ATTACHMENT II
HAYWARD CITY COUNCIL
RESOLUTION NO. 25-
Introduced by Council Member
RESOLUTION AWARDING A CONTRACT FOR THE CITYWIDE TREE
CONDITION ASSESSMENT, INVENTORY, AND TREE MANAGEMENT
SOFTWARE TO PLANIT GEO, INC. IN A NOT-TO-EXCEED AMOUNT OF $410,000
WHEREAS, the Landscape Maintenance Division awarded the United States Department of Agriculture ’s (USDA) Urban and Community Forestry (U&CF) grant to complete a GIS -based urban tree inve ntory and tree canopy assessment and provide tree management software (Project 07797); and
WHEREAS, staff released a Request for Proposal (RFP) in November 2024 to solicit consulting services to complete the Project; and,
WHEREAS, from November 2024 to January 2025, staff received and reviewed five (5) proposals from five (5) vendors; and,
WHEREAS, PlanIt Geo, Inc. is a software and services company that specializes in urban forestry, arboriculture, software development, management planning, GIS, and urban tree canopy assessments; and
WHEREAS, PlanIt Geo’s proprietary software, TreePlotter, will be customized to fit the City’s needs, as described in the RFP; and
WHEREAS, staff recommends awarding the contract to PlanIt Geo; and
WHEREAS, the FY25 Adopted CIP has sufficient funds to award this contract.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward hereby awards the professional services contract to PlanIt Geo, Inc.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to negotiate and execute a professional services agreement, in a form approved by the City Attorney, with PlanIt Geo, Inc . to complete a citywide tree condition assessment, inventory, and tree management software in an amount not to exceed $410,000.
ATTACHMENT II
IN COUNCIL, HAYWARD, CALIFORNIA , 2025
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST:
City Clerk of the City of Hayward
APPROVED AS TO FORM:
City Attorney of the City of Hayward