CITY COUNCIL
MEETING
OCTOBER 15,
2024
PRESENTATIONS
Item#17
WS 24-031
Housing Element
Implementation
1 2023-2031 Housing Element Implementation
Draft Zoning Text Amendments for Supportive Housing
City Council Work Session
October 15, 2024
Taylor Richard, Associate Planner
2 Project Background & Scope
✓California Housing & Shelter Crisis
✓City of Hayward 2023-2031 Housing
Element
• Action 13.1: Explore Innovative and Alternative
Housing Options
• Action 13.3: Allow Supportive Housing by Right
• Action 13.4: Evaluate Group Home Permit Process
• Action 13.5: Amend Parking Regulations for
Emergency Shelter and Low Barrier Navigation
Centers
• Action 13.6: Allow Low Barrier Navigation Centers
• Action 13.7: Allow Tiny Homes/Shelters on Public
Owned Property
• Action 19.11: Explore Safe Parking
3 Single Residence Occupancy (SROs)
✓ Allow SROs in Certain Commercial,
Mixed-Use and High-Density
Residential Zoning Districts with an
Administrative Use Permit
✓ Development Standards
• Max. 400 sq. ft. unit
• Min. 90 cu. ft. storage/unit
• Min. 1 parking space/unit
• Common laundry facilities & open space
• Shared or private bathroom & cooking
facilities
• Allows hotel conversions
✓ Management Plan
4 Safe Parking
✓ Allow Safe Parking on large developed
properties owned by a non-
profit organizations with an
Administrative Use Permit
✓ Development &
Performance Standards
• Vehicles shall be operable and parkedwithin
striped parking spaces
• Permanent bathroom facilities
• Permanent or temporary bathing & laundry
facilities
• Operate between 5:00 p.m. to 10:00 a.m.
✓ Management Plan
5 Group Homes
✓ Allow Group Homes in Additional
Mixed-Use Zoning Districts
✓ Distinguish Between Unlicensed
and Licensed Group Homes
✓ Create New Permit Procedure for
Licensed Group Homes
• Allowed by right: Up to 8 residents
• Administrative Use Permit: Between 9 & 14
residents
• Conditional Use Permit: 15 or more
residents
6 Emergency Shelters
✓ Allow Emergency Shelters on
additional properties along Mission
and Foothill Boulevard
✓ Development Standards
• Max. 45 beds
• 1 parking space/3 employees plus 1
parking space/facility vehicle
• Enclosed or screen intake area
• On-site management & security 24/7
• Located a min. of 300 ft. from another
emergency shelter
7 Psychiatric and Rehabilitation Care Facility
✓ Allow Psychiatric and Rehabilitation
Care Facilities in Industrial and
Mission Boulevard Zoning District
with an AUP
✓ Require Licensing with State Dept.
Of Health Care Services
8 1 Does City Council support the draft zoning amendments? Are there any other standards that should be included or excluded for Safe Parking, Emergency Shelters and SROs?
Are there any additional zoning districts where Emergency Shelters, SROs, Group Homes or other supportive residential use should be permitted? Questions for Discussion
2 3
Item#18
PH 24-045
Critical
Municipal
Facilities
Hayward Police Department Year-End Report
1 Ava Community Energy’s
Critical Municipal Facilities Program
October 15, 2024
City Council
Hayward Police Department Year-End Report
2 Critical Municipal Facilities Program
• Program will install solar and batteries at four City facilities. • Provide resiliency back-up power.
• Reduce the City’s energy bills.
• Reduce reliance on existing diesel-powered generators. • 60 project sites across 7 cities: Hayward, Berkeley, Fremont, Livermore, Oakland, Pleasanton and San Leandro
Hayward Police Department Year-End Report
3 Fire Station 1
PV: 62 kW
Battery: 154.8 kWh
Hayward Police Department Year-End Report
4 Fire Station 7
PV: 72 kW
Battery: 154.8 kWh
Hayward Police Department Year-End Report
5 Corp Yard
PV: 51 kW
Battery: 77.4 kWh
Hayward Police Department Year-End Report
6 Cinema Garage
PV: 49 kW
(no battery )
Hayward Police Department Year-End Report
7 Power Purchase Agreement (PPA)
Key Terms:
• No upfront costs to the City.
• City will make monthly payments for kWh of electricity received from the solar and batteries.
• City will only pay for electricity received from the systems. • City’s total payments over the 25-year contract will be less than they would be without the project.
• Contractors, subcontractors, and employees hired by developer will be paid prevailing wages.
Hayward Police Department Year-End Report
8 Next Steps
Tentative Project Schedule:
November 2024 Submit Permit applications
December 2024 Execute PPA
Q1 2025 Permits issued
Q2 2025 Materials delivered onsite
Q2 2025 - Q1 2026 Construction
April 2026 Systems Operational
Hayward Police Department Year-End Report
9 Staff Recommendation
That Council:
• Opens the Public Hearing and receives
public comments;
• Reviews and comments on this report; and
• Adopts a Resolution Authorizing the City
Manager to Negotiate and Execute a Power
Purchase Agreement with Ava Community
Energy to Install Solar and Battery Storage
at Four City Facilities
Hayward Police Department Year-End Report
10 10
Extra Slides
Hayward Police Department Year-End Report
11 Four Projects Proposed
Site PV Size
(kW DC)
% of Demand
Offset by PV
Battery Size
(kWh)
Hours of
Battery
Backup*
Fire Station 1 62 66% 154.8 5
Fire Station 7 72 70% 154.8 5.25
Corp Yard 51 92% 77.4 4.3
Cinema Place
Garage** 49 92% NA 0
Hayward Police Department Year-End Report
12 ZNE (Zero Net Energy) Goal
2022 2024 2026 Future Year
Installed LocationkWh/Year kWh/Year kWh/Year kWh/Year
7,681,538 7,681,538 7,681,538 7,681,538 2014 WRRF-Cogen, 3700 Enterprise Ave 1,804,364 1,804,364 1,804,364 1,804,364 2010 WRRF-Phase 1, 3700 Enterprise Ave 1,342,644 1,342,644 1,342,644 1,342,644 2020 WRRF-Phase 2a, 3700 Enterprise Ave 452,953 452,953 452,953 452,953 2021 Hayward Public Library, 888 C Street 343,487 343,487 343,487 343,487 2001 Hayward Animal Shelter, 16 Barnes Court 63,471 63,471 63,471 63,471 2012 Hayward Street Maintenance, 24505 Soto Road 43,558 43,558 43,558 43,558 2012 Hayward Street Maintenance, 24505 Soto Road 17,950 17,950 17,950 17,950 2018 Fire Station 3, 31982 Medinah Street 15,650 15,650 15,650 15,650 2018 Fire Station 5, 28595 Hayward Boulevard 1,770 1,770 1,770 1,770 2018 Fire Station 2, 360 West Harder Road 19,800 19,800 19,800 19,800 2018 Fire Station 4, 27836 Loyola Avenue 243,554 243,554 243,554 2023 Fire Station 6 & Training Center, 1401 W Winton Ave 77,410 77,410 Fire Station 1
89,606 89,606 Fire Station 7
63,421 63,421 Corp Yard
60,982 60,982 Cinema Garage
93,340 WRRF Admin Building Carport
1,742,341 WRRF Solar Phase 2b
11,787,185 12,030,739 12,322,158 14,157,839 Totals
18,268,303 18,268,303 18,268,303 18,268,303 Total kWh Demand
64.5% 65.9% 67.5% 77.5% % of Total Demand
Item#19
LB 24-022
City's
Procurement
Policies
City
Procurement
Policy Update
Nicole Gonzales, Director of Finance 1
Background
Purchasing and procurement policies last updated in November 2015
FY 2024 – City contracted with 65th North Group to review the City’s procurement and accounts payable process
Stakeholder interviews
Focus Groups
Final Report of Finding & Recommendations
Process Enhancements
Policy
September 2024 – Presented Proposed Changes to CBFC
2 Proposed Changes to Thresholds for
City Manager & City Attorney
Proposed Thresholds:
City Manager – Increase authority for professional services/consultant contracts City Attorney – Increase authority for expert witness, settlement claim payments, and outside legal counsel
Benefit?
Increase operational efficiency without jeopardizing fiscal oversight, while improving provision of services to the Hayward community
3 Current Threshold Proposed Threshold
City Manager $75,000 $100,000
City Attorney $50,000 $100,000
Proposed Changes to Formal Bidding
Process
Formal Bidding Thresholds:
Purchases greater than or equal to $100,001 for supplies and equipment, repair/maintenance – Require Formal Bidding process
Purchases greater than or equal to $100,001 for consultant services – Require formal Request for Proposal process.
Benefit?
Increase operational efficiency and reducing staff time by eliminating the volume of time- intensive procurement procedures for lower dollar expenditures. 4 Type Current Threshold Proposed Threshold
Supplies & Services $75,000 $100,000
External Services $50,000 $100,000
4 Proposed Changes:
Thresholds for Supplies & Equipment
Repair, Maintenance, Routine Work (as defined by PCC 21061, 20162 & 20656) Approval Authority Purpose Current Amount Recommended
Amount
Department Director Verbal Quotes $7,500 $25,000 or less Department Director Solicitation of 3 Quotes $7,500 - $50,000 $25,000 - $99,999 Department Director &
City Manager Formal Bid Solicitation
$50,001 - $75,000 $100,000
City Manager &
City Council $75,000 or greater $100,001 or greater
Proposed Changes:
Thresholds for External Services
(Consultants and Contractors)
Approval Authority Purpose Current Amount Recommended
Amount
Department Director Verbal Quotes $50,000 or less $100,000 or less Department Director &
City Manager
Formal Bid Solicitation
$50,000 - $75,000 $100,000
City Manager &
City Council $75,001 or greater $100,001 or greater
Recommendation
That Council reviews and adopts a resolution approving the proposed changes to the City’s procurement policy.
7 Questions & Discussion
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