HAYWARD CITY COUNCIL
RESOLUTION NO. 24-____
Introduced by Council Member _____________
RESOLUTION AUTHORIZING THE SPECIFICATION OF SOLE SOURCE EQUIPMENT TO BE PROVIDED BY HYDRO INTERNATIONAL FOR THE WATER RESOURCE RECOVERY FACILITY (WRRF) GRIT REMOVAL SYSTEM IN AN AMOUNT NOT-TO-EXCEED $2,117,202 WHEREAS, the City of Hayward (City) owns and operates the WRRF, which treats an average flow of approximately eleven million gallons per day; and WHEREAS, the North Vacuator at the WRRF has reached the end of its useful life, is obsolete technology for grit removal, and is unable to treat wet weather flows resulting in some flows bypassing the grit removal process during high flow events; and WHEREAS, Black and Veatch, as part of the Facilities Plan for the WRRF prepared in 2019, recommended replacement of the North Vacuator with a modern grit facility; and WHEREAS, Brown and Caldwell is currently designing the WRRF Improvements - Phase II Project (Phase II Project), which includes design of a new grit removal system to replace the North Vacuator; and WHEREAS, modern grit removal technologies require specifically shaped structures be built around them, which impacts structural design, mechanical layouts, inlet and outlet channels, and piping connections; the impact of which requires a specific technology to be specified early in the design phase; and WHEREAS, multi-tray vortex tanks have demonstrated themselves to be the most effective and efficient current technology to remove grit, while also generally requiring less maintenance and requiring a smaller physical footprint than other technologies thereby conserving valuable space on-site for a future expanded headworks; and WHEREAS, Hydro International is the only manufacturer of multi-tray vortex systems with a substantial number of installations and operating experience; and WHEREAS, staff received a quote from Hydro International in the amount of not-to-exceed $2,117,202 and WHEREAS, staff, in conjunction with Brown and Caldwell, determined that the quote supplied by Hydro International is fair and consistent with backup pricing furnished by Hydro International for other projects with similar equipment; and WHEREAS, the funding for this equipment package is part of the WRRF Improvements – Phase II Project which will not be procured until a contractor is selected for the WRRF Improvements - Phase II Project in FY 26, therefore there is no immediate fiscal impact of this action; and WHEREAS, the negotiated price for this sole source agreement will be included in the bid package for the WRRF Improvements – Phase II Project which will be funded by a combination of sources including the Sewer Improvement Fund, 612-07660 (WRRF Phase II Improvement Project), Water Infrastructure Financing and Innovation Act (WIFIA) funding in the amount of 49% of the total project costs the remainder funded through tax exempt municipal bonds, which are not yet issued.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that staff are hereby authorized to specify grit removal equipment manufactured by Hydro International, with no approved equal, for the Phase II Project, in an amount not-to-exceed $2,117,202, to be procured and installed by the construction contractor.
IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2024 ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
__________________________________________
City Attorney of the City of Hayward
ATTACHMENT II