1 City Commissions: Ad Hoc
Committee Recommendations
Miriam Lens, City Clerk
Michael Lawson, City Attorney
Regina Youngblood, Assistant City Manager
March 4, 2025
2 Background & Purpose
Ad Hoc Committee Formation
• Established in April 2024, comprised of Mayor Pro Temp Roche and Council Members Andrews & Bonilla, Jr.
• Held seven meetings from June 2024 to February 2025.
• Improve operational efficiency and effectiveness of city commissions.
• Ensure alignment with City Council priorities.
• Address inconsistencies in commission structure and
governance.
3 Key Recommendations
• Uniform operational guidelines for all commissions.
• Elimination of individual bylaws to ensure consistency. • Clearer expectations for commissioner performance and attendance.
• Creation of Clean & Green Commission.
• Community Services Commission modifications.
4 Changes to
Community Services Commission (CSC)
• Reduce membership from 17 to 11 members for better
efficiency.
• Clarify advisory role in resource allocation for community services.
• Adjust meeting frequency to align with the funding cycle. 5 • Transition to a formal commission
• Reduce membership from 20 members to 18 members and
2 alternates
• Existing members will follow term limit guidelines moving forward
• Adjust meeting frequency to align with scheduled clean- up events
Changes to
Keep Hayward Clean & Green (KHCG)
6 That the City Council:
• Adopts a resolution accepting the report and
recommendations of the City Council’s Ad Hoc Committee
which includes the uniform administration of City
commissions; updates to the Appointed Officials Handbook; and creation of the Clean and Green Commission; and
• Introduces an ordinance changing the structure, roles, and operations of the Community Services Commission.
Recommendation
7 Next Steps & Conclusion
• Adopt a Resolution & Introduce Ordinance Amending
Sections 2-3.90, et. Seq., of the HMC relating to the
Community Services Commission
• If ordinance is introduced as recommended, it would be scheduled for adoption on March 18, 2025
Council
Questions
Public
Comment
Council
Discussion