DATE: October 28, 2024
TO: Council Budget and Finance Committee
FROM: Director of Finance
THROUGH: Interim City Manager
SUBJECT: American Rescue Plan (ARPA) Analysis and Review (RPT 24-087)
RECOMMENDATION
That the Committee reviews the attached ARPA Project Status Update (Attachment II). The originally posted ARPA Project Status Update (Attachment II) listed project descriptions that did not align with the project title.
Recommended by: Nicole Gonzales, Director of Finance
Approved by:
Dustin Claussen, Interim City Manager
ARPA Project Status Update ATTACHMENT II
Project Project Description Budget Amount
Year 1
FY 2022
Actual
Year 2
FY 2023
Actual
Year 3
FY 2024
Actual
Year 4
FY 2025
Actuals (YTD)
Year 4
FY 2025
Available Budget
Unobligated to be
Reallocated Status of Project
Technology Investment in City Operations $2,700,000
EnerGov Contingency Funding Supports the implementation of an online permitting software solution. $0 $101,431 $36,519 $0 $0 $0 Completed Corporation Yard Campus Fiber Upgrade
Fiber optic broadband connections
installation at the Corporation Yard. These
connections allow for a faster, more
secure and reliable network connection.
$60,000 $0 $0 $0 $60,000 $60,000 Complete - Funds to
Reappropriate
Zero Trust Network Security Software
This project allows for the research,
solicitation, procurement, and
implementation of appropriate
services/solutions to increase the overall
security posture for the City to support
the high utilization of hybrid work.
$0 $0 $6,735 $136,532 $8,562 $8,562 Complete - Funds to Reappropriate
Weekes Public Library Redundant Internet Carrier
This project includes the implementation
of a redundant solution increasing the
network speed as well as providing a
more secure and reliable internet
connection.
$10,000 $0 $0 $0 $0 $0 Completed
Council Chambers Upgrades
Enhancements to the City Council
Chambers audio, video, conferencing, and
recording systems to allow for hybrid
meetings with Council and members of the
public either at home or in the Chambers.
$93,795 $88,954 $9,080 $9,525 $104,010 $104,010 Unable to Meet Obligation Deadline
Laptops
Equipping City staff laptops as desktop
replacements to be more mobile-focused
and to allow for flexibility and supporting
the high utilization of hybrid work.
$0 $84,936 $0 $133,064 $0 $0 Completed
Access Hayward Replacement Implementation
Submit a solicitation, receive proposals,
and evaluate different solutions for the
City's customer relationship management
(CRM) software, Access Hayward.
$0 $0 $0 $0 $50,000 $50,000 Unable to Meet
Obligation Deadline
Portable PA System and Mixer
Upgrade the current portable PA system
to allow the City to hold public events
outside, in the rotunda, or in larger spaces.
$0 $0 $0 $0 $3,000 $3,000 Complete - Funds to
Reappropriate
SD-WAN Implementation Implement SD-WAN to enhance speed and reliability. $444,378 $446,194 $425,477 $121,180 $10,765 $10,765 Complete - Funds to Reappropriate
Web Camera/Headsets
This project supports the purchase web
cameras and headsets to support the
utilization of the hybrid work
environment.
$11,684 $0 $0 $0 $9,816 $9,816 Complete - Funds to
Reappropriate
A. support public health expenditures, Including capitalizing investments in public facilities to meet pandemic operational needs Amended 10/28/24
ARPA Project Status Update ATTACHMENT II
Expand Fiber Network to Fire Station 5 and Fire Station 9 Enhance and expand fiber network
connectivity, including in and around Fire
Station 5 and Fire Station 9. The City will
work to connect the two stations to fiber
optics, while adding infrastructure to
allow high speed broadband.
$0 $0 $0 $0 $365,542 $365,542 Unable to Meet
Obligation Deadline
Building Safety Upgrades Upgrade various safety aspects of City buildings. $300,000 $0 $0 $300,000 $0 $0 $0 Funding Reallocated Contribution to Animal Control Facility Renovation Contribute funds to renovate the Animal Control Facility. $300,000 $0 $0 $0 $271,011 $28,989 $28,989 In Progress Weekes Branch Feasibility Assessment
Community Needs Assessment and
Architectural Assessment of the Weekes
Branch Library to determine
infrastructure and renovation needs at the
facility.
$40,000 $0 $28,180 $0 $0 $11,820 $0 In Progress
Weekes Lib Security Enhancements
Interior and exterior security
enhancements at the Weekes Library
branch.
$40,000 $38,990 $0 $0 $1,010 $0 In Progress
Fire Training Center Funding Gap
Public health-focused modifications for
the currently under construction Fire
Department regional training center and
the accompanying renovation of Fire
Station 6.
$1,273,123 $0 $0 $0 $0 $456,058 $456,058 Complete - Funds to Reappropriate
St. Regis Funding
Support development of St. Regis
Behavioral Health Campus to provide
health and housing services to people
experiencing homelessness and mental
health crises.
$0 $0 $0 $0 $0 $250,000 $0 In Progress
PPE Supplies In response to the COVID-19 pandemic, a
variety of PPE supplies were procured. $42,368 $41,982 $386 $0 $0 $0 $0 Completed Vaccination Record Management Software
Design, implement, and maintain Human
Resources systems to track and provide
staff with COVID-19 testing, vaccination,
and contact-tracing.
$244,509 $136,844 $107,665 $0 $0 $0 $0 Completed
The Stack Contribution
Public health-focused modifications for
the currently under construction "The
Stack" community service, health, and
wellness center in South Hayward.
$2,000,000 $0 $0 $0 $2,000,000 $0 $0 Completed
TOTAL $6,940,000 $798,682 $896,735 $777,811 $2,671,312 $1,359,572 $1,096,742 Amended 10/28/24
ARPA Project Status Update ATTACHMENT II
Project Project Description Budget Amount
Year 1
FY 2022
Actual
Year 2
FY 2023
Actual
Year 3
FY 2024
Actual
Year 4
FY 2025
Actuals (YTD)
Year 4
FY 2025
Available Budget
Unobligated to be
Reallocated Status of Project
Economic Development Business Recovery
Various Economic Development recovery
program: (1) Together for Hayward Gift
Card program, (2) Small Business
Assistance Grants, (3) Open for Business
Marketing Program - marketing campaign
in coordination with CSUEB to create
videos highlighting our small businesses,
(4) Restaurant Relaunch Grant Program,
(5) Restore and Reopen Facade Program,
(6) Hire Hayward, (7) Earn and Learn, (8)
Tuition Assistance, and (9) Get Digital.
$2,000,000 $206,695 $647,051 $714,744 $431,169 $340 $0 Completed Community Agency Funding Augmentation
Direct assistance to nonprofits serving
Hayward residents in the areas of health,
housing, and education.
$500,000 $80 $419,134 $0 $80,972 -$167 $0 Completed
Extend Hotel Annex Program
Extension of the City's existing Hotel
Annex Program, which partners with local
vacant hotels to house unsheltered
residents who are at significant risk for
COVID-19, including seniors, families, and
those with compromised immune
systems.
$3,000,000 $1,527,780 $1,472,220 $0 $0 $0 $0 Completed
Expand Winter Warming Shelter Year-Round, including
Daytime Hours
Expansion of the existing temporary
Winter Warming Shelter into a yearly
shelter, dinner, and breakfast from
6:30pm until 7:00am. The project also
adds daytime program as part of the
expansion.
$2,000,000 $776,976 $841,789 $381,235 $0 $0 $0 Completed Shallow Subsidies for Homelessness Prevention
Direct payment of rental limited,
temporary subsidies to households at high
risk of eviction or loss of housing through
other means.
$1,500,000 $0 $227,373 $406,157 $866,470 $0 $0 Completed Hayward Navigation Center Contribution
Provide funds for the Navigation Center to
support the continued operations during
the pandemic and maintain occupancy
numbers by expanding the living quarters
to support a third communal living
bungalow on the site.
$1,000,000 $853,966 $7,642 $0 $0 $138,393 $0 In Progress Foreclosure Legal and Financial Assistance
The City has partnered with Housing and
Economic Rights Advocates (HERA) to
provide default and foreclosure
prevention services through this program.
$1,000,000 $191,318 $192,737 $255,402 $440,140 $0 $0 Completed Relocation Assistance for Displaced Tenants
Distribution of emergency relocation
assistance funds to tenants displaced due
to economic impacts from the COVID-19
pandemic or other disasters and
emergencies.
$250,000 $107,262 $26,348 $107,805 $0 $58,585 $58,585
On As-Need Basis -
Funds to
Reappropriate
B. Address negative economic impacts caused by the public health emergency Amended 10/28/24
ARPA Project Status Update ATTACHMENT II
First-Time Homebuyer Down Payment Assistance/Wealth-
Building Program
Explore combining first-time homebuyer
down payment assistance program with a
social impact bond program to assist low-
income purchasers.
$2,000,000 $0 $0 $0 $0 $2,000,000 $2,000,000 Potential Reallocation Legal Services for Eviction Protection
Provide support to low-income tenants by
providing legal services related to eviction
protections.
$1,000,000 $0 $0 $122,787 $377,213 $450,000 $450,000 Unable to Meet Obligation Deadline
Hotel Vouchers for Encampment Abatements
Provide hotel vouchers to unsheltered
residents displaced due to abatement of
cleanup of unsafe or illegal encampments.
$175,000 $16,971 $80,784 $58,580 $16,375 $2,289 $2,289
On As-Need Basis -
Funds to
Reappropriate
Encampment Clean-Ups
Support cleanup efforts and maintenance
of unsafe and illegal encampments when
appropriate and necessary.
$875,000 $235,550 $287,203 $287,017 $0 $0 $0 Completed
Mobile Pressure Washer for Encampment Clean-up
Purchase mobile pressure washers for
continued maintenance and abatement
efforts for encampments, which may
include the cleaning and restoring of
exterior surfaces.
$50,000 $28,848 $10,394 $10,757 $0 $0 $0 Completed
Operation Clean Sweep – Citywide Enhanced Clean-Up
Strategic clean-ups and improvements in
areas that are vulnerable to blight or
illegal dumping, such as the City's main
thoroughfares and business districts.
$350,000 $48,886 $67,718 $41,499 $0 $0 $0 Completed
TOTAL $15,700,000 $3,994,333 $4,280,393 $2,385,984 $2,212,340 $2,649,439 $2,510,874 Amended 10/28/24
ARPA Project Status Update ATTACHMENT II
Project Project Description Budget Amount
Year 1
FY 2022
Actual
Year 2
FY 2023
Actual
Year 3
FY 2024
Actual
Year 4
FY 2025
Actuals (YTD)
Year 4
FY 2025
Available Budget
Unobligated to be
Reallocated Status of Project
Replacement of Lost Public Sector Revenue
Revenue replacement funds will be used
to replenish General Fund reserves used
to fund initial COVID-19 response efforts
and replace lost current and future
revenue for funding general City
operations.
$14,500,000 $7,250,000 $7,250,000 $0 $0 $0 $0 Completed Project Project Description Budget Amount
Year 1
FY 2022
Actual
Year 2
FY 2023
Actual
Year 3
FY 2024
Actual
Year 4
FY 2025
Actuals (YTD)
Year 4
FY 2025
Available Budget
Unobligated to be
Reallocated Status of Project
Tech Lending Library: Chrome Books/Hot Spots for 3 Years Ongoing support for a program providing
over 600 computing and broadband
internet devices to Hayward students and
adult literacy learners without reliable
access to Wi-Fi.
$388,000 $79,748 $230,894 $77,357 $0 $230,695 $0 Completed Corporation Yard Renovation to Support Infrastructure
Work
Contribute funds to renovate the
Corporation Yard to support
infrastructure work.
$600,000 $0 $37,291 $977,667 $136,033 $27,027 $27,027 In Progress Fleet Shop Expansion to Support Infrastructure Work Contribute funds to expand the Fleet Shop to support infrastructure work. $250,000 $0 $54,686 $0 $0 $0 $0 Funding Reallocated TOTAL $1,238,000 $79,748 $322,871 $1,055,025 $136,033 $257,722 $27,027 TOTAL ARPA ALLOCATION $38,378,000 $12,122,763 $12,749,999 $4,218,820 $5,019,685 $4,266,733 $3,634,643 D. Invest in Water, Sewer, and Broadband Infrastructure C. Replace Lost Public Sector Revenue
Amended 10/28/24