DATE: September 17, 2024
TO: Mayor and Council
FROM: Director of Human Resources
SUBJECT: FY 2025 Salary Plan Amendment: Adopt a Resolution Approving an Amendment to the City of Hayward Salary Plan for Fiscal Year 2025
RECOMMENDATION
That the Council adopts a resolution (Attachment II) approving an amendment to the City of Hayward Salary Plan for Fiscal Year 2025 which designates all classifications and corresponding salary ranges for employment with the City of Hayward effective July 1, 2024, July 29, 2024, and September 23, 2024.
SUMMARY
As required by the Municipal Code, the FY 2025 Salary Plan has been updated to reflect salary adjustments to the classifications in the City’s classified service as a result of the four (4) negotiated and mutually agreed upon Memorandums of Understanding (“MOU”) between the City of Hayward (“the City”) and 1) the International Federation of Professional and Technical Engineers, Local 21 (“Local 21”); and 2) the Hayward Association of Management Employees (“HAME”); 3) Service Employees International Union, Local 21 (“SEIU Maintenance”); 4) Service Employees International Union, Local 21 (“SEIU Clerical”). The Salary Plan has also been updated to reflect salary adjustments for Unrepresented classifications as well as the addition of one (1) new classification and salary adjustments to thirteen (13) additional classifications.
On September 12, 2024, Personnel Commission held a public hearing in which they reviewed and recommended to Council the adoption of the FY 2025 Salary Plan.
BACKGROUND/DISCUSSION
Cost-of-Living-Adjustments (COLAs):
Pursuant to the negotiated terms of the MOU between the City of Hayward and HAME, Local 21, SEIU Clerical, SEIU Maintenance, COLA salary increases will be applied to the classifications represented in the bargaining units. Additionally, Unrepresented classifications will also receive COLA salary increases. Table 1 below shows all increases by employee group.
Table 1 – COLA Salary Increases
EMPLOYEE GROUP
COLA INCREASE
EFFECTIVE DATE
HAME
6.00%
July 1, 2024
Local 21
6.00%
July 1, 2024
SEIU Maintenance
6.00%
July 29, 2024
SEIU Clerical
6.00%
July 29, 2024
Unrepresented (non-executive)
5.00%
September 23, 2024
Unrepresented (executive)
4.00%
September 23, 2024
Equity Adjustments
Pursuant to the negotiated terms of the MOU between the City, HAME, and SEIU, salary surveys conducted in December 2023 identified one-hundred eighteen (118) classifications that met the criteria to receive equity adjustments. Based on the total compensation market data, the equity adjustments outlined in Table 2 below shall be applied to bring classifications to market median. Equity adjustments shall be applied before COLA increases. Equity adjustments for Unrepresented classifications are also outlined in Table 2 below.
Table 2 - Equity Adjustments
Group
Job Code
Classification Title
Equity Adjustment
Effective Date
HAME
H140
Accountant
4.40%
July 1, 2024
HAME
H145
Senior Accountant
4.40%
July 1, 2024
HAME
H155
Finance Supervisor
4.40%
July 1, 2024
HAME
H165
Financial Analyst
4.40%
July 1, 2024
HAME
H150
Accounting Manager
11.04%
July 1, 2024
HAME
H160
Revenue Manager
11.04%
July 1, 2024
HAME
H170
Budget Officer
11.04%
July 1, 2024
HAME
H335
City Building Official
8.94%
July 1, 2024
HAME
H703
Code Enforcement Manager
20.43%
July 1, 2024
HAME
H435
Communication Administrator
9.12%
July 1, 2024
HAME
H465
Property, Evidence and Records Administrator
9.12%
July 1, 2024
HAME
H420
Jail Administrator
9.12%
July 1, 2024
HAME
H430
Animal Services Administrator
9.12%
July 1, 2024
HAME
H850
Laboratory Manager
5.91%
July 1, 2024
HAME
H110
Management Analyst II
6.89%
July 1, 2024
HAME
H115
Senior Management Analyst
6.89%
July 1, 2024
HAME
H105
Management Analyst I
6.89%
July 1, 2024
HAME
H120
Administrative Supervisor
6.89%
July 1, 2024
HAME
H198
Airport Business Supervisor
6.89%
July 1, 2024
HAME
H400
Police Programs Analyst
6.89%
July 1, 2024
HAME
H405
Crime and Intelligence Analyst
6.89%
July 1, 2024
HAME
H406
Senior Crime and Intelligence Analyst
6.89%
July 1, 2024
HAME
H580
Fire Services Coordinator
6.89%
July 1, 2024
HAME
H585
Emergency Medical Services Coordinator
6.89%
July 1, 2024
HAME
H590
Hazardous Materials Program Coordinator
6.89%
July 1, 2024
HAME
H735
Neighborhood Development Manager
6.89%
July 1, 2024
HAME
H800
Solid Waste Program Manager
6.89%
July 1, 2024
HAME
H320
Planning Manager
6.97%
July 1, 2024
HAME
H730
Community Partnership Manager
6.97%
July 1, 2024
HAME
H315
Principal Planner
7.70%
July 1, 2024
HAME
H180
Purchasing & Services Manager
22.81%
July 1, 2024
HAME
H835
Utilities Operations & Maintenance Manager
17.26%
July 1, 2024
HAME
H880
Utility Engineering Manager
23.80%
July 1, 2024
HAME
H860
WPCF Maintenance Manager
24.06%
July 1, 2024
HAME
H870
WPCF Manager
12.52%
July 1, 2024
HAME
H855
WPCF Operations Supervisor
4.20%
July 1, 2024
HAME
H845
Water Pollution Control Administrator
4.20%
July 1, 2024
HAME
H805
Environmental Services Manager
4.20%
July 1, 2024
SEIU
C105
Administrative Clerk II
4.53%
July 29, 2024
SEIU
C100
Administrative Clerk I
4.53%
July 29, 2024
SEIU
C633
Call Taker
10.52%
July 29, 2024
SEIU
C635
Communications Operator
10.52%
July 29, 2024
SEIU
C645
Communications Supervisor
10.52%
July 29, 2024
SEIU
C325
Customer Account Clerk
3.24%
July 29, 2024
SEIU
C520
Lead Library Assistant
7.17%
July 29, 2024
SEIU
C508
Lead Program Assistant
7.17%
July 29, 2024
SEIU
C510
Library Assistant
7.17%
July 29, 2024
SEIU
C335
Mail And Purchasing Cler
4.53%
July 29, 2024
SEIU
C322
Mail And Revenue Clerk
4.53%
July 29, 2024
SEIU
C695
Police Records Clerk II
3.80%
July 29, 2024
SEIU
C507
Program Assistant
7.17%
July 29, 2024
SEIU
C665
Property Technician
5.28%
July 29, 2024
SEIU
C705
Records Supervisor
3.80%
July 29, 2024
SEIU
C305
Senior Account Clerk
3.24%
July 29, 2024
SEIU
C330
Senior Customer Account Clerk
3.24%
July 29, 2024
SEIU
C515
Senior Library Assistant
7.17%
July 29, 2024
SEIU
C607
Shelter Volunteer Coordinator
7.17%
July 29, 2024
SEIU
C332
Supervising Customer Account Clerk
3.24%
July 29, 2024
SEIU
M505
Airport Maintenance Worker
6.79%
July 29, 2024
SEIU
M807
Customer Field Technician
20.24%
July 29, 2024
SEIU
M410
Electrician II
8.95%
July 29, 2024
SEIU
M610
Equipment Mechanic I
10.52%
July 29, 2024
SEIU
M615
Equipment Mechanic II
10.52%
July 29, 2024
SEIU
M400
Equipment Operator
6.79%
July 29, 2024
SEIU
M605
Equipment Parts Storekeeper
12.78%
July 29, 2024
SEIU
M600
Equipment Service Attendant
12.78%
July 29, 2024
SEIU
M105
Facilities Serviceworker I
6.79%
July 29, 2024
SEIU
M110
Facilities Serviceworker II
6.79%
July 29, 2024
SEIU
M205
Groundskeeper I
6.79%
July 29, 2024
SEIU
M210
Groundskeeper II
6.79%
July 29, 2024
SEIU
M215
Groundskeeper III
6.79%
July 29, 2024
SEIU
M140
HVAV Mechanic
8.95%
July 29, 2024
SEIU
M200
Laborer
9.95%
July 29, 2024
SEIU
M300
Laborer-Maintenance Worker
9.95%
July 29, 2024
SEIU
M830
Laborer-Util Worker
9.95%
July 29, 2024
SEIU
M905
Laborer-Util Worker/Sewer
9.95%
July 29, 2024
SEIU
M702
Lead Sweeper Equip Operator
6.79%
July 29, 2024
SEIU
M310
Maintenance Leader
6.79%
July 29, 2024
SEIU
M305
Maintenance Worker
6.79%
July 29, 2024
SEIU
M620
Senior Equipment Mechanic
10.52%
July 29, 2024
SEIU
M315
Senior Maintenance Leader
6.79%
July 29, 2024
SEIU
M845
Senior Utility Leader
3.50%
July 29, 2024
SEIU
M920
Senior Utility Leader-Sewer
3.02%
July 29, 2024
SEIU
M510
Sr Airport Maintenance Worker
6.79%
July 29, 2024
SEIU
M100
Storekeeper - Expediter
12.78%
July 29, 2024
SEIU
M700
Sweeper Equipment Operator
6.79%
July 29, 2024
SEIU
M220
Tree Trimmer
6.79%
July 29, 2024
SEIU
M415
Utilities Maintenance Mechanic
5.68%
July 29, 2024
SEIU
M900
Utilities Service Worker
3.27%
July 29, 2024
SEIU
M840
Utility Leader
3.52%
July 29, 2024
SEIU
M915
Utility Leader-Sewer
3.02%
July 29, 2024
SEIU
M910
Utility Worker-Sewer
3.02%
July 29, 2024
SEIU
M835
Utility Worker-Water
3.27%
July 29, 2024
SEIU
M810
Water Meter Mechanic
20.24%
July 29, 2024
SEIU
M935
WPCF Lead Operator
5.68%
July 29, 2024
SEIU
M930
WPCF Operator
5.68%
July 29, 2024
UNREP
U210
Assistant City Attorney
17.08%
July 1, 2024
UNREP
U525
Assistant Director of Public Works
9.01%
July 1, 2024
UNREP
U205
Deputy City Attorney II
6.82%
July 1, 2024
UNREP
U200
Deputy City Attorney I
6.82%
July 1, 2024
UNREP
U535
Deputy Director Library Services
9.51%
July 1, 2024
UNREP
U500
Deputy Director of Finance
14.39%
July 1, 2024
UNREP
U530
Deputy Director of Information Technology
14.39%
July 1, 2024
UNREP
U520
Deputy Director of Human Resource
12.28%
July 1, 2024
UNREP
U540
Deputy Director of Maintenance Services
4.15%
July 1, 2024
UNREP
U510
Deputy Director of Public Works
6.77%
July 1, 2024
UNREP
U340
Equity & Inclusion Officer
3.33%
July 1, 2024
UNREP
U135
Human Resources Manager
6.38%
July 1, 2024
UNREP
U196
Senior Paralegal
5.10%
July 1, 2024
UNREP
U195
Paralegal
5.10%
July 1, 2024
UNREP
U215
Senior Assistant City Attorney
14.11%
July 1, 2024
UNREP
U735
Assistant City Manager
6.89%
July 1, 2024
UNREP
U320
Assistant to the City Manager
15.77%
July 1, 2024
UNREP
U700
Director of Development Services
6.10%
July 1, 2024
UNREP
U725
Director of Finance
11.88%
July 1, 2024
UNREP
U705
Director of Human Resources
4.53%
July 1, 2024
UNREP
U720
Director of Information Technology-Chief Information Officer
17.76%
July 1, 2024
UNREP
U715
Director of Maintenance Services
18.38%
July 1, 2024
UNREP
U730
Director of Public Works
16.46%
July 1, 2024
Salary Adjustments
MAINTENANCE SUPERVISORS: To maintain a minimum, pay differential of ten percent (10%) between Street Maintenance Supervisor (H620) and Senior Maintenance Leader (M315) as required under Section 7.16 of the HAME MOU (Supervisory Differential), the Streets Maintenance Supervisor shall receive a 4.93% salary adjustment effective July 29, 2024.
Additionally, the salary ranges for Landscape Maintenance Supervisor (H610), Fleet Maintenance Supervisor (H630), and Street Maintenance Supervisor (H620) are internally set to be equivalent. As a result of the 4.93% adjustment to Street Maintenance Supervisor, the salary ranges for Landscape Maintenance Supervisor and Fleet Maintenance Supervisor shall be increased by 4.93% effective July 29, 2024. The salary range for Street Maintenance Supervisor, Landscape Maintenance Supervisor and Fleet Maintenance Supervisor is $65.73 at Step A and $76.41at Step E.
WPCF MANAGER (H870): To maintain a minimum pay differential of ten percent (10%) between WPCF Manager (H870) and WPCF Maintenance Manager (M860) as required under Section 7.16 of the HAME MOU (Supervisory Differential), the WPCF Manager shall receive a 3.83% salary adjustment effective July 1, 2024. The salary range for WPCF Manager is $101.56 at Step A and $123.47 at Step E.
LANDSCAPE ARCHITECT (H300): The salary range for Landscape Architect is internally set to be equivalent to Senior Civil Engineer (H240). To maintain internal alignment between Landscape Architect and Senior Civil Engineer a 4.61% salary adjustment shall be applied to Landscape Architect effective July 1, 2024. The salary range for Landscape Architect is $75.10 at Step A and $91.30 at Step E.
SURVEY ENGINEER (H230): The salary range for Landscape Architect is internally set to be equivalent to be 10% below Senior Civil Engineer (H240). To maintain internal alignment between Survey Engineer and Senior Civil Engineer, a 2.16% salary adjustment shall be applied to Survey Engineer effective July 1, 2024. The salary range for Survey Engineer is $69.19 at Step A and $84.11 at Step E.
TREE TRIMMER (M220): The salary range for Tree Trimmer is internally set to be 10% above Groundskeeper I. To maintain internal alignment between Tree Trimmer and Groundskeeper I, a 4.76% salary adjustment shall be applied to Tree Trimmer effective July 29, 2024. The salary range for Tree Trimmer is $49.42 at Step A and $57.47 at Step E.
ASSISTANT CITY MANAGER (U735): To maintain a minimum pay differential of ten percent (10%) between Assistant City Manager (U735) and Director of Information Technology (U720), Assistant City Manager shall receive a 9.16% salary adjustment effective September 23, 2024. The salary range for Assistant City Manager is $133.37 at Step A and $162.12 at Step E.
New Classification:
PRINCIPAL CIVIL ENGINEER (H242): At creation, the salary range for Principal Civil Engineer will be set to be ten percent (10%) above Senior Civil Engineer (H240). The salary range for Principal Civil Engineer is $83.74 at Step A and $101.78 at Step E.
Living Wage Ordinance:
The Living Wage Ordinance, established July 1, 1999, was designed to upwardly adjust and reflect a change in the Bay Area Consumer Price Index. The salaries for Mayor, Council and Intern classifications (Administrative Intern, Information Technology Intern, and Technical Intern) fall under Section 2, Article 14 of the City Charter regarding the Living Wage Ordinance. Based on the June 2024 CPI data available, the salaries for Mayor, Council, Administrative Intern, Information Technology Intern, and Technical Intern shall be adjusted 3.2% effective July 1, 2024. The new salaries are as follows:
MAYOR (E100) The annual salary range for Mayor is $71, 505.
CITY COUNCIL (E110): The annual salary range for City Council is $44,691.
ADMINISTRATIVE INTERN (Z120): The new salary range for Administrative Intern is $18.79 at Step D and $23.77 at Step E.
INFORMATION TECHNOLOGY INTERN (Z121): The new salary range for Information Technology Intern is $18.79at Step A and $23.77at Step E.
TECHNICAL INTERN (Z125): The new salary range for Technical Intern is $18.79 at Step E.
FISCAL IMPACT
LOCAL 21: The additional fiscal impact to the FY 2025 budget for the COLA increase to Local 21 classifications is $833,960. Of this amount, the fiscal impact to the FY 2025 General Fund budget is $367,174. FY 2025 budget adjustments will be included in the mid-year review.
HAME: The additional fiscal impact to the FY 2025 budget for the COLA increase to HAME classifications is approximately $1,289,327. Of this amount, the fiscal impact to the FY 2025 General Fund budget is $278,465. FY 2025 budget adjustments will be included in the mid- year review.
SEIU: The additional fiscal impact to the FY 2025 budget for the COLA increase to SEIU classifications is $2,482,085. Of this amount, the fiscal impact to the FY 2025 General Fund budget is $845,824. FY 2025 budget adjustments will be included in the mid-year review.
UNREPRESENTED: The additional fiscal impact to the FY 2025 budget for the COLA increase to Unrepresented classifications is $461,980. Of this amount, the fiscal impact to the FY 2025 General Fund budget is $325,654. FY 2025 budget adjustments will be included in the mid-year review.
HAME EQUITY ADJUSTMENTS: The additional fiscal impact to the FY 2025 budget for the HAME equity adjustments is $386,357. Of this amount, the fiscal impact to the FY 2025 General Fund budget is $239,542. FY 2025 budget adjustments will be included in the mid- year review.
SEIU EQUITY ADJUSTMENTS: The additional fiscal impact to the FY 2025 budget for the SEIU equity adjustments is $1,416,878. Of this amount, the fiscal impact to the FY 2025 General Fund budget is $453,575. FY 2025 budget adjustments will be included in the mid-year review.
UNREP EQUITY ADJUSTMENTS: The additional fiscal impact to the FY 2025 budget for the UNREP equity adjustments is $912,994. Of this amount, the fiscal impact to the FY 2025 General Fund budget is $581,459. FY 2025 budget adjustments will be included in the mid- year review.
MAINTENANCE SUPERVISORS: The additional fiscal impact to the FY 2025 budget for Street Maintenance Supervisor, Landscape Maintenance Supervisor and Fleet Maintenance Supervisor is $26,467. Of this amount, the fiscal impact to the FY 2025 General Fund budget is $7,360. FY 2025 budget adjustments will be included in the mid-year review.
WPCF MANAGER (H870): The additional fiscal impact to the FY 2025 budget for WPCF Manager is $10,817 to the Enterprise Fund. FY 2025 budget adjustments will be included in the mid-year review.
LANDSCAPE ARCHITECT (H300): The additional fiscal impact to the FY 2025 budget for Landscape Architect is $19,898 to the General Fund. FY 2025 budget adjustments will be included in the mid-year review.
SURVEY ENGINEER (H230): The additional fiscal impact to the FY 2025 budget for Survey Engineer is $5,131 to the General Fund. FY 2025 budget adjustments will be included in the mid-year review.
PRINCIPAL CIVIL ENGINEER (H242): The additional fiscal impact to the FY 2025 budget for the addition of Principal Civil Engineer is $9,911 to the General Fund. 2025 budget adjustments will be included in the mid-year review.
MAYOR (E100): The additional fiscal impact to the FY 2025 budget for the salary adjustment to Mayor is approximately $1,150 to the General Fund. FY 2025 budget adjustments will be included in the mid-year review.
COUNCILMEMBER (E110): The additional fiscal impact to the FY 2025 budget for the salary adjustment to Mayor is approximately $3,794 to the General Fund. FY 2025 budget adjustments will be included in the mid-year review.
ADMINISTRATIVE INTERN (Z120): The additional fiscal impact to the FY 2025 budget for the salary adjustment to Administrative Intern is approximately $675.25 from Enterprise Funds. FY 2025 budget adjustments will be included in the mid-year review.
INFORMATION TECHNOLOGY INTERN (Z121): Information Technology Intern is not a budgeted position. Therefore, there is no additional fiscal impact to the FY 2025 budget.
TECHNICAL INTERN (Z125): The additional fiscal impact to the FY 2025 budget for the salary adjustment to Technical Intern is approximately $337.63 to the Enterprise Funds. FY 2025 budget adjustments will be included in the mid-year review.
TREE TRIMMER (M220): The additional fiscal impact to the FY 2025 budget for the salary adjustment to Tree Trimmer is approximately $25,781. Of this amount the FY 2025 impact to the General Fund is $20,040. FY 2025 budget adjustments will be included in the mid-year review.
ASSISTANT CITY MANAGER (U735): The additional fiscal impact to the FY 2025 budget for the salary adjustment to Assistant City Manager is approximately $50,710. Of this amount the FY 2025 impact to the General Fund is $20,040. FY 2025 budget adjustments will be included in the mid-year review.
STRATEGIC ROADMAP
This agenda item is a routine operational item and does not relate to one of the City Council’s Strategic Roadmap initiatives.
NEXT STEPS
This salary plan will be implemented by the Human Resources Department and Finance Department and will be reflected in the employees; paychecks dated September 27, 2024. Appropriate retroactive payments based on the dates in this report will follow.
Prepared by: Valeria Cazares, Human Resources Analyst I Recommended by: Ian Tecson, Deputy Director of Human Resources Brittney Frye, Director of Human Resources
Approved by:
________________________________
Dustin Claussen, Interim City Manager