CITY COUNCIL
MEETING
SEPTEMBER 17,
2024
PRESENTATIONS
Item#1
APPT 24-002
Commissions and
Task Force
Appointment and
Reappointment
1 CITY COMMISSIONS AND TASK FORCE
Tuesday, September 17, 2024
Miriam Lens, City Clerk
City Commissions and Keep Hayward Clean and Green Task Force:
Adopt a Resolution Confirming the Appointment and Reappointment of Members of the Community Services Commission, Keep Hayward Clean and Green Task Force, Library Commission, Personnel Commission and Planning Commission (Report from City Clerk Lens) ITEM 1: APPT 24
-
002
2 5/14 • Recruitment
8/2 • Application Deadline
8/20 • Council Work Session: Reappointment Requests
8/21 • Deadline for Council to Pre-Screen Applicants
8/27 • Council Interviews
9/17 • Council Meeting: Action and Swear-In Ceremony
2024 COMMISSIONS RECRUITMENT
3 BODY Filled
Vacancies
Approved
Reappointments
Total
CSC 0 1 1
KHCGTF 0 8 8
LC 2 1 3
PERC 2 0 2
PC 1 0 1
TOTAL
5 10 15
SUMMARY OF FILLED VACANCIES AND APPROVED REAPPOINTMENTS 4 Name Term Expires
Elaine Alvite 9/30/2028
COMMUNITY SERVICES COMMISSION
REAPPOINTMENT: One (1)
5 Name Term Expires
Blytha Bowers 9/30/2028
Gwenda G. Dossey 9/30/2028
Mohaned Elwali 9/30/2028
Tom Ferreira 9/30/2028
Vikram Gautham 9/30/2028
Douglas Mansel 9/30/2028
Debra Patton 9/30/2028
Chandrakala Siramdas 9/30/2028
KEEP HAYWARD CLEAN AND GREEN TASK FORCE
REAPPOINTMENTS: Eight (8)
6 Name Term Expires
Amalia Navarro 9/30/2028
LIBRARY COMMISSION
REAPPOINTMENTS: One (1)
7 COMMISSIONS
APPOINTMENTS
Library Commission (2)
Valery Fredericks (Succeeds Priscilla Banks) September 2025 Joshua De Miguel (Succeeds Carl Gorringe) September 2025 Personnel Commission (2)
Linda Gruel Neff (Succeeds Megan Sediqui) September 2027 Rebecca Parr (Succeeds Rachel Zargar) September 2028 Planning Commission (1)
Jeffrey Haman (Succeeds Aidan Ali-Sullivan) September 2028 8 COMMISSION ALTERNATE
SELECTED: One (1)
Name Meeting Body
Vasko Yorgov Planning Commission
9 2RECOMMENDATION
That the Council adopts a resolution confirming:
five (5) appointments;
ten (10) reappointments; and
one (1) alternate.
Item#18
WS 24-025
Tree Preservation
Ordinance Update
1 Tree Preservation Ordinance Update
City Council Work Session
September 17, 2024
Peter Jensen, Landscape Architect
Jeremy Lochirco, Planning Manager
2 Background
✓ Tree Protection Ordinance
• Sets guidelines to preserve & protect trees,
including tree removals and mitigation
• Last updated in 2002
✓ Proposed Ordinance Update
• Simplify policies and procedures
• Align with City environmental goals
• Give flexibility to developers & staff
✓ Aligns with Several City Policies
• Strategic Roadmap (Goal C11)
• Climate Action Plan
• General Plan
3 Summary of Proposed Updates
• Add protection for Native Trees in rear yards of
single-family properties
• Define and create protections for Heritage Trees
• Add mitigation requirements for lost tree canopy
• Add in-lieu fee option to allow off-site mitigation
• Update the fee for a tree removal permits, depending
on number of trees proposed for removal
• Reduce the duration for a tree removal permit
4 Proposed Policy Updates
✓ Protection of Native Trees
• Expand to include rear yards
• Native trees provide additional
environmental benefits
• Aligns with current city goals and policies
✓ Addition of Heritage Trees
• Protects outstanding trees in the city –
mostly native trees
• May limit the development of a property
to maintain the tree
• Would require Council or Commission
approval prior to removal
✓ Additional Mitigation for Tree Canopy
• Maintain and expand city tree canopy
• Supported by Tree Canopy Analysis
5 Proposed Policy Updates
✓ Establish In-Lieu Fee for Off-Site Mitigation
• Create mitigation flexibility
• Ensure that mitigation of lost trees
• Supports goal of planting 1500 trees annually
• Provides a funding source for the city to plant
more trees in under served tree canopy
neighborhoods
✓ Revise Tree Removal Permit Fee
• Creates sliding scale tree permit fee to align
with amount of staff time required to process
• More equitable for single-family homeowners
✓ Reduce Duration of Tree Removal Permit
• Motivate permittee to finalize permit
• Assist staff tracking permits and inspections
6 Tree Canopy Survey
What is a Canopy Coverage Analysis?
✓ A Canopy Coverage Analysis is an aerial review of the canopy coverage in the City ✓ Ideally updated every 5-7 years
Benefits of Tree Canopy
✓ Reducing the heat island effect
✓ Filtering & reducing air pollutants
✓ Slowing runoff in storm events
✓ Increasing carbon sequestration
✓ Beautifying the City
✓ Improving public health
✓ Improving quality of life
Hayward Canopy Results
✓ Citywide – 20.8% coverage
✓ Urban Area – 14.6% coverage
7 11. Does the Council support the expansion of protecting native trees in rear yards on private property?
2. Does the Council support the designation of heritage trees? - If so, does the Council support a higher level of discretionary review when removing a heritage tree?
3. Does the Council support mitigation requirements for the loss of tree canopy?
4. Does the Council support an in-lieu fee option for off-site mitigation?
5. Does Council support the proposed changes to the tree removal permit fee and time frame associated with the duration of these permits? Questions for Discussion
3 Item#19
PH 24-039
Adoption of the City
of Hayward User Fee
Study
Comprehensive User Fee Study
City of Hayward
2 Background
August 20, 2024 - Council Work Session
• Defined user fees & methodology
• Comparison of similar cities
• Review of potential revenue projections
• Policy Considerations
• Annual inflation – CPI / MOU
• Implementation of Credit Card Fee
• Conduct Comprehensive analysis every 5 years
3 Changes Since Work Session
Code Enforcement:
• Annual Fees for rental housing,
hotel, or motel –Single family,
duplex, triplex or fourplex:
Proposed fee recommended to
be set at $125
• Annual Fees for rental housing,
hotel, or motel – Five or more:
Proposed fee recommended to
be set at $35
Planning:
• Tree Preservation – Annual
Pruning Certification:
Proposed fee recommended to
be set at $392
4 Recommendation
• That Council adopts the resolution presenting the user fees as calculated in the City’s User Fee Study completed by Willdan Financial Services effective for January 1, 2025.
Questions
6 Municipal Advisor Disclaimer
The City of Hayward further represents, acknowledges, and agrees that:
(i) The City uses, or may use, the services of one or more municipal advisors registered with the U.S. Securities and Exchange Commission (“SEC”) to advise it in connection with municipal financial products and the issuance of municipal securities;
(ii) The City is not looking to Willdan to provide, and City shall not otherwise request or require Willdan to provide, any advice or recommendations with respect to municipal financial products or the issuance of municipal securities (including any advice or recommendations with respect to the structure, timing, terms, and other similar matters concerning such financial products or issues); (iii) The provisions of this proposal and the services to be provided hereunder as outlined in the scope of services are not intended (and shall not be construed) to constitute or include any municipal advisory services within the meaning of Section 15B of the U.S. Securities Exchange Act of 1934, as amended (the “Exchange Act”), and the rules and regulations adopted thereunder; (iv) For the avoidance of doubt and without limiting the foregoing, in connection with any revenue projections, cash-flow analyses, feasibility studies and/or other analyses Willdan may provide the City with respect to financial, economic or other matters relating to a prospective, new or existing issuance of municipal securities of the City, (A) any such projections, studies and analyses shall be based upon assumptions, opinions or views (including, without limitation, any assumptions related to revenue growth) established by the City, in conjunction with such of its municipal, financial, legal and other advisers as it deems appropriate; and (B) under no circumstances shall Willdan be asked to provide, nor shall it provide, any advice or recommendations or subjective assumptions, opinions or views with respect to the actual or proposed structure, terms, timing, pricing or other similar matters with respect to any municipal financial products or municipal securities issuances, including any revisions or amendments thereto; and
(v) Notwithstanding all of the foregoing, the City recognizes that interpretive guidance regarding municipal advisory activities is currently quite limited and is likely to evolve and develop during the term of the potential engagement and, to that end, the City will work with Willdan throughout the term of the potential Agreement to ensure that the Agreement and the services to be provided by Willdan hereunder, is interpreted by the parties, and if necessary amended, in a manner intended to ensure that the City is not asking Willdan to provide, and Willdan is not in fact providing or required to provide, any municipal advisory services.
Item#20
LB 24-019
Fiscal Year 2025
Salary Plan
Amendment
Hayward Police Department Year-End Report
1 Adopt a Resolution Approving an Amendment to
the City of Hayward Salary Plan for FY 2025
Presenter:
Brittney Frye, Director of Human Resources
Hayward Police Department Year-End Report
2 1
2 3
Amendments to the City of Hayward Salary Plan for FY25
BARGAINING UNIT INCREASE FISCAL IMPACT
Hayward Association of Management Employees
(“HAME”) 6.00% effective 7/1/2024 Approximately $1,289,327. Of this amount, the fiscal impact to the FY 2025 General Fund budget is $278,465
International Federation of Professional and Technical
Engineers, Local 21 (“Local 21”) 6.00% effective 7/1/2024 Approximately $833,960. Of this amount, the fiscal impact to the FY 2025 General Fund budget is $367,174.
Service Employees International Union, Local 1021
Clerical and Maintenance (“SEIU”) 6.00% effective 7/29/2024 Approximately $2,482,085. Of this amount, the fiscal
impact to the FY 2025 General Fund budget is $845,824.
Unrepresented (non-executive) 5.00% effective 9/23/2024 Approximately $318,108. Of this amount, the fiscal impact to the FY 2025 General Fund budget is $216,313.
Unrepresented (executive) 4.00% effective 9/23/2024 Approximately $143,872. Of this amount, the fiscal impact to the FY 2025 General Fund budget is $109,341
Cost-of-Living- Adjustments
Brittney Frye, Director of Human Resources
Hayward Police Department Year-End Report
3 1
2 3
Amendments to the City of Hayward Salary Plan for FY25
BARGAINING UNIT INCREASE FISCAL IMPACT
Hayward Association of Management Employees
(“HAME”) Effective 07/01/2024 Approximately $386,357. Of this amount, the fiscal impact to the FY 2025 General fund is $239,542.
Service Employees International Union, Local 1021
Clerical and Maintenance (“SEIU”) Effective 07/29/2024 Approximately $1,416,878. Of this amount, the fiscal impact to the FY 2025 General fund is $453,575.
Unrepresented Effective 07/01/2024 Approximately $912,994. Of this amount, the fiscal impact to the FY 2025 General fund is $581,459.
Equity Adjustments
Brittney Frye, Director of Human Resources
Hayward Police Department Year-End Report
4 1
2 3
Amendments to the City of Hayward Salary Plan for FY25
CLASSIFICATION INCREASE FISCAL IMPACT
Street Maintenance Supervisor (H620), Landscape
Maintenance Supervisor (H610), Fleet Maintenance
Supervisor (H630)
4.93% effective 7/29/2024 Approximately $26,467. Of this amount, the fiscal impact to the FY 2025 General Fund budget is $7,360
WPCF Manager (H870) 3.83% effective 7/1/2024 Approximately $10,817 to the Enterprise Fund.
Landscape Architect (H300) 4.61% effective 7/1/2024 Approximately $19,898 to the General Fund.
Survey Engineer (H230) 2.16% effective 7/1/2024 Approximately $5,131 to the General Fund.
Tree Trimmer (M220) 4.76% effective 7/29/2024 Approximately $25,781. Of this amount, the fiscal impact to the FY 2025 General Fund budget is $20,040.
Assistant City Manager (U735) 9.16% effective 9/23/2024 Approximately $50,710. Of this amount, the fiscal impact to the FY 2025 General Fund budget is $20,040.
Salary Adjustments
New Classification
CLASSIFICATION SALARY SETTING FISCAL IMPACT
Principal Civil Engineer (H242) 10% above Senior Civil Engineer Approximately $9,911 to General Fund Brittney Frye, Director of Human Resources
Hayward Police Department Year-End Report
5 1
2 3
Amendments to the City of Hayward Salary Plan for FY25
Living Wage Ordinance
CLASSIFICATION ADJUSTMENT FISCAL IMPACT
Administrative Intern (Z120) 3.20% effective July 1, 2024 Approximately $675 from Enterprise Funds Information Technology Intern (Z121) 3.20% effective July 1, 2024 Information Technology Intern is not a budgeted
position. Therefore, there is no additional fiscal
impact to the FY 2025 budget.
Technical Intern (Z125) 3.20% effective July 1, 2024 Approximately $337 to the Enterprise Funds Mayor (E100) 3.20% effective July 1, 2024 Approximately $1,150 to the General Fund City Council (E110) 3.20% effective July 1, 2024 Approximately $3,794 to the General Fund Brittney Frye, Director of Human Resources