receptacle Requirements for New Development
Compost Hub at Hayward Community Garden – Information and Discussion
NEXT STEPS
Upon direction from the Committee, staff will revise the above list as necessary and schedule items accordingly for upcoming meetings.
Prepared by: Erik Pearson, Environmental Services Manager Recommended by: Alex Ameri, Director of Public Works
Approved by:
_____________________________
Dustin Claussen, Interim City Manager