Tuesday, February 18, 2025
7:00 PM
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
Council Chambers
City Council
Agenda
February 18, 2025City Council Agenda
CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
City Hall, Council Chambers
NOTICE: The City Council will hold a hybrid meeting in the Council Chambers and virtually via Zoom.
PUBLIC PARTICIPATION
How to observe the Meeting:
1. Comcast TV Channel 15
2. Live stream https://hayward.legistar.com/Calendar.aspx
3. YouTube Live stream: https://www.youtube.com/user/cityofhayward How to submit written Public Comment:
1. Use eComment on the City's Meeting & Agenda Center webpage at:
https://hayward.legistar.com/Calendar.aspx. eComments are directly sent to the iLegislate application used by City Council and City staff. Comments received before 3:00 p.m. the day of the meeting will be exported into a report, distributed to the City Council and staff, and published on the City's Meeting & Agenda Center under Documents Received After Published Agenda.
2. Send an email to [email protected] by 3:00 p.m. the day of the meeting. Please identify the Agenda Item Number in the subject line of your email. Emails will be compiled into one file, distributed to the City Council and staff, and published on the City's Meeting & Agenda Center under Documents Received After Published Agenda. Documents received after 3:00 p.m. through the adjournment of the meeting will be included as part of the meeting record and published the following day.
How to provide live Public Comment during the City Council Meeting:
Participate in the Council Chambers or click link below to join the meeting:
https://hayward.zoom.us/j/81459812366?pwd=YYr9GXwLtXfatgfCmLf2mBbQ8xpZwi.1 Meeting ID: 814 5981 2366
Password: CC2/18@7pm
or
Dial: +1 669 900 6833 or +1 646 931 3860
Meeting ID: 814 5981 2366
Password: 1280863504
CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
City Hall, Council Chambers
CALL TO ORDER: Mayor Salinas
Pledge of Allegiance: Council Member Andrews
February 18, 2025City Council Agenda
AB 2449 TELECONFERENCE NOTIFICATIONS AND CONSIDERATION
ROLL CALL
CLOSED SESSION ANNOUNCEMENT
PRESENTATION
Black History Month Proclamation
PUBLIC COMMENTS
The Public Comments section provides an opportunity to address the City Council on items not listed on the agenda or Informational Staff Presentation items. The Council welcomes comments and requests that speakers present their remarks in a respectful manner, within established time limits, and focus on issues which directly affect the City or are within the jurisdiction of the City. As the Council is prohibited by State law from discussing items not listed on the agenda, items will be taken under consideration and may be referred to staff. The City Council welcomes comments, including criticism, about the policies, procedures, programs, or services of the City, or of the acts or omissions of the City Council. Speakers shall not use threatening, profane, or abusive language which disrupts, disturbs, or otherwise impedes the orderly conduct of a City Council. The City is committed to maintaining a workplace free of unlawful harassment and is mindful that City staff regularly attend Council meetings. Discriminatory statements or conduct that is hostile, intimidating, oppressive, or abusive – are per se disruptive to a meeting and will not be tolerated . ration and may be referred to staff.
CITY MANAGER’S COMMENTS
An oral report from the City Manager on upcoming activities, events, or other items of general interest to Council and the Public.
ACTION ITEMS
The Council will permit comment as each item is called for the Consent Calendar, Public Hearings, and Legislative Business. In the case of the Consent Calendar, a specific item will need to be pulled by a Council Member in order for the Council to discuss the item or to permit public comment on the item. Please notify the City Clerk any time before the Consent Calendar is voted on by Council if you wish to speak on a Consent Item.
February 18, 2025City Council Agenda
CONSENT
Approve the City Council Minutes of the Meeting on January 21, 2025
MIN 25-0131.
Attachments: Attachment I Draft Minutes of 1/21/2025
Approve the City Council Minutes of the Meeting on January 28, 2025
MIN 25-0142.
Attachments: Attachment I Draft Minutes of 1/28/2025
Approve the Special City Council Minutes of the Meeting on February 4, 2025
MIN 25-0153.
Attachments: Attachment I Draft Minutes of 2/4/2025
Adopt a Resolution Authorizing the City Manager to Negotiate and Execute Five (5) Three-Year Professional Services
Agreements with SNG & Associates, Inc., Substrate Inc., Swinerton Management & Consulting, Twining Inc., and
Willdan Engineering for On-Call Construction Inspection Services, from April 1, 2025, to June 30, 2028, in an Amount of $200,000 Annually per Firm, with an Aggregate Not-To-Exceed Amount of $600,000 Annually
CONS 25-0374.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Approving Plans and Specifications, and Call for Bids for the Tennyson Road and Winton Avenue Signal Coordination Project, Project No. 05342
CONS 25-0385.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Awarding a Contract for the Citywide Tree Condition Assessment, Inventory, and Tree Management
Software to PlanIt Geo, Inc. in a Not-to-Exceed Amount of $410,000
CONS 25-0396.
Attachments: Attachment I Staff Report
Attachment II Resolution
February 18, 2025City Council Agenda
Adopt a Resolution Authorizing the City Manager to Accept and Appropriate $100,000 in Grant Funding from the U.S.
Department of Energy for Streetlight Conversion to Light Emitting Diodes (LEDs), Project 06935
CONS 25-0407.
Attachments: Attachment I Staff Report
Attachment II Resolution
PUBLIC HEARING
Utility Rate Adjustments: Adopt Resolutions Amending the Master Fee Schedule and Approving the Proposed FY 2026
through FY 2030 Sewer Rates and FY 2026 and FY 2027
Connection Fees, and Finding the Actions are Exempt from CEQA Review (Report from Public Works Director Ameri)
PH 25-0028.
Attachments: Attachment I Staff Report
Attachment II Resolution, Utility Rates Increase
Attachment III Resolution, Sewer Connection
Attachment IV Summary of Protest Letters
INFORMATIONAL ITEM
Information items are presented as general information for Council and the public, and are not presented for discussion. Should Council wish to discuss or take action on any of the "information” items, they will direct the City Manager to bring them back at the next Council agenda as an Action Item.
Informational Report: FY25 Quarter 1 and Quarter 2
Semiannual Capital Improvement Program Progress Report
RPT 25-0139.
Attachments: Attachment I Staff Report
Attachment II Active Projects
Attachment III Completed Projects
COUNCIL REPORTS AND ANNOUNCEMENTS
Council Members can provide oral reports on attendance at intergovernmental agency meetings, conferences, seminars, or other Council events to comply with AB 1234 requirements (reimbursable expenses for official activities).
COUNCIL REFERRALS
Council Members may bring forward a Council Referral Memorandum (Memo) on any topic to be considered by the entire Council. The intent of this Council Referrals section of the agenda is to provide an orderly means through which an individual Council Member can raise an issue for discussion and possible direction by the Council to the appropriate Council Appointed Officers for action by the applicable City staff.
February 18, 2025City Council Agenda
ADJOURNMENT
NEXT MEETING, February 25, 2025, 7:00 PM
PUBLIC COMMENT RULES
Any member of the public desiring to address the Council shall limit their comments to three (3) minutes unless less or further time has been granted by the Presiding Officer or in accordance with the section under Public Hearings. The Presiding Officer has the discretion to shorten or lengthen the maximum time members may speak. Speakers will be asked for their name before speaking and are expected to honor the allotted time.
PLEASE TAKE NOTICE
That if you file a lawsuit challenging any final decision on any public hearing or legislative business item listed in this agenda, the issues in the lawsuit may be limited to the issues that were raised at the City's public hearing or presented in writing to the City Clerk at or before the public hearing.
PLEASE TAKE FURTHER NOTICE
That the City Council adopted Resolution No. 87-181 C.S., which imposes the 90-day deadline set forth in Code of Civil Procedure section 1094.6 for filing of any lawsuit challenging final action on an agenda item which is subject to Code of Civil Procedure section 1094.5. ***Materials related to an item on the agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk ’s Office, City Hall, 777 B Street, 4th Floor, Hayward, during normal business hours. An online version of this agenda and staff reports are available on the City ’s website. Written comments submitted to the Council in connection with agenda items will be posted on the City ’s website. All Council Meetings are broadcast simultaneously on the City website, Cable Channel 15 - KHRT, and YouTube. ***
Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans with Disabilities Act of 1990. Interested persons must request the accommodation at least 48 hours in advance of the meeting by contacting the City Clerk at (510) 583-4400 or [email protected].
Assistance will be provided to those requiring language assistance. To ensure that interpreters are available at the meeting, interested persons must request the accommodation at least 48 hours in advance of the meeting by contacting the City Clerk at (510) 583-4400.
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: MIN 25-013
DATE: February 18, 2025
TO: Mayor and City Council
FROM: City Clerk
SUBJECT
Approve the City Council Minutes of the Meeting on January 21, 2025
RECOMMENDATION
That the City Council approves the City Council meeting minutes of January 21, 2025.
SUMMARY
The City Council held a meeting on January 21, 2025
ATTACHMENTS
Attachment I Draft Minutes of 1/21/2025
CITY OF HAYWARD Printed on 2/13/2025Page 1 of 1
powered by Legistar™
CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/82822491082?pwd=z35An7WGHGpa71O9cmSvFRA1o9ru1p.1 Tuesday, January 21, 2025, 7:00 p.m.
The City Council meeting was called to order by Mayor Salinas at 7:00 p.m. in the Council Chambers.
Pledge of Allegiance: Council Member Roche
ROLL CALL
Present: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño MAYOR Salinas
Absent: NONE
CLOSED SESSION ANNOUNCEMENT
The City Council convened in closed session on January 21, 2025, at 6:00 p.m., with all members present and no public speakers, regarding c onference with legal counsel pursuant to Government Code section 54956.9(d)(1), City of Hayward v. Union Pacific Railroad Company, United States District Court, Northern District of California, Case No. 3:24-cv-00428-MMC. City Attorney Lawson indicated the City Council discussed the item and unanimously approved, with Council Member Zermeño moving and Council Member Roche seconding, settlement with the City receiving approximately $350,000, resulting from various environmental violations.
Staff will also pursue a maintenance agreement with Union Pacific Railroad.
PUBLIC COMMENTS
Barbara Ledesma Rhinehalt, a representative for State Senator Dr. Aisha Wahab, invited all to an Immigration Townhall hosted by Senator Wahab’s office on January 25, 2025, featuring presentations by local organizations such as Centro Legal de la Raza.
Ro Aguilar urged the City Council to consider "Inclusive Neighborhoods," a housing approach that integrates diverse housing types and income levels within new residential developments to foster equity and strengthen Hayward's middle class.
Antony Thomas, a local martial arts instructor, offered free self-defense seminars on the first Saturday of each month for City staff and the public.
Kellie Abreu, a Moreau High School alumnus, urged the City Council to evaluate the proposed 77-megawatt data center at Eden Landing, citing concerns over its massive power consumption; and asked for either significantly higher one -time benefits or annual contributions to address the environmental and community impact.
2 | J a n u a r y 21 , 2 0 2 5
Aaron Horner, a South Hayward Parish, First-Pres Hayward representative, expressed concerns about the recent encampment sweep at Weekes Park ; and emphasized the need for more shelters, services, and long-term strategies to prevent homelessness.
CITY MANAGER’S COMMENTS
City Manager Alvarez made two announcements: 1) the January 28, 2025, City Council work session, to discuss the South Bay Connect project with Capitol Corridor staff, regarding the proposed rerouting of the Capitol Corridor and service discontinuation to Hayward’s station; and 2) the Lunar New Year celebration at the Hayward Library on January 25, 2025, featuring cultural performances such as Korean traditional arts.
CONSENT
Consent Items 4, 5, and 12 were removed from the Consent Calendar for comment.
1. Approve the City Council Minutes of the Special Meeting on December 10, 2024 MIN 25- 005
It was moved by Council Member Syrop, seconded by Council Member Bonilla Jr., and carried unanimously, to adopt the City Council meeting minutes of December 10, 2024.
2. Approve the City Council Minutes of the Meeting on December 17, 2024 MIN 25-006 It was moved by Council Member Syrop, seconded by Council Member Bonilla Jr., and carried unanimously, to adopt the City Council meeting minutes of December 17, 2024.
3. Adopt an Ordinance Amending Reach Codes for the City of Hayward by Amending the City’s Off-Street Parking Regulations (Chapter 10, Article 2) of the Hayward Municipal Code CONS 25-001
Staff report submitted by City Clerk Lens, dated January 21, 2025, was filed.
It was moved by Council Member Syrop, seconded by Council Member Bonilla Jr., and carried with the following roll call vote, to adopt the ordinance.
AYES: COUNCIL MEMBERS Andrew, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Ordinance 25-01, “An Ordinance Amending Reach Codes for the City of Hayward by Amending the City’s Off -Street Parking Regulations (Chapter 10, Article 2) of the Hayward Municipal Code”
CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/82822491082?pwd=z35An7WGHGpa71O9cmSvFRA1o9ru1p.1 Tuesday, January 21, 2025, 7:00 p.m.
4. Adopt a Resolution Accepting the Resignation of Commissioner Austin Bruckner Carrillo from the Community Services Commission, Effective Immediately CONS 25-002
Staff report submitted by City Clerk Lens, dated January 21, 2025, was filed.
Council Members Goldstein and Syrop congratulated Austin Bruckner Carrillo on his election to the Hayward Unified School District Board and thanked him for his years of service on the Community Services Commission.
It was moved by Council Member Syrop, seconded by Council Member Bonilla Jr., and carried with the following vote, to adopt the ordinance.
AYES: COUNCIL MEMBERS Andrew, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 25-01, “Resolution Accepting the Resignation of Mr. Austin Bruckner Carrillo from the Community Services Commission”
5. Adopt a Resolution Designating Two City -Owned Properties Located Near the Intersection of Depot Road and Whitesell Street in Hayward, California, as Surplus Land, Authorizing the City Manager to Issue Notices of Availability as Required by the Surplus Land Act, and Finding that the Action is Exempt from CEQA Review CONS 25-003
Staff report submitted by Assistant City Manager Youngblood and City Attorney Lawson, dated January 21, 2025, was filed.
Council Member Goldstein inquired about the future of the memory care lock -up facility capability at the Hayward Navigation Center and Assistant City Manager Claussen responded staff would look into the matter.
Council Member Syrop expressed interest in exploring the option of leasing public land rather than selling it after completing the Surplus Land Act process, noting the importance of considering all options to effectively leverage public land.
It was moved by Council Member Syrop, seconded by Council Member Bonilla Jr., and carried with the following vote, to adopt the resolution.
4 | J a n u a r y 21 , 2 0 2 5
AYES: COUNCIL MEMBERS Andrew, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 25-002, “Resolution Designating Two City-Owned Properties Located Near the Intersection of Depot Road and Whitesell Street in Hayward, California as Surplus Land Pursuant to Government Code Section 54221; Authorizing the City Manager to Issue Notices of Availability as Required by the Surplus Land Act; Finding that the Action is Exempt from Environmental Review”
6. Adopt a Resolution Accepting the Fiscal Year 2025 Statement of Investment Policy and Delegation of Authority CONS 25-004
Staff report submitted by Finance Director Gonzales , dated January 21, 2025, was filed.
Council Member Syrop thanked staff for including plans to review a socially responsible investment policy in April through the Council Budget and Finance Committee.
It was moved by Council Member Syrop, seconded by Council Member Bonilla Jr., and carried with the following vote, to adopt the resolution.
AYES: COUNCIL MEMBERS Andrew, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 25-003, “Resolution Reaffirming the Statement of Investment Policy and Renewing the Delegation of Authority to Make Investments to the Director of Finance”
7. Adopt a Resolution Declaring the Vacated Right -of-Way of Valley Street, between 4th Street and C Street, as Exempt Surplus Land Pursuant to the Surplus Land Act; Authorizing the City Manager to Negotiate Disposition of the Exempt Surplus Land; and Finding that the Action is Exempt from CEQA Review CONS 25-005
Staff report submitted by Public Works Director Ameri, dated January 21, 2025, was filed.
CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/82822491082?pwd=z35An7WGHGpa71O9cmSvFRA1o9ru1p.1 Tuesday, January 21, 2025, 7:00 p.m.
It was moved by Council Member Syrop, seconded by Council Member Bonilla Jr., and carried with the following vote, to adopt the resolution.
AYES: COUNCIL MEMBERS Andrew, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 25-004, “ Resolution Declaring the Vacated Right -of-Way of Valley Street Between 4th Street and C Street Exempt Surplus Land Pursuant to Government Code Section 54221; Authorizing the City Manager to Negotiate Disposition of the Property to the Adjacent Property Owners; Finding that the Action is Exempt from Environmental Review”
8. Adopt a Resolution Authorizing the City Manager to (1) Negotiate, Approve and Execute a Cost Share Agreement Between the City of Hayward and Solcom, Inc., in a Not-to-Exceed Amount of $304,135.10 for Emergency Repair of the Sewer Main Collapse at Hesperian Boulevard; and (2) Appropriate $454,135.10 to Project No. 07765, Annual Emergency/Spot Line Repairs in Sewer Replacement Fund CONS 25-006
Staff report submitted by Public Works Director Ameri , dated January 21, 2025, was filed.
It was moved by Council Member Syrop, seconded by Council Member Bonilla Jr., and carried with the following vote, to adopt the resolution.
AYES: COUNCIL MEMBERS Andrew, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 25-005, “ Resolution Authorizing the City Manager to (1) Negotiate, Approve and Execute a Cost Share Agreement Between the City of Hayward and Solcom, Inc., in an Amount Not to Exceed $304,135.10 for Emergency Repair of the Sewer Main Collapse at Hesperian Boulevard; and (2) Appropriate $454,135.10 to Project No. 07765, Annual Emergency/Spot Line Repairs in Sewer Replacement Fund”
6 | J a n u a r y 21 , 2 0 2 5
9. Adopt a Resolution Authorizing the City Manager to Execute Amendment No. 1 to the Agreement with Signet Testing Labs for On-call Material Testing and Special Inspection Services, Increasing the Contract Amount $100,000 for a Total Not-to-Exceed Amount of $300,000 for the Existing Term of the Agreement CONS 25-007
Staff report submitted by Public Works Director Ameri , dated January 21, 2025, was filed.
It was moved by Council Member Syrop, seconded by Council Member Bonilla Jr., and carried with the following vote, to adopt the resolution.
AYES: COUNCIL MEMBERS Andrew, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 25-006, “Resolution Authorizing the City Manager to Execute Amendment No. 1 to the Agreement with Signet Testing Labs for On-Call Material Testing and Special Inspection Services, Increasing the Contract Amount by $100,000 for a Total Not-To-Exceed Amount of $300,000 for the Existing Term of the Agreement”
10. Adopt a Resolution Approving an Amendment to the City of Hayward Salary Plan for Fiscal Year 2025 CONS 25-008
Staff report submitted by Human Resources Director Frye, dated January 21, 2025, was filed.
It was moved by Council Member Syrop, seconded by Council Member Bonilla Jr., and carried with the following vote, to adopt the resolution.
AYES: COUNCIL MEMBERS Andrew, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 25-007, “Resolution Approving the Amended Fiscal Year 2025 Salary Plan Designating Positions of Employment in the City of Hayward and Salary Range; and Superseding Resolution No. 24 -268 and All Amendments Thereto”
CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/82822491082?pwd=z35An7WGHGpa71O9cmSvFRA1o9ru1p.1 Tuesday, January 21, 2025, 7:00 p.m.
11. Adopt a Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Kimley-Horn in a Not-to-Exceed Amount of $1,600,000 and Fehr & Peers in a Not-to-Exceed Amount of $950,000 for Consulting Services for Phase 1 of the High Injury Network Safety Plan, Project No. 06942 CONS 25-010
Staff report submitted by Public Works Director Ameri , dated January 21, 2025, was filed.
It was moved by Council Member Syrop, seconded by Council Member Bonilla Jr., and carried with the following vote, to adopt the resolution.
AYES: COUNCIL MEMBERS Andrew, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 25-008, “ Authorizing the City Manager to Execute a Professional Services Agreement with Kimley-Horn in the Amount Not to Exceed $1,600,000 and Fehr & Peers in the Amount Not to Exceed $950,000 for Consulting Services for Phase 1 of the High Injury Network Safety Plan, Project No. 06942 and for the Downtown Specific Plan Implementation, Project No. 05237”
12. Adopt a Resolution Ratifying Updates to the Mayor’s Council Appointments List CONS 25-030
Staff report submitted by Kris Bondoc, Executive Assistant to Mayor and Council, dated January 21, 2025, was filed.
It was moved by Council Member Syrop, seconded by Council Member Bonilla Jr., and carried with the following vote, to adopt the resolution.
AYES: COUNCIL MEMBERS Andrew, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
8 | J a n u a r y 21 , 2 0 2 5
Resolution 25-009, “ Resolution Ratifying the Mayor’s Council Appointments as Shown in the Attached Council Appointments List, Dated January 21, 2025”
Council Member Bonilla Jr. expressed gratitude to Council Member Goldstein for his work as the Community Services Commission liaison and to the Mayor for appointing him as its new liaison.
Council Member Syrop requested an update to the committee assignment list to reflect the correct title of the Homelessness -Housing Task Force, now called the Housing Policy and Resource Committee.
Mayor Salinas, on behalf of the City Council, commended Finance Director Gonzales for her service to the City of Hayward during her tenure, as she prepared her transition to the City of San Leandro.
PUBLIC HEARING
13. Implementation of the Hayward 2023-2031 Housing Element: Adoption of a Resolution and Introduction of an Ordinance Regarding Implementation of the Hayward 2023-2031 Housing Element; Public Hearing on Proposed Zoning Text Amendments to Hayward Municipal Code Chapter 10 (Planning, Zoning and Subdivisions), Article 1 (Zoning Ordinance), Article 2 (Off -Street Parking Regulations), Article 24 (Mission Boulevard Code) and Article 28 (Downtown Development Code) and Finding that no Further Environmental Review is Required Pursuant to the California Environmental Quality Act (CEQA) (Report from Development Services Director Buizer) PH 25-001
Staff report submitted by Development Services Director Buizer, dated January 21, 2025, was filed.
Development Services Deputy Director Morales announced the item and introduced Associate Planner Richard, who provided a synopsis of the staff report.
In response to Council Member Bonilla Jr. inquiry as how Hayward’s Housing Element supports inclusive, affordable, and mixed -use communities , Associate Planner Richard explained that zoning districts were selected near services to promote mixed -use environments and integrate community members into central areas. Development Services Deputy Director Morales added that the Housing Element includes monitoring and updating the City’s inclusionary housing ordinance periodically, with a focus on fostering inclusi vity across income levels while maintaining development feasibility.
In response to Council Member Roche ’s question of why staff recommended an administrative use permit (AUP) for safe parking sites rather than a conditional use permit (CUP), Associate Planner Richard explained that an AUP reduces barriers for service providers while still ensuring oversight; and added that the community within a 300 -foot
CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/82822491082?pwd=z35An7WGHGpa71O9cmSvFRA1o9ru1p.1 Tuesday, January 21, 2025, 7:00 p.m.
radius would be notified of an application and could appeal any decisions to the Planning Commission or City Council, if needed.
Council Member Syrop received confirmation that creating a neighborhood advisory group falls outside the scope of proposed updates; and asked if appeals related to homelessness, given the state of emergency, could bypass the Planning Commission and go directly to the City Council. Associate Planner Richard explained that the Municipal Code allows any member of the City Council to call up items from Planning Commission agendas.
In response to Council Member Zerme ño’s inquiry about the purpose of a proposed neighborhood accountability group and how tax-exempt non-profit organizations would be identified, Associate Planner Richard explained the group was suggested by the Planning Commission to address community concerns on ongoing issues with developments, and staff had begun outreach to identify faith-based organizations and service providers.
Mayor Salinas opened the public hearing at 7:44 p.m.
Kelly Abreu commended Hayward for its strong Housing Element compliance compared to neighboring areas, highlighting the City's efforts to support initiatives such as safe parking; contrasted Hayward's compassionate approach with neighboring regions' struggles; and praised the City's progress in addressing housing challenges.
Aaron Horner emphasized the need for sanctioned camping, safe parking (including RV parking), and expanding resources such as food, bathrooms, and showers throughout Hayward to reduce crime and improve access for the unhoused; suggested distributing shelters across different neighborhoods; and recommended exploring Alameda County’s Measure W funds for capital improvements to address homelessness.
Ro Aguilar expressed support for proposed Housing Element updates, expanding housing options and support services for unhoused individuals; encouraged the City to partner with other cities and non-profit organizations in applying for funding and identifying hotel locations throughout the county; and suggested staff estimate the number of units/homeless individuals that would be served on parcels listed for land use allowed.
Mayor Salinas closed the public hearing at 7:54 p.m.
Mayor Salinas acknowledged the current local, as well as regional, work underway in response to the housing crisis, noting it was dignified with the most vulnerable population.
Council Member Syrop made a motion to move the item per staff’s recommendation, thanking the input provided by community members which would inform potential solutions.
10 | J a n u a r y 21 , 202 5
Council Member Syrop received confirmation that sanction ed encampments, and “inclusive neighborhoods” are outside the scope of the proposed amendments and single room occupancy (SROs) are proposed to be permitted; and noted that venues for providing resident input currently exist without the need to introduce extra steps that could potentially delay addressing the housing crisis.
Council Member Goldstein seconded the motion; thanked staff for their extensive work on the proposed update; highlighted research from Santa Clara County showing that taking no action about homelessness costs $62,473, compared to $42,706 to implement solutions; emphasized the success of Hayward’s Navigation Center serving people and helping transition to permanent housing; and stressed that inaction is not only costly but has a profound human toll.
Council Member Roche thanked City staff for their compassionate approach to the Housing Element updates, emphasizing the City is creating a welcoming environment for supportive housing to address the regional housing crisis; and expressed hope that these efforts will lead to more shelters, housing, and safe parking sites.
Council Member Andrews supported the motion but advocated creating an accountability group for psychiatric and rehabilitation facilities, emphasizing its importance despite staff time concerns. Associate Planner Richard explained that such facilities require a use permit, allowing the City to impose conditions for oversight and operation.
Council Member Zermeño praised staff, colleagues, and community members for their efforts on housing and homelessness solutions.
Council Member Andrews confirmed that an accountability group can be included as a condition of approval for facilities. Associate Planner Richard clarified that requirements such as notifications or group formation would depend on the facility's location.
It was moved by Council Member Syrop, seconded by Council Member Goldstein, and carried with the following roll call vote, to adopt the resolution and introduce the ordinance.
AYES: COUNCIL MEMBERS Andrew, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 25-010, “Resolution Making Findings in Support of Adoption of Zoning Text Amendments to Chapter 10, Article 1 (Zoning Ordinance), Article 2 (Off-Street Parking Regulations), Article 24 (Mission Boulevard Code), and Article 28 (Downtown Development Code) of the Hayward Municipal Code Related to Implementation of the 2023-2031 Hayward Housing Element and Finding that the Action Does Not Require Additional Environmental Review “
CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/82822491082?pwd=z35An7WGHGpa71O9cmSvFRA1o9ru1p.1 Tuesday, January 21, 2025, 7:00 p.m.
Introduction of Ordinance 24-_, “Ordinance Amending Chapter 10, Article 1 (Zoning Ordinance), Article 2 (Off-Street Parking Regulations), Article 24 (Mission Boulevard Code) and Article 28 (Downtown Development Code) of the Hayward Municipal Code Associated with Implementation of the 2023-2031 Hayward Housing Element “
COUNCIL REPORTS AND ANNOUNCEMENTS
Council Member Andrews announced the Southern California Wildfire Toiletry Drive with donation drop-off locations at Li UNA Local 304, Stack Records, and Brick by Brick Toys, as well as a collection event at Southland Mall (JC Penney’s Parking Lot) on January 25, 2025.
Mayor Salinas indicated that Hayward deployed two fire engines to Southern California in response to the fire, praising firefighters and respondents for their valuable work.
COUNCIL REFERRALS
There were none.
ADJOURNMENT
Mayor Salinas adjourned the City Council meeting at 8:13 p.m., in memory of Ishmael Arellano, Victor William Morales Jr., and Bonnie Alvarez Rivera.
Ishmael Arellano was a Russell City resident and dedicated his life to church ministry; Victor William Morales Jr., graduated from Hayward schools and supported local events; and Bonnie Alvarez Rivera was a Hayward Unified School District bilingual teacher and a Hayward Education Association representative. Mayor Salinas requested that staff work with their families to plant trees in their memory.
APPROVED
__________________________________________________________ Mark Salinas
Mayor, City of Hayward
ATTEST:
__________________________________________________________ Miriam Lens
City Clerk, City of Hayward
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: MIN 25-014
DATE: February 18, 2025
TO: Mayor and City Council
FROM: City Clerk
SUBJECT
Approve the City Council Minutes of the Meeting on January 28, 2025
RECOMMENDATION
That the City Council approves the City Council meeting minutes of January 28, 2025.
SUMMARY
The City Council held a meeting on January 28, 2025.
ATTACHMENTS
Attachment I Draft Minutes of 1/28/2025
CITY OF HAYWARD Printed on 2/13/2025Page 1 of 1
powered by Legistar™
CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/81818593500?pwd=3eQLKvpvESTosLd4n8bW1WytV0AV1Y.1 Tuesday, January 28, 2025, 7:00 p.m.
The City Council meeting was called to order by Mayor Salinas at 7:00 p.m. in the Council Chambers.
Pledge of Allegiance: Council Member Syrop
ROLL CALL
Present: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño MAYOR Salinas
Absent: NONE
CLOSED SESSION ANNOUNCEMENT
The City Council convened in closed session on January 28, 2025, at 5:30 p.m., with all members present and no public speakers, regarding c onference with legal counsel pursuant to Government Code section 54956.9(d)(2) concerning anticipated litigation (one case). City Attorney Lawson indicated the City Council discussed the item and took no reportable action.
The closed session adjourned at 6:10 p.m.
Mayor Salinas used his prerogative in allowing City Manager, Dr. Alvarez, to address the audience prior to public comments.
CITY MANAGER’S COMMENTS
City Manager, Dr. Alvarez, addressed concerns about immigration enforcement under the new federal administration, with bilingual staff Miriam Lens and Flora Chen interpreting the message into Spanish and Mandarin respectively. Dr. Alvarez emphasized that Hayward, a city with a significant immigrant population —42% foreign -born and 18% non -U.S. citizens—remains committed to providing a safe environment for all residents ; highlighted the 2017 Sanctuary City Resolution, administrative rules, and police department policies , which align with state and federal law and serve the best interests of the community ; and added that in response to misinformation circulating on social media, the City encourages residents to subscribe to its official newsletter, The Stack, for accurate updates.
Mayor Salinas addressed the audience reassuring the City remains focused on local policies while monitoring executive orders at the federal level and disseminating verified information.
Council Member Zermeño echoed the comments offered by Mayor Salinas.
Council Member Syrop expressed gratitude for Hayward’s commitment to protecting its diverse community and emphasized the need for transparency, and strong social 2 | J a n u a r y 2 8 , 2 0 2 5
infrastructure; acknowledged that while local government refuses to participate in federal immigration enforcement, it can still occur, making community support essential; and encouraged residents to attend workshops, including Know Your Rights workshops and the Alameda County Immigration Legal and Education Partnership (ACILEP), which assist individuals facing immigration-related legal issues.
PUBLIC COMMENTS
There were none.
PRESENTATION
Public Works Director Ameri indicated the Alameda County Flood Control had reviewed the damage caused by the 2022–2023 floods, developed improvement projects, and introduced County Flood Control and Water Conservation District Consultant Sybil Hatch, to discuss the impact on Hayward properties.
Consultant Hatch, on behalf of the Alameda County Flood Control and Water Conservation District (District), explained that with aging infrastructure, rising costs, and increasing climate threats, the district has identified $700 million in unmet capital project needs and has prioritized critical improvements for Hayward's Zones 2 ($272 million) and 4 ($31 million); noted the district is proposing an increase in the benefit assessment to address critical projects, and will seek public approval through a ballot process targeted for April; and added that if the public is in favor, the Board may approve the assessment.
Council Member Andrews , also the liaison to the Bay Area Water Supply & Conservation Agency (B AWSCA) East Bay Dischargers Authority, inquired about the impact of the proposed flood control projects on the City's Capital Improvement Plan and wastewater treatment facility. Director Ameri clarified that the wastewater plant operates separately from stormwater systems and is designed to prevent flooding, so the project would not affect its operations. In response to Council Member Andrews’ inquiry as to what the District would do if the assessment were not approved, the consultant explained that without additional funding, the district would be unable to implement critical projects and would have to rely on emergency resources or seek grants.
Council Member Zermeño, also Hayward Area Shoreline Protection Agency (HASPA) representative invited the District to join HASPA to collaborate on addressing sea level rise.
In response to Council Member Syrop ’s inquiry about the consequence for the removal of FEMA floodplain designations, Consultant Hatch explained that expanding creek capacity will prevent flooding by directing water toward the bay, allowing FEMA to remap affected areas and remove them from floodplain status without any adverse consequences.
CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/81818593500?pwd=3eQLKvpvESTosLd4n8bW1WytV0AV1Y.1 Tuesday, January 28, 2025, 7:00 p.m.
CONSENT
1. Adopt a Resolution Authorizing the City Manager to Amend the Professional Services Agreement with St. Francis Electric, Inc., to Increase the Contract Amount by $300,000 for a Total Not-to-Exceed Amount of $1,200,000 to Continue On -Call Traffic Signal and Streetlight Maintenance and Emergency Repair Support Services CONS 25-020
Staff report submitted by Public Works Director Ameri , dated January 28, 2025, was filed.
It was moved by Council Member Andrews, seconded by Council Member Goldstein, and carried unanimously, to adopt the resolution.
AYES: COUNCIL MEMBERS Andrew, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 25-011, “Resolution Authorizing the City Manager to Amend the Professional Services Agreement with St. Francis Electric, Inc., to Increase the Contract Amount by $300,000 for a Total Amount Not to Exceed $1,200,000 to Continue On -Call Traffic Signal and Streetlight Maintenance and Emergency Repair Support Services”
2. Adopt a Resolution Approving Garbage and Recycling Rate Adjustment for 2025 -2026 CONS 25-028
Staff report submitted by Public Works Director Ameri , dated January 28, 2025, was filed.
It was moved by Council Member Andrews, seconded by Council Member Goldstein, and carried unanimously, to adopt the resolution.
AYES: COUNCIL MEMBERS Andrew, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
4 | J a n u a r y 2 8 , 2 0 2 5
Resolution 25-012, “Resolution Approving Garbage and Recycling Rate Adjustment for 2025-2026”
3. Adopt an Ordinance Amending Chapter 10, Article 1 (Zoning Ordinance), Article 2 (Off - Street Parking Regulations), Article 24 (Mission Boulevard Code) and Article 28 (Downtown Development Code) of the Hayward Municipal Code Associated with Implementation of the 2023-2031 Hayward Housing Element CONS 25-031
Staff report submitted by City Clerk Lens, dated January 28, 2025, was filed.
It was moved by Council Member Andrews, seconded by Council Member Goldstein, and carried unanimously, to adopt the ordinance.
AYES: COUNCIL MEMBERS Andrew, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Ordinance 25-02, “ Ordinance Amending Chapter 10, Article 1 (Zoning Ordinance), Article 2 (Off-Street Parking Regulations), Article 24 (Mission Boulevard Code) and Article 28 (Downtown Development Code) of the Hayward Municipal Code Associated with Implementation of the 2023- 2031 Hayward Housing Element”
WORK SESSION
4. South Bay Connect: Discuss and Provide Feedback to Capitol Corridor Joint Powers Authority Staff (Report from Public Works Director Ameri) WS 25-001
Staff report submitted by Public Works Director Ameri , dated January 28, 2025, was filed.
Public Works Director Ameri announced the item and introduced Robert Padgette, Capital Corridor Joint Powers Authority’s Managing Director and Shirley Qian, Capitol Corridor Joint Powers Authority’s Principal Planner.
Capital Corridor Managing Director Padgette provided an overview of the South Bay Connect project, emphasizing its goal to enhance railroad connectivity in the region.
Capital Corridor Principal Planner Qian provided details on the South Bay Connect project , coast subdivision rail improvements, desired outcomes, outreach activities since 2019; and
CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/81818593500?pwd=3eQLKvpvESTosLd4n8bW1WytV0AV1Y.1 Tuesday, January 28, 2025, 7:00 p.m.
noted the project team continues to conduct outreach, seek federal funding efforts and preliminary design work, with implementation still several years away.
Mayor Salinas opened the public comment section at 7:49 p.m.
Kim Marshall -Reyes, a frequent commuter using the Hayward Amtrak st ation, urged the project team to reconsider closing Hayward station, citing increasing ridership, convenience, and reduced traffic congestion; and emphasized that Amtrak offers a safer and more reliable commute compared to Bay Area Rapid Transit (BART).
Alex Greenlon, a frequent commuter who relies on the Hayward Amtrak station, expressed concern that its closure would severely impact his ability to work and questioned why the project does not include a new Hayward station along the proposed route; argued that Capital Corridor is not a duplication of BART service; and suggested that adding a station in Hayward’s industrial area could support economic growth, similar to how existing stations serve biotech and commercial hubs in Berkeley and Emeryville.
Deborah Souza, a lifelong Hayward resident, opposed the South Bay Connect project due to concerns about its impact on the fragile shoreline ecosystem and rising sea levels; emphasized the importance of preserving the Hayward station for elderly residents with limited tra nsportation options; and questioned whether alternative transit connections would be provided if the station closes.
Caroline Harris, a Fremont resident and Tri -City Ecology C enter Board Chair, opposed the South Bay Connect project, arguing that removing stations in Hayward and Fremont would reduce public transit accessibility and put more cars on the road; questioned whether shortening commute times would significantly boost ridership; and exp ressed concerns about the environmental impact of expanding rail infrastructure along the coastline.
Liz Ames, BART Director , opposed the South Bay Connect project noting the need for a change in project scope and arguing that its high cost and minimal time savings do not justify closing the Hayward station; and raised concerns about increased freight traffic, potential flooding from sea level rise, and lack of clarity on community input, urging a pause in the project before seeking further funding to reassess its impact and protect Hayward’s downtown development.
Former Hayward Mayor Barbara Halliday strongly opposed the project, calling it an insult to Hayward and a violation of regional commitments to equity and environmental sustainability; argued that removing the station would force more people into cars, disr upt transit-oriented development, harm sensitive wetland and habitat , and negatively impact Hayward’s industrial sector; and questioned how the project cost , already approaching $1 billion, would be funded.
6 | J a n u a r y 2 8 , 2 0 2 5
Tom Evans supported the South Bay Connect project but raised concerns about the affordability of train travel, noting that high fares deter ridership; and expressed skepticism about the City's ability to protect the land, given past pollution and water contamination.
Mayor Salinas closed the public comment section at 8:09 p.m.
Members of the City Council thanked public members for their input and presentation by Capital Corridor representatives.
Discussion ensued among member of the City Council and Capital Corridor Joint Powers Authority’s Managing Director Padgette and Principal Planner Qian and the following clarifications were made: sea level rise was analyzed in the EIR and the goal is designing the rail tracks in a way that would make it more resilient of sea level rise; the project aims to improve service reliability south of Oakland down to San Jose ; potential Hayward station locations were evaluated and deemed unsuitable due to low ridership though a future station could be considered; equity was analyzed as a resource area in the Environmental Implementation Review (EIR) but not in the project definition; the project is still in development, lacks federal funding; if approved to proceed with the project, its completion is anticipated for 2029; community working group meetings were attended by about six community organizations per meeting; activating space at Amtrack parking lots could be explore to increase ridership; the proposal is a competitive project for federal funding; and the proposed project is one that was identified as a part of a regional and state-wide network.
Council Member Zermeño expressed strong opposition to the South Bay Connect project, citing concerns about sea level rise, environmental impacts on the shoreline, and the historical significance of Hayward’s train station; questioned the reported low ridership numbers; and argued that removing the station would discourage public transportation, all for a time savings of just 13 minutes.
Council Member Roche strongly opposed the South Bay Connect project, arguing that it offers no benefits to Hayward and instead harms the City's transit accessibility, climate and housing goals, and low -income residents who rely on rail service; questioned why the project does not include a new Hayward station along the proposed route; and disapproved the equity analysis, stating that the Ardenwood station primarily serves tech workers while removing access for lower-income communities.
Council Member Bonilla Jr. raised concern how community feedback would impact the South Bay Connect project; raised concerns about safety at transfer stations, coordination with BART, and the potential for increased freight traffic, while also emphasizing the project's disproportionate impact on low-income residents; urged Capital Corridor to explore ways to increase ridership at the Hayward station rather than eliminating it; and requested greater community benefits if the project moves forward, including the possibility of a new station in Hayward , and better coordination with BART ; and asked that targeted outreach be conducted to those riding Amtrack in Hayward.
CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/81818593500?pwd=3eQLKvpvESTosLd4n8bW1WytV0AV1Y.1 Tuesday, January 28, 2025, 7:00 p.m.
Council Member Andrews expressed concerns about the South Bay Connect project, lack of outreach to key Hayward community groups, including the Cannery H omeowners Association, which was built around the existing train station; highlighted the project's negative impact on low -income residents who may struggle with additional commuting costs; emphasized the need for safer transit connections, particularly at the Oakland Coliseum and Richmond BART stations; and while acknowledging the project team’s efforts, firmly opposed closing the Hayward station, stating that it would significantly and negatively impact the community.
Council Member Goldstein supported Capital Corridor’s efforts to improve rail resiliency, but expressed disappointment that the project does not incorporate high -speed rail or electrification; raised concerns about the practicality of a shoreline station, given Hayward’s growing population and the high congestion of east -west traffic, making i t difficult for residents to access; emphasized the financial burden on price -sensitive riders who would need to transfer to BART, suggesting fare reductions to mitigate costs; and urged that, if the Hayward station is closed, the City should receive a tangible community benefit in return.
Council Member Syrop expressed strong concerns over the South Bay Connect project, emphasizing that removing the Hayward Amtrak station would negatively impact equity, increase traffic congestion, and disproportionately affect historically marginalized residents; questioned why a minimal station along the new route could not be considered; urged the project team to collaborate with Hayward on securing funding for alternative solutions; and encouraged ongoing engagement to ensure Hayward has a meaningful voice in the decision- making process.
Mayor Salinas expressed opposition to the South Bay Connect project ; emphasized the proposal removes an essential transit service from Hayward while benefiting wealthier areas such as Ardenwood, making it an inequitable plan; questioned the validity of community input gathered during the pandemic; expressed frustration over the lack of outreach, particularly when his request for a local meeting was denied; pointed out that no mayors from affected cities support the project; and warned against repeating past mistakes where outside agencies imposed infrastructure changes that did not benefit Hayward.
Capital Corridor Managing Director Padgette acknowledged the City Council’s strong opposition and assured the City Council that their concerns were heard.
LEGISLATIVE BUSINESS
5. Hayward Public Library: Adopt a Resolution Approving Hayward Public Library’s 5-Year Strategic Plan 2025-2029 (Report from Library Services Director Addleman) LB 25-002
8 | J a n u a r y 2 8 , 2 0 2 5
Staff report submitted by Library Services Director Addleman , dated January 28, 2025, was filed.
Library Services Director Addleman provided a synopsis of the staff report.
In response to Council Member Bonilla Jr. inquiries, Library Services Director Addleman confirmed the Hayward Youth Commission w as engaged in designing a dream library , Library staff receive training to handle evolving social service issues and partner with service providers, and the library is evaluating the potential expansion of Sunday and evening hours, the library continues to partner with educational institutions to expand services.
Council Member Bonilla Jr. encouraged to continue to include a Net Pomotor Score in future surveys; stressed the importance of expanding Sunday and evening hours at the library noting the community wants to leverage resources; emphasized the importance of equitable access, particularly at the Weekes Library.
In response to Council Member Andrews ’ inquiries, Library Services Director Addleman confirmed there is ongoing collaboration with the Fire department for the library to serve as an evacuation site in the event of an emergency; the Library’s mobile outreach service “Curbie” could attend events when booked in advance; the Weekes Library building lacks the necessary infrastructure to open a café; and currently the library does not have the capacity for a tool lending program due to storage and maintenance limitations.
Council Member Andrews suggested revisiting partnerships and utilizing the Weekes Library in collaboration with Hayward Area Recreation and Park District ( HARD) to serve the community; and congratulated the library on reopening its downtown café.
In response to Council Member Syrop’s inquiries, Library Services Director Addleman noted she would provide the staffing le vels at the library compared to high -performing peer libraries, noting that staffing must be addressed before expanding new programs; and shared successes in newsletters and viral social media content.
Council Member Syrop praised the library’s Five-Year Strategic Plan and cultural inclusivity efforts, highlighting its accessibility and impact; recommended the library explore partnerships with Eden Area Regional Occupational Pro gram Center to integrate Science, Technology, Engineering, the Arts and Mathematics (STEAM) education and job training ; expressed support for expanding Sunday hours; emphasized the library’s role in preserving Hayward’s history, suggesting deeper collaboration with the Hayward Area Historical Society; and encouraged community involvement in storytelling.
Council Member Goldstein praised the library’s outstanding variety of services, intentionality, and welcoming atmosphere, expressing deep appreciation for Director Addleman’s leadership.
Mayor Salinas opened the public comment section at 10:01 p.m.
CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/81818593500?pwd=3eQLKvpvESTosLd4n8bW1WytV0AV1Y.1 Tuesday, January 28, 2025, 7:00 p.m.
Dr. Shonda Goward , Library Commission Chair, strongly endorsed the Strategic Plan, highlighting the library’s vital role in literacy, social services, and cultural preservation, and commending staff for their work despite past staffing shortages; and urged the City Council’s support, including special recognition on National Library Workers Day (April 8, 2025).
Mayor Salinas closed the public comment section at 10:03 p.m.
Members of the City Council commended Library Services Director Addleman and the Library Commission for the work with the Five-Year Strategic Plan.
Council Member Roche expressed full support for the Five-Year Strategic Plan and praised the library’s effective use of funds and diverse services, including online. Council Member Roche made a motion to approve staff’s recommendation.
Council Member Syrop seconded the motion; and called the library a shining example of effective local government and commended the intentionality behind its resources and services.
Council Member Andrews applauded the library’s branding and communication efforts ; advocated for extended library hours, including Sunday and evening hours; encouraged greater promotion of the children’s section and digital resources such as Libby (the library reading app); and recommended exploring an indoor kit resource center at Weekes Library.
Council Member Zermeño commended the library for the service provided to the community, emphasized the importance of Sunday and evening hours, linked funding expansion to supporting local businesses, and praised the library as a valuable community asset.
Council Member Bonilla Jr. commended the co-creation process of the Strategic Plan, calling it responsive, clear, comprehensive and keeps up with evolving needs of a diverse community; thanked all that were involved with the plan; and looked forward to seeing the roadmap and plan implementation.
Mayor Salinas praised the library’s commitment to equity, highlighting its role in bridging the digital divide for students, its partnerships with community organizations, and its dedication to ensuring access for all residents.
It was moved by Council Member Roche, seconded by Council Member Syrop, and carried unanimously, to adopt the resolution.
10 | J a n u a r y 2 8 , 2 0 2 5
AYES: COUNCIL MEMBERS Andrew, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 25-013, “Resolution to Approve Hayward Public Library’s 5- Year Strategic Plan FY 2025-FY 2029”
COUNCIL REPORTS AND ANNOUNCEMENTS
Council Member Roche announced a Black History Month celebration with the "Black Voices in American Opera" program on February 1, 2025, at the Downtown Library, in partnership with San Francisco Opera.
Council Member Andrews announced that registration is open for Disposal Day on February 8, 2025, a popular event aimed at reducing illegal dumping ; and the event will continue bi - monthly, regardless of weather conditions.
Council Member Bonilla Jr. commended Council Member Andrews for her efforts in organizing and mobilizing the community to support wildfire relief in Southern California.
Council Member Syrop acknowledged Amy, a senior at Impact Academy, who will be interning for two months and attending City Council meetings to learn about local government before heading to college.
COUNCIL REFERRALS
There were none.
ADJOURNMENT
Mayor Salinas adjourned the City Council meeting at 10:18 p.m.
APPROVED
__________________________________________________________ Mark Salinas
Mayor, City of Hayward
ATTEST:
__________________________________________________________ Miriam Lens
City Clerk, City of Hayward
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: MIN 25-015
DATE: February 18, 2025
TO: Mayor and City Council
FROM: City Clerk
SUBJECT
Approve the Special City Council Minutes of the Meeting on February 4, 2025
RECOMMENDATION
That the City Council approves the City Council meeting minutes of February 4, 2025.
SUMMARY
The City Council held a meeting on February 4, 2025.
ATTACHMENTS
Attachment I Draft minutes of 2/4/2025
CITY OF HAYWARD Printed on 2/13/2025Page 1 of 1
powered by Legistar™
SPECIAL CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Conference Room 2A
https://hayward.zoom.us/j/85162634919?pwd=mkbv3RuZeU7u2bG6jzaoaQrrLfY0n9.1 Tuesday, February 4, 2025, 5:30 p.m.
The Special City Council meeting was called to order by Mayor Salinas at 5:30 p.m. in Conference Room 2A.
Pledge of Allegiance: Council Member Zermeño
ROLL CALL
Present: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño MAYOR Salinas
Absent: NONE
PUBLIC COMMENTS
TJ with Hayward Concerned Citizens expressed disappointment over the lack of transparency in budget decisions, particularly regarding the use of Measure K1 funds; questioned the City’s allocation of general funds, including an $8.6 million loan for the cinema property purchase; and emphasized that residents were promised K1 funds would support public safety, infrastructure, and essential services, and not budget balancing.
CITY MANAGER’S COMMENTS
City Manager Dr. Ana Alvarez announced th e work session indicating City staff would be presenting an overview of the updated General Fund budget; noted the session aimed to gather City Council's input on budget -balancing measures, including revenue adjustments and expenditure controls, ahead of the mid-year budget adjustments on February 25, 2025; acknowledged the Executive Team’s presence and the Finance Department team for their work in preparation for the work session; and noted that Assistant City Manager Youngblood was serving as Acting Finance Director.
WORK SESSION
1. City of Hayward Budget: General Fund Budget Work Session (Staff Report from City Manager Dr. Ana Alvarez)
Staff report submitted by City Manager Dr. Ana Alvarez , dated February 4, 2025, was filed.
Assistant City Manager Youngblood provided an overview of the work session including:
overview of the five -year General Fund forecast; key factors of changes since FY 2025 adoption; overview of General Fund revenue by source; key revenue assumptions; General Fund expenditure by category; revenue budget balancing strategies (taxes, fees, one -time 2 | F e b r u a r y 4 , 2 0 2 5
revenue); and expenditure budget balancing strategies (operational efficiencies & program consolidation, reduce General Fund subsidy to capital, personnel cost strategies).
Discussion ensued among members of the City Council and City staff and the following clarifications were made: the 238 properties had been considered as a budget -balancing strategy, but further research was needed before allocating those funds; none of City-owned properties had been factored into the current financial strategy, as selling them would be a longer-term solution rather than an immediate fix; the General Fund contributes about $7.1 million annually toward capital improvement projects and internal service fees ; while the City does not currently regulate or tax short -term rentals, there is potential to collect Transient Occupancy Tax (TOT) from vacation rental platforms such as Airbnb and V rbo; hiring freeze applies to both vacant and actively recruited positions, while vacancy evaluation considers whether to fill already open positions ; program evaluation would be used to assess whether certain programs should be maintained, modified, or eliminated based on their alignment with core services; once the real estate property manager is hired, the City would be better equipped to market and sell difficult -to-develop properties by seeking suitable buyers; the City plans to use a tool to review programs for potential budget reductions and could consider expanding partnerships with outside agencies; consultant costs would likely be reviewed as part of the program evaluation process if it emerged as a Council priority; public safety departments have mandatory minimum staffing levels built into their labor agreements, and overtime reductions must be carefully managed to avoid service disruptions ; the revised FY 2025 numbers reflected recent labor contracts, which accounted for the increase ; and the City's salary -to-general fund ratio (approaching 80%) was typical and most cities fall within the 75-85% range.
Mayor Salinas opened the public comment section at 6:02 p.m.
Al Mendall , former Council Member, urged the City to remove illiquid assets, such as the movie theater and surplus properties, from General Fund reserve calculations and focus on maintaining cash reserves at 20%; recommended selling off surplus properties to replenish reserves, increasing the TOT and applying it to short-term rentals, and using Measure C funds only for one -time expenses rather than ongoing budget balancing; called for eliminating long-vacant positions to achieve recurring cost savings; and urged the City Council to freeze discretionary spending on pet projects until cash reserves reach 20%, emphasizing the need for fiscal discipline and leadership.
Suzanne Luther, with Hayward Concerned Citizens, urge d the City Council not to divert Measure C/K1 funds from their intended purpose of funding the public safety police building, and emphasized that this promise has been made twice.
Mayor Salinas closed the public comment section at 6:05 p.m.
Assistant City Manager Youngblood introduced a budget forecasting model which allows the City to simulate various budget -balancing strategies. Management Analyst Mullins then provided an overview of the model, explaining that it includes reserve projections, budget summaries, and potential budget reductions based on different financial strategies. Assistant
SPECIAL CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Conference Room 2A
https://hayward.zoom.us/j/85162634919?pwd=mkbv3RuZeU7u2bG6jzaoaQrrLfY0n9.1 Tuesday, February 4, 2025, 5:30 p.m.
City Manager Youngblood then introduced an interactive budget poll for members of the City Council to rank ten budget -balancing strategies in order of priority. The highest -ranked priorities were increasing the transient occupancy tax, taxing short -term rentals, and prioritizing core services, while the lowest -ranked option was using Measure C funds to balance the budget.
Council Member Roche raised concerns about including the movie theater property in reserve calculations, arguing that it is an illiquid asset and should not be considered part of the city’s emergency cash reserves.
Council Members Andrews requested a breakdown of liquid versus non -liquid reserve in future budget updates related to the movie theater property; and also request ed a full inventory of City-owned properties to better assess potential asset sales.
Council Member Bonilla Jr. requested a breakdown of liquid versus non-liquid General Fund reserve.
The City Council broke out into three groups to discuss budget strategies in more detail; and they were asked to rank budget strategies from 1 (most preferred) to 10 (least preferred).
After the three groups met, they reported out on their group’s vision as represented by their priorities.
Council Members Andrews, Bonilla Jr., and Zermeño stated their ranked priorities as follows:
1) Prioritize core services ; 2) Increase the Transient Occupancy Tax (TOT) to 12% ; 3) Tax short-term rentals ; 4) Hiring freeze (3 months) and vacancy review (need a report on vacancies); 5) Reduce capital project subsidies ($1M); 6) Increase Cannabis Tax (compare to other cities before assessing a rate); 7) Reduce discretionary spending (prioritizing Council’s spending); 8) Increase Business License Tax; 9) Reduc e overtime costs (need staff’s recommendation); and 10) Allocate Measure C/K1 to General Fund.
Council Members Goldstein and Syrop stated their ranked priorities as follows: 1) Reduce discretionary spending (travel/training) ; 2) Increase the Transient Occupancy Tax (TOT) (10-12%); 3-4) Hiring freeze/overtime cost reduction (minimize service impact); 5) Reduce capital project subsidies ($2M with impact assessment); 6) Tax short -term rentals (facilitated through mail); 7) Increase Business License Tax; 8) Increase the Cannabis Tax (information is needed) ; 9) Prioritiz e core services ; and 10) Allocate Measure C/K1 to General Fund was completely removed from their ranking.
Mayor Salinas and Council Member Roche stated their ranked priorities as follows : 1) Increase Cannabis Tax (10%) ; 2) Tax short -term rentals (outsourced); 3) Increase the Transient Occupancy Tax (TOT) (12%); 4) Prioritize core services; 5) Reduce overtime costs 4 | F e b r u a r y 4 , 2 0 2 5
(analysis is needed) ; 6) Hiring freeze ( 3 months) and vacancy analysis ; 7) Reduce discretionary spending ; 8) Reduc e capital project subsidies; 9) Increase Business License Tax; and 10) Allocate Measure C/K1 to General Fund (except for one-time mission aligned projects; keeping the City’s promise).
City Manager Dr. Ana Alvarez acknowledged the collaborative effort required to maintain core services while making necessary budget adjustments; and reassured the City Council that staff would refine the data, develop recommendations aligned with Council’s priorities, and present a balanced budget that preserves essential City services.
Mayor Salinas thanked City staff for the work session.
ADJOURNMENT
Mayor Salinas adjourned the City Council Work Session at 7:48 p.m.
APPROVED
__________________________________________________________ Mark Salinas
Mayor, City of Hayward
ATTEST:
__________________________________________________________ Miriam Lens
City Clerk, City of Hayward
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 25-037
DATE: February 18, 2025
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT
Adopt a Resolution Authorizing the City Manager to Negotiate and Execute Five (5) Three-Year Professional Services Agreements with SNG & Associates, Inc., Substrate Inc., Swinerton Management & Consulting, Twining Inc., and Willdan Engineering for On-Call Construction Inspection Services, from April 1, 2025, to June 30, 2028, in an Amount of $200,000 Annually per Firm, with an Aggregate Not-To- Exceed Amount of $600,000 Annually
RECOMMENDATION
That Council adopts a resolution (Attachment II) authorizing the City Manager to negotiate and execute five (5) three-year Professional Services Agreements (PSA) with SNG & Associates, Inc., Substrate Inc., Swinerton Management & Consulting, Twining Inc., and Willdan Engineering for on-call construction inspection services, from April 1, 2025, to June 30, 2028, in an amount of $200,000 annually per firm, with an aggregate amount not-to-exceed $600,000 annually.
SUMMARY
The Department of Public Works & Utilities uses on-call construction inspectors when in-house staffing levels are inadequate, either due to staff unavailability, vacancies, or increased workload. The on-call construction inspection services provide oversight on City-sponsored projects, private developments, and encroachment permits.
The actual work assignment(s) and compensation for each consultant will depend on which, if any, projects they are selected to provide services for. No guarantees of work have been made to the firms.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
CITY OF HAYWARD Printed on 2/13/2025Page 1 of 1
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DATE: February 18, 2025
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT: Adopt a Resolution Authorizing the City Manager to Negotiate and Execute Five (5) Three-Year Professional Services Agreements with SNG & Associates, Inc., Substrate Inc., Swinerton Management & Consulting, Twining Inc., and Willdan Engineering for On-Call Construction Inspection Services, from April 1, 2025, to June 30, 2028, in an amount of $200,000 Annually per Firm, with an Aggregate Not-To-Exceed Amount of $600,000 Annually
RECOMMENDATION
That the City Council adopts a resolution (Attachment II) authorizing the City Manager to negotiate and execute five (5) three-year Professional Services Agreements (PSA) with SNG & Associates, Inc., Substrate Inc., Swinerton Management & Consulting, Twining Inc., and Willdan Engineering for on-call construction inspection services, from April 1, 2025, to June 30, 2028, in an amount of $200,000 annually per firm, with an aggregate amount not-to- exceed $600,000 annually.
SUMMARY
The Department of Public Works & Utilities uses on-call construction inspectors when in- house staffing levels are inadequate, either due to staff unavailability, vacancies, or increased workload. The on-call construction inspection services provide oversight on City-sponsored projects, private developments, and encroachment permits.
The actual work assignment(s) and compensation for each consultant will depend on which, if any, projects they are selected to provide services for. No guarantees of work have been made to the firms.
BACKGROUND
On March 26, 20191 and January 25, 20222, City Council approved on-call inspection services agreements with three firms for $150,000 annually, per firm, for a period of three years through Resolutions 19-057 and 22-021, respectively. The current agreements will expire in early 2025. In November 2024, Request for Proposal (RFP) #25-025 was released to obtain proposals for on-call inspection services for three years.
DISCUSSION
The Department’s Construction Inspection team is responsible for overseeing the construction of Capital Improvement Plan (CIP) projects. These projects include City streets, sidewalks, streetlights and traffic signals, storm drains, sanitary sewers, domestic water, recycled water, the water resource recovery facility, airport runways, and City-owned building projects.
In addition, the Construction Inspection Division is responsible for inspection of the public improvements of private development projects, and encroachment purposes. With the currently anticipated workload, it is necessary to continue the supplemental contracted work with on-call construction inspection firms to ensure compliance, meet project deadlines, and provide project oversight.
The three firms currently providing construction inspection services are Willdan Engineering, SNG & Associates, and 4Leaf, Inc.; these agreements expire in March 2025. In response to the RFQ released in November 2024, fifteen firms submitted proposals. Staff determined five firms to be the most qualified for the services needed based on their experience in providing similar services to other public agencies along with competitive rates.
ECONOMIC IMPACT
Timely inspection services for City and private development projects would ensure public safety and foster economic activity. Similarly, timely inspection on private development projects, like new housing or commercial properties, allow the contractors to maintain their schedule; once complete, the projects contribute to the City’s economic vitality.
STRATEGIC ROADMAP
This action, if approved, will help ensure that infrastructure projects and City development projects in the Strategic Roadmap are not adversely impacted by construction inspection delays.
1 https://hayward.legistar.com/LegislationDetail.aspx?ID=3897641&GUID=1D885961-B939-4DD5-B5B0- 3DB025867DD0&Options=&Search=
2 https://hayward.legistar.com/LegislationDetail.aspx?ID=5390885&GUID=2DD4DC2A-BFA5-4A12-B1D6- 1744E4D86072&Options=&Search=
FISCAL IMPACT
There will be no impact to the General Fund. These services will only be used on City projects with appropriated budget for construction inspection or where inspection-related expenses will be reimbursed by developers and permit holders. Staff recommends a PSA with each firm for an amount of $200,000 annually, per firm, with an aggregate amount not-to-exceed $600,000 annually, from April 1, 2025, to June 30, 2028. If the workload falls short of the forecast, the budget expenditures will be limited to the actual inspection costs incurred.
SUSTAINABILITY FEATURES
There are no sustainability features associated with this item.
PUBLIC CONTACT
The RFP was publicly posted on the City’s website3 on November 1, 2024.
NEXT STEPS
If City Council approves, the City Manager will execute individual PSAs with each firm in a form approved by the City Attorney.
Prepared by: Marissa Matta, Management Analyst
Kathy Garcia, Deputy Director of Public Works
Recommended by: Alex Ameri, Director of Public Works
Approved by:
______________________________________
Dr. Ana M. Alvarez, City Manager
3 https://www.hayward-ca.gov/business/doing-business-with-hayward/rfps-rfqs
ATTACHMENT II
HAYWARD CITY COUNCIL
RESOLUTION NO. 25-____
Introduced by Council Member _________
RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE FIVE (5) THREE YEAR PROFESSIONAL SERVICES AGREEMENTS WITH SNG & ASSOCIATES, INC., SUBSTRATE, INC., SWINERTON MANAGEMENT & CONSULTING, TWINING , INC., AND WILLDAN
ENGINEERING FOR ON-CALL CONSTRUCTION INSPECTION SERVICES, FROM APRIL 1, 2025, TO JUNE 30, 2028, IN AN AMOUNT OF $200,000 ANNUALLY PER FIRM , W ITH AN AGGREGATE NOT -TO-EXCEED AMOUNT OF $600,000
ANNUALLY
WHEREAS, The Department of Public Works & Utilities Construction Inspection team is responsible for overseeing the construction of Capital Improvement Plan (CIP) projects.
These projects include City streets, sidewalks, streetlights and traffic signals, storm drains, sanitary sewers, domestic water, recycled water, the water pollution control facility, airport runways, and City-owned building projects; and
WHEREAS, The Department routinely uses on -call construction inspectors when in - house staffing levels are inadequate, either due to absences, vacancies, or increased workload; and
WHEREAS, the three Professional Services Agreements of firms currently providing construction inspection services to the City expire March 31, 2025; and
WHEREAS, there will be no impact to the General Fund since these services will only be used on City projects with appropriated budget for construction inspection or where inspection-related expenses will be reimbursed by developers and permit holders.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City Hayward that the City Manager is hereby authorized to negotiate and execute Professional Services Agreements with SNG & Associates, Inc., Substrate Inc., Swinerton Management & Consulting, Twining Inc., and Willdan Engineering for on-call construction inspection services, from April 1, 2025 , to June 30, 2028, in an amount of $200,000 annually per firm, with an aggregate amount not-to-exceed $600,000 annually, in a form approved by the City Attorney.
IN COUNCIL, HAYWARD, CALIFORNIA , 2025
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 25-038
DATE: February 18, 2025
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT
Adopt a Resolution Approving Plans and Specifications, and Call for Bids for the Tennyson Road and Winton Avenue Signal Coordination Project, Project No. 05342
RECOMMENDATION
That the Council adopts a resolution (Attachment II) approving the plans, specifications, and call for bids to be received on March 6, 2025 for the construction of the Tennyson Road and Winton Avenue Signal Coordination Project No. 05342.
SUMMARY
The construction documents are completed, and staff seeks Council approval of the plans and specifications and to proceed to the call for bids.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
CITY OF HAYWARD Printed on 2/13/2025Page 1 of 1
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DATE: February 18, 2025
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT: Adopt a Resolution Approving Plans and Specifications, and Call for Bids for the Tennyson Road and Winton Avenue Signal Coordination Project, Project No. 05342
RECOMMENDATION
That the City Council adopts a resolution (Attachment II) approving the plans, specifications, and call for bids to be received on March 6, 2025 for the construction of the Tennyson Road and Winton Avenue Signal Coordination Project No. 05342.
SUMMARY
The construction documents are completed, and staff seeks City Council approval of the plans and specifications and to proceed to the call for bids.
BACKGROUND
In August of 2023, City staff applied for Transportation Fund for Clean Air (TFCA) funding for an amount of $515,000 with a local contribution of $297,000 for a total of $812,000.
The project scope includes adaptive signal control systems, fiber communications, and video detection technology on Winton Avenue/D Street from Santa Clara Street to Atherton Street and Tennyson Road from Sleepy Hollow Road to Dixon Street. This project, along with the TFCA 2023-24 program, was recommended and approved by the Alameda County Transportation Commission (Alameda CTC) on December 7, 2023. On December 12, 20231, City Council adopted a resolution to execute a funding agreement between the City and Alameda CTC.
DISCUSSION
The project includes the installation of an adaptive signal timing system on both the Winton Avenue/D Street and Tennyson Road Corridors. Adaptive signal timing optimizes
1https://hayward.legistar.com/LegislationDetail.aspx?ID=6448361&GUID=B59E9DC5-130D-4037-A00A-4440CF1CD42E&Options=&Search=
traffic signal timing dynamically in response to variations in traffic volume. Most traffic signals without adaptive timing need to have timing plans manually set, requiring additional staff and maintenance costs. Optimized timing plans reduce congestion, pollution, and greenhouse gas emissions.
Adaptive timing system requires up-to-date infrastructure to run optimally. The project includes infrastructure improvements necessary for the adaptive timing system to function. This includes fiber optic communications that connect traffic signals back to city hall, video detection cameras at key intersections to accurately determine the real-time traffic volume, and new controllers inside the traffic signal cabinets.
Implementation of this project has been done incrementally, with several project elements implemented by staff or using existing contracts. The scope of work in the construction documents referenced in this staff report is for construction of the fiber optic system on Winton Road only, including an optional task for additional fiber work at Winton Avenue and D Street. Other work that is part of this project, but is being implemented through staff or existing contracts, includes video detection and signal controllers for both Tennyson Road and Winton Avenue intersections. All other work will be completed before implementing adaptive timing on the two corridors.
ECONOMIC IMPACT
Residents, employers, and employees in the City will benefit from the funding received through safety benefits and travel time reductions from the dynamically optimized signal timing. A more orderly and controlled coordination of traffic reduces the risk of collisions, which can have a significant societal and economic cost. Excessive congestion negatively affects mobility, job growth, and worker productivity. Reducing congestion will aid in maintaining the region’s economic competitiveness, while also reducing pollution and greenhouse gas emissions, which are related to negative health and environmental consequences.
STRATEGIC ROADMAP
This agenda item supports the Strategic Priority of Confront Climate Crisis & Champion Environmental Justice. This item specifically relates to the following Project:
Project C1: Implement Year 1 Programs from adopted GHG Roadmap (Climate Action Plan)
FISCAL IMPACT
There is no impact on the General Fund. The main portion of the funding for this project is associated with TFCA grant funding Project No. 05342, and will use Measure BB Local Transportation Fund 212, and Transportation System Improvement Fund 460. Separate work under this project will also be billed to Project No. 05187, Fund 210. The estimated project costs are as follows:
Fund Source Estimated Costs
Construction 212 & 460 $177,700
Construction Contingency 212 & 460 $44,300
Winton Avenue & D Street
Construction (Optional)
210 $48,700
Winton Avenue & D Street
Construction Contingency
(Optional)
210 $12,100
Total $283,000
SUSTAINABILITY FEATURES
This construction will result in upgrades to the fiber optic communication system for the traffic signals on the Winton Avenue/D Street corridor, which will allow the implementation of an adaptive signal timing system. These actions are aligned with the adopted Climate Action Plan, as the adaptive timing system will help reduce greenhouse gas emissions by reducing vehicle idle times.
PUBLIC CONTACT
No public contract has been made related to this agenda item.
NEXT STEPS
Approval of plans and specifications would allow staff to release a call for bids on March 6, 2025. Staff will then select a contractor and return to City Council with the recommendation for award of the construction contract. Construction would start in early April and would last about a month.
Prepared by: Jade Kim, Assistant Transportation Engineer Byron Tang, Principal Transportation Engineer
Hugh Louch, Deputy Director of Public Works – Transportation
Recommended by: Alex Ameri, Director of Public Works
Approved by:
_____________________________________
Dr. Ana M. Alvarez, City Manager
ATTACHMENT II
HAYWARD CITY COUNCIL
RESOLUTION NO. 25-____
Introduced by Council Member _________
RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND CALL FOR BIDS
FOR THE TENNYSON ROAD AND WINTON AVENUE SIGNAL COORDINATION PROJECT, PROJECT NO. 05342
WHEREAS, those certain plans and specifications for the Tennyson Road and Winton Avenue Signal Timing Upgrade Project, Project No. 05342 on file in the office of the City Clerk, are hereby adopted as the plans and specifications for the project; and
WHEREAS, the City Clerk is hereby directed to cause a notice calling for bids for the required work and material to be made in the form and manner provided by law; and
WHEREAS, sealed bids therefore will be received by the City Clerk’s office at City Hall, 777 B Street, City Hall Rotunda, Hayward, California 94541, up to the hour of 2:00 p.m. on Thursday, March 6, 2025, and immediately thereafter publicly opened and declared by the City Clerk in the Hayward City Hall Rotunda, located on the 1 st Floor of City Hall, Hayward, California.
NOW, THEREFORE, BE IT RESOLVED that the City Council will consider a report on the bids at a regular meeting following the aforesaid opening and declaration of same.
IN COUNCIL, HAYWARD, CALIFORNIA , 2025
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 25-039
DATE: February 18, 2025
TO: Mayor and City Council
FROM: Director of Maintenance Services
SUBJECT
Adopt a Resolution Awarding a Contract for the Citywide Tree Condition Assessment, Inventory, and Tree Management Software to PlanIt Geo, Inc. in a Not-to-Exceed Amount of $410,000
RECOMMENDATION
That Council adopts a resolution (Attachment II) awarding the professional services contract to PlanIt Geo, Inc. (PlanIt Geo) for a GIS-Based Urban Tree Inventory and Tree Canopy Assessment and Provide Tree Management Software in an amount not to exceed $410,000.
SUMMARY
The Landscape Maintenance Division was awarded the United States Department of Agriculture’s(USDA) Urban and Community Forestry (U&CF) grant to complete a GIS-based urban tree inventory and tree canopy assessment and provide tree management software (Project 07797). Staff released a Request for Proposal (RFP) in November 2024 to solicit consulting services to complete the Project. From November 2024 to January 2025, staff received and reviewed five (5) proposals from five (5) vendors. Staff recommends awarding a contract to PlanIt Geo in an amount not-to-exceed $410,000.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
CITY OF HAYWARD Printed on 2/13/2025Page 1 of 1
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DATE: February 18, 2025
TO: Mayor and City Council
FROM: Director of Maintenance Services
SUBJECT: Adopt a Resolution Awarding a Contract for the Citywide Tree Condition Assessment, Inventory, and Tree Management Software to PlanIt Geo, Inc. in a Not-to-Exceed Amount of $410,000
RECOMMENDATION
That the City Council adopts a resolution (Attachment II) awarding the professional services contract to PlanIt Geo , Inc. (PlanIt Geo) for a GIS -Based Urban Tree Inventory and Tree Canopy Assessment and Provide Tree Management Software in an amount not-to-exceed $410,000.
SUMMARY
The Landscape Maintenance Division was awarded the United States Department of Agriculture’s (USDA) Urban and Community Forestry (U&CF) grant to complete a GIS-based urban tree inventory and tree canopy assessment and provide tree management software (Project 07797). Staff released a Request for Proposal (RFP) in November 2024 to solicit consulting services to complete the Project. From Nov ember 2024 to January 2025, staff received and reviewed five (5) proposals from five (5) vendors. Staff recommends awarding a contract to PlanIt Geo in an amount not-to-exceed $410,000.
BACKGROUND AND DISCUSSION
The Inflation Reduction Act provided $1.5 billion for U&CF investments. Goals of the project include increased and equitable access to urban tree canopy and associated human, environmental, and economic benefits, tree planting and management activities, and improved resilience to climate change. Staff successfully applied for and was awarded $500,000 to expand the City’s urban forest through tree plantings and procuring a consultant to complete a tree inventory, assessment, and provide tree mana gement software. On March 12, 2024, City
Council adopted Reso. 24-041 authorizing the grant funding execution and appropriation of grant funds.
The City has been recognized as a Tree City for the past 34 years and currently has 40-50,000 street trees in its inventory. Staff sought to acquire a tree management software that will be the backbone of the City’s urban forest , tree management and maintenance program. The new software program will provide an accurate inventory of all city -owned trees, an urban tree canopy assessment, and arborist reports supporting vegetation work, planning and management. One of the biggest benefits of this software will be its emphasis on the City’s current urban tree canopy’s health, required maintenance needs, scheduling and frequency, and cataloging performed work on each tree, along with photographs. Once implemented, this software could be leveraged by multiple departments to assist in future development, geographic data that will drive new tree plantings, especially in marginalized areas, tree preservation efforts, provide carbon sequestration data , applied research and reporting processes, and preparing for extreme weather. This software will enable staff to effectively manage tree -related data, optimize resource allocation, and facilitate informed decision - making. Furthermore, staff will be able to receive and respond to citizens’ requests for tree planting and maintenance through the user-friendly interface. Ultimately, this software will play a crucial part in developing the City’s first Urban Forest Master Plan (UFMP).
On November 1, 2024, staff released RFP 25-016 to solicit proposals for consulting services to complete a GIS -based urban tree inventory and tree canopy assessment and provide management software. In January 2025, staff received and reviewed five (5) proposals from five (5) vendors. Staff recommends awarding a contract to PlanIt Geo.
PlanIt Geo is a software and services company that specializes in urban forestry, arboriculture, software development, management planning, GIS, and urban tree canopy assessments. The project team consists of International Society of Arboriculture (ISA)-certified arborists, ISA Tree Risk Assessment Qualification (TRAQ) -certified arborists, urban foresters, GIS professionals, and software developers. PlanIt Geo’s proprietary software, TreePlotter, will be customized to fit the City’s needs, as described in the RFP. Neighboring jurisdictions, like the cities of San Leandro and Fremont, are also using PlanIt Geo inventory data and software.
If this item is approved, staff and Planit Geo’s project team will finalize a timeline to complete all tasks within the project scope. It is currently estimated that the inventory will take eight (8) months, assessment will take six (6) months, and software implementation and training will happen throughout the timeline. The Project will be completed before November 2027 to comply with grant timelines. To support the ongoing success of this investment and support initiatives within the City’s Climate Action Plan (CAP), the Division will evaluate staffing needs as the project implementation draws to a close and fully implement project objectives . A previous tree software deployment ultimately failed as there was not adequate administrative support to maintain the records and daily information.
FISCAL IMPACT
The Adopted FY25 CIP Budget has sufficient funds to award the contract. There will be no impact to the General Fund.
ECONOMIC IMPACT AND SUSTAINABILITY FEATURES
This item does not provide a direct economic impact to the City. It does provide environmental benefits though the following:
Improved efficiency: implementation of the tree management software system will streamline operations, leading to better resource allocations, enhanced planning, and more effective decision-making
Environmental preservation: the software will help expand and manage the City’s urban forest more efficiently which will mitigate the negative effects of climate change and urban heat islands, reduce greenhouse gasses, and conserve and protect natural resources and ecosystems in the urban fabric.
STRATEGIC ROADMAP
This item does not directly support a Council’s Strategic Project but does support the Priority to Confront Climate Resilience and supporting Environmental Justice.
PUBLIC CONTACT
The RFP was released to the public from November 2024 - January 2025.
NEXT STEPS
If City Council approves this item, the City Manager will negotiate and execute a con sulting contract with PlanIt Geo to complete a citywide tree condition assessment, inventory, and tree management software in an amount not-to-exceed $410,000.
Prepared by: Cecilia Melero, Senior Secretary
Recommended by: Todd Rullman, Director of Maintenance Services
Approved by:
______________________________________
Dr. Ana M. Alvarez, City Manager
ATTACHMENT II
HAYWARD CITY COUNCIL
RESOLUTION NO. 25-
Introduced by Council Member
RESOLUTION AWARDING A CONTRACT FOR THE CITYWIDE TREE
CONDITION ASSESSMENT, INVENTORY, AND TREE MANAGEMENT
SOFTWARE TO PLANIT GEO, INC. IN A NOT-TO-EXCEED AMOUNT OF $410,000
WHEREAS, the Landscape Maintenance Division awarded the United States Department of Agriculture ’s (USDA) Urban and Community Forestry (U&CF) grant to complete a GIS -based urban tree inve ntory and tree canopy assessment and provide tree management software (Project 07797); and
WHEREAS, staff released a Request for Proposal (RFP) in November 2024 to solicit consulting services to complete the Project; and,
WHEREAS, from November 2024 to January 2025, staff received and reviewed five (5) proposals from five (5) vendors; and,
WHEREAS, PlanIt Geo, Inc. is a software and services company that specializes in urban forestry, arboriculture, software development, management planning, GIS, and urban tree canopy assessments; and
WHEREAS, PlanIt Geo’s proprietary software, TreePlotter, will be customized to fit the City’s needs, as described in the RFP; and
WHEREAS, staff recommends awarding the contract to PlanIt Geo; and
WHEREAS, the FY25 Adopted CIP has sufficient funds to award this contract.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward hereby awards the professional services contract to PlanIt Geo, Inc.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to negotiate and execute a professional services agreement, in a form approved by the City Attorney, with PlanIt Geo, Inc . to complete a citywide tree condition assessment, inventory, and tree management software in an amount not to exceed $410,000.
ATTACHMENT II
IN COUNCIL, HAYWARD, CALIFORNIA , 2025
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST:
City Clerk of the City of Hayward
APPROVED AS TO FORM:
City Attorney of the City of Hayward
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 25-040
DATE: February 18, 2025
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT
Adopt a Resolution Authorizing the City Manager to Accept and Appropriate $100,000 in Grant Funding from the U.S. Department of Energy for Streetlight Conversion to Light Emitting Diodes (LEDs), Project 06935
RECOMMENDATION
That Council adopts a resolution (Attachment II) authorizing the City Manager to accept and appropriate $100,000 in grant funding from the U.S. Department of Energy (DOE) for streetlight conversion to LEDs.
SUMMARY
The City was recently awarded $100,000 in formula-based grant funding from the U.S. Department of Energy’s Energy Efficiency and Conservation Block Grant program to retrofit streetlights to high- efficiency LED in priority communities defined by the United States Justice40 Initiative. The project was recommended by the Council Sustainability Committee (CSC) in 2023. If authorized by Council, staff will use the $100,000 in grant funds to complete the streetlight conversion project and then seek full reimbursement from the DOE after submitting required documentation and reporting.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
CITY OF HAYWARD Printed on 2/13/2025Page 1 of 1
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DATE: February 18, 2025
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT: Adopt a Resolution Authorizing the City Manager to Accept and Appropriate $100,000 in Grant Funding from the U.S. Department of Energy for Streetlight Conversion to Light Emitting Diodes (LEDs), Project 06935
RECOMMENDATION
That the City Council adopts a resolution (Attachment II) authorizing the City Manager to accept and appropriate $100,000 in grant funding from the U.S. Department of Energy (DOE) for streetlight conversion to LEDs.
SUMMARY
The City of Hayward (City) was recently awarded $100,000 in formula-based grant funding from the U.S. Department of Energy’s Energy Efficiency and Conservation Block Grant program to retrofit streetlights to high-efficiency LED in priority communities defined by the United States Justice 40 Initiative. The project was recommended by the City Council Sustainability Committee (CSC) in 2023. If authorized by the City Council, the $100,000 in grant funds will be utilized to complete the streetlight conversion project and then seek full reimbursement from the DOE after submitting required documentation and reporting.
BACKGROUND
The U.S. Department of Energy’s Energy Efficiency and Conservation Block Grant (EECBG) is a $550 million grant program funded through the Bipartisan Infrastructure Law during the Biden Administration to help states, local governments, and Tribes implement strategies to reduce energy use, to reduce fossil fuel emissions, and to improve energy efficiency. The City of Hayward was allocated $197,040. On March 13, 2023, the CSC recommended that the funds be split between two projects: technical assistance for the Existing Building Electrification Roadmap and convert streetlight fixtures to energy efficient LEDs.1
1 https://hayward.legistar.com/LegislationDetail.aspx?ID=6058174&GUID=DA9115BB-9DE5-4351-BFEE-23BFF314E514&Options=&Search=
Energy efficient LED technology fulfils the grant’s requirement of reducing energy use because they use less energy than other lighting types, saving the City money on energy bills. In addition to using less energy, LEDs give off a broader spectrum of white light than fixtures with high-pressure sodium (HPS), providing a greater sense of security to the public.
This is the second time the City has been awarded EECBG funding. In 2010 the City used a portion of its EECBG funds to install LED streetlights on: Tennyson Road between Mission Boulevard and Tampa Avenue; on Jackson Street between the BART tracks and Santa Clara Street; on C Street between Watkins Street and Foothill Boulevard; and on Main Street between C Street and A Street.
Other LED installations and retrofits have included the addition of LED lights on Mission and Foothill Boulevards as part of the Route 238 Corridor Improvement Project and a retrofit project funded by the California Energy Commission in 2013. The latter effort resulted in 7,750 existing streetlights being converted from high-pressure sodium (HPS) to LED. However, there are approximately 1,750 streetlight fixtures that still need to be converted to energy efficient LEDs. These streetlights include decorative fixtures that are not LED and early generation LED cobra heat fixtures that are not as energy efficient as modern LED.
DISCUSSION
With the current EECBG funding, staff expects to convert roughly 200 streetlight fixtures to high-efficiency LED. The streetlight fixtures that will be converted will be located in neighborhoods that have been marginalized by underinvestment and overburdened by pollution, as defined by the United States Justice40 Initiative Climate & Economic Justice Screening Tool (CEJST) (see Figure 1). Staff will leverage work completed in prior streetlight conversion projects to determine which streetlight fixtures will be replaced within these marginalized communities.
Figure 1. Prioritized Census Tracts in Hayward Defined by CEJST
The EECBG equipment voucher requires City staff to purchase and install the streetlight fixtures as well as provide documentation in order to be reimbursed for the costs. The City has up to two years to use the voucher funds with the option to request a no-cost extension.
Staff does not anticipate the two-year deadline to be an issue.
ECONOMIC IMPACT
Switching streetlight fixtures to energy efficient LED reduces energy usage and consequently energy costs. This streetlight conversion project is estimated to generate annual savings of approximately 82,000 kWh of electricity and $28,000 in utility and maintenance costs.
FISCAL IMPACT
The Streetlight Conversion to LEDs project is fully funded by the U.S. Department of Energy for $100,000. Staff is requesting appropriating the $100,000 to the Streetlight Conversion to LEDs Project No. 06935 in the Capital Projects (Governmental) Fund (Fund 405). There is no City match required for this grant, so there is no direct fiscal impact on the City’s
General Fund related to this project. The U.S, Department of Energy will reimburse the City after the completion of the LED lights installation and submission of documentation.
STRATEGIC ROADMAP
This agenda item supports the Strategic Priority of Champion Climate Resilience & Environmental Justice outlined in the Council’s Strategic Roadmap although this item is not related to a specific project identified in the Strategic Roadmap.
SUSTAINABILITY FEATURES
Energy experts have estimated that the conversion of HPS streetlights to energy efficient LED, particularly those that are ENERGY STAR rated, result in at least 75% energy savings.
LED lights also tend to last at least two times longer than HPS lighting, resulting in less waste.2
PUBLIC CONTACT
No public contact has been made for this item.
NEXT STEPS
Due to recent actions by the new presidential administration, there was a temporary freeze on federal funding disbursement that may have impacted the EECBG funding allocated to the City.
If the City Council adopts the attached resolution, staff will confirm with the Department of Energy that the grant funds are still committed and available before initiating the project.
Prepared by: Mireille Vargas, Sustainability Specialist Erik Pearson, Environmental Services Manager
Byron Tang, Principal Transportation Engineer
Recommended by: Alex Ameri, Director of Public Works
Approved by:
______________________________________
Dr. Ana M. Alvarez, City Manager
2https://www.energy.gov/femp/articles/led-provides-effective-and-efficient-parking-area-lighting-navfac-engineering-service
ATTACHMENT II
HAYWARD CITY COUNCIL
RESOLUTION NO. 25-____
Introduced by Council Member _________
RESOLUTION AUTHORIZING THE CITY MANAGER TO ACCEPT AND
APPROPRIATE $100,000 IN GRANT FUNDING FROM THE U.S. DEPARTMENT OF ENERGY FOR THE STREETLIGHT CONVERSION TO LEDS, PROJECT 06935
WHEREAS, the Energy Efficiency and Conservation Block Grant, administered by the United States Department of Energy, has made funds available for selected local and tribal governments to reduce energy use, to reduce fossil fuel emissions, and to improve energy efficiency; and
WHEREAS, the United States Department of Energy awarded the City of Hayward funding to convert streetlight fixtures to LEDs; and
WHEREAS, the City of Hayward has installed thousands of LED lights on: Tennyson Road between Mission Boulevard and Tampa Avenue; on Mission and Foothill Boulevards; on Jackson Street between the BART tracks and Santa Clara Street; on C Street between Watkins Street and Foothill Boulevard; and on Main Street between C Street and A Street ; and
WHEREAS, the City of Hayward has previously been awarded funding from the Energy Efficiency and Conservation Block Grant which have been leveraged to install LED lights in some of the locations aforementioned; and
WHEREAS, converting streetlights to LEDs reduces energy use and provides energy costs savings to the City; and
WHEREAS, LEDs last longer than high-pressure sodium (HPS) lights resulting in less waste generated.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hayward that the City Manager is hereby authorized and directed to accept and appropriate $100,000 in grant funding from the Department of Energy’s Energy Efficiency and Conservation Block Grant for the streetlight conversion to LEDs.
IN COUNCIL, HAYWARD, CALIFORNIA , 2025
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: PH 25-002
DATE: February 18, 2025
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT
Utility Rate Adjustments: Adopt Resolutions Amending the Master Fee Schedule and Approving the Proposed FY 2026 through FY 2030 Sewer Rates and FY 2026 and FY 2027 Connection Fees, and Finding the Actions are Exempt from CEQA Review
RECOMMENDATION
That the Council adopts resolutions amending the Master Fee Schedule and approving the proposed sewer rates (Attachment II), proposed connection fees (Attachment III), and finding the actions exempt from CEAQ review.
SUMMARY
In response to the adoption of the 3rd Nutrient Watershed Permit Order No. R2-2024-0013 (Watershed Permit), on July 10, 2024 by the San Francisco Bay Regional Water Quality Control Board (Regional Water Board), and its mandate of nutrients reduction, the City must substantially expand the wastewater treatment plant to meet these requirements, currently estimated to cost approximately $488 million.
No grants or other sources of funding are available. All costs are solely the responsibility of the Wastewater Enterprise Fund. As such, cost-of-service analyses have been prepared for providing sewer service to Hayward residents and businesses to calculate appropriate sewer service charges for FY 2026 through FY 2030. The analyses were prepared by Water Resources Economics, LLC (WRE), a consulting firm that specializes in financial advising for utilities and public agencies. Staff brought the proposed rates to Council to obtain comments during a work session on December 3, 2024, after which the appropriate and necessary public noticing procedures were implemented in accordance with state law prior to the public hearing. If approved, the adopted rate adjustments would take effect annually from July 1, 2025, to July 1, 2029.
The Sewer Rate Study documents the City’s sewer cost-of-service requirements for FYs 2026 to 2030, which, if approved, increases 12% annually. Staff recommend an overall increase to the total rate revenue 12% annually across all customer classes from FY 2026 through FY 2030, including all residential, commercial, and industrial customers. The proposed rate adjustments will enable the City to fund the required borrowings to fund the implementation of improvements to meet the requirements of the San CITY OF HAYWARD Printed on 2/13/2025Page 1 of 2
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File #:PH 25-002
required borrowings to fund the implementation of improvements to meet the requirements of the San Francisco Regional Water Board’snewly adopted 3rd Watershed Permit. The adjustments will also allow the City to keep pace with the cost of sewer service collection, treatment, and disposal. This includes building reserves for future capital costs and ensuring that costs are recovered equitably. The required increases are anticipated to moderate after the first five years.
Staff implemented the notification requirements of Proposition 218 for the proposed rate increase by sending written notice of the proposed rates to all affected property owners, about 38,000 in total. In the interest of full transparency, notices were also sent to an additional 12,000 billpayers and tenants on record and were informed that written protests must be submitted within 45 days of noticing. Council may not take action on the proposed rates if a majority of property owners, about 19,000, submit written protests.
Sewer connection fee analyses have also been prepared by WRE. Connection fees are typically paid at the time a new development requests sewer service. While the analyses recommend a 22% total increase in the sewer connection fee, staff is recommending a 10% increase per year for the sewer connection fee over two years, for FY 2026 and FY 2027.
Connection fees are not subject to Proposition 218 requirements and were not included in the Proposition 218 notice. As a courtesy, a separate notice of the proposed connection fee changes was sent to developers, Building Industry Association Bay Area, and the Chamber of Commerce Government Relationship Council (GRC). Staff are planning a presentation to the GRC before this public hearing date.
Proposed connection fee adjustments information was posted on the City’swebsite and public hearing notice of the proposed adjustment was published in the newspaper.
ATTACHMENTS
Attachment I Staff Report
Attachment II Utility Rate Increase
Attachment III Sewer Connection Fees
Attachment IV Summary of Protest Letters
CITY OF HAYWARD Printed on 2/13/2025Page 2 of 2
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DATE: February 18, 2025
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT: Utility Rate Adjustments: Adopt Resolution s Amending the Master Fee Schedule and Approving the Proposed FY 2026 through FY 2030 Sewer Rates and FY 2026 and FY 2027 Connection Fees , and Finding the Action s are Exempt from CEQA Review
RECOMMENDATION
That the City Council adopts resolutions amending the Master Fee Schedule and approv ing the proposed sewer rates (Attachment II), proposed connection fees (Attachment III), and finding the actions exempt from CEQA review.
SUMMARY
In response to the adoption of the 3rd Nutrient Watershed Permit Order No. R2-2024-0013 (Watershed Permit), on July 10, 2024 by the San Francisco Bay Regional Water Quality Control Board (Regional Water Board), and its environmental regulatory mandate of nutrients reduction to safeguard clean San Francisco Bay water, the City of Hayward (City) must substantially expand the wastewater treatment plant to meet these requirements, currently estimated to cost approximately $488 million.
All costs are solely the responsibility of the City’s Wastewater Enterprise Fund since there are no grants or other sources of funding are available to finance this environmental regulatory mandate by this regional agency. As such, cost-of-service analyses have been prepared for providing sewer service to Hayward residents and businesses to calculate appropriate sewer service charges for FY 2026 through FY 2030. The analyses were prepared by Water Resources Economics, LLC (WRE), a consulting firm that specializes in financial advising for utilities and public agencies. Staff brought the proposed rates to City Council to obtain comments during a work session on December 3, 2024, after which the appropriate and necessary public noticing procedures were implemented in accordance with state law prior to the public hearing. If approved, the adopted rate adjustments would take effect annually from July 1, 2025, to July 1, 2029.
The Sewer Rate Study documents the City’s sewer cost-of-service requirements for FYs 2026 to 2030, which, if approved, increases 12% annually. Staff recommend an overall increase to the total rate revenue of 12% annually across all customer types from FY 2026 through FY 2030, including all residential, commercial, and industrial customers. The proposed rate adjustments will enable the City to fund the required borrowings to fund the implementation of improvements to meet the requirements of the San Francisco Regional Water Board’s newly adopted 3rd Watershed Permit. The adjustments will also allow the City to keep pace with the cost of sewer service collection, treatment, and disposal. This includes building reserves for future capital costs and ensuring that costs are recovered equitably. The required increases are anticipated to moderate after the first five years.
Staff implemented the notification requirements as set forth by Proposition 218 for the proposed rate increase by sending written notice of the proposed rates to all affected property owners, about 34,000 in total. California Proposition 218 named the “Voter Approval for Local Government Taxes. Limitations on Fees, Assessments, and Charges. Initiative Constitutional Amendment” ensures that all government taxes and most fees or charges on property owners are subject to voter approval. The City Council may not take action on the proposed rates if a majority of property owners, about 17,663, submit written protests.
In the interest of full transparency, notices were also sent to an additional 16,000 billpayers and tenants on record and were informed that written protests must be submitted within 45 days of noticing. Attachment IV includes a summary of protest letters received and staff’s response to the different types of protests.
Sewer connection fee analyses have also been prepared by WRE. Connection fees are typically paid at the time a new development requests sewer service. While the analyses recommend a 22% total increase in the sewer connection fee, staff is recommending a 10% increase per year for the sewer connection fee over two years, for FY 2026 and FY 2027.
Connection fees are not subject to Proposition 218 requirements and were not included in the Proposition 218 notice. As a courtesy, a separate notice of the proposed connection fee changes was sent to developers, Building Industry Association Bay Area, and the Chamber of Commerce Government Relationship Council (GRC). Staff presented the proposed sewer rates and connections fees to the GRC on Tuesday, February 4, 2025. Proposed connection fee adjustments information was posted on the City’s website and public hearing notice of the proposed adjustment was published in the newspaper.
BACKGROUND
At the December 3, 20241 work session, Council reviewed the proposed sewer rates for FY 2026 to FY 2030 and connection fees for FY 2026 and FY 2027. The work session staff report provided a discussion of the cost-of-service issues, revenue requirements and recommended rates. Key information from the work session report is summarized in the following discussion.
1 https://hayward.legistar.com/LegislationDetail.aspx?ID=7032926&GUID=44939BA1-E0CE-4256-91F6-84F1A1651C97
Wastewater Treatment Plant Capital Improvements
In response to growing concerns about the impacts of nutrients entering the Bay, the Regional Water Board has substantially increased regulatory requirements for about 40 wastewater treatment facilities, including the City’s Water Resource Recovery Facility (WRRF). Under the Watershed Permit, the City of Hayward, along with four other members of the East Bay Dischargers Authority, must reduce nutrients discharged into the Bay by 53% by 2034. As a result, the City is designing the WRRF Improvements - Phase II to meet the requirements which are currently estimated to cost approximately $488 million.
As part of the financing strategy for the WRRF Improvements – Phase II Project, the City is pursuing a loan through the Water Infrastructure Finance and Innovation Act (WIFIA) which can finance up to 49% of the Project cost and also plans to issue revenue bonds. One of the factors that significantly impacts credit rating is the predictability of future revenue and ability to meet debt obligations. To make revenues from sewer service charges more predictable and stable, the City’s financial advisor has recommended adopting rates for a longer five-year rate cycle from FY 2026 to FY 2030, rather than the typical two-year cycle.
Sewer Service Charges
Sewer service charges are established to pay for the cost of collecting, treating, and disposing of wastewater. Calculations are consistent with industry practices to ensure that sufficient revenues are collected to operate and maintain the system and cover all obligations of the Wastewater Operating Fund. Sewer service charges are billed as standard fixed amounts for residential customers. For non-residential customers, sewer service charges are calculated as a cost per hundred cubic feet (CCF) of water consumed, based on the strength of the discharged wastewater. Sewer service rates were last adjusted two years ago, which resulted in a 7% increase in residential rates in FY 2024 and FY 2025, effective October 2023 and 2024, respectively.
Sewer Connection Fees
The City collects sewer connection fees to connect new services to the existing sewer system.
These fees fund the expansion of the system necessary to accommodate development, defray the expenses paid by customers for improvements to the system, and incrementally cover the cost of future expansion and improvements. The connection fees are developed using standard procedures to ensure that costs are allocated fairly to new developments. Sewer connection fees were last adjusted in FY 2025, effective September, resulting in an increase of 25%.
DISCUSSION
The City entered into an agreement with WRE to prepare the Wastewater and Connection Fee Study, including development of a long-term financial plan, cost-of-service analysis, and rate recommendations consistent with industry standards and in compliance with Proposition 218, which, among other provisions, requires that property-related fees are commensurate with the cost of services received.
The agreement consisted of five main tasks:
1. Developing a long-term financial plan that documents the sewer utility’s revenue requirements, including operations and maintenance (O&M) expenses and the capital improvement program (CIP), while adequately funding reserves in accordance with industry best practices and the City’s historical practices.
2. Conducting a cost-of-service (COS) analysis that establishes a nexus between the cost of serving customers and the fees charged to each customer class, in compliance with Proposition 218 and based on industry standards.
3. Reviewing the current sewer rate structure and evaluating potential rate structure modifications, customer classes, and fixed and variable revenue recovery.
4. Developing five years of sewer rates that comply with Proposition 218 and ensuring financial sufficiency to fund operating, maintenance and capital costs over the study period.
5. Developing sewer connection fees to ensure new development fairly and adequately contributes to the cost of existing and planned infrastructure and compliance with Proposition 218.
Sewer Service Charge Rate
The recommended sewer rates for FY 2026 include a 12% increase in revenue requirements, which is in large part attributed to the WRRF Improvements – Phase II Project. The project will upgrade and expand the wastewater treatment plant to meet the standards set by the Watershed Permit, which is currently estimated to cost $488 million. Other factors contributing to the need for rate increases include global supply chain issues, inflation, and escalating cost of supplies and services, such as chemicals for wastewater treatment. Staff is recommending a total rate revenue increase of up to 12% annually in sewer rates for all customer classes in each of the five years. In FY 2026, all customer classes will include a 12% rate increase, along with the reallocation of costs from the cost-of-service analysis, resulting in varying rates across all customer classes. From FY 2027 to FY 2030 the recommended 12% annual increase will be applied to all customer classes. The required increases are anticipated to moderate after the first five years.
As a result of these recommended changes, Standard Residential customers would see an 8% increase in the first year while Economy, and Lifeline customers, would see slightly higher increases compared to standard residential resulting in a monthly increase of $3.64, $1.82, and $1.25 in their respective sewer bills. After the first year the recommended annual increase from FY 2027 through FY 2030 will be 12% for all customers. Economy and Lifeline rates are not related to household income; rather, they are applied automatically to single-family residential water customers when their water usage in a billing period is 5-8 CCF or 0-4 CCF respectively, compared with an estimated average water usage of 14 CCF from single-family homes. Among other neighboring agencies, Hayward is unique in offering these reduced rates, which are intended to encourage water conservation and reward customers who use low amounts of water, especially during the winter months with minimal irrigation. In FY 2024, approximately 45% of Hayward residents used less water and benefited from the economy and lifeline tiered rates, and the average sewer charge for a Hayward resident was roughly $35 per month.
Comparisons with Other Wastewater Agencies
As shown in Figure A below, the recommended FY 2026 rates would place Hayward in the mid- range compared to other nearby agencies with the majority of their current rates. It must be noted that unlike the overwhelming majority of other sewer agencies, the City not only provides a lower rate for multi-family and mobile home units, but also in effect offers tiered sewer rates to all single- family customers, based on water usage.
Figure A
*City of Oakland includes the City's sewer collection system fee and EBMUD’s treatment service fee.
Figure B below compares Hayward with other local agencies that are also currently implementing a project to reduce nutrients by 2034.
Figure B
$79.10
$53.20 $50.97
$47.83 $45.89 $44.19 $43.02 $40.55
$0
$10
$20
$30
$40
$50
$60
$70
$80
City of
Oakland (CY
2023)
City of San
Leandro
(Current)
Union
Sanitary
District
(Current)
Hayward
(Proposed)
Castro Valley
SD (Current)
Hayward
(Current)
Dublin San
Ramon SD
(Current)
Oro Loma SD
(FY 2026)
Single Family Residential Sewer Service Bill (Nearby Agencies) $67.95
$63.80
$55.93
$50.97 $47.83 $44.19
$0
$10
$20
$30
$40
$50
$60
$70
$80
City of Sunnyvale
(Current)
City of San Mateo
(Current)
City of Palo Alto
(Current)
Union Sanitary
District (Current)
Hayward
(Proposed)
Hayward
(Current)
Single Family Residential Sewer Service Bill (Agencies with Nutrient Removal)
Appropriate fees for other business customers, such as restaurants, are based on water consumption and standard waste strengths. As shown in Figure C below, the recommended FY 2026 rates for a commercial customer such as a restaurant with an average use of 50 ccf of water every two months (623 gallons per day) would place Hayward in the mid-range compared to other nearby agencies.
Figure C
Figure D below compares Hayward with other local agencies that are also currently implementing a project to reduce nutrients by 2034.
Figure D
For large industrial users, staff use actual and anticipated sampling data to measure their impact and calculate appropriate rates based on their impact on the wastewater system.
$636.17
$600.00
$563.77
$526.50 $522.00
$413.50
$374.19
$332.50
$0
$100
$200
$300
$400
$500
$600
$700
Union Sanitary
District
(Current)
City of San
Leandro
(Current)
City of Oakland
(CY 2023)
Hayward
(Proposed)
Hayward
(Current)
Oro Loma SD (FY
2026)
Castro Valley SD
(Current)
Dublin San
Ramon SD
(Current)
Commercial (Restaurants) Sewer Service Bill (Nearby Agencies), 50 ccf $2,230.00
$779.00
$636.17
$526.50 $522.00
$361.50
$0
$500
$1,000
$1,500
$2,000
$2,500
City of San Mateo
(Current)
City of Palo Alto
(Current)
Union Sanitary
District (Current)
Hayward (Proposed) Hayward (Current) City of Sunnyvale
(Current)
Commercial (Restaurants) Sewer Service Bill (Agencies with Nutrient Removal), 50 ccf
Sewer Connection Fees
Capacity fee analyses have also been prepared for sewer connection fees, which are the fees typically paid at the time a new development requests sewer service. The Connection Fee Study, prepared by WRE, indicates a 22% increase for sewer connection fees. Staff is recommending a phase-in approach, a 10% annual increase for sewer connection fees in FY 2026 and FY 2027, in the interest of fostering business development.
Comparisons with Other Agencies
Figure E below shows how Hayward’s recommended sewer connection fees compare to other agencies. With the 10% recommended increase to the sewer connection fee, Hayward is still in the mid-range compared to other agencies’ current fees.
Figure E
(1) EBMUD Sewer Connection Fee for treatment services only
Figure F below compares Hayward with other local agencies that are also currently implementing a project to reduce nutrients by 2034. Although Hayward is displaying a higher sewer connection fee in comparison to agencies who are also required to reduce nutrients, some agencies may not have started the process and costs are not reflected in their current fees.
$17,966
$15,518
$13,235 $12,307 $12,031
$4,608
$3,130
$0
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
$16,000
$18,000
Dublin San
Ramon SD
Castro Valley
SD
Hayward
(Proposed)
Union
Sanitary
District
Hayward
(Current)
City of San
Leandro
East Bay MUD
Sewer Connection Fee per EDU (Nearby Agencies)
Figure F
ECONOMIC IMPACT
WRE conducted a cost-of-service analysis that established a nexus between the cost of serving customers and the fees charged to each customer class, resulting in reallocation of costs between all customer classes. The cost-of-service analysis, in addition to a 12% rate increase will result in varying rates across all customer classes. From FY 2027 to FY 2030 the recommended 12% annual increase will be applied to all customer classes. The typical single- family residential customer, with average bi-monthly water use of 14 ccf (175 gallons per day), will see an increase of $3.64 per month in sewer cost in the first year, then 12% annual increase in the following four years, which is $5.74 in the second year, $6.43 in the third year, $7.20 in the fourth year and $8.07 in the fifth year. Single Family Residential that are also City water customers who use less water will continue to benefit from the Economy and Lifeline rates and will see smaller monthly impact, ranging from $1.82 to $3.80 more per month for economy and $1.25 to $1.96 more per month for lifeline in the five years. In FY 2024, approximately 45% of Hayward residents benefited from the economy and lifeline tiered rates.
In the case of multi-family rental properties with five or more units, tenants typically do not receive individual utility bills from the City as the account is listed under the property owner or property management. Each property determines and handles utility billing differently; some include utilities cost in the rent and some require separate payment. In terms of bill impact per unit, monthly sewer increases per unit for multi-family customers would be $4.16 in the first year, $5.22 in the second year, $5.85 in the third year, $6.55 in the fourth year, and $7.34 in the fifth year.
For FY 2026, some commercial and industrial customers will see increases and others will see decreases in their sewer bills as shown in Table 1 below.
$13,235 $12,307 $12,031 $11,866
$10,552 $10,500
$0
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
$16,000
$18,000
Hayward
(Proposed)
Union Sanitary
District
Hayward
(Current)
City of San Mateo
(Current)
City of Sunnyvale
(Current)
City of Palo Alto
(Current)
Sewer Connection Fee per EDU (Agencies with Nutrient Removal)
Table 1
Monthly Difference FY26 FY27 FY28 FY29 FY30
Small Business ($30.80) $85.80 $96.25 $107.80 $120.45
Medium Business ($67.20) $187.20 $210.00 $235.20 $262.80 Large Business $1,894.57 $1,110.68 $1,243.85 $1,393.14 $1,560.25
Smaller businesses are mid-sized full-service restaurants in downtown Hayward, while fast- food restaurants are considered medium-sized businesses. Businesses, such as food processing manufacturers, would be considered large industrial businesses. As a reminder, the sewer bill for large industrial businesses is determined by actual water usage and waste strength sampling data, which staff collects every other month. Therefore, the monthly sewer charges for different industrial businesses vary depending on the type of business and their specific operations.
While staff recognize that any rate increase will affect customers and should be minimized, it is critical that the City maintain reliable and robust utilities systems, in conformance with ever more stringent federal and state rules and regulations on the onset of the climate crisis, in the interest of economic viability, quality of life, and maintaining public health, and meeting increasingly stringent regulations.
FISCAL IMPACT
Fund Reserves
Wastewater Operating Fund and Sewer Replacement Fund
Given the stringent current and anticipated regulations, the onset of the impacts of the climate crisis, and the cost of operating and maintaining a wastewater treatment facility, it is also appropriate to maintain a reserve target equal to 100% of a four-year average rate funding Capital Improvement Project in the Wastewater Operating and Sewer Replacement Funds.
As part of the financing strategy for the WRRF Improvements – Phase II Project, the City is pursuing a loan through the WIFIA and also plans to issue revenue bonds. One of the factors that significantly impacts credit rating is the reserve and ability to meet debt obligations. Investors and credit rating agencies look at reserves as part of their evaluation of the probability of a default. Lowering reserves increases the cost of borrowing and could result in lower credit ratings. A lower credit rating has an impact on the required financing interest rate, which would result in higher payments by all sewer system customers. Furthermore, on December 3, 2024, the City Council approved prepayment of the $14.1 million 2016 Clean Water State Revolving Loan (2016 SRF Loan) to improve credit worthiness of the Sewer Enterprise Fund. This prepayment significantly lowered the sewer fund reserve. Staff anticipate that ongoing rate revenue adjustments of 12% will be needed in the first five years to maintain sufficient working capital balances and the recommended level of reserves. The required increases are anticipated to moderate after the first five years.
Sewer Improvement Fund
All revenues derived from Sewer Connection Fees are deposited in the Sewer Capital Improvement Fund and used only for planned existing and future capital projects related to expansion of the sewer system, such as the WRRF Improvements – Phase II Project.
A detailed discussion of fiscal impacts on the Wastewater Funds is included in the work session draft report2. In general, the proposed rate adjustments are needed to maintain reasonable reserves, manage emergency situations, and reduce the need for higher increases in the future.
Sewer connection fees support Capital Improvement Program (CIP) projects in the Sewer Improvement Fund.
There are no impacts on the General Fund related to sewer rate adjustments or connection fees.
STRATEGIC ROADMAP
The proposed rate adjustments align with the City’s current Strategic Priority of improved infrastructure by providing the funding necessary to maintain and improve the wastewater collection and treatment system. Reliable utility services support other priorities such as housing and economic growth.
SUSTAINABILITY FEATURES
The proposed sewer rates will allow the City to continue to operate and maintain the sewer collection system and WRRF in a manner to meet all legal and regulatory requirements to protect public health and the environment. This includes supporting the upcoming WRRF Improvements – Phase II Project, which will enhance the quality of the wastewater discharged, to bring positive impact on protecting the health of the San Francisco Bay. The revenue derived from the proposed rates will also enable the City to continue funding the existing green and renewable energy generation systems at the WRRF and their expansion over time.
Environmental Review
The California Environmental Quality Act (CEQA) includes an exemption of environmental review for revisions to rates and charges that are for the purpose of 1) meeting operating expenses; 2) purchasing or leasing supplies, equipment, and materials; 3) meeting financial reserve requirements; or 4) obtaining funds for capital projects necessary to maintain services and system reliability within existing service areas. No additional CEQA review is required.
PUBLIC CONTACT
With the City Council’s concurrence, staff implemented the legal noticing requirements of Proposition 218. Legally, written notice of the proposed rates to all affected property owners are required to be sent at least 45 days in advance of the public hearing. A new law, AB 2257, encourages written responses to written protests received before a public hearing is received.
Therefore, notices were sent 60 days in advance to accommodate sufficient time for delivery and for the City to prepare written response to any written objections, if needed. Although not required, in instances where a party, other than the property owner, is the account holder on record, notices were also sent to account holders. The notice described the proposed increases and listed current and proposed rates, and the property owners’ right to protest the rates. Staff have responded to the letters of the protest received to date with information on the economy
2 https://hayward.legistar.com/LegislationDetail.aspx?ID=7032926&GUID=44939BA1-E0CE-4256-91F6-84F1A1651C97
and lifeline rates, as well as low-income discounts for water service charge if the letter indicates any financial hardship. Attachment IV includes a summary of the protest letters and staff’s response to the different types of protests.
Staff have also addressed protest notices outlining the reasons why the proposed rates comply with Proposition 218. The City Council may not take action on the rates if a majority of affected property owners file about 17,663 written protests. Staff will report on the number of written protests received by the City Clerk at the close of the public hearing.
In addition to Proposition 218 notifications, the public hearing notice was published twice in the Daily Review on January 31 and February 7, and on the City’s website.
Capacity charges are not subject to Proposition 218’s requirements and were not included in the Proposition 218 notice. However, a notice of the proposed connection fee changes was sent to developers, Building Industry Association Bay Area, and the Hayward Chamber of Commerce Government Relationship Council (GRC). Staff are planning a presentation to the GRC before this public hearing date. Information was also posted on the City’s website. A public hearing notice was published in the Daily Review on January 31 and on the City’s website.
NEXT STEPS
If approved, the new rates would be effective annually from July 1, 2025, to July 1, 2029, and the connection fee adjustments would be effective on September 1, 2025, and September 1, 2026.
Prior to these dates, staff will include notices in utility bills to inform customers about the rate adjustments and will update the website with the approved rates.
Prepared by: Trang Nguyen, Management Analyst II
Recommended by: Alex Ameri, Director of Public Works
Approved by:
______________________________________
Dr. Ana M. Alvarez, City Manager
ATTACHMENT II
HAYWARD CITY COUNCIL
RESOLUTION NO. 25-_______
Introduced by Council Member ___________
RESOLUTION AMENDING THE MASTER FEE SCHEDULE AND
APPROVING SEWER RATES
WHEREAS, Section 15273 of the California Environmental Quality Act Guidelines states that CEQA does not apply to the establishment, modification, structuring, restructuring, or approval of rates, tolls, fares and other charges by public agencies which the public agency finds are for the purpose of:
1. Meeting operating expenses, including employee wage rates and fringe benefits,
2. Purchasing or leasing supplies, equipment or materials,
3. Meeting financial reserve needs and requirements, or
4. Obtaining funds for capital projects necessary to maintain service within existing service areas.
WHEREAS, the City Council finds and determines that this action is exempt from CEQA based on the foregoing provisions.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Hayw ard hereby amends the Master Fee Schedule and approves the following sewer rates of the City of Hayward, a copy of which is on file in the Office of the City Clerk. The approved sewer rates shall be effective annually on July 1, 2025, to July 1, 2029, as shown.
Sewer Service Charges
Residential Service Monthly Charge
Jul 1,
2025
Jul 1,
2026
Jul 1,
2027
Jul 1,
2028
Jul 1,
2029
Standard Residential Unit (Over
8 units of metered water usage) $47.83 $53.57 $60.00 $67.20 $75.27 *Economy (5 to 8 units of
metered water usage) $22.52 $25.23 $28.26 $31.66 $35.46 *Lifeline (0 to 4 units of metered
water usage) $11.61 $13.01 $14.58 $16.33 $18.29
Duplex, Triplex, Fourplex (per
unit) $47.83 $53.57 $60.00 $67.20 $75.27
Multi-Family $43.49 $48.71 $54.56 $61.11 $68.45
Mobile Home $32.34 $36.23 $40.58 $45.45 $50.91
*Economy and Lifeline rates are only applicable for City water customers
ATTACHMENT II
Non-Residential Service – Critical Users
Constituent/Unit Sewer Service Charge
Jul 1, 2025 Jul 1, 2026 Jul 1, 2027 Jul 1, 2028 Jul 1, 2029 Flow, Cost per 100 cubic feet (ccf) $5.49120 $6.15020 $6.88830 $7.71490 $8.64070 Carbonaceous Biochemical Oxygen
Demand – Cost per pound $0.51680 $0.57890 $0.64840 $0.72630 $0.81350 Suspended Solids – Cost per pound $1.78620 $2.00060 $2.24070 $2.50960 $2.81080
Non-Residential Service – Coded Users
Customer Classification Sewer Service Charge Per ccf
With Separate Irrigation Meter
Jul 1,
2025
Jul 1,
2026
Jul 1,
2027
Jul 1,
2028
Jul 1,
2029
All Other Domestic Use $7.95 $8.91 $9.98 $11.18 $12.53
Restaurant w/ Grease Interceptor $10.53 $11.80 $13.22 $14.81 $16.59 Restaurant w/o Grease Interceptor $12.96 $14.52 $16.27 $18.23 $20.42 Commercial Laundry $9.04 $10.13 $11.35 $12.72 $14.25
Bakery $14.39 $16.12 $18.06 $20.23 $22.66
Industrial Laundry $14.04 $15.73 $17.62 $19.74 $22.11
Beverage Bottling $9.13 $10.23 $11.46 $12.84 $14.39
Food Manufacturing $25.72 $28.81 $32.27 $36.15 $40.49
Meat Products $17.22 $19.29 $21.61 $24.21 $27.12
Slaughterhouse $19.82 $22.20 $24.87 $27.86 $31.21
Dairy Product Processors $14.21 $15.92 $17.84 $19.99 $22.39 Canning and Packing $10.13 $11.35 $12.72 $14.25 $15.96
Grain Mills $13.33 $14.93 $16.73 $18.74 $20.99
Fats and Oils $9.61 $10.77 $12.07 $13.52 $15.15
Pulp and Paper Manufacturing $10.07 $11.28 $12.64 $14.16 $15.86 Inorganic Chemicals $16.26 $18.22 $20.41 $22.86 $25.61
Paint Manufacturing $25.34 $28.39 $31.80 $35.62 $39.90
Leather Tanning $33.37 $37.38 $41.87 $46.90 $52.53
Fabricated Metal $5.87 $6.58 $7.37 $8.26 $9.26
ATTACHMENT II
Customer Classification Sewer Service Charge Per ccf
Without Separate Irrigation Meter
Jul 1,
2025
Jul 1,
2026
Jul 1,
2027
Jul 1,
2028
Jul 1,
2029
All Other Domestic Use $7.16 $8.02 $8.99 $10.07 $11.28 Restaurant w/ Grease Interceptor $9.47 $10.61 $11.89 $13.32 $14.92 Restaurant w/o Grease Interceptor $11.66 $13.06 $14.63 $16.39 $18.36 Commercial Laundry $7.79 $8.73 $9.78 $10.96 $12.28
Bakery $13.87 $15.54 $17.41 $19.50 $21.84
Industrial Laundry $12.63 $14.15 $15.85 $17.76 $19.90 Beverage Bottling $8.21 $9.20 $10.31 $11.55 $12.94
Food Manufacturing $30.58 $34.25 $38.36 $42.97 $48.13 Meat Products $13.15 $14.73 $16.50 $18.48 $20.70
Slaughterhouse $17.85 $20.00 $22.40 $25.09 $28.11
Dairy Product Processors $12.78 $14.32 $16.04 $17.97 $20.13 Canning and Packing $9.11 $10.21 $11.44 $12.82 $14.36 Grain Mills $12.01 $13.46 $15.08 $16.89 $18.92
Fats and Oils $8.65 $9.69 $10.86 $12.17 $13.64
Pulp and Paper Manufacturing $8.89 $9.96 $11.16 $12.50 $14.00 Inorganic Chemicals $14.64 $16.40 $18.37 $20.58 $23.05 Paint Manufacturing $22.82 $25.56 $28.63 $32.07 $35.92 Leather Tanning $30.02 $33.63 $37.67 $42.20 $47.27
Fabricated Metal $5.28 $5.92 $6.64 $7.44 $8.34
IN COUNCIL, HAYWARD, CALIFORNIA , 2025
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
ATTACHMENT III
HAYWARD CITY COUNCIL
RESOLUTION NO. 25-____
Introduced by Council Member __________
RESOLUTION AMENDING THE MASTER FEE SCHEDULE AND
APPROVING SEWER CONNECTION FEES
WHEREAS, Section 15273 of the California Environmental Quality Act Guidelines states that CEQA does not apply to the establishment, modification, structuring, restructuring, or approval of rates, tolls, fares and other charges by public agencies which the public agency finds are for the purpose of:
1. Meeting operating expenses, including employee wage rates and fringe benefits,
2. Purchasing or leasing supplies, equipment or materials,
3. Meeting financial reserve needs and requirements, or
4. Obtaining funds for capital projects necessary to maintain service within existing service areas.
WHEREAS, the City Council finds and determines that this action is exempt from CEQA based on the foregoing provisions.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the Cit y of Hayward hereby amends the Master Fee Schedule and approves the following sewer connection fees of the City of Hayward, a copy of which is on file in the Office of the City Clerk. The approved sewer connection fees shall be effective on September 1, 2025, and September 1, 2026 , as shown.
Sewer Connection Fees
Sep 1, 2025 Sep 1, 2026
(1) Single family, duplex, triplex, and fourplex residential units, townhouses, and planned developments
$13,235 $14,559
(2) Multi-family, high density residential, and mobile
homes, each residential unit
$11,781 $12,960
(3) Accessory Dwelling Units (ADUs, where applicable),
each unit
$5,295 $5,825
(4) Commercial, industrial, institutional and all other connections:
Per gallon of daily capacity required to serve the user $32.98 $36.28 Per pound per year of carbonaceous biochemical
oxygen demand (cBOD)
$34.11 $37.53
Per pound per year of suspended solids (SS) $22.34 $24.58 Minimum charge $13,235 $14,559
ATTACHMENT III
For the purposes of calculating non -residential sewer connection fees, carbonaceous biochemical oxygen demand (CBOD) and suspended solids (SS) will be reduced by 70% of the estimated actual concentrations in discharge, but not lower than the CBOD and SS fo r domestic wastewater, that is, 307 milligrams per liter and 258 milligrams per liter respectively. The property will be entitled to discharge CBOD and SS commensurate with the actual estimated concentrations. The volume component will not be reduced and will be charged at 100% of the estimated actual daily discharge. The CBOD and SS reduction is applicable only to an estimated daily discharge of 50,000 gallons or less. Discharge in excess of 50,000 gallons per day from a facility will be subject to a s ewer connection fee based on full CBOD and SS concentrations. This provision will be in effect through September 30, 2027.
IN COUNCIL, HAYWARD, CALIFORNIA , 2025
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
ATTACHMENT IV
Type of Protest
Letters/Concerns
Number of Protest
Letters Received City’s Response
General Protest stating “I protest
the sewer rates” 7
A protest letter was received, and no response was issued as protests did not include any concerns that needed to be addressed.
Alleging the City is not in
compliance with Proposition 218 12
Provided information regarding the reason for the rate increase with a link to the draft executive summary from a utility rate consultant indicating the need for the increases. The response also included information regarding the sewer tiered rate structure that benefits residents that use less water. The response also informed residents that no other funding sources are currently available, but the City will continue to explore other funding options.
Experiencing Financial Hardship
or Fixed Income 22
Provided information regarding the reason for the rate increase with a link to the draft executive summary from a utility rate consultant indicating the need for the increases. The response letter provided information regarding the sewer-tiered rate structure that benefits residents that use less water. It also informed residents that no other funding sources are currently available, but the City will continue to explore other funding options. In addition, a low-income discount application was also included for water meter service charge to single- family residential customers who meet specific income qualifications.
Concerns the City is double
dipping into Measure K1 Funds 1
Responded to confirm Measure K1 funds cannot be used to fund the expansion of the wastewater treatment plant.
Total Protest Letters Received 42
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: RPT 25-013
DATE: February 18, 2025
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT
Informational Report: FY25 Quarter 1 and Quarter 2 Semiannual Capital Improvement Program Progress Report
RECOMMENDATION
That Council reviews this informational report on FY25 Quarter 1 and Quarter 2 Semiannual Capital Improvement Program (CIP) Progress Report.
SUMMARY
The CIP is a planning document intended to guide the City’s capital project expenditures for the upcoming ten-year period. The purpose of the report is to update Council and the public on the status of CIP projects, as well as to highlight the accomplishments occurred in each semiannual period. The Progress Report can be found through the link of the online CIP book posted on the City’swebsite, under the Table of Contents section of the online CIP book. A PDF version of the report is also included in Attachment II for active projects and Attachment III for completed projects.
ATTACHMENTS
Attachment I Staff Report
Attachment II Active Projects
Attachment III Completed Projects
CITY OF HAYWARD Printed on 2/13/2025Page 1 of 1
powered by Legistar™
DATE: February 18, 2025
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT: Informational Report: FY25 Q1 and Q2 Semiannual Capital Improvement Program Progress Report
RECOMMENDATION
That City Council reviews this informational report on FY25 Quarter 1 and Quarter 2 Semiannual Capital Improvement Program (CIP) Progress Report.
SUMMARY AND BACKGROUND
The CIP is a planning document intended to guide the City’s capital project expenditures for the upcoming ten-year period. The purpose of the report is to update City Council and the public on the status of CIP projects, as well as to highlight the accomplishments occurred in each semiannual period. The Progress Report1 can be found through the link of the online CIP book posted on the City’s website2, under the Table of Contents3 section of the online CIP book. A PDF version of the report is also included in Attachment II for active projects and Attachment III for completed projects.
DISCUSSION
The FY25 Quarter 1 and Quarter 2 CIP Progress Report covers the period between July 1, 2024, to December 31, 2024. While the Adopted FY25 CIP has several hundred capital projects, the progress report only includes major projects of interest and active projects with activities occurred in FY25 Quarter 1 and Quarter 2. An example of a routine project not included in the report is one that includes budget for maintenance of the Water Resource Recovery Facility Cogeneration System.
1 https://stories.opengov.com/haywardca/published/pQh3TGBfjI 2 https://www.hayward-ca.gov/your-government/documents/capital-improvement-program 3 https://stories.opengov.com/haywardca/published/Veh4LsXT2-C
Significant ongoing vacancies in over 30 key positions within the Public Works and Utilities Department have substantially impacted staff's ability to make significant progress on all CIP projects. However, active recruitments are in place to address these staffing shortages.
With limited staff resources, the Department has prioritized working on CIP projects that have an immediate impact on the quality of services provided to residents. An example of a project with minimal activity in FY25 Q1 and Q2 due to staffing vacancies is Project No. 07069, Water Conservation Database. The database would be used to facilitate data collection, provide data monitoring, and compile data for reporting purposes.
ECONOMIC IMPACT
Maintaining and improving the City’s infrastructure, fleet, and equipment will have an unquestionable impact on maintaining and improving the economic health and vitality of the City. However, providing a Semiannual Progress Report will not have a direct economic impact.
FISCAL IMPACT
The adopted capital budget for FY25 totals about $158 million, with a total of approximately $1 billion tentatively programmed for the entire ten-year period from FY25 through FY34. An additional $690 million of unfunded needs were identified for the same period. The effort for providing a Progress Report semiannually moving forward will be absorbed in the Department’s existing budget and not have a direct fiscal impact.
STRATEGIC ROADMAP
The FY25 Vision and Strategic Roadmap adopted on June 4, 2024, are at the forefront of the City’s capital project planning efforts. As the City Council adopts updates the Strategic Roadmap annually, staff will continue to ensure that CIP Projects align with the Vision and priorities set forth. CIP Projects touch the Confront Climate Crisis & Champion Environmental Justice, Enhance Community Safety & Quality of Life, Grow the Economy, and Strengthen Organizational Health Priorities. However, they predominantly support the Invest in Infrastructure Priority.
SOCIAL EQUITY
Consideration of social equity has been an important element of selecting projects, such as roadway improvements, sidewalk improvements, traffic calming, complete streets, and landscaping.
SUSTAINABILITY FEATURES
While the adopted projects are aligned with and advance the City Council’s sustainability goals and policies, the action taken for this agenda report will not result in a physical development, purchase or service, or a new policy or legislation. Any physical work will
depend upon a future City Council action. Sustainability features for individual CIP projects are listed in each staff report.
PUBLIC CONTACT
the public on the status of CIP projects. The Progress Report4 is posted for public view and can be found through the link of the online CIP book posted on the City’s website5, under the Table of Contents6 section of the online CIP book.
NEXT STEPS
Staff will continue to provide semiannual reports on the status of the City’s adopted Capital Improvement Program.
Prepared by: Marissa Matta, Management Analyst
Recommended by: Alex Ameri, Director of Public Works
Approved by:
______________________________________
Dr. Ana M. Alvarez, City Manager
4 https://stories.opengov.com/haywardca/published/pQh3TGBfjI 5 https://www.hayward-ca.gov/your-government/documents/capital-improvement-program 6 https://stories.opengov.com/haywardca/published/Veh4LsXT2-C
ATTACHMENT II
Capital Improvement Program (CIP) Progress Report
FY25 Quarter 1 & 2 In Progress Projects
(July 1 to December 31, 2024)
Project
No. Project Title Q1/2 Activities
Q1/2
Completion
%
Status
Target
Completion
Date
Fund
06988
21st Century Library
& Community
Learning Center -
Construction
Elevator completed.
Closing out 99% N/A N/A 406
07074
250' Zone for
Pressure Reducing
Strategy at Decoto
In progress 75% On track TBD 604
07019 250’ P/S Motor
Starter Replacements Obtaining quotes 0% Pending TBD 603 07716
27 Inch Force Main
Bypass Pumping - I-
880/Industrial
Not started 0% Not started TBD 612
07193
750 Pump Station
Foundation
Stabilization
No improvements
needed at this time,
keep monitoring
0% N/A N/A 604
05328
A St, Silva, and
Tennyson Complete
Streets
Combining with
another project
06942 - High Injury
Network Safety Plan
0% On track 2029 213,
215
06830 Access Control
System
New cameras
installed. Additional
card readers
required.
Contingent on
contract update
with Facilities
90%
Delayed due
to
cyberattack.
Dec 2025 621
06937
Active
Transportation
Incentive and
Promotion Program
Program design
underway 10% On track Apr 2027 460
07010
Air Release with
Blow Off Access and
Rehabilitation
Not started 0% Not started TBD 603
07678
Air Release with
Blowoff Access and
Rehab
No activities yet 0% N/A TBD 611
07762 Airport Lift Station
Improvements
New pumps are
installed 50% On track Jun 2025 611
Project
No. Project Title Q1/2 Activities
Q1/2
Completion
%
Status
Target
Completion
Date
Fund
06851 ALP Update with
Narrative
Delayed, FAA
requires further
study.
60% Delayed Jun 2025 621
07765
Annual
Emergency/Spot
Line Repairs
Ongoing 0% Ongoing Ongoing 611
07789 Annual Line
Replacements FY24
Design 65%
complete 20% On track
Construction
end by Q2
2027
611
07072 Annual Line
Replacements FY24
Design 90%
complete 30% On track
Construction
end by Q4
2026
603
07799 Annual Line
Replacements FY25 Not yet started 0% Not started TBD 611 07746
Arf, Tennyson Trash
Capture Device
Installations
Construction
substantially
complete.
95%
Delayed due
to supply
chain
Apr 2025 612
06867 ATC Tower Siting
Study
Not selected for FAA
grant. FAA prefers
shovel ready
project. Will
continue to pursue
funding
0% On hold until
FY26 N/A 621
05257 Bridge Structures
Maintenance Ongoing 0% Ongoing Ongoing 450
05344
Campus Drive
Sidewalk
Improvements -
Phase I 2nd St to
Oakes Dr
Design phase.
Construction to
follow.
5% Pending TBD 212
05345
Campus Drive
Sidewalk
Improvements -
Phase II Oakes Dr to
Highland Blvd
No activities yet 0% N/A TBD 212
07080
Cast Iron Water
Pipeline
Replacement - Local
Streets FY25
Not started 0% Pending TBD 603
Project
No. Project Title Q1/2 Activities
Q1/2
Completion
%
Status
Target
Completion
Date
Fund
07273
City Conference
Room Audio Video
Upgrade
In progress and
ongoing. Working
with vendor to
standardize based
on work in
Conference Room
4A.
25% On track Ongoing 731
06923
Citywide EV
Charging Strategy
Update
Staff is seeking
funding to
implement the
strategy. Staff plans
to present an update
to Council in FY25.
75% Delayed Jun 2025 405
05713 Clawiter Bike Lane
Design complete.
Will be constructed
in FY25 Pavement
Improvement Plan.
20% On track Aug 2025 450
07785 Coating of South
Primary Clarifier No activities 0% Pending TBD 611
07422 Community Service
Officers (3) Vehicles
Ongoing project. In
progress. 50% On track Ongoing 736
06940 Community-Based
Transportation Plan
Onboarded
consultant 5% On track Dec 2026 460
05116
Congestion
Management
Program
Ongoing. Completed
yearly 0% Ongoing Ongoing 210
07810 Connection Fee Study Public hearing on
2/18/25 95% On track Feb 2025 612
05856
Controller Cabinet
Replacement and
Battery Back Up
Program
Ongoing 0% Ongoing Ongoing 460
07103 Corporation Yard
Needs Assessment In progress 5% On track TBD 604
07266 Council Chambers
Technology Upgrade
Building fund for
screen
replacements.
0% Pending Ongoing 731
07412
Criminal
Investigations
Equipment
Ongoing 20% N/A N/A 405
Project
No. Project Title Q1/2 Activities
Q1/2
Completion
%
Status
Target
Completion
Date
Fund
05225
D Street Traffic
Calming &
Implementation
In design, Pursuing
grant funding 15% On track Dec 2026 212
07763
Daisy Ct Access Road
Erosion Mitigation
Project
Retaining wall has
been replaced 50% Delayed TBD 611
07106 Dead-End Water
Main Improvements
Ongoing, as needs
are identified 0% Ongoing Ongoing 604
06925 Decorative
Crosswalks - MSD On track 0% On track Jun 2025 405
07253
Desktop Computer
Replacement
Program
In progress and
ongoing. Expended
43% for FY25.
43% On track Ongoing 731
06913 Downtown Parking
Program
Restarting business
coordination 75% On track Dec 2025 406
05237
Downtown Specific
Plan Implementation
(Foothill Blvd., A St.,
B St., and C St.)
Planning and design
are ongoing 10% On track Dec 2026 215
07421 Drones for Hazard
Mitigation
Will pursue with
new chief 0% Delayed Jun 2025 406
07009
Easement Protection
& Landscape
Clearing at Various
Locations
Ongoing 0% Ongoing Ongoing 603
07516
EBDA Outfall
Replacement
Payment
Billed 2x year by
EBDA. First
payment in process
50% Pending Ongoing 611
07277 EBRCS Subscription Ongoing, Annual 0% Ongoing Ongoing 406 07073 Emergency Annual
Line Repairs FY24 As needed 0% Ongoing Ongoing 603
07032
Emergency
Line/Leak Repairs
FY25
As needed 0% Ongoing Ongoing 603
07484 Emergency
Management System
Not currently
pursuing 0% N/A N/A 405
07006
Emergency
Mechanical/Electric
Replacement
Program
Ongoing 0% Ongoing Ongoing 603
Project
No. Project Title Q1/2 Activities
Q1/2
Completion
%
Status
Target
Completion
Date
Fund
07486 Emergency Vehicle
Preemption Annual, ongoing 0% Ongoing
Ongoing,
units will
reach end of
usable life
again
405
07284 Enterprise Data
Strategy Not started. 0% Pending TBD 731
05337 EV Compact Bike
Lane Sweeper
Ordered. ETA
delivery Jan 2025. 0% On track TBD 210
06945 Evaluate Alternatives
to Downtown Loop Initiating project 0% On track Jun 2028 460 07227 Facility Security
Improvements
Phase 3 Council
Approved 0% Jan-25 Jun 2025 726
07411 Field Operations
Equipment Ongoing 21% N/A N/A 405
07216
Fire Alarm/Smoke
Detector
Replacement
Obtaining quotes 0% N/A Jun 2025 726
06929
Fire Department
Protective Ballistic
Vests and Helmets
Vendors being
solicited 10% On track May 2025 405
07304 Fire Fleet
Replacement - Grants
Ongoing project. In
progress. 50% On track Ongoing 736
07144
Fittings Upgrade for
Fire Department -
Various Reservoirs
Completed on
several water tanks 30% Ongoing Ongoing 603
07259
Geographic
Information System
Improvements
In progress and
ongoing. 0% Ongoing Ongoing 731
07177
GIS Data
Development and
Conversion
Anticipate
completion March
2025
80% On track Mar 2025 604,
612
07191
Groundwater
Sustainability Plan
Implementation
Activities
Ongoing 0% Ongoing Ongoing 604
07116
Groundwater
Sustainability Plan
Projects
In planning 0% Pending TBD 604
Project
No. Project Title Q1/2 Activities
Q1/2
Completion
%
Status
Target
Completion
Date
Fund
07498
Harder Corridor
Median
Improvement
To begin in FY26 0% N/A TBD 406
07624 Harder Road Sewer
System Improvement In planning 0% Pending TBD 611,
612
05217
Hayward Blvd. Safety
Improvement
Feasibility Study
Restarted efforts for
feasibility study 75% On track Jun 2026 212
05310 Hayward Boulevard
Safety Improvements
Pending completion
of feasibility study 0% Pending Dec 2026 212
07796
Hazardous Tree
Removal and
Replacement MSD
In progress 67% In progress Nov 2027 405
05742
Hesperian Frontage
Road Improvement -
Sueirro St to Phillips
Way
Design complete.
Construction not yet
started.
20% On track Jun 2025 450
07061 Hesperian P/S Main
Braker Replacement Obtaining quotes 0% Pending TBD 603
07062
Hesperian P/S VFD
and Motor Drive
Replacements
Not started 0% Not started TBD 603
07070
Hesperian Pump
Station Underground
Diesel Fuel Tank
Replacement
Looking into
refurbishing versus
need for
replacement
0% Pending TBD 603
06930 HFD Recruit
Academy
Academy 24-02
Complete 90% On track Awaiting
final invoices 405
06942 High Injury Network
Safety Plan Initiating project 0% On track Jun 2028 460 06926 HPD Locker Rooms
Construction
Construction not
started. 0% Pending TBD 406
07420 HPD Locker Rooms
Design
Design 75%
complete 20% On track Summer
2026 405
06869 Infrastructure for
Electric Aircraft
Pending technical
review 0% N/A N/A 621
07418 Integrated Cameras
and Equipment Ongoing 73% N/A N/A 405
05712 Intersection
Improvement Project Ongoing 0% Ongoing Ongoing 460
Project
No. Project Title Q1/2 Activities
Q1/2
Completion
%
Status
Target
Completion
Date
Fund
07282 Inventory / Asset
Management
In Progress. Phase 1
complete. 75% On track Jul 2025 731
07488
Jackson Corridor
Median
Improvement
In progress 0%
Delayed due
to project
scope/spec
change
Jun 2025 405
06914 La Vista Park
Design is complete.
Bids in late
Feb/early March.
0% On track End of 2026 405
06862
Landscape
Improvements and
Cleanup - Sulphur
Creek Sites
Ongoing 0% Ongoing Ongoing 621
05102
Landscape
Material/Median
Tree/Shrub
Replacements
Ongoing project. In
progress. 0% Ongoing Ongoing 405
06827 LED Lighting Retrofit
Exterior complete.
Interior remainder
will be as needed
80% On track Jun 2026 621
07018
Lift Station Valve
Upgrade at Various
Stations
As needed 0% As needed Ongoing 611
07744 Linden Lift Station
Upgrades Not started 0% Not started TBD 612
05283 Main Street Complete
Street Project Underway 30% On track May 2025 219,
450
07764
Marathon Lift Station
Pump Replacement
Project
Pumps delivered,
need to schedule
installation
10% On track Jun 2025 611
05839
Mission Blvd
Southend Frontage
Island Improvement
In design - 10% 5% On track Dec 2025 410
05002 Mutual Aid Fire
Equipment Ongoing 50% Ongoing Ongoing 405
07809
Nature-Based
Solution Feasibility
Study
RFP issued.
Selecting consultant
early Feb.
0% In progress TBD 612
Project
No. Project Title Q1/2 Activities
Q1/2
Completion
%
Status
Target
Completion
Date
Fund
07481 New Fire Station No.
6 Construction
complete. Working
on close out
99% On track Mar 2025 406
07482 New Fire Training
Center
Construction
complete. Working
on close out
99% On track Mar 2025 406
07016
New Pressure
Regulating Stations
at New 265' Zone
Needs being
reassessed, not
moving forward at
this time
0% Pending TBD 604
05305 New Sidewalks -
FY23 Design 50% 50% On track Jun 2026 213
05331 New Sidewalks -
FY24 Design 50% 50% On track Jun 2026 213
07187
New University
Pressure Reducing
Station
New development
planning application
review in progress
5% On track TBD 604
06898 Noise Monitoring Ongoing service 0% Ongoing Ongoing 621 05312 Orchard Avenue
Traffic Calming
Short term pilot
substantially
complete
45% On track Dec 2026 213
05307
Patrick/Gading
Complete Street
Project
Striping plans
complete 60% On track Fall 2025 210
05110
Pavement
Management
Program
Ongoing 0% Ongoing Ongoing 210
06890 Pavement
Rehabilitation Ongoing 10% Ongoing Ongoing 621
05338
Pavement
Rehabilitation - Gas
Tax - FY25
Going out to bid in
February. 0% On track Nov 2025
210,
211,
212,
218
05175
Pedestrian Traffic
Signal Modifications
and Improvements
Ongoing 0% Ongoing Ongoing 216
06823 Perimeter Fence
Replacement Perform as needed 0% Ongoing Ongoing 621
06924 Publicly Accessible
Fast Chargers
Staff is working on
the design of an EV
charging hub at
Muni Lot 4
35% On track Jun 2026 405
Project
No. Project Title Q1/2 Activities
Q1/2
Completion
%
Status
Target
Completion
Date
Fund
(between B and C
Streets, east of
Foothill Blvd). It
may be completed
sometime in 2026,
but might not be FY
26 07722 Rt 238 Parcel Group
5 Delayed 0% Delayed TBD 411
07723 Rt 238 Parcel Group
6 No progress 0% No progress TBD 411
07725 Rt 238 Parcel Group
8 Delayed 0% Delayed TBD 411
07726 Rt 238 Parcel Group
9 No progress 0% No progress TBD 411
07303 Police Fleet
Replacement
Ongoing project. In
progress. 50% On track Ongoing 736
07305 Police Fleet
Replacement - Grants
Ongoing project. In
progress. 50% On track Ongoing 736
07409 Police Officer
Equipment Ongoing 21% N/A N/A 405
07423
Public Safety Center
– Conceptual Facility
and Site Design
In progress 5% On track Fall 2025 406
07256
Public Safety Mobile
Laptop Replacement
Project
In progress and
ongoing. Expended
12% for FY25.
12% On track Ongoing 731
05893
Quick Response
Traffic Safety
Projects
Ongoing 0% Ongoing Ongoing 460
07419 Rapid Turnaround
DNA Testing (RADS) Ongoing 0% N/A N/A 405
07709 Recycled Water
Master Plan
On track –
Completed RFP
process, awarded
consultant contract,
signed agreement
and issued Notice to
Proceed.
1% In progress Fall 2026 612
07066 Recycled Water
Phase II
Dependent on
Recycled Water
System Master Plan
0% Pending TBD 604
Project
No. Project Title Q1/2 Activities
Q1/2
Completion
%
Status
Target
Completion
Date
Fund
07475
Replacement
Equipment for
Maintenance
Services
On track 0% On Track Jun 2025 405
07059
Reservoir Coating
Inspection/Recoating
at Various Reservoirs
Not started 0% Not started TBD 603
07102
Reservoir Water
Quality Improvement
Project
Not started 0% Not started TBD 604
07057 Restore Water Mains
Crossing at I-880 Not started 0% Not started TBD 603
07784 Root Foaming Working on
preparing RFQ 0% On track TBD 611
05014
Route 238
Administrative
Expenses
On Track 50% On track June 2025 411
05276 Route 238 Bypass
Property Disposition Ongoing 0% Ongoing Ongoing 411
05287
Route 238 Corridor
Improvement Project
- Phase 3 Final
Design and
Construction
Construction
ongoing. 90% On track Mar 2025 410
06922 Russell City
Engagement & Art Ongoing 0% Ongoing Ongoing 405
05323 Safe Routes for
Seniors - Tennyson
Concepts complete.
Engineering design
in spring
10% On track Dec 2026 219
05341 Safe Routes to School
- Harder
Being incorporated
into CIP project
06941
0% N/A N/A 212
05333 Safe Routes to School
- Palma Ceia
Being incorporated
into CIP project
06941
0% N/A N/A 212
06941
Safe Routes to School
Implementation
Project
Started final design 5% On track Apr 2027 460
05313
Santa Clara Street
Traffic Calming Study
and Implementation
Ongoing 10% On track Dec 2026 213
Project
No. Project Title Q1/2 Activities
Q1/2
Completion
%
Status
Target
Completion
Date
Fund
07761 Sewer Line
Improvement FY21
Contract work
completed –
punchlist remaining
99% On track Feb 2025 611
07693
Sewer Manhole
Rehabilitation -
Various Locations
No activities 0% Pending Ongoing 611
05340
Sidewalk
Rehabilitation +
Wheelchair Ramps
FY25
In design 5% On track Jan 2026 450
05343 Simme Seat Pilot
Program
First set of seats
installed. Pursuing
additional funding
for more seats
50% On track Jun 2025 216
07197
Skywest & Hesperian
Pump Station
Generator Fuel
Replacement and
Line Repairs
50% of lines have
been repaired. Fuel
has not been
replaced.
50% Ongoing Ongoing 603
06861 Skywest Property
Maintenance Ongoing 0% Ongoing Ongoing 621
07071
Skywest Pump
Station Underground
Diesel Fuel Tank
Replacement
Looking into
refurbishing vs,
replacement need
0% Pending TBD 603
07105
Solar Power at
Various Water
Facilities
Not started due to
lack of need for
additional power
0% N/A N/A 604
07672 Soto Road Sewer
Improvement
Design 65%
complete 20% On track
Construction
end by Q2
2027
611
06960
South Hayward
Youth and Family
Center (STACK)
Split in 3 phases.
Phase 1 will
complete in Feb.
Phase 2 - applying
for permits in
January 2025.
Funding gap for
Phase 2.
33% On track 2029 405
06943 Speed Management
Plan
Onboarded
consultant 5% On track Jun 2028 460
Project
No. Project Title Q1/2 Activities
Q1/2
Completion
%
Status
Target
Completion
Date
Fund
06932
Storm Drain Pipe
Replacement at Kings
Court
No activities yet 0% Not started TBD 406
07795
Stormdrain
Infrastructure Repair
- MSD
Pending PW
confirmation 6% Delayed Jun 2025 405
05188 Streetlight Energy Ongoing 0% Ongoing Ongoing 210 05189 Streetlight
Maintenance Ongoing 0% Ongoing Ongoing 210
06816
Sulphur Creek 10-
Year Environmental
Monitoring
Ongoing 0% Ongoing Ongoing 621
07402 Supporting Services
Equipment Ongoing 15% N/A N/A 405
05160 Surplus Property
Maintenance On Track 15% On Track Jun 2025 405
06819
Taxiway Zulu
Pavement
Rehabilitation Design
Pending FAA review
and approval 95% On track Apr 2025 621
06864
Taxiway Zulu West
Pavement
Rehabilitation
Construction
No activities 0% Pending TBD 621
07788
Tennyson Lift Station
Emergency Standby
Generator
Replacement
In process of getting
quotes 0% Pending TBD 611
07798 Tennyson Median
Repair - MSD/PW On track 0% Pending Jun 2025 405
05342
Tennyson Rd and
Winton Ave Adaptive
Signal Coordination
Project
Design complete.
Implementation in
spring 2025
30% On track Jul 2027 212,
460
06944
Tennyson Road
Crossing Safety
Improvements
Onboarded
consultant 5% On track Dec 2026 460
06826 T-Hangar
Improvements
Completed roof
work. Wheels
replaced as needed
20% Ongoing Ongoing 621
06828 Tower Renovations Ongoing. Next phase
is fire alarm 10% On track Dec 2027 621
Project
No. Project Title Q1/2 Activities
Q1/2
Completion
%
Status
Target
Completion
Date
Fund
upgrades. Project
tied to Tower HVAC
05734
Traffic Calming
Implementation
Program
Ongoing 50% On track Jun 2025 460
05709
Traffic Control
Device
Repair/Replacement
- MSD
On track 38% On track Jun 2025 460
05233 Traffic Management Ongoing 0% Ongoing Ongoing 212 05186 Traffic Signal Energy Ongoing 0% Ongoing Ongoing 210 05187 Traffic Signal
Maintenance Ongoing 0% Ongoing Ongoing 210
05714
Transportation
Software
Improvements
Ongoing 0% Ongoing Ongoing 460
05877
Transportation
System Management
Projects
Ongoing 0% Ongoing Ongoing 460
06868 Tree Removal Project On hold, funding
pending 5% On hold End of FY28 621
07500 Turnout Gear & PPE
Replacement Ongoing 50%
On track,
annual
expirations
Ongoing 405
06865
Upgrade ATC Tower
Fire Alarm System
Panel and HVAC
New project. Bid
required 5% On track Jun 2026 621
07555 Upgrade Valle Vista
Station Discharge Not started 0% Not started TBD 612
07176
Utility Center
Renovation/Training
Center Addition (2nd
Floor)
To be incorporated
in results of need
assessment in
07103
0% Pending TBD 604
07766
UV Disinfection
System for Recycled
Water
Waiting until
Recycled Water
Master Plan is
completed
0%
On hold due
to Recycled
Water Master
Plan
N/A 612
07546
Valle Vista Sewer
Force Main
Reliability
Implementation
Not started 0% N/A TBD 611
Project
No. Project Title Q1/2 Activities
Q1/2
Completion
%
Status
Target
Completion
Date
Fund
07626
Valle Vista
Submersible Pump
Repl and Wet Well
Rehabilitation
All pumps replaced.
Wet well rehab not
needed at this time.
50% On track As needed 611
07739 Valle Vista VFD
Replacement VFDs installed 75% On track Jun 2025 611
06833 View Park On hold 0% On hold 2028 621
07093 Water Line
Improvement FY21
Contract work
completed –
punchlist remaining
99% On track Feb 2025 603,
604
07150 Water System RRA &
ERP Update
In progress,
consultant selected 10% On track Sept 2025 603
07063 Water System RRA
Mitigation Measures
Dependent upon
update in 07150
Water System RRA
& ERP Update
0% Pending TBD 603
07196
Well Field All-
Weather
Improvements
In progress 15% On track TBD 604
07199 Well Field Storage
Building Project Not started 0% Pending TBD 604
07531 WPCF (WRRF) Asset
Management Plan No activities 0% Pending TBD 611
07673
WPCF (WRRF)
Chlorination System
Improvement
No activities 0% Pending TBD 611
07807
WPCF (WRRF)
Digester Annual
Cleaning
In process 0% In progress Dec 2025 611
07804
WPCF (WRRF)
Digester Inspection
and Rehabilitation
No activities 0% Pending TBD 611
07806
WPCF (WRRF)
Effluent Channel
Return Pump
Improvements
No activities 0% Pending TBD 611,
612
07618
WPCF (WRRF) Gas
Conditioning System
Skid Media
Replacement
Media replaced 75% On track End FY 26 611
Project
No. Project Title Q1/2 Activities
Q1/2
Completion
%
Status
Target
Completion
Date
Fund
07741 WPCF (WRRF) Levee
Road Maintenance No activities 0% Pending TBD 611
07656
WPCF (WRRF) Main
480V MCC Electrical
Distribution
Rehabilitation
In process 20%
Delayed due
to supply
chain
N/A 611
07529
WPCF (WRRF)
Miscellaneous
Replacements
Ongoing 0% Ongoing Ongoing 611
07786
WPCF (WRRF) New
Administration
Building & Lab
Project
Currently bidding. 5% On track May 2027 612
07775
WPCF (WRRF) New
Digester Mixing
Pumps for Digesters
No. 2 & 3
New pump arrived.
Receiving quotes on
installation. Only
installed as needed.
25% On track TBD 611
07803 WPCF (WRRF) On-
site Spoils Removal No activities 0% Pending TBD 611
07802
WPCF (WRRF)
Oxidation Pond Rock
Slope Protection
Working on scope 0% Pending TBD 611
07760
WPCF (WRRF) Phase
II Improvement
Project
60% design
complete 3% On track Jul 2030 612
07749
WPCF (WRRF)
Primary Effluent
Flow Equalization
Project
Incorporating into
07760 0% Pending TBD 612
07569
WPCF (WRRF)
Roofing for Heating
and Mixing Building
No. 1
No activities 0% Pending TBD 612
07801
WPCF (WRRF)
SCADA System
Master Plan and
Upgrades
No activities. To be
completed as part of
WRRF Phase II
upgrades
0% Pending TBD 611
Project
No. Project Title Q1/2 Activities
Q1/2
Completion
%
Status
Target
Completion
Date
Fund
07648
WPCF (WRRF)
Seismic Retrofit of
Miscellaneous
Buildings
Based on evaluation,
no retrofits are
needed at this time.
Improvements will
be included in any
future rehabilitation
projects on an as
needed basis
0% N/A N/A 611
07769
WPCF (WRRF)
Selective Catalyst
Reduction for Cogen
Engine
No activities 0% Pending TBD 612
07559
WPCF (WRRF) Solids
Pumping
Improvements
Ongoing 0% On track Ongoing 612
07771
WPCF (WRRF)
Trickling Filter Pump
Station Pump
Rebuilds
Performed as
needed 0% As needed As needed 612
07625
WPCF (WRRF)
Underground
Conduit Repair (494
Pump & Sludge Beds)
No activities 0% Pending TBD 611
ATTACHMENT III
Capital Improvement Program (CIP) Progress Report - FY25 Complete Projects (July 1 to December 31, 2024)
Project No. Project Title Fund
06818 Airport Pavement Management Program Update 621
05739 Bridge Pavement Abutment Repair 450
05332 Campus Drive Improvements 212
07451 Cardiac Monitor Replacement (Defibrillators) 405
07222 City Facility Update 726
05286 City Municipal Parking Lot #1 450
05741 City Municipal Parking Lot #11 450
05248 City Municipal Parking Lot #2 450
05296 City Municipal Parking Lot #7, D-1 and D-2 450
05740 City Municipal Parking Lot #8 450
07794 Drainage Improvement Project at Alves St/Leighton St and 4th St
406
06934 Emergency San Lorenzo Creek Bank Repair 406
07474 Fire Station Nos. 1-6 Improvements - Design 406
07195 Garin Ladder Cage Project 604
07776 Hydro Vactor Replacement 611
05292 Innovative Deployments to Enhance Arterials (IDEA) -Tennyson Corridor and Second Street
450
07745 Marathon Lift Station Motor Control Center Replacement 611 05315 Median Landscaping Improvement Project FY22 - Hesperian Blvd - La Playa to Winton Ave
450
05281 Median Landscaping Improvement Project FY23 - Hesperian - West A St. to Winton
450
06891 Miscellaneous Building/Grounds Repairs 621
07183 New 0.75MG Tank, Pumps, and Generator at Garin Reservoir/ Pumps Station Site
604
07079 New Dobbel Ave Slide Repair 603
05314 New Sidewalks - FY22 213, 216
07204 Parking Garage Maintenance 726
05240 Pavement Rehabilitation - Gas Tax - FY23 210, 211, 212, 215,
218, 450
05242 Pavement Rehabilitation - Gas Tax - FY24 210, 211, 212, 218,
406, 450
05282 Pavement Rehabilitation Winton Ave West - Hesperian Blvd to Santa Clara Design
450
07203 Roof Repair/Replacement 726
07721 Rt 238 Parcel Group 3 & 4 411
07130 Pressure Reducing Station Regulator Replacement 603
05270 Route 238 Corridor Improvement Project - Phase 2
Construction (Mission from Industrial to South City Limit) 410
05309 Safe Routes for Seniors - Downtown 219
05319 Safe Routes to School - Cesar Chavez Middle School 212 07717 Sewer Main Installation - I-880/Willimet 612
05318 Sidewalk Rehabilitation + Wheelchair Ramps FY22 450 05303 Sidewalk Rehabilitation + Wheelchair Ramps FY23 216 05302 Sidewalk Rehabilitation FY21 450
05737 Signal Modification At Huntwood/Industrial &
Huntwood/Sandoval
460
05334 SR-92/Whitesell Interchange - Project Initiation Document (PID)
212, 450
07675 Trash Capture Device and Litter Reduction Education Project 611 07494 Turnout Dryer 405
07519 Utilities Laboratory Information Management & Data Entry 612 07198 Walpert Pump Station Roof Ladder Cage Project 604 05229 Wheelchair Ramps - FY21 210
07629 WPCF (WRRF) Digester Cleaning & EQ Pond Sludge Removal 611 07567 WPCF (WRRF) Headworks Bar Screens 612
07714 WPCF (WRRF) Headworks Project - Influent Channel Isolation Gates and Actuators
612
07619 WPCF (WRRF) Headworks Project - Motorized Valve Actuators for Influent Gates
611
07774 WPCF (WRRF) New Drives for North and South Primary Clarifiers
611
07800 WPCF (WRRF) SCADA Maintenance 611