HAYWARD CITY COUNCIL
RESOLUTION NO. 24-____
Introduced by Council Member __________
RESOLUTION AUTHORIZING THE CITY MANAGER TO AWARD A CONTRACT TO Redwood painting co., inc., FOR THE WATER RESOURCE RECOVERY FACILITY (WRRF) NORTH VACUATOR REHABILITATION PROJECT in an amount not-to-exceed $358,481; ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH COATING SPECIALISTS AND INSPECTION SERVICES, INC., IN AN AMOUNT NOT-TOEXCEED $44,080; AND Appropriation of FUNDS IN THE AMOUNT OF $402,561 WHEREAS, the City of Hayward (City) owns and operates the Water Resource Recovery Facility (WRRF), which treats an average flow of approximately eleven million gallons per day; and WHEREAS, the North Vacuator structure, originally constructed in 1958, is a key component of the wastewater treatment system at the WRRF. The North Vacuator facility has provided grit removal from raw wastewater for more than sixty years and needs interior repairs to return to operation; and WHEREAS, on April 23, 2024, the City entered into an agreement with Coating Specialists and Inspection Services, Inc., (CSI) to perform Maintenance Inspection of the North Vacuator at the WRRF.; and WHEREAS, on April 25, 2024, CSI conducted a maintenance inspection of the North Vacuator. The results of the inspection were presented in a Final Report dated June 21, 2024. The report evaluated the existing conditions of the North Vacuator and recommended concrete repairs and new coatings for the interior metallic components and concrete surfaces.; and WHEREAS, on November 5, 2024, staff prepared and issued a request for quote (RFQ#25-019) for the WRRF North Vacuator Rehabilitation Project, and called for bids to be received by November 22, 2024; and WHEREAS, on November 22, 2024, four (4) bids were received ranging from $341,410 to $594,355. The low bid, submitted by Redwood Painting Co., Inc., is approximately 21% below the Engineer’s Estimate of $430,000; and WHEREAS, the City reviewed the bid forms submitted by all 4 bidders and that Redwood Painting Co., Inc., was determined to be the lowest responsive and responsible bidder having provided with their bid evidence of their qualifications and project references of similar type and comparable value; and WHEREAS, the project is challenging involving concrete repairs and the application of specialty coatings with potential unforeseen conditions uncovered by coatings activities, an administrative change order contingency of $17,071 (5% of the bid amount) is requested bringing the contract limit to be awarded to $358,481 including administrative change orders; and WHEREAS, on November 15, 2024, staff prepared and issued a request for proposal to CSI to perform special inspection and consulting services during construction of the WRRF North Vacuator Rehabilitation Project; and WHEREAS, on November 22, 2024, CSI submitted a proposal for special inspection and consulting services in an amount not-to-exceed $44,080.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that Redwood Painting Co., Inc., of Pittsburg, CA, is hereby awarded the contract for the North Vacuator Rehabilitation Project in accordance with the plans and specifications included in the RFQ package, at and for the price named and stated in the final proposal of the hereinabove specified bidder, and all other bids are hereby rejected.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed to execute an agreement with Redwood Painting Co., Inc on behalf of the City of Hayward, in an amount not-to-exceed $358,481 (including administrative change orders), in a form to be approved by the City Attorney.
BE IT FURTHER RESOLVED by the City Council of the City of Hayward that the City will enter into a Professional Services Agreement with CSI for special inspection and consulting services for the North Vacuator Rehabilitation Project in an amount not-to-exceed $44,080, in a form to be approved by the City Attorney.
BE IT FURTHER RESOLVED that the City Council of the City of Hayward approves the appropriation of funds in the amount of $402,561 from the Sewer Replacement Fund (Fund 611) to fully fund the project in FY 2025.
IN COUNCIL, HAYWARD, CALIFORNIA , 2024
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
ATTACHMENT II