City Council
CITY OF HAYWARD
Agenda
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
Council Chambers7:00 PMTuesday, September 17, 2024
CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
City Hall, Council Chambers
NOTICE: The City Council will hold a hybrid meeting in the Council Chambers and virtually via Zoom
PUBLIC PARTICIPATION
How to observe the Meeting:
1. Comcast TV Channel 15
2. Live stream https://hayward.legistar.com/Calendar.aspx
3. YouTube Live stream: https://www.youtube.com/user/cityofhayward How to submit written Public Comment:
1. Use eComment on the City's Meeting & Agenda Center webpage at:
https://hayward.legistar.com/Calendar.aspx. eComments are directly sent to the iLegislate application used by City Council and City staff. Comments received before 3:00 p.m. the day of the meeting will be exported into a report, distributed to the City Council and staff, and published on the City's Meeting & Agenda Center under Documents Received After Published Agenda.
2. Send an email to [email protected] by 3:00 p.m. the day of the meeting. Please identify the Agenda Item Number in the subject line of your email. Emails will be compiled into one file, distributed to the City Council and staff, and published on the City's Meeting & Agenda Center under Documents Received After Published Agenda. Documents received after 3:00 p.m. through the adjournment of the meeting will be included as part of the meeting record and published the following day.
How to provide live Public Comment during the City Council Meeting:
Participate in the Council Chambers or click link below to join the meeting:
https://hayward.zoom.us/j/88439412405?pwd=Nuz6lUeIPX2chtWwErblf51h0IQFaY.1 Meeting ID: 884 3941 2405
Password: CC9/17@7pm
or
Dial: +1 669 900 6833 or +1 646 931 3860
Meeting ID: 884 3941 2405
Password: 4463737523
September 17, 2024City Council Agenda
CITY COUNCIL MEETING
CALL TO ORDER: Mayor Salinas
Pledge of Allegiance: Council Member Goldstein
AB 2449 TELECONFERENCE NOTIFICATIONS AND CONSIDERATION
ROLL CALL
CLOSED SESSION ANNOUNCEMENT
August 27, 2024
September 10, 2024
September 17, 2024
PRESENTATIONS
Childhood Cancer Awareness Month
Hispanic/Latinx Heritage Month
PUBLIC COMMENTS
The Public Comments section provides an opportunity to address the City Council on items not listed on the agenda or Informational Staff Presentation items. The Council welcomes comments and requests that speakers present their remarks in a respectful manner, within established time limits, and focus on issues which directly affect the City or are within the jurisdiction of the City. As the Council is prohibited by State law from discussing items not listed on the agenda, items will be taken under consideration and may be referred to staff. The City Council welcomes comments, including criticism, about the policies, procedures, programs, or services of the City, or of the acts or omissions of the City Council. Speakers shall not use threatening, profane, or abusive language which disrupts, disturbs, or otherwise impedes the orderly conduct of a City Council. The City is committed to maintaining a workplace free of unlawful harassment and is mindful that City staff regularly attend Council meetings. Discriminatory statements or conduct that is hostile, intimidating, oppressive, or abusive – are per se disruptive to a meeting and will not be tolerated . ration and may be referred to staff.
CITY MANAGER’S COMMENTS
An oral report from the City Manager on upcoming activities, events, or other items of general interest to Council and the Public.
September 17, 2024City Council Agenda
ACTION ITEMS
CITY COMMISSIONS AND KEEP HAYWARD CLEAN AND GREEN TASK FORCE The Council will permit comment as each item is called for the Consent Calendar, Public Hearings, and Legislative Business. In the case of the Consent Calendar, a specific item will need to be pulled by a Council Member in order for the Council to discuss the item or to permit public comment on the item. Please notify the City Clerk any time before the Consent Calendar is voted on by Council if you wish to speak on a Consent Item.
City Commissions and Keep Hayward Clean and Green Task
Force: Adopt a Resolution Confirming the Appointment and Reappointment of Members of the Community Services
Commission, Keep Hayward Clean and Green Task Force,
Library Commission, Personnel Commission and Planning
Commission (Report from City Clerk Lens)
APPT 24-0021.
Attachments: Attachment I Staff Report
Attachment II Resolution
CONSENT
Approve the Minutes of the Special City Council Meeting on August 13, 2024
MIN 24-0952.
Attachments: Attachment I Draft Minutes of 8/13/2024
Approve the Minutes of the Special City Council Meeting on August 20, 2024
MIN 24-0963.
Attachments: Attachment I Draft Minutes of 8/20/2024
Approve the Minutes of the Special City Council Meeting on August 27, 2024
MIN 24-0974.
Attachments: Attachment I Draft Minutes of 8/27/2024
Adopt a Resolution Accepting Revisions to the City of Hayward Conflict of Interest Code
CONS 24-4335.
Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III Designated Positions
Attachment IV Disclosure Categories
Attachment V Provisions of Conflict of Interest Code
Attachment VI 2024 Local Agency Biennial Notice
September 17, 2024City Council Agenda
Adopt a Resolution Authorizing the City Manager to Negotiate and Execute Agreements with Five Consulting Firms, for an Amount Not to Exceed the Total Fiscal Year 2025 Budget
Appropriation of $650,000, to Provide Plan Check, Building Inspection and Permit Technician Services
CONS 24-3816.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Approving the Memorandum of
Understanding between the City of Hayward and the Service Employees International Union (“SEIU”) Local 1021, Clerical and Related Unit, and Authorizing Staff to Execute the
Agreement
CONS 24-4177.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Authorizing the City Manager to Accept and Appropriate $265,000, in Grant Funding from the California Office of Traffic Safety for the Hayward Police Department CONS 24-4218.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Authorizing the City Manager to Negotiate and Execute an Agreement with Staples Construction Company for the City Hall Third Floor Restroom Remodel in an Amount Not-to-Exceed $225,960
CONS 24-4289.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Authorizing the City Manager to Execute Amendment No. 1 Increasing the Contract Amount for Staples Construction Company, Inc. for the Corporation Yard Complete Restroom & Locker Room Remodel Project RP230 by $19,000, for a Total Not-to-Exceed Contract Amount of $1,023,000 CONS 24-43110.
Attachments: Attachment I Staff Report
Attachment II Resolution
September 17, 2024City Council Agenda
Adopt a Resolution Authorizing the City Manager to Negotiate and Execute an Agreement with Staples Construction Company, Inc. for the Hayward Animal Shelter Flooring and Wall Upgrade Project RP030 in an Amount Not to Exceed $257,331
CONS 24-43511.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Authorizing the City Manager to Amend the Contract with EBA Engineering by $57,630.69, for the Removal of Underground Fuel Storage Tanks for a Not-to-Exceed
Amount of $162,343, for the Mission Boulevard Corridor
Improvements Phase 3 Project, Project No. 05287
CONS 24-43612.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Approving Plans and Specifications and Call for Bids for the Orchard Avenue Traffic Calming Quick-Build Pilot Project, Project No. 05312
CONS 24-44113.
Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III Proposed Improvements
Adopt a Resolution Rejecting All Bids, Approving Revised Plans and Specifications, and Calling for Bids for the Jackson Street Gateway Monument Sign Project
CONS 24-44314.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt Resolution Authorizing the City Manager to Execute Change Order No. 42 with S.J. Amoroso for the Global
Settlement in an Amount Not to Exceed $2,425,000 to Address Contractor’s and its Subcontractors’ Any and All Outstanding Change Orders and Any and All Outstanding and Future Claims and Authorizing the City Manager to Transfer and Appropriate Additional Funds in an Amount of $3,231,824 for the Final Project Cost for the Fire Station 6 and Fire Training Center Project, Project Nos. 07481 and 07482
CONS 24-45915.
Attachments: Attachment I Staff Report
Attachment II Resolution
September 17, 2024City Council Agenda
Adopt a Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Kimley-Horn &
Associates, Inc., for the Preliminary Engineering Phase of the Tennyson Road Crossing Safety Improvements, Project No. 06944, in an Amount Not to Exceed $549,772.26 and
Appropriate an Additional $92,489.34, from Fund 460 to the Project
CONS 24-47316.
Attachments: Attachment I Staff Report
Attachment II Resolution Amendment for Kimley-Horn
Attachment III Resolution Appropriation of Funds
Adopt a Resolution Authorizing the Interim City Manager to Execute an Economic Development Loan Agreement with the Hayward Economic Development Corporation Setting the
Terms for Repayment of the City’s $8,600,000 Loan and
Finding the Action is Exempt from CEQA Review
CONS 24-47617.
Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III Loan Agreement
WORK SESSION
Work Session items are non -action items. Although the Council may discuss or direct staff to follow up on these items, no formal action will be taken. Any formal action will be placed on the agenda at a subsequent meeting in the action sections of the agenda.
Tree Preservation Ordinance Update: Work Session on the Proposed Policy Recommendations for the Updated Tree
Preservation Ordinance (Report from Development Services Director Buizer)
WS 24-02518.
Attachments: Attachment I Staff Report TPO CC
Attachment II Tree Canopy Survey
Attachment III Benifits of Trees in Urban Areas
Attachment IV Tree Survey Summary
September 17, 2024City Council Agenda
PUBLIC HEARING
Public Hearing for the Adoption of the City of Hayward User Fee Study (Report from Finance Director Gonzales)
PH 24-03919.
Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III User Fee Study Report
LEGISLATIVE BUSINESS
Fiscal Year 2025 Salary Plan Amendment: Adopt a Resolution Approving an Amendment to the City of Hayward Salary Plan for Fiscal Year 2025 (Report from Human Resources Director Frye)
LB 24-01920.
Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III FY25 Revised Salary Plan Effective July 1, 2024 Attachment IV FY25 Revised Salary Plan Effective July 29, 2024 Attachment V FY25 Revised Salary Plan Effective Sep 23, 2024
COUNCIL REPORTS AND ANNOUNCEMENTS
Council Members can provide oral reports on attendance at intergovernmental agency meetings, conferences, seminars, or other Council events to comply with AB 1234 requirements (reimbursable expenses for official activities).
COUNCIL REFERRALS
Council Members may bring forward a Council Referral Memorandum (Memo) on any topic to be considered by the entire Council. The intent of this Council Referrals section of the agenda is to provide an orderly means through which an individual Council Member can raise an issue for discussion and possible direction by the Council to the appropriate Council Appointed Officers for action by the applicable City staff.
ADJOURNMENT
NEXT REGULAR MEETING, September 24, 2024,7:00 PM
September 17, 2024City Council Agenda
PUBLIC COMMENT RULES
Any member of the public desiring to address the Council shall limit their comments to three (3) minutes unless less or further time has been granted by the Presiding Officer or in accordance with the section under Public Hearings. The Presiding Officer has the discretion to shorten or lengthen the maximum time members may speak. Speakers will be asked for their name before speaking and are expected to honor the allotted time.
PLEASE TAKE NOTICE
That if you file a lawsuit challenging any final decision on any public hearing or legislative business item listed in this agenda, the issues in the lawsuit may be limited to the issues that were raised at the City's public hearing or presented in writing to the City Clerk at or before the public hearing.
PLEASE TAKE FURTHER NOTICE
That the City Council adopted Resolution No. 87-181 C.S., which imposes the 90-day deadline set forth in Code of Civil Procedure section 1094.6 for filing of any lawsuit challenging final action on an agenda item which is subject to Code of Civil Procedure section 1094.5. ***Materials related to an item on the agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk ’s Office, City Hall, 777 B Street, 4th Floor, Hayward, during normal business hours. An online version of this agenda and staff reports are available on the City ’s website. Written comments submitted to the Council in connection with agenda items will be posted on the City ’s website. All Council Meetings are broadcast simultaneously on the City website, Cable Channel 15 - KHRT, and YouTube. ***
Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans with Disabilities Act of 1990. Interested persons must request the accommodation at least 48 hours in advance of the meeting by contacting the City Clerk at (510) 583-4400 or [email protected].
Assistance will be provided to those requiring language assistance. To ensure that interpreters are available at the meeting, interested persons must request the accommodation at least 48 hours in advance of the meeting by contacting the City Clerk at (510) 583-4400.