HAYWARD CITY COUNCIL
RESOLUTION NO. 24-____
Introduced by Council Member __________
RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AGREEMENTS WITH ECONOLITE CONTROL PRODUCTS, INC. AND WESTERN SYSTEMS, INC. TO PROVIDE SIGNAL EQUIPMENT FOR THE BATTERY BACKUP PROGRAM, PROJECT NO. 05233 AND 05856 IN AN AMOUNT NOT-TO-EXCEED $400,000 FOR ECONOLITE PRODUCTS, INC., AND $150,000 FOR WESTERN SYSTEMS, INC. FOR A THREE-YEAR CONTRACT TERM WHEREAS, the Annual Battery Backup Program upgrades the battery backup systems and other signal equipment at signalized intersections to ensure the reliable function of traffic signals during power outages; and WHEREAS, the City released a Request for Quote on August 1st, 2024 with the bid due on August 30, 2024, requesting pricing for initial purchase items for the fiscal year 2024-2025 and potential purchase items for the fiscal year 2025-2026 and 2026-2027 ; and WHEREAS, on August 30, 2024, (2) bids were received from Econolite Control Products, Inc. and Western Systems, Inc.; and WHEREAS, Econolite Control Products, Inc. provided the best overall price for Alphacell Battery Backup System, P Plus Cabinets, and Controllers for both initial and potential purchases; and WHEREAS, Western Systems, Inc. provided the best overall price for Hymax Fuel Cell Batteries for initial and potential purchases and P Cabinets for potential purchases; and WHEREAS, under potential purchases, both Econolite and Western Systems are awarded as primary and backup for cabinets in case the one vendor for each cabinet type cannot provide the specified cabinets; and WHEREAS, the initial purchase amount for the fiscal year 2024-2025 is $144,526, which includes (8) Alphacell Battery Backup System, (1) Hymax Fuel Cell Battery, (1) P Plus signal cabinet, and (2) Econolite Cobalt Controllers; and WHEREAS, the CIP budgets allocated for Traffic Management (Measure BB - Local Transportation, Fund 212, Project No. 05233) and Controller Cabinet Replacement and Battery Backup Program (Transportation System Improvement, Fund 460, Project No. 05856) have a sufficient project balances to support these contracts; and WHEREAS, the contract term will be 3 years and will be in effect upon signing the agreement and any potential purchase beyond the initial purchase within the three-year contract term is not guaranteed.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that the City Manager is authorized to execute agreements with Econolite Control Products, Inc. in amount not to exceed $400,000 and Western Systems in amount not to exceed $150,000, in a form to be approved by the City Attorney.
IN COUNCIL, HAYWARD, CALIFORNIA , 2024
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
ATTACHMENT II