CITY COUNCIL
MEETING
DECEMBER 3,
2024
PRESENTATIONS
Beautiful Yard
Contest Award
#HaywardBeautiful Yard Contest
Winners
Hayward City
Hall
December 3
2024
7:00
PM
Keep Hayward Clean and Green
Task Force
• The Keep Hayward Clean and Green (KHCG) Task Force was created by the City Council to help address issues impacting community appearance. Its mission is to preserve the environment and enhance the visual appearance of the City of Hayward through the joint efforts of individuals, volunteer groups, businesses, and municipal resources.
The Hayward Beautiful Yard Contest
• The Hayward Beautiful yard contest is a reward-based approach to encourage residents to Keep Hayward Clean, Green, and Beautiful by acknowledging the hard work that goes into a bay friendly yard.
#HaywardBeautiful Yard Contest Criteria
Yard Clean and
Free of Debris
Well Maintained
Foliage
Reduces Water
Usage
Use of Native Plants
& Landscaping
And the Winners are…
Hayward Beautiful Yard Contest Winners
3rd Place Winner-
Jamie Mejia
Hayward Beautiful Yard Contest Winners
2nd Place Winner-
Mary Jane
Hayward Beautiful Yard Contest Winners
1st Place Winner-
Monica Gloria
Certificate of Recognition
Presentation
Item #12
WS #24-037
FY 2026 to FY
2030 Sewer
Rates and
Connection Fees
City of Hayward
Sewer Rate and Connection Fee Study
City Council Work Session
December 3, 2024
1 Agenda
• Rate Study Overview
• Financial Plan
• Sewer Rates
• Sewer Connection Fees
• Schedule and Discussion
2 Sewer Rate Overview
• Rates pay for collection, treatment,
and disposal of wastewater
• Residential – Standard, Economy, Lifeline
• Non-residential – based on water usage
and wastewater strength
• Financial drivers
• Operating and maintenance costs
• Capital Replacement fund
• Reserve funding
3 Proposition 218 Requirements
• Proposition 218 requirements for sewer rates:
• Rates must be proportional to and may not exceed the cost of providing sewer service
• One customer class (residential, commercial, etc.) may not subsidize another customer class
• Agencies typically conduct a “cost-of-service analysis” at least once every 5 years or when there are significant changes to the system to ensure a sufficient nexus between rates and costs
4 Financial Plan – Status Quo
5 Financial Plan Scenarios FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 Revenue Adjustments 0% 0% 0% 0% 0%
CIP Execution Rate 100% 100% 100% 100% 100%
Financial Plan – Proposed
6 Financial Plan Scenarios FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 Revenue Adjustments 12% 12% 12% 12% 12%
CIP Execution Rate 95% 95% 95% 95% 95%
Single Family Bill Comparisons
7 Sewer Connection Fees
• Connection fees are one-time fees for new development to connect to sewer system
• “Growth pays for growth”
• Remaining capacity in existing sewer system + new capacity in future sewer system
• Accounts for investment in expansion-related CIP (including portion of WRRF Phase II improvement project)
8 Proposed Connection Fees
9 Proposed Sewer Connection Fees Current
Connection Fee
WRE
Recommended
Staff
Recommended
(Year 1)
Staff
Recommended
(Year 2)
Connection Fee Increase 22% 10% 10%
Residential
Single Family, Low Density Residential $12,031 $14,659 $13,235 $14,559 Multi-Family, High Density Residential (per unit) $10,709 $13,049 $11,781 $12,960 Accessory Dwelling Unit (per unit) $4,813 $5,865 $5,295 $5,825 Commercial, Industrial, Other
Wastewater capacity (per gpd) $33.61 $68.87 $32.98 $36.28 CBOD (per lb per year) $13.33 $17.84 $34.11 $37.53
SS (per lb per year) $14.34 $22.31 $22.34 $24.58
Minimum Charge $12,031 $14,659 $13,235 $14,559
Connection Fee Comparisons
10 Schedule and Discussion
• Work Session: December 3, 2024
• Public Hearing notices mailed no later than: December 20, 2024 • Public Hearing and rate adoption: February 4, 2025
• Effective dates:
• Sewer rates: annually from July 1, 2025 to July 1, 2029 • Connection fees: September 1, 2025 and September 1, 2026 • Work Session format:
• Public comments
• Council questions & discussion
11 Contact
Information
Nancy Phan
Principal Consultant
[email protected]
12 Proposed Residential Sewer Rates
13 Monthly Sewer Service Charges
(Residential)
Adopted
10/1/2024
Proposed
7/1/2025
Proposed
7/1/2026
Proposed
7/1/2027
Proposed
7/1/2028
Proposed
7/1/2029
Standard Residential, per unit $44.19 $47.83 $53.57 $60.00 $67.20 $75.27 Multi-Family, per unit $39.33 $43.49 $48.71 $54.56 $61.11 $68.45 Mobile Home, per unit $30.94 $32.34 $36.23 $40.58 $45.45 $50.91 Economy, 5 to 8 units of water usage $20.70 $22.52 $25.23 $28.26 $31.66 $35.46 Lifeline, 0 to 4 units of water usage $10.36 $11.61 $13.01 $14.58 $16.33 $18.29 Proposed Commercial Sewer Rates
14 Monthly Sewer Service Charges
(Commercial w/ Irrigation Meter)
Adopted
10/1/2024
Proposed
7/1/2025
Proposed
7/1/2026
Proposed
7/1/2027
Proposed
7/1/2028
Proposed
7/1/2029
Per ccf of water usage
Commercial/Government $7.99 $7.95 $8.91 $9.98 $11.18 $12.53 Restaurant w/ Grease Interceptor $10.44 $10.53 $11.80 $13.22 $14.81 $16.59 Restaurant w/o Grease Interceptor $13.52 $12.96 $14.52 $16.27 $18.23 $20.42 Bakery $13.77 $14.39 $16.12 $18.06 $20.23 $22.66
Food Manufacturing $30.34 $25.72 $28.81 $32.27 $36.15 $40.49 Pulp and Paper Manufacturing $10.45 $10.07 $11.28 $12.64 $14.16 $15.86 Fabricated Metal $4.32 $5.87 $6.58 $7.37 $8.26 $9.26
Proposed Commercial Sewer Rates
15 Monthly Sewer Service Charges
(Commercial w/o Irrigation Meter)
Adopted
10/1/2024
Proposed
7/1/2025
Proposed
7/1/2026
Proposed
7/1/2027
Proposed
7/1/2028
Proposed
7/1/2029
Per ccf of water usage
Commercial/Government $7.20 $7.16 $8.02 $8.99 $10.07 $11.28 Restaurant w/ Grease Interceptor $9.40 $9.47 $10.61 $11.89 $13.32 $14.92 Restaurant w/o Grease Interceptor $12.17 $11.66 $13.06 $14.63 $16.39 $18.36 Commercial Laundry $7.26 $7.79 $8.73 $9.78 $10.96 $12.28 Meat Products $13.84 $13.15 $14.73 $16.50 $18.48 $20.70 Pulp and Paper Manufacturing $9.40 $8.89 $9.96 $11.16 $12.50 $14.00 Fabricated Metal $3.89 $5.28 $5.92 $6.64 $7.44 $8.34
Proposed Industrial Sewer Rates
16 Monthly Sewer Service Charges
(Critical/Industrial Users)
Adopted
10/1/2024
Proposed
7/1/2025
Proposed
7/1/2026
Proposed
7/1/2027
Proposed
7/1/2028
Proposed
7/1/2029
Flow, per ccf of wastewater $3.6932 $5.4912 $6.1502 $6.8883 $7.7149 $8.6407 CBOD, per lb of CBOD $0.8806 $0.5168 $0.5789 $0.6484 $0.7263 $0.8135 SS, per lb of SS $1.1835 $1.7862 $2.0006 $2.2407 $2.5096 $2.8108 Item #13
PH #24-046
Tenant Relocation
Assistance
Ordinance
1 Tenant Relocation Assistance Ordinance:
Introduction of an Ordinance Amending
Chapter 12, Article 2 of the HMC Simplifying
Requirements for Relocation Assistance
Public Hearing
December 3, 2024 | Mayor & City Council
Christina Morales, Deputy Director of Development Services Ayush Patel, Management Analyst I
2 TRAO BACKGROUND
• TRAO adopted on July 14, 2020 to ensure residents had the same protections that were afforded under California’s Tenant Protection Act • TRAO has three core components:
1. Permanent Relocation Assistance (no-fault termination)
2. Temporary Relocation Assistance (substantial repairs)
3. Governmental Agency’s Order to Vacate (health & safety conditions) • Requirements of TRAO have layers of complexities that made the ordinance difficult for stakeholders to understand and for staff to administer • Council included simplification of the TRAO on FY25 Strategic Roadmap (HP10)
• Staff presented proposed changes to the HPRC, which supported the recommended revisions to the Ordinance
3 SIMPLIFY PAYMENT STRUCTURE
Change from a complex per diem payment with multiple variables to a flat rate based on FMRs for Alameda County
Unit Type Per Diem Proposed Flat Rate Proposed Flat Rate (Daily)* Efficiency $194 $5,811 $194
1-Bed $194 - $226 $6,603 $220
2-Bed $258 $8,046 $268
3-Bed $258 - $290 $10,296 $343
4-Bed $322 $12,231 $408
• Because the proposed flat rate provides enough money to find alternative, permanent housing, staff recommend stating that permanent relocation assistance is no longer required when providing temporary relocation assistance
• In lieu of providing a temporary relocation payment, Landlords may offer tenants with a comparable rental unit — staff do not recommend any changes to this alternative means of compliance *Values are rounded to the nearest dollar
4 CLARIFY RELOCATION ASSITANCE REQUIREMENTS RELATED TO
GOVERNMENTAL AGENCY’S ORDER TO VACATE
For a governmental agency’s order to
vacate, the state-mandated relocation
assistance applies in addition to the
City’s temporary relocation payment
Adds explicit language to clarify that
both state and local laws apply
5 IMPROVE CONISTENCY
Amendments modify timeframes, definitions, and administrative hearings to be consistent with, other City processes, the RRSO, state law, or the Hayward Municipal Code as applicable.
Timeframes
Increase consistency by using “calendar” days
Standardize time for delivering appeal decisions and add additional time for translating decisions
Definitions Add explicit cross reference to defined terms shared by RRSO and TRAO
Administrative
Hearings
Require payment to conduct appeal hearing (allowing for hardship exemptions)
Conduct assessment hearing by request only
6 SUMMARY OF AMENDMENTS
• Modify the temporary relocation payment from a multi-variable per diem requirements to a one-time flat rate of 3x the FMR (prorated if relocation lasts fewer than 30 days) • Addition of explicit language that indicates that relocation assistance for governmental agency’s order to vacate requires relocation assistance required by state law in addition to City’s requirement
• Update to improve consistency by using calendar days, standardizing timeframes, and maintaining alignment with state law
• Cross referencing defined terms shared by the RRSO and the TRAO • Addition of a penalty fee of $1,000 for Landlords who do not provide relocation assistance in a timely manner for cases relating to a governmental agency’s order to vacate as recommended by the HPRC
• Addition of a fee for appeal hearings (except in cases of hardship) and modifying assessment process to only conduct hearings upon request consistent with these processes referenced in the HMC
7 RECOMMENDATIONS
1. Holds a public hearing to obtain input on proposed amendments to the Tenant Relocation Assistance Ordinance and associated amendment to the FY 2025 Master Fee Schedule; and
2. Introduces an ordinance (Attachment III) amending Chapter 12, Article 2 of the Hayward Municipal Code clarifying and streamlining requirements for relocation assistance; and
3. Adopts a resolution (Attachment IV) amending Resolution NO. 24-197 FY 2025 Master Fee schedule approved on October 8, 2024; and
4. Adopts a resolution (Attachment V) appropriating $29,858 in revenue funds received from Landlords reimbursing the City for Relocation Assistance Cases.