HABITAT FOR HUMANITY EAST BAY/SILICON VALLEY
Contractor Bid Request
Contractor Bid Request
November 12, 2024
Homeowner Name: Weekes Branch Library
Project Address: 27300 Patrick Avenue Hayward, CA 94544 Weekes Library Contact: Lindsey Vien; [email protected] Walk Through: 9/25/2024
Bid Due Date: 10/10/2024
Hayward Public Library’s Weekes Branch library location will undergo a small renovation to prevent the facility’s further decline, starting this fall. The City has authorized the use of Community Development Block Grant funds and special revenue sources to fund the Weekes Branch improvements. Exterior improvements will include fencing and landscaping surrounding the footprint of the Library. Interior improvements will include interior paint, removal and replacement of old carpeting, and the removal of old furniture, bookshelves, and shelving, and the installation of new furniture, bookshelves, and shelving.
To request drawing or questions should be directed to:
Simon Hebeler - Design and Construction Consultant, (510) 375 5160; [email protected]
Alex Colt – Sr Inspector: (510) 803-3342; [email protected]
Priority A: Required items, including code violations and health and safety issues. These items must be completed prior to consideration of general, non-essential property improvements.
Priority B: Add Alt Items: that Contractor will fully price each item at the same time as the Bit Items so that the Owner can elect to choose to add one, some, all or none of these items to the Contract after the contract is awarded."
Priority
Letter
Priority
Number
Item Description
A 1 Painting
Intent:
The intent of this work is to paint the entire interior of the Library and associated spaces within the building.
Scope of Work:
The scope of work for this painting work includes but is not limited to the following –
• Provide 3 color & finish samples of each color for approval by the Client. Each sample to be painted onto a 2ft x 2ft sheet of 5/8 inch drywall. • Protect all surfaces from overspray and miss-placed paint. Pay particular attention to masking the aluminum slots in the wood slat walls • Remove all nails and other items that inhibit the painting process. • Clean all the surfaces with TSA in preparation for painting. • Fill all holes and other indentations to provide a smooth level 4 finish for the paint.
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HABITAT FOR HUMANITY EAST BAY/SILICON VALLEY
Contractor Bid Request
• Apply the approved primer paint to seal the repaired surface. • Apply a minimum of 2 coats of the approved finished paint to the satisfaction of the Client.
It is suggested that you contact the following painting contractors who have already viewed the project –
• Satellite Painting: Julio Ramos @ 408-264-1600.
• Agape Painting: David choi @ 510-757-8880.
• Service Painting: Doug @ 925-525-2003.
• Tollner Painting: Chrissy @ 650-564-9062.
A 2 Carpet, Baseboards & Window Blinds
Intent:
The intent of this work is to provide new carpet & window blinds throughout the entire library, large meeting room & office areas.
Scope of Work;
The scope of this carpet & window blinds work includes but is not limited to the following –
• Submit carpet samples & MDS (material data sheets) and adhesive (carpet to subfloor) samples for the approval of the Client. • Submit a sample of the carpet pattern for the approval of the Client. • Removal & recycling of the existing carpet squares.
• Preparation of the sub-floor for the placement of the new carpet such that there are no hump or indentations.
• Installation of the new carpet squares starting centered on the library entrance door & sill plate and laid continuously to the left and right through the rest of the library, large meeting room and offices. • Remove & dispose of the existing baseboards.
• Submit samples of the proposed new baseboards for the approval of the Client.
• Supply & install new vinyl baseboards.
• Remove & dispose of the existing window blinds.
• Submit samples of the proposed window blinds for the approval of the Client.
Supply and install new window blinds
It is suggested that you contact the following carpet company who has already viewed the project –
• Worley’s: John Worley @ 510-582-6400.
A 3 Landscaping & Irrigation
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HABITAT FOR HUMANITY EAST BAY/SILICON VALLEY
Contractor Bid Request
Intent: The intent of this landscaping & irrigation work is to provide new plants & irrigation and clean-up to the 7 areas described in the following scopes of work.
Scope of Work:
The scope of this landscape & irrigation work includes but is not limited to the following –
Area 1 – Back of Sidewalk Planting:
• Remove the existing grass and prepare the area between the back of the sidewalk and the new fence for planting of the following shrubs. • Rosmarinus ‘Huntington Carpet’.
• Arctostaphylos ‘Emerald Carpet’.
• Berberis thunbergia ‘Aurea’.
• All shrubs to be 5 gal size and installed at 4ft OC.
• The mix of placement will be decided on site.
Area 2 – Lion Sculpture Garden:
• Remove the existing debris.
• Install a 6” x 6” timber edging 3ft from the existing building & along the line of the existing fence.
• Prepare the 3ft perimeter for the installation of the following plant – Panicum virgatum ‘Heavy Metal’, 5 gall size at 2ft OC.
• Compact the area created by the wood edging & the existing edge of the concrete walkway; cover this area with landscape fabric and install a layer of 4” to 6” cobble stones.
Area 3 – Children’s Reading Area:
• Remove the existing surface material.
• Install a 6” x 6” timber perimeter curb/wall. This installation may need to be several layers high in-order to provide a level surface for the artificial turf.
• Prepare the sub-surface area within the perimeter curb/wall so that it slopes towards the street at a minimum of 2% and compact to 85% SPD.
Install landscape fabric on top oof this entire sloped surface. • Connect each of the existing library roof downspouts to rigid perforated plastic pipe laid on the landscape fabric and to drain through the curb/wall towards the street.
• Install a layer of 6” diameter drain rock (no fines) over the landscape fabric between and over the down spout extensions and compact to 85 % SPD.
• Install another layer of landscape fabric over this drain rock. • Install 3” of decomposed granite on top of this landscape fabric and compact to 85 % SPD.
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HABITAT FOR HUMANITY EAST BAY/SILICON VALLEY
Contractor Bid Request
• Install the artificial turf per the manufacturers recommendations and insure that the turf is level of a ½” below the top pf the curb/wall. • The suggested artificial turf is SYN Lawn 547.
Area 4 – Between the back of the new fence and the street side of the children’s area.
• Clean & removed any debris only.
Area 5 – Walkway from existing entrance path to the children’s area. • Remove the existing surface material.
• Install 6” x 6” timber curbs on both sides of this 5ft wide walkway. • Grade the sub-soil slope at a minimum of 2% towards the street and compact to 85% SPD.
• Lay landscape fabric on top of this entire area.
• Install 3” minimum of decomposed granite on top of the landscape fabric to be level with the top of the timber curbs and compact to 85% SPD. • Apply a coating of ‘path stabilizer’.
Area 6 – Courtyard potted plants.
• Supply & install 12 – 36” diameter clay planter pots. • Provide & install ‘raised planter’ soil to fill each planter. • Provide & install a selection of different colored annual plants for each planter (such as Pelegoliums)
• Provide non-organic supports to raise each planter 1” above the existing finished surface for drainage.
Area 7 – The space between the back of the library building and the neighbors fence.
• Remove all the ‘fire hazard’ material.
Irrigation System:
• Design/Build by contractor for all planted areas.
• Area 1 – Back of Sidewalk Planting – irrigate with sprinklers located on the library side of the new fence such that they cannot be tampered with from outside this fence.
• Replace the existing Backflow Preventor with a new Febco 825 YARP. • Provide the electrical power for the irrigation controller, valves, low voltage wiring, piping and sprinkler & drip irrigation fittings, etc to construct a complete electronically controllable irrigation system.
It is suggested that you contact the following Landscape contractor who has already viewed the project –
Pacific Crest Nursery: Michael Avila @ 925-580-8971.
ATTACHMENT III
HABITAT FOR HUMANITY EAST BAY/SILICON VALLEY
Contractor Bid Request
A 4 Replace Fence
Intent:
The intent of this fencing & gates work is to add to the existing to provide a complete perimeter fence to secure the building.
In addition to provide an electronically controlled ‘man gate’ in the existing fence that faces the parking area as a more secure staff entry & egress.
Scope of Work:
The scope of this fencing & gates supply & installation work includes but is not limited to the following –
·Refer to the attached sketch for locations of the new fence types & gates. ·The electrical power supply for the two new ‘man gates’ is the contractor's responsibility.
·The vehicle double leaf gate in the southeast corner of the property is to have a total width clear opening of 12 ft and open towards the street. ·Each leaf of the vehicle gate is to have a lockable cane bolt that drops into a small hole in a 2ft deep concrete foundation.
·Both the new chain link and steel picket fencing is to match the existing chain link & picket fencing.
·Provide MDS (material data sheets) for all components of each type of fence with details of the foundations for the posts for the approval of the Client.
It is suggested that you contact the following carpet company who has already viewed the project –
• United Fence Services, Inc: Robert Estrada @ 510-289- 6214 .
B 1 Lighting.
Intent:
The intent of this work is to upgrade all the lighting in the entire Library and associated spaces within the building to a sufficient lighting level of 500 lumens provided by LED lighting.
Scope:
The scope of this lighting work includes but is not limited to the following – • Remove & dispose of all the existing light fixtures.
• Remove & dispose of any wiring that cannot be re-used for the new lighting system.
• Provide 0 to 10 volt ‘dimming’ with switch plates for all fixtures. • Provide a list of all proposed fixtures with MDS (material data sheets) for each fixture and proposed location for each type of fixture ie: main library area; large meeting room; offices; etc.
It is suggested that you contact the following lighting contractor who has already viewed the project –
• Design Electric: Steve Farro @ 510-832-2651.
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HABITAT FOR HUMANITY EAST BAY/SILICON VALLEY
Contractor Bid Request
B 2 Cooling for Data Room
Intent:
The intent is to be able to maintain the temperature of the data room below 66 degrees Fahrenheit throughout the year regardless of the temperature outside the building.
Scope of Work:
The scope of this temperature control work includes but is not limited to the following –
• Supply & install a 2 ton HVAC ‘split’ unit.
• The compressor is to be placed on sleepers attached to the roof structure on sleeps without damaging the existing roof waterproofing. • The diffuser fan unit is to be install in the Data room high on the wall and facing the data rack.
• The thermostatic control for this system are to be installed below and to the side of the diffuser.
• The piping between the compressor and the condenser is to unitize the existing unuse exhaust vent in the roof of the data room. • The condensate drainage from the diffuser can be piped to the existing floor drain in the corner of the data room.
• It is the contractor’s responsibility to ensure that this piping connection retains the waterproofing of this vent.
• The electrical power required by both the compressor and the diffuser are the responsibility of the contractor to install.
It is suggested that you contact the following HVAC contractor who has already viewed the project –
• Kell Mechanical: Brandon Crowder @ 925-245-9800.
B 3 Kitchen Remodel
Intent:
The intent of this Kitchen Remodel is to upgrade the counter top area and relocate the existing fridge so that the existing table area is more usable.
Scope of Work:
The scope of this kitchen remodel includes but is not limited to the following –
• Removal & disposal of the base & wall cabinets and all associated items such as the sink, 2 burner stove top, garbage disposal, faucets, etc between the glass partition wall and the floor to ceiling cabinet to the right of the sink.
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HABITAT FOR HUMANITY EAST BAY/SILICON VALLEY
Contractor Bid Request
• Removal & disposal of the ‘pin board’ that is attached to the wall behind the sink.
• Removal of the existing surface mounted electrical outlets. • Relocation of the existing refrigerator to the left end of the new base cabinets & adjacent to the existing glass partition wall. Including the installation of a new duplex electrical outlet to power this fridge and re- hanging the fridge doors such that hinges are on the partition wall side of the fridge.
• Supply & installation of new 24 inch deep base cabinets between the relocated fridge at the left end and the existing full height cabinets at the right end.
• Supply & installation of a stone counter top to fit the length & width of the base cabinets with a 1 ½ inch front overhang and 4 inch high backsplash.
• Supply & installation of a 20 inch width stainless steel undermount sink with a garbage disposal unit and duplex electrical outlet. • Supply & installation of a wall mounted faucets with movable spout to supply hot & cold water to the sink.
• Supply & installation of the required waste & pressurized water piping for the sink.
• Supply & installation of ½ inch drywall over the existing wall surface behind the relocated fridge and above the base cabinets to the bottom of the wall trim above and between the glass partition wall and the existing full height cabinets.
• Supply & installation of wall cabinets below & full width of the ‘dropped ceiling’ to 24 inches above the countertop.
• Supply & installation of 2 open shelves between the relocated fridge and the new wall cabinets. The lower shelf to align with the bottom of the new wall cabinet and the upper shelf to be 14 inch above. • Supply & installation of a new duplex electrical outlet to provide power to the existing microwave that will be located on the lower shelf adjacent to the relocated fridge.
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