HAYWARD CITY COUNCIL
RESOLUTION NO. 24-____
Introduced by Council Member __________
Resolution Authorizing the City Manager to AWARD A CONSTRUCTION CONTRACT TO Bhogal Brother Construction Inc., for the Weekes Branch Library Improvement Project, Project No. BD051 in the Amount of $379,600, Approve an Administrative Change Order Budget of $75,920, and close the Weekes Branch Library during renovations WHEREAS, on August 20, 2024, the City Council approved the Weekes Branch Library Improvement Project, appropriated and allocated various funding sources to support the project, and authorized the execution of agreements to begin the initial tasks for the project; and WHEREAS, the City’s Community Services Division (CSD) contracts with Habitat for Humanity East Bay/Silicon Valley, Inc. (Habitat), to administer a home rehabilitation program and provide administrative support to oversee the effective use of the City’s CDBG funds for infrastructure improvement projects; and WHEREAS, Habitat is specially trained to ensure that these projects are administered in accordance with all federal procurement and CDBG regulations; and WHEREAS, the FY 2024-2025 contract with Habitat is sufficent to provide these specialized services to assist the Library Services Department with the competitive bidding process and to ensure compliance with the City’s procurement process and CDBG regulations, which ensures the contractor’s compliance with CDBG regulations and use of funding; and WHEREAS, on September 20, 2024, Habitat released the call for bids; and WHEREAS, on October 10, 2024, the project received (4) four bids, two (2) of which were over the anticipated budgeted contract award amount; and WHEREAS, the lowest bid was submitted by Bhogal Brother Construction Inc., of Hayward, California, in the amount of $379,600; and WHEREAS, staff have reviewed the submitted bids and recommends that Council award the contract to the responsible low bidder, Bhogal Brother Construction Inc., and authorize an administrative change order budget of $75,920 for a total not-to-exceed contract amount of $455,520; and WHEREAS, the closing of the Weekes Branch Library is necessary to successfully perform the infrastructure improvements.
NOW THEREFORE BE IT RESOLVED that the City Council of the City of Hayward hereby awards the contract for the Weekes Branch Library Improvement Project, Project BD051, to Bhogal Brother Construction Inc., of Hayward, California, in accordance with the plans and specifications adopted therefore and on file with Habitat for Humanity East Bay/Silicon Valley, Inc., at and for the price name and stated in the final proposal of the hereinabove specified bidder, and all other bids are hereby rejected.
BE IT FURTHER RESOLVED by the City Council that the Director of Library Services is authorized to expend up to $75,920 for administrative construction contingencies to complete the project.
BE IT FURTHER RESOLVED by the City Council that the City Manager or their designee is hereby authorized and directed to execute the contract with Bhogal Brother Construction Inc., in the name of and for and on behalf of the City of Hayward, in a form to be approved by the City Attorney.
BE IT FURTHER RESOLVED by the City Council that the City Manager or their designee is hereby authorized and directed to work with Library staff to advertise for and close the Weekes Branch Library from November 28, 2024, to March 31, 2025, to perform the Weekes Branch infrastructure improvements.
IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2024 ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
ATTACHMENT II