Tuesday, April 1, 2025
7:00 PM
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
Council Chambers
City Council
Agenda
City Council
CITY OF HAYWARD
Agenda
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
Council Chambers7:00 PMTuesday, April 1, 2025
CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
City Hall, Council Chambers
NOTICE: The City Council will hold a hybrid meeting in the Council Chambers and virtually via Zoom.
PUBLIC PARTICIPATION
How to observe the Meeting:
1. Comcast TV Channel 15
2. Live stream https://hayward.legistar.com/Calendar.aspx
3. YouTube Live stream: https://www.youtube.com/user/cityofhayward How to submit written Public Comment:
1. Use eComment on the City's Meeting & Agenda Center webpage at:
https://hayward.legistar.com/Calendar.aspx. eComments are directly sent to the iLegislate application used by City Council and City staff. Comments received before 3:00 p.m. the day of the meeting will be exported into a report, distributed to the City Council and staff, and published on the City's Meeting & Agenda Center under Documents Received After Published Agenda.
2. Send an email to [email protected] by 3:00 p.m. the day of the meeting. Please identify the Agenda Item Number in the subject line of your email. Emails will be compiled into one file, distributed to the City Council and staff, and published on the City's Meeting & Agenda Center under Documents Received After Published Agenda. Documents received after 3:00 p.m. through the adjournment of the meeting will be included as part of the meeting record and published the following day.
How to provide live Public Comment during the City Council Meeting:
Participate in the Council Chambers or click link below to join the meeting:
https://hayward.zoom.us/j/83891074827?pwd=MrdTqivvizIUJwoaTu4Bk7oPNpY3nH.1 Meeting ID: 838 9107 4827
Password: CCm4/1@7pm
or
Dial: +1 669 900 6833 or +1 646 931 3860
Meeting ID: 838 9107 4827
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April 1, 2025City Council Agenda
CITY COUNCIL MEETING
CALL TO ORDER: Mayor Salinas
Pledge of Allegiance: Council Member Andrews
AB 2449 TELECONFERENCE NOTIFICATIONS AND CONSIDERATION
ROLL CALL
PUBLIC COMMENTS
The Public Comments section provides an opportunity to address the City Council on items not listed on the agenda or Informational Staff Presentation items. The Council welcomes comments and requests that speakers present their remarks in a respectful manner, within established time limits, and focus on issues which directly affect the City or are within the jurisdiction of the City. As the Council is prohibited by State law from discussing items not listed on the agenda, items will be taken under consideration and may be referred to staff. The City Council welcomes comments, including criticism, about the policies, procedures, programs, or services of the City, or of the acts or omissions of the City Council. Speakers shall not use threatening, profane, or abusive language which disrupts, disturbs, or otherwise impedes the orderly conduct of a City Council. The City is committed to maintaining a workplace free of unlawful harassment and is mindful that City staff regularly attend Council meetings. Discriminatory statements or conduct that is hostile, intimidating, oppressive, or abusive – are per se disruptive to a meeting and will not be tolerated . ration and may be referred to staff.
CITY MANAGER’S COMMENTS
An oral report from the City Manager on upcoming activities, events, or other items of general interest to Council and the Public.
ACTION ITEMS
The Council will permit comment as each item is called for the Consent Calendar, Public Hearings, and Legislative Business. In the case of the Consent Calendar, a specific item will need to be pulled by a Council Member in order for the Council to discuss the item or to permit public comment on the item. Please notify the City Clerk any time before the Consent Calendar is voted on by Council if you wish to speak on a Consent Item.
CONSENT
Approve the City Council Minutes of the City Council Meeting on March 18, 2025
MIN 25-0441.
Attachments: Attachment I Draft Minutes of 3/18/2025
April 1, 2025City Council Agenda
Adopt a Resolution Approving the Final Map for Tract 8600, a Residential Subdivision at 27865 Manon Ave (Assessor’s Parcel Number 453-0090-014-00), to Allow the Construction of
Twenty- Two (22) Townhouse -Style Residential Units with Common Open Space Areas and Related Site Improvements;
Accepting Easements Dedicated for Public Use; Authorizing the City Manager to Execute a Subdivision Agreement; and Finding that the Action is Exempt from CEQA Review.
Applicant/Owner: Sunflower Manon LLC, Application Nos.
2021101491 and TM-23-0009
CONS 25-1312.
Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III Final Map Tract 8600
Attachment IV Tract 8600 Approved Vesting Map
Adopt a Resolution Authorizing the City Manager to Approve the Purchase of Curtis Blue Line Ballistic Vests and Helmets from LN Curtis for the Hayward Fire Department in a Total Not-to-Exceed Amount of $143,625.79
CONS 25-1343.
Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Authorizing the City Manager to Award a Contract to Specialized Bicycle Components, Inc., and Trek Bicycle Castro Valley for Purchasing Bicycles and Bicycle Safety Equipment as Part of the Active Transportation Incentive and Promotion Program, Project No. 06937
CONS 25-1454.
Attachments: Attachment I Staff Report
Attachment II Resolution
WORK SESSION
Work Session items are non -action items. Although the Council may discuss or direct staff to follow up on these items, no formal action will be taken. Any formal action will be placed on the agenda at a subsequent meeting in the action sections of the agenda.
April 1, 2025City Council Agenda
Community Agency Funding: Fiscal Year 2025-2026
Community Agency Funding Recommendations for Services,
Arts & Music, and Economic Development and Infrastructure and Overview of the Fiscal Year 2026-2029 Five Year
Consolidated Plan (Report from Assistant City Manager
Youngblood)
WS 25-0155.
Attachments: Attachment I Staff Report
Attachment II Funding Recommendations
Attachment III Public Comments
Water and Recycled Water: Recommended Fiscal Year 2026
and Fiscal Year 2027 Water and Recycled Water Rates and Connection Fees (Report from Public Works Director Ameri) WS 25-0166.
Attachments: Attachment I Staff Report
PUBLIC HEARING
City Master Fee Schedule: Adopt a Resolution Approving the Fiscal Year 2025-2026 Master Fee Schedule, Fine and Bail Schedules, and Finding the Action is Exempt from CEQA Review (Report from Finance Director Etman)
PH 25-0137.
Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III CCO FY 26 Proposed MFS Update
Attachment IV DSD Planning FY 2026 Proposed MFS Update
Attachment V DSD Housing FY 2026 Proposed MFS Update
Attachment VI DSD Building FY 2026 Proposed MFS Update
Attachment VII Library FY 2026 Proposed MFS Update
Attachment VIII PW&U FY 2026 Proposed MFS Update
Attachment IX Proposed FY 2026 Master Fee Schedule
April 1, 2025City Council Agenda
Agreement with Syserco Energy Solutions: Adopt a Resolution Authorizing the City Manager to Execute an Agreement with Syserco Energy Solutions, Inc., for Energy Conservation Measures Reimbursable under Pacific Gas & Electric’s (PG&E) On-Bill Financing Program, in a Not-to-Exceed Amount of $2,196,973; and Transfer and Appropriate $2,087,504 from the Measure C Fund to the Facilities Capital Improvement Fund, Project 07235 (Report from Maintenance Services Director Rullman)
PH 25-0148.
Attachments: Attachment I Staff Report
Attachment II Resolution
LEGISLATIVE BUSINESS
2025 WIFIA Loan: Adopt Resolution of the City Council
Authorizing the Execution and Delivery of a WIFIA Loan
Agreement with the United States Environmental Protection Agency and a Related Promissory Note in the Maximum
Principal Amount of $244,139,000 (Excluding Capitalized Interest) to Finance Certain Capital Improvements to the Wastewater System, Including the Water Resource Recovery Facility Improvements, and Approving Related Agreements and Actions (Report from Director of Public Works Ameri)
LB 25-0109.
Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III WIFIA Loan Agreement
Attachment IV Term Sheet
COUNCIL REPORTS AND ANNOUNCEMENTS
Council Members can provide oral reports on attendance at intergovernmental agency meetings, conferences, seminars, or other Council events to comply with AB 1234 requirements (reimbursable expenses for official activities).
COUNCIL REFERRALS
Council Members may bring forward a Council Referral Memorandum (Memo) on any topic to be considered by the entire Council. The intent of this Council Referrals section of the agenda is to provide an orderly means through which an individual Council Member can raise an issue for discussion and possible direction by the Council to the appropriate Council Appointed Officers for action by the applicable City staff.
ADJOURNMENT
April 1, 2025City Council Agenda
NEXT MEETING, April 15, 2025
PUBLIC COMMENT RULES
Any member of the public desiring to address the Council shall limit their comments to three (3) minutes unless less or further time has been granted by the Presiding Officer or in accordance with the section under Public Hearings. The Presiding Officer has the discretion to shorten or lengthen the maximum time members may speak. Speakers will be asked for their name before speaking and are expected to honor the allotted time.
PLEASE TAKE NOTICE
That if you file a lawsuit challenging any final decision on any public hearing or legislative business item listed in this agenda, the issues in the lawsuit may be limited to the issues that were raised at the City's public hearing or presented in writing to the City Clerk at or before the public hearing.
PLEASE TAKE FURTHER NOTICE
That the City Council adopted Resolution No. 87-181 C.S., which imposes the 90-day deadline set forth in Code of Civil Procedure section 1094.6 for filing of any lawsuit challenging final action on an agenda item which is subject to Code of Civil Procedure section 1094.5. ***Materials related to an item on the agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk ’s Office, City Hall, 777 B Street, 4th Floor, Hayward, during normal business hours. An online version of this agenda and staff reports are available on the City ’s website. Written comments submitted to the Council in connection with agenda items will be posted on the City ’s website. All Council Meetings are broadcast simultaneously on the City website, Cable Channel 15 - KHRT, and YouTube. ***
Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans with Disabilities Act of 1990. Interested persons must request the accommodation at least 48 hours in advance of the meeting by contacting the City Clerk at (510) 583-4400 or [email protected].
Assistance will be provided to those requiring language assistance. To ensure that interpreters are available at the meeting, interested persons must request the accommodation at least 48 hours in advance of the meeting by contacting the City Clerk at (510) 583-4400.
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: MIN 25-044
DATE: April 1, 2025
TO: Mayor and City Council
FROM: City Clerk
SUBJECT
Approve the City Council Minutes of the City Council Meeting on March 18, 2025
RECOMMENDATION
That the City Council approves the City Council meeting minutes of March 18, 2025.
SUMMARY
The City Council held a City Council meeting on March 18, 2025
ATTACHMENTS
Attachment I Draft Minutes of 3/18/2025
CITY OF HAYWARD Printed on 3/27/2025Page 1 of 1
powered by Legistar™
CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/86083894455?pwd=JCsFloPS0IWAUO1K5jFvGgLCeaen5U.1 Tuesday, March 18, 2025, 7:00 p.m.
The City Council meeting was called to order by Mayor Salinas at 7:10 p.m. in the Council Chambers.
Pledge of Allegiance: Council Member Syrop
ROLL CALL
Present: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño MAYOR Salinas
Absent: NONE
CLOSED SESSION ANNOUNCEMENT
The City Council convened in closed session on March 18, 2025, at 5:30 p.m., with all members present and no public speakers, regarding four items: 1) Conference with legal counsel pursuant to Government Code section 54956.9(d)(1) , regarding Blickenstaff vs. City of Hayward, et al. Case No. 21-cv-09952-AMO (US District Court, Northern District); 2) Conference with legal counsel pursuant to Government Code section 54956.9(d)(1) regarding Ghali et al v.
City of Hayward, US District Court, Northern District of California Case 3:25 -cv-01116; 3) Conference with labor negotiators pursuant to Government Code Section 54957.6, regarding all labor groups; and 4) public employment pursuant to Government Code section 54957(b)(1) regarding City Attorney and City Clerk. City Attorney Lawson indicated that the City Council discussed Items 2 and 3, gave direction, but took no reportable action. Regarding Item 2, City Attorney Lawson reported that the City Council unanimously approved, with Council Member Syrop moving and Council Member Zermeño seconding, settlement in the amount of $500,000, with the City contributing $250,000 from budgeted funds, and the City’s insurance partners contributing $250,000. Mayor Salinas announced that the City Council discussed Item 4 but took no reportable action.
City Attorney Lawson announced that the City Council unanimously approved to convene in closed session on March 8, 2025, pursuant to Government Code sections 54954.2(b)(2) and 54957.
PRESENTATION
Mayor Salinas read a proclamation declaring March 2025 as Women’s History Month in the City of Hayward. Eleven organizations were acknow ledged: Jahna Nicks, Vice President of the Hayward Tri-City Alumnae Chapter of Delta Sigma Theta Sorority, Inc; Susan Gehlke and Pat McNichol, Co-Presidents of the Hill and Valley Club; Sara Lamnin, President of the League of Women Voters of the Eden Area ; Elisa Márquez, District 2 Supervisor of Alameda County ; RocQuel Johnson, President of the Hayward South County Chapter of Black Women Organized for Political Action (BWOPA);Amy Marshall, Program Coordinator and Fellow of Women in 2 | M a r c h 1 8 , 202 5
Leadership at California State University East Bay; Vanessa Russell, Executive Director of Love Never Fails ; Jayanti Addleman, Hayward Public Library Director; Chao Li, Director of Development at SAFE (Safe Alternatives to Violent Environments) ; Alexis Austin, Representative of the Tau Mu Undergraduate Chapter of Zeta Phi Beta Sorority, Inc. at California State University East Bay; and Dr. Annetta Clark, President of the Iota Delta Zeta Chapter of Zeta Phi Beta Sorority, Inc.
PUBLIC COMMENTS
Free Lazor, a Chabot College student and radio DJ, raised concerns about receiving parking fines due to street sweeping, despite having a disability placard and facing mobility challenges; and suggested the City consider policy changes to avoid potential ADA violations and litigation.
Theresa Rezentes requested an increase in police presence and surveillance on the rooftop parking area of the Lucky's grocery store on Mission Boulevard following a homicide, citing unverified reports of illicit activity ; and invited the p ublic to attend the upcoming Housing Policy and Resource Committee meeting.
CITY MANAGER’S COMMENTS
City Manager Dr. Ana Alvarez made five announcements: 1) the Hayward Police Department Pastries with the Police community event on March 2 5, 2025, at Paris Baguette on Mission Boulevard; 2) the East Bay Economic Development Alliance selected two Hayward companies—Veev, a modular homebuil ding company , and Endiatx, a micro -robotics technology—as finalists for the 2025 East Bay Innovation Awards, with winners to be announced March 27, 2025, at the Oakland Scottish Rite Center; 3) starting March 28, 2025, applications will be accepted for a lottery to purchase 13 below -market-rate condos at the SOMI development in South Hayward, with the application period closing May 8 , 2025, and the lottery held on May 20, 2025; Zocalo Coffee will hold its grand opening at the Downtown Library Pocket Café on April 5, 2025; and 5) the Hayward Fire Department launched a public information campaign to raise awareness about the new Fire-Hazard Severity Maps, with more information on the City of Hayward website.
CONSENT CALENDAR
Consent Items 3, 8 and 9 received comments.
1. Approve the City Council Minutes of the Meeting on February 25, 2025 MIN 25-034 It was moved by Council Member Roche, seconded by Council Member Andrews, and carried unanimously, to adopt the City Council meeting minutes of February 25, 2025.
2. Approve the City Council Minutes of the Meeting on March 4, 2025 MIN 25-036 It was moved by Council Member Roche, seconded by Council Member Andrews, and carried unanimously, to adopt the City Council meeting minutes of March 4, 2025.
CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/86083894455?pwd=JCsFloPS0IWAUO1K5jFvGgLCeaen5U.1 Tuesday, March 18, 2025, 7:00 p.m.
3. Adopt a Resolution Approving the Final Map for Tract 8104, a Residential Subdivision at 123 A Street (Assessor’s Parcel Number 431-0016-088-03), to Allow the Construction of Ten (10) Townhouse -Style Residential Units with Common Open Space Areas and Related Site Improvements; Accepting Easements Dedicated for Public Use; Authorizing the City Manager to Execute a Subdivision Agreement; and Finding that the Action is Exempt from CEQA Review. Applicant/Owner: Habitat for Humanity Easy Bay Silicon Valley Inc., Application Nos. PL-2013-00291, PL-2013-00290, and TM-23-0003 CONS 25- 099
Staff report submitted by Development Services Director Buizer, dated March 18, 2025, was filed.
Council Member Roche expressed support for the Habitat for Humanity partnership project, calling it a positive collaboration between the City and the organization.
It was moved by Council Member Roche, seconded by Council Member Andrews, and carried unanimously, to adopt the resolution.
AYES: COUNCIL MEMBERS Andrew, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 25-031, “Resolution Approving the Final Map of Tract 8104, Accepting the Easements Dedicated Thereon for Public Use, Authorizing the City Manager to Negotiate and Execute the Subdivision Improvement Agreement and Related Other Documents, and Finding that the Action Is Exempt from CEQA Review”
4. Adopt a Resolution Authorizing the City Manager to Award a Construction Contract to DC Electric Group, Inc. for the Tennyson Road and Winton Avenue Signal Coordination Project, Project No. 05342 in the Amount of $184,541, and Approving $55,362 in Administrative Construction Contingency CONS 25-104
Staff report submitted by Public Works Director Ameri, dated March 18, 2025, was filed.
It was moved by Council Member Roche, seconded by Council Member Andrews, and carried unanimously, to adopt the resolution.
4 | M a r c h 1 8 , 202 5
AYES: COUNCIL MEMBERS Andrew, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 25-032, “Resolution Authorizing the City Manager to Award a Construction Contract to DC Electric Group, Inc. for the Tennyson Road and Winton Avenue Signal Coordination Project, Project No. 05342 in the Amount of $184,541, and Approving $55,362 in Administrative Construction Contingency”
5. Adopt a Resolution Approving Addendums No. 1, No. 2, No. 3 and No. 4, and Authorizing the City Manager to 1) Award a Construction Contract to Rodan Builders, Inc., for a Not- to-Exceed Amount of $43,967,000, 2) Amend the Existing Professional Service Agreements with Carollo Engineers and Brown, and Caldwell for the Water Resource Recovery Facility’s (WRRF) New Administration Building and Laboratory Project, Project No. 07786 and WRRF Phase II Improvement Project No. 07760 CONS 25-105
Staff report submitted by Public Works Director Ameri dated March 18, 2025, was filed.
It was moved by Council Member Roche, seconded by Council Member Andrews, and carried unanimously, to adopt the resolution.
AYES: COUNCIL MEMBERS Andrew, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 25-033, “Resolution Approving Addendums No. 1, No. 2, No. 3, And No. 4, Authorizing the City Manager to 1) Award a Construction Contract with Rodan Builders, Inc., in an Amount Not -To-Exceed $43,967,000, 2) Amend the Professional Services Agreement with Brown and Caldwell to Increase the Contract Amount by $1,422,748, and 3) Amend to the Professional Services Agreement with Carollo Engineers to Increase the Contract Amount by $3,428,409, for the Water Resource Recovery Facility’s New Administration Building and Laboratory, Project No. 07786 and WRRF Phase II Improvement Project No. 07760”
CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/86083894455?pwd=JCsFloPS0IWAUO1K5jFvGgLCeaen5U.1 Tuesday, March 18, 2025, 7:00 p.m.
6. Adopt a Resolution Awarding a Construction Contract to Cato’s General Engineering, Inc., for the Hesperian Frontage Road Improvement Project, Project No. 05742 in an Amount of $855,225, and Appropriating Additional Funds in the Amount of $162,225 from Street System Improvements - Fund 450 CONS 25-107
Staff report submitted by Public Works Director Ameri, dated March 18, 2025, was filed.
It was moved by Council Member Roche, seconded by Council Member Andrews, and carried unanimously, to adopt the resolution.
AYES: COUNCIL MEMBERS Andrew, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 25-034, “Resolution Approving Construction of the Hesperian Frontage Road Improvement, Project No. 05742, Awarding the Construction Contract to Cato’s General Engineering, Inc., and Appropriate Additional Funds in the Amount of $162,225 from Street System Improvements – Fund 450”
7. Adopt a Resolution Authorizing the City Manager to Approve the Amended Ground Lease for California Department of General Services for the California Military Department on a Parcel of Land at Hayward Executive Airport CONS 25-108
Staff report submitted by Public Works Director Ameri, dated March 18, 2025, was filed.
It was moved by Council Member Roche, seconded by Council Member Andrews, and carried unanimously, to adopt the resolution.
AYES: COUNCIL MEMBERS Andrew, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
6 | M a r c h 1 8 , 202 5
Resolution 25 -035, “ Resolution Authorizing the City Manager to Negotiate and Execute a First Amendment to the Ground Lease with the State of California Department of General Services for the California Military Department”
8. Adopt an Ordinance Amending Chapter 2, Article 3, Sections 2-3.90, 2-3.91, 2-3.92, 2-3.93 of the Hayward Municipal Code, Relating to the Community Services Commission; and Finding that the Action Is Exempt from CEQA Review CONS 25-109
Staff report submitted by City Clerk Lens, dated March 18, 2025, was filed.
Council Member Syrop requested clarification whether the ordinance was being introduced or adopted and inquired about the inclusion of the ordinance text. City Clerk Lens confirmed that the ordinance was being adopted, having been introduced on March 4, 2025, and noted it was standard practice to include only a summary of the ordinance at the adoption stage.
It was moved by Council Member Roche, seconded by Council Member Andrews, and carried unanimously, to adopt the resolution.
AYES: COUNCIL MEMBERS Andrew, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Ordinance 25 -03, “ An Ordinance of the City Council of the City of Hayward Amending Sections 2-3.90, Et Seq., of the Hayward Municipal Code, Relating to the Community Services Commission; and Finding that the Action is Exempt from CEQA Review”
9. Adopt a Resolution Accepting the Resignation of Mr. Douglas Mansel from the Keep Hayward Clean and Green Task Force, Effective Immediately CONS 25-110
Staff report submitted by City Clerk Lens, dated March 18, 2025, was filed.
Council Member Andrews thanked Mr. Douglas Mansell for his dedicated service to the Keep Hayward Clean and Green Task Force, highlighting his contributions to education and outreach efforts.
It was moved by Council Member Roche, seconded by Council Member Andrews, and carried unanimously, to adopt the resolution.
CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/86083894455?pwd=JCsFloPS0IWAUO1K5jFvGgLCeaen5U.1 Tuesday, March 18, 2025, 7:00 p.m.
AYES: COUNCIL MEMBERS Andrew, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 25-036, “Resolution Accepting the Resignation of Mr. Douglas Mansel from the Keep Hayward Clean and Green Task Force”
WORK SESSION
10. Tree Preservation Ordinance: Work Session on Proposed Text Amendments to the Hayward Municipal Code for the Adoption of an Updated Tree Preservation Ordinance (Report from Development Services Director Buizer) WS 25-012
Staff report submitted by Development Services Director Buizer, dated March 18, 2025, was filed.
Planning Manager Lochirco provided an overview of the staff report.
Mayor Salinas opened the public comment section at 8:21 p.m.
Bruce Lepore, Hayward resident, raised concerns about the clarity and enforceability of the City’s tree ordinance (Chapter 10, Article 15 of the Hayward Municipal Code) , particularly regarding definitions of tree care and owner’s obligation, inconsistent appeal processes, and removal of eucalyptus trees.
Amos White, 100K Trees for Humanity representative, expressed strong support for Hayward’s revised tree ordinance, emphasizing the critical role of trees in public health, and climate resilience.
Mimi Dean praised the City’s program for its inclusion of native trees, but urged consideration for preserving eucalyptus trees at the former Skywest Golf Course due to their role as vital habitat for monarch butterflies.
Melissa Milleman, Clean and Green Commission Chair, commended the City’s work on the ordinance and echoed support for preserving tree canopy at the former Skywest Golf Course, emphasizing its ecological and health value to the community.
Mayor Salinas closed the public comment section at 8:33 p.m. 8 | M a r c h 1 8 , 202 5
Discussion ensued among members of the City Council , Planning Manager Lochirco, and Landscape Architect Jensen, and the following clarifications were made: while fines are currently set at double the removal fee, no detailed cost-benefit analysis had been conducted; complaints typically come through Access Hayward, are reviewed by Code Enforcement, and verified by the City’s landscape architect; in 2024, six out of 106 complaints, were related to illegal removals, with most concerning pruning without permit s; redwood trees are only protected once they reach a larger diameter threshold to align with sustainability goals; eucalyptus trees are protected but removal may be necessary in high fire hazard areas; the airport exemption applies specifically to safety -related issues defined by both the Federal Aviation Administration ( FAA) and the City’s flight safety zones; certified arborist reports are required to designate a tree as hazardous, and hazardous trees are exempt from permit fees; agencies such as Hayward Unified School District (HUSD) and Hayward Area Recreation and Park District (HARD) are largely exempt from local land-use control, but if the City owns the land, it can enforce its regulations; the Fire Department had been consulted and fire safety concerns helped shape the hazard exemption in the ordinance; a planting and maintenance guide was being developed with species -specific recommendations, and best practices would be shared in a future public handout; applicants are not charged if a permit is denied; and future outreach materials and support will help educate homeowners.
Members of the City Council thanked City staff for all the work related to the proposed text amendments and offered the following : recommended simplifying the appeal process by creating consistency between protected and heritage trees; raised questions about the economic impact of illegal tree removals ; advocated for language clarifying safety -related exemptions for eucalyptus trees adjacent to hazard areas; expressed concern about a blanket airport exemption and urged that community input be built into decisions related to tree removal in sensitive areas such as the former Skywest Golf Course ; supported removing hazardous eucalyptus trees and making such removals easier, citing safety concerns and costs; suggested more proactive identification of dangerous trees before they cause harm ; inquired about the jurisdiction of other agencies such as HUSD and HARD regarding tree removals and emphasized inter -agency collaboration ; endorsed continued collaboration with the airport to maintain safety while protecting the environment ; recommended intuitive educational tools such as visuals and user -friendly websites; supported using in - lieu fees equitably to assist lower -income residents with tree maintenance; suggested exploring community “tree cleanup” days; stressed tying tree removal exemptions to safety, not general development plans; clarified that the tree preservation ordinance does not apply to street trees ; supported regulating private property trees cautiously, acknowledging the sensitivity around personal property rights while emphasizing the importance of preserving urban canopy ; appreciated the ordinance’s focus on canopy replacement rather than just tree-for-tree swaps; supported ongoing flexibility and fairness in implementation; requested the inclusion of language promoting Hayward’s goal of becoming an “urban forest”; recommended adding visuals and tree species education to public materials ; recommended seeking partnerships with PG&E, Chabot College, and Cal trans; raised equity concerns and advocated for tree planting in underserved neighborhoods ; stressed the importance of preserving trees; and requested to clarify language that an exemption to remove trees would
CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/86083894455?pwd=JCsFloPS0IWAUO1K5jFvGgLCeaen5U.1 Tuesday, March 18, 2025, 7:00 p.m.
exist for trees that are in conflict with the FAA flight requirement and the Hayward Executive Plan.
11. Greenhouse Gas Emissions Inventory: Review and Discuss 2023 Greenhouse Gas Emissions Inventory (Report from Director of Public Works Ameri) WS 25-014
Staff report submitted by Public Works Director Ameri , dated March 18, 2025, was filed.
Public Works Director Ameri announced the item and introduced Environmental Services Manager Pearson, who provided a synopsis of the staff report.
There being no public comments, Mayor Salinas opened and closed the public comment section at 9:27 p.m.
Discussion ensued among members of the City Council and City staff and the following clarifications were made: while emissions from off -road vehicles appear large, they are relatively minor overall; the 2023 state ban on sales of new gas-powered lawn equipment is expected to reduce those numbers; achieving the next goal of 55% emissions reduction by 2030 will be difficult and will require significant reductions in natural gas usage in existing buildings; vehicle emissions from non -residents driving through Hayward are included in the model; tree planting helps reduce atmospheric carbon but is not directly reflected in the inventory methodology; upcoming Bay Area Air Quality Management District rules requiring electric appliance replacements starting in 2027 will support reductions in natural gas emissions; while local policies on vehicle emissions are limited, the City continues to invest in bicycle and pedestrian infrastructure; proposed data centers are committing to use 100% renewable electricity, which would minimize their emissions impact; the 1.3% increase in emissions between 2021 and 2023 will be monitored, although comparable data from neighboring cities is not yet available; the wastewater treatment facility currently produces renewable energy for its operations and exports surplus power to outside entities including City Hall, with expansion plans dependent on future demand; and no current local programs exist for gas-powered landscaping equipment buyback or exchange.
Members of the City Council thanked City staff for the 2023 Greenhouse Gas Emissions Inventory report and offered the following: emphasized the role of tree planting in reducing carbon in the atmosphere and requested that its contribution be reflected in City climate strategies; thanked staff for including airport emissions in the report , acknowledging they represent a small share of the City’s total but exceed emissions from the City’s bus system; advocated for continued investment in walkability, public transit, and biking infrastructure; and called for a multi -faceted approach, including zoning, development, and transportation planning, to reduce car dependency and meet climate goals.
10 | M a r c h 1 8 , 2 0 2 5
COUNCIL REPORTS AND ANNOUNCEMENTS
Council Member Roche wished everyone a happy belated St. Patrick’s Day and highlighted the importance of recognizing Irish American contributions.
Mayor Salinas announced a March 23, 2025, fundraiser at Casa Del Toro to help send Tennyson High School’s “We the People” students to Washington, D.C., where they will receive the prestigious John Lewis Youth Leadership Award; and invited fellow City Council members and regional elected officials.
COUNCIL REFERRALS
There were none.
ADJOURNMENT
Mayor Salinas adjourned the City Council meeting at 9:45 p.m.
APPROVED
__________________________________________________________ Mark Salinas
Mayor, City of Hayward
ATTEST:
__________________________________________________________ Miriam Lens
City Clerk, City of Hayward
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 25-131
DATE: April 1, 2025
TO: Mayor and City Council
FROM: Development Services Director
SUBJECT
Adopt a Resolution Approving the Final Map for Tract 8600, a Residential Subdivision at 27865 Manon Ave (Assessor’s Parcel Number 453-0090-014-00), to Allow the Construction of Twenty- Two (22) Townhouse -Style Residential Units with Common Open Space Areas and Related Site Improvements; Accepting Easements Dedicated for Public Use; Authorizing the City Manager to Execute a Subdivision Agreement; and Finding that the Action is Exempt from CEQA Review. Applicant/Owner: Sunflower Manon LLC, Application Nos. 2021101491 and TM-23-0009
RECOMMENDATION
That the City Council adopts the attached resolution (Attachment II) to approve the Final Map for Tract 8600 (Attachment III), find it in substantial conformance with the approved Vesting Tentative Tract Map (Attachment IV), accepting easements and rights-of-way dedicated for public use, finding the action is exempt from CEQA review, and authorizing the City Manager to execute the Subdivision Agreement and related other documents and take appropriate administrative actions to effectuate the improvements required by the Conditions of Approval.
SUMMARY
The Final Map for Tract 8600 is a one-lot subdivision for condominium purposes on a 0.98-acre site at 27865 Manon Avenue allowing the construction of twenty-two (22) attached townhouse condominium units and related site improvements. The City Council is also requested to authorize the City Manager to execute a Subdivision Improvement Agreement to complete all required improvements.
The Final Map and Improvement Plans are based on the Vesting Tentative Map, which was approved by the City Council on March 19, 2024. The City Engineer, in coordination with other potentially affected departments, has reviewed the Final Map and Improvement Plans and has determined these documents to be in substantial compliance with the City approved Vesting Tentative map, applicable City Standards and addressing the City’s conditions of map approval.
ATTACHMENTS
CITY OF HAYWARD Printed on 3/27/2025Page 1 of 2
powered by Legistar™
File #:CONS 25-131
Attachment I Staff Report
Attachment II Resolution
Attachment III Tract 8600 Final Map
Attachment IV Tract 8600 Approved Vesting Tentative Map CITY OF HAYWARD Printed on 3/27/2025Page 2 of 2
powered by Legistar™
DATE: April 1, 2025
TO: Mayor and City Council
FROM: Development Services Director
SUBJECT: Adopt a Resolution Approving the Final Map for Tract 8600, a Residential Subdivision at 27865 Manon Avenue (Assessor’s Parcel Number 453-0090- 014-00), to Allow the Construction of Twenty-two (22) Townhouse Condominium Units with Common Open Space Areas and Related Site Improvements; Accepting Easements and Rights-of-Way Dedicated for Public Use; and Authorizing the City Manager to Execute a Subdivision Agreement and Finding that the Action is Exempt from CEQA Review. Owner: Sunflower Manon LLC, Application Nos. 202101491, and TM-23-0009
RECOMMENDATION
That the City Council adopts the attached resolution (Attachment II) to approve the Final Map for Tract 8600 (Attachment III), find it in substantial conformance with the approved Vesting Tentative Tract Map (Attachment IV), accepting easements and rights-of-way dedicated for public use, finding the action is exempt from CEQA review, authorizing the City Manager to execute the Subdivision Agreement and related other documents and take appropriate administrative actions to effectuate the improvements required by the Conditions of Approval.
SUMMARY
The Final Map for Tract 8600 is a one-lot subdivision for condominium purposes on a 0.98- acre site at 27865 Manon Avenue allowing the construction of twenty-two (22) attached townhouse condominium units and related site improvements. The City Council is also requested to authorize the City Manager to execute a Subdivision Improvement Agreement to complete all required improvements.
The Final Map and Improvement Plans are based on the Vesting Tentative Map, which was approved by the City Council on March 19, 20241. The City Engineer, in coordination with other potentially affected departments, has reviewed the Final Map and Improvement Plans and has determined these documents to be in substantial compliance with the City approved Vesting Tentative map, applicable City Standards and addressing the City’s conditions of map approval.
1 City Council Minutes 031924
BACKGROUND
Per State law, Tentative and Final maps are required for subdivision of real property into five or more parcels. In April 2021, the applicant submitted Zone Change, Site Plan Review, and Density Bonus Application 202101491 for 27865 Manon Avenue, requesting to rezone the property from Single Family Residential (RS) to Medium Density Residential (RM) and allow for a 22-unit townhome-style rental development. On September 8, 2022, the Planning Commission recommended that the City Council approve the proposed Zone Change, Site Plan Review, and Density Bonus application. On October 11, 2022, the application was formally approved with the City Council’s adoption of Ordinance 22-08 and Resolution 22-1512.
In September 2023 and prior to construction of the project, the applicant submitted an application requesting approval of a Vesting Tentative Tract Map to subdivide the development and to modify the previously approved Affordable Housing/Density Bonus Plan. The application was reviewed by the Planning Commission at a public hearing on February 22, 2024. The Planning Commission recommended that the City Council approve the Vesting Tentative Tract Map and Modified Affordable Housing/Density Bonus Plan. The City Council approved the Vesting Tentative Tract Map and Modified Affordable Housing/Density Bonus Plan on March 19, 2024.
DISCUSSION
Final Map and Improvements Plans - After Vesting Tentative Map approval, the subdivider submitted the Final Map; Improvement Plans were already under review as a rental development. The City Engineer has reviewed and determined these documents to be in substantial compliance with the City approved Vesting Tentative map, applicable City Standards and addressing the City’s conditions of the map approval.
Improvement Agreement and Securities - The subdivider has requested the City’s approval of the Final Map before all required improvements are completed as provided for in the State Subdivision Map Act Section 664623. The subdivider has agreed to execute an agreement with the City to complete the improvements required for the subdivision in a timely manner as per the improvement plans approved by the City Engineer and as stipulated in the Hayward Municipal Code Section 10-3.330 (a)4. Securities for the required improvements have been posted as per the Hayward Municipal Code Section 10-3.332(a).
New improvements will include a new curb, gutter, sidewalk, street lighting, and pavement along the project frontage; extension of the City’s sewer and water service; site lighting, landscaping, stormwater treatment facilities as well as a centrally located common area to be maintained by the Home Owners Association (HOA). All utilities within the subdivision will be underground.
The City Council’s approval of the Final Map shall not become effective until and unless the developer enters into a Subdivision Agreement with the City for the construction of
2 City Council Minutes 111122
3 California Code, GOV 66462
4 Hayward Municipal Code 10-3.332
improvements and other obligations required per conditions of approval of the Vesting Tentative Tract Map.
ENVIRONMENTAL REVIEW
The environmental review was completed with the Zone Change, Site Plan Review, and Density Bonus Application. An Infill Consistency Checklist (Attachment VIII) was prepared, which tiered off the Hayward 2040 General Plan EIR. The checklist concluded that the project would not have any new or more significant effects on the environment than were previously analyzed in the General Plan EIR. As a result, no further environmental analysis was required.
The Vesting Tentative Tract Map and modified Affordable Housing/Density Bonus Plan proposed no changes to the buildings, landscaping plan, grading, and site improvements that were not analyzed in the previous Infill Consistency Checklist. Approval of the final map is a ministerial act not involving exercise of discretionary powers by the City Council and is therefore not an action subject to CEQA review pursuant to CEQA Guidelines section 15060(c)(3).
ECONOMIC AND FISCAL IMPACT
The Final Map, by itself, will not have a fiscal or economic impact. The development created by the approval of the final map will have a positive economic benefit in that it will result in the development of a vacant infill parcel with 22 new ownership townhome units. The project will result in new residents moving into Hayward, which should generate demand for goods and services, thereby providing stimulus for new or existing jobs and services in the City’s economy. The development will connect to existing public utilities and services and is not expected to have a negative result on the City regarding public utilities or public services. The Final Map approval is consistent with the approved project.
STRATEGIC ROADMAP
Approval of the Final Map supports the Strategic Priority of Preserve, Protect and Produce Housing for All in that it would add 22 new townhomes to the City’s housing stock, including two ownership units that would be affordable to very low-income households.
SUSTAINABILITY FEATURES
The project includes sustainability features to improve energy efficiency, reduce greenhouse gas emissions, and conserve water. Rooftop solar panels will be installed on each building and garages will be electric vehicle ready. The proposed landscaping will be drought resistant in accordance with the Bay Friendly Water Efficient Landscape Ordinance. The site will be graded to ensure that the stormwater runoff will be diverted to the bioretention stormwater treatment areas.
NEXT STEPS
If the City Council approves the Final Map, the applicant will have the Final Map recorded after executing the Subdivision Improvement Agreement. Occupancy permits for the new units will be issued only after the required improvements are completed as per the plans approved by the City and a HOA is incorporated for the maintenance and repair of the new common use improvements within the subdivision.
Prepared by: Cathleen Terentieff, Development Services Engineer
Recommended by: Sara Buizer, AICP, Development Services Director
Approved by:
________________________
Dr. Ana M. Alvarez, City Manager
ATTACHMENT II
HAYWARD CITY COUNCIL
RESOLUTION NO. 25-______
Introduced by Council Member ______________
RESOLUTION APPROVING THE FINAL MAP OF TRACT 8600, ACCEPTING
THE EASEMENTS AND RIGHTS-OF-WAY DEDICATED THEREON FOR PUBLIC USE; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE THE
SUBDIVISION IMPROVEMENT AGREEMENT AND RELATED OTHER
DOCUMENTS; AND FINDING THAT THE ACTION IS EXEMPT FROM CEQA REVIEW
WHEREAS, Vesting Tentative Tract Map No. 8600 was approved by the City Council of the City of Hayward on March 19, 2024; and
WHEREAS, the Final Map for Tract 8600 has been presented to the City Council of the City of Hayward for development of twenty-two (22) townhouse condominium units with a private street and other site improvements located on one existing parcel (Assessor’s Parcel Number 453-0090-014-00), 27865 Manon Avenue; and
WHEREAS, the City Engineer has determined the map substantially complying with its Vesting Tentative Map and the City Surveyor has determined the map technically correct; and
WHEREAS, the City Engineer has also determined the Tract 8600 Improvement Plans acceptable and conforming to the City’s Conditions of Approval of the Vesting Tentative Map for Tract 8600; and
WHEREAS, the Subdivider has requested the City Council approval of Tract Map 8600 before its required improvements are completed and has agreed to complete the same within the time limits specified in an agreement with th e city and post securities required therefor; and
ATTACHMENT II
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Hayward does hereby find that the Final Map for Tract 8600 is in substantial compliance with its approved Vesting Tentative Tract Map and does hereby approve the said Final Map and accepts on behalf of the public all easements and rights -of-way dedicated for public use thereon, subject to the subdivider entering into a subdivision agreement for the completion of improvements a nd other obligations, as required by the conditions of approval of the Vesting Tentative Tract Map for Tract 8600, and that the approval of the Final Map for Tract 8600 shall not be effective until and unless such agreement is entered into.
BE IT FURTHER RESOLVED, that the environmental review for the project was completed when the Zone Change, Site Plan Review, and Density Bonus Application was first approved in 2022. There is no substantial change proposed in the Project or in its environmental setting, nor is there any new information which would require additional environmental review. Approval of the final map is a ministerial act not involving the exercise of discretionary powers, and is therefore not an action subject to CEQA review pursuant to CEQA Guidelines section 15060(c)(3).
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to negotiate and execute, for and on behalf of the City of Hayward, a subdivision agreement in a form approved by the City Attorney.
IN CITY COUNCIL, HAYWARD, CALIFORNIA _______________________, 2025
ADOPTED BY THE FOLLOWING VOTE:
AYES: CITY COUNCIL MEMBERS:
MAYOR:
NOES: CITY COUNCIL MEMBERS:
ABSTAIN: CITY COUNCIL MEMBERS:
ABSENT: CITY COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
OWNER'S STATEMENT
WE THE UNDERSIGNED, HEREINAFTER REFERRED TO AS "OWNERS~ DO HEREBY STATE THAT THEY
ARE THE OWNERS OF THE LAND DELINEATED AND EMBRACED WITHIN THE EXTERIOR BOUNDARY LINES OF THE HEREIN EMBODIED MAP ENTITLED "TRACT 8600, FOR CONDOMINIUM PURPOSES" CONSISTING OF THREE (31 SHEETS, THIS STATEMENT BEING ON SHEET ONE (11 THEREOF. THAT
SAID OWNERS ACQUIRED TITLE TO SAID LAND BY VIRTUE OF THAT GRANT DEED RECORDED NOVEMBER 27, 2019 AS INSTRUMENT NO. 2019244593, OFFICIAL RECORDS OF ALAMEDA COUNTY.
CALIFORNIA AND THAT SAID OWNER HAS CAUSED SAID MAP TO BE PREPARED FOR RECORD AND ' THAT SAID OWNER CONSENTS TO THE PREPARATION AND FILING OF THIS MAP.
AND THE UNDERSIGNED DO HEREBY DEDICATE IN FEE TO THE PUBLIC FOREVER. FOR THE USE AND PURPOSE OF PUBLIC STREETS, THE PARCEL OF LAND LYING WITHIN THE TRACT 8600 DESIGNATED AS "25' MANON AVENUE ROADWAY DEDICATION~
AND THE UNDERSIGNED DO HEREBY DEDICATE FOR PUBLIC USES THE "PUBLIC UTILITY EASEMENT" (PUEI SHOWN ON THIS MAP FOR PUBLIC UTILITY PURPOSE INCLUDING ELECTRIC, GAS, COMMUNICATION FACILITIES AND ALL OTHER PUBLIC UTILITY PURPOSES; TOGETHER WITH ANY AND ALL APPERTENANCES THERTO, INCLUDING THE RIGHT. SUBJECT TO COMPLIANCE WITH ALL
APPLICABLE REGUALA TIONS AND PERMITS REQUIRED RELATING THERETO, FROM TIME TO TIME TO TRIM AND TO CUT DOWN AND CLEAR AWAY OR OTHERWISE CONTROL ANY TREES OR BRUSH. THE
PUE HERBY OFFERED FOR DEDICATION IS TO BE KEPT OPEN AND FREE OF BUILDINGS, STRUCTURES, AND WELLS OF ANY KIND.
AND THE UNDERSIGNED DO HEREBY DEDICATE TO THE PUBLIC FOREVER, EASEMENTS SOLELY FOR
EMERGENCY VEHICLE ACCESS OVER, UPON AND ACROSS THOSE AREAS DESIGNATED AS "EMERGENCY VEHICLE ACCESS EASEMENT" (EVAE/.
AND THE UNDERSIGNED DO HEREBY DEDICATE TO THE PUBLIC FOREVER, EASEMENTS WITH THE
RIGHT OF INGRESS AND EGRESS FOR CONSTRUCTION AND MAINTENANCE OF SANITARY SEWER SYSTEMS FACILITIES INCLUDING SEWER LINES AND APPURTENANCES UNDER. UPON AND OVER ANY AREA OR STRIP OF LAND DESIGNATED AS "SANITARY SEWER EASEMENT" (SSE/. MAINTENANCE OF
SAID SEWER SYSTEM FACILITIES, SEWER LINES AND APPURTENANCES THERETO SHALL BE THE RESPONSIBILITY OF THE CITY OF HAYWARD.
AND THE UNDERSIGNED DO HEREBY RESERVE LOT 1 FOR ACCESS, OPEN SPACE, UTILITY DRAINAGE, WALL/FENCE MAINTENANCE AND LANDSCAPING PURPOSES. SAID LOT SHALL BE OWNED
AND MAINTAINED IN ACCORDANCE WITH THE COVENANTS, CONDITIONS AND RESTRICTIONS GOVERNING TRACT 8600 AND SHALL BE GRANTED TO THE HOMEOWNERS ASSOCIATION IN FEE BY SEPARATE DOCUMENT.
THIS MAP SHOWS ALL EASEMENTS ON THE PREMISES, OR OF RECORD, UNLESS OTHERWISE NOTED.
IN WITNESS WHEREOF. THE UNDERSIGNED HAS CAUSED THIS STATEMENT AND THESE DEDICATIONS TO BE EXECUTED THIS DAY OF , 2025.
SUNFLOWER MANON LLC, A CALIFORNIA LIMITED LIABILITY COMPANY BY.~· --------
nnE.~: _______ _
P:\Drawings\202012-10 Manon Ave. Hayward\Final Tract Map\202012 Final Tract Map CJ.dwg, 2/6/2025 1:56:06 PM, 1:1
VICINITY MAP
NTS
OWNER'S ACKNOWLEDGMENT
A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS CERTIFICATE VERIFIES ONLY THE
IDENTITY OF THE INDIVIDUAL WHO SIGNED THE DOCUMENT TO WHICH THIS CERTIFICATE IS ATTACHED, AND NOT THE TRUTHFULNESS, ACCURACY. OR VALIDITY OF THAT DOCUMENT.
STATE OF CALIFORNIA I SS
COUNTY OF I
ON 20__, BEFORE ME PERSONAL£ Y APPEARED
PERSONAL£ Y KNOWN TO ME (OR PROVED TO ME ON THE BASIS OF s-=-A-T.--:IS,-FA-C::-:T::-:OR-:-Y-:-E-:-V.--:ID::-:E::-:NC.=-:E.::-Z -:.TO BE THE PERSON WHOSE NAME IS SUBSCRIBED TO THE WITHIN
INSTRUMENT AND ACKNOWLEDGED TO ME THAT THEY EXECUTED THE SAME IN THEIR AUTHORIZED CAPACITY. AND THAT BY THEIR SIGNATURE ON THE INSTRUMENT THE PERSON OR THE ENTITY ON BEHALF OF WHICH THE PERSON ACTED, EXECUTED THE INSTRUMENT.
WITNESS MY HAND
SIGNATURE--------------
PRINT _______________ _
MY COMMISSION EXPIRES _________ _
PRINCIPAL COUNTY OF BUSINESS _______ _
BENEFICIARY'S STATEMENT
COMMUNITY BANK OF THE BAY. AS PRESENT BENEFICIARY UNDER THAT CERTAIN DEED OF TRUST.
RECORDED OCTOBER 20, 2023, DOCUMENT NO. 2023123842 OFFICIAL RECORDS OF ALAMEDA COUNTY. DOES HEREBY JOIN IN, EXECUTE AND CONSENT TO ALL OFFERS OF DEDICATION, IF ANY.
MADE IN THE FOREGOING OWNER'S STATEMENT AND TO THE PREPARATION AND FILING OF THIS MAP.
BENEFICIARY: COMMUNITY BANK OF THE BAY.
BY.~: ___________ ___
TRACT 8600
FOR CONDOMINIUM PURPOSES
A PORTION OF BLOCK R OF A MAP ENTITILED
•MAP OF ANNEX TO MEEK ORCHARD TRACT•
AS RECORDED IN BOOK 16 OF MAPS, PAGE 59
CITY OF HAYWARD
ALAMEDA COUNTY, CALIFORNIA
PA
Design Resources. Inc.
Planning • Eng/nearing • Surnylng
3021 Citrus Circle, Suite 150
Walnut Creek, California 94598-2635 TEL (925) 210-9300
FEBRUARY, 2025
BENEFICIARY'S ACKNOWLEDGMENT
A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS CERTIFICATE VERIFIES ONLY THE IDENTITY
OF THE INDIVIDUAL WHO SIGNED THE DOCUMENT TO WHICH THIS CERTIFICATE IS ATTACHED, AND NOT THE TRUTHFULNESS, ACCURACY. OR VALIDITY OF THAT DOCUMENT.
STATE OF CALIFORNIA I SS
COUNTY OF I
ON 20__, BEFORE ME PERSONAL£ Y APPEARED_
-----------' PERSONAL£ Y KNOWN TO ME (OR PROVED TO ME ON THE BASIS OF
SATISFACTORY EVIDENCE/, TO BE THE PERSON WHOSE NAME IS SUBSCRIBED TO THE WITHIN
INSTRUMENT AND ACKNOWLEDGED TO ME THAT THEY EXECUTED THE SAME IN THEIR AUTHORIZED CAPACITY. AND THAT BY THEIR SIGNATURE ON THE INSTRUMENT THE PERSON OR THE ENTITY ON BEHALF OF WHICH THE PERSON ACTED, EXECUTED THE INSTRUMENT.
WITNESS MY HAND
SIGNATURE:--------------
PRINT _______________ _
MY COMMISSION EXPIRES _________ _
PRINCIPAL COUNTY OF BUSINESS _______ _
RECORDER'S STATEMENT
FILED FOR RECORD THIS DA Y OF , 20_ , A T _,M IN BOOK
MAPS, AT PAGE , AT THE REQUEST OF CHICAGO TITLE COMPANY IN THE -OF._'F._IC.-E OF THE COUNTY RECORDER OF THE COUNTY OF ALAMEDA, STATE OF CALIFORNIA.
PATRICK O'CONNELL
COUNTY RECORDER IN AND FOR THE COUNTY OF ALAMEDA,
STATE OF CALIFORNIA
B~---------------DEPUTY COUNTY RECORDER
APN: 453-0090-014 SHEET 1 OF 3
Attachment III
CLERK OF THE BOARD OF SUPERVISORS STATEMENT
STATE OF CALIFORNIA/ SS
COUNTY OF ALAMEDA/
I. ANIKA CAMPBELL-BEL TON, CLERK OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ALAMEDA, STATE OF CALIFORNIA, DO HEREBY CERTIFY. AS CHECKED BELOW THAT:
D AN APPROVED BOND HAS BEEN FILED WITH THE SUPERVISORS OF THE SAID COUNTY AND
STATE IN THE AMOUNT
OF $ CONDITIONED FOR PAYMENT OF ALL TAXES AND SPECIAL ASSESSMENTS
COLLECTED AS TAXES, WHICH ARE NOW A LIEN AGAINST SAID LAND OR ANY PART THEREOF BUT NOT YET PAYABLE AND WAS DULY APPROVED BY SAID BOARD IN SAID AMOUNT.
D ALL TAXES AND SPECIAL ASSESSMENTS COLLECTED AS TAXES HAVE BEEN PAID. AS CERTIFIED BY THE TREASURER-TAX COLLECTOR OF THE COUNTY OF ALAMEDA.
IN WITNESS WHEREOF, I HAVE HEREUNTO SET MY HAND THIS ___ __cDA Y OF ___ _, 2G_.
ANIKA CAMPBELL-BEL TON
CLERK OF THE BOARD OF SUPERVISORS COUNTY OF
ALAMEDA, CALIFORNIA
BY.~· --------
DEPUTY CLERK
CITY ENGINEER'S STATEMENT:
I. ALEX AMERI, CITY ENGINEER OF THE CITY OF HAYWARD, DO HEREBY STATE THAT THE HEREIN EMBODIED FINAL MAP. ENTITLED "TRACT 8600, FOR CONDOMINIUM PURPOSES" CONSISTING OF THREE (3/ SHEETS, THIS STATEMENT BEING ON SHEET 2 THEREOF,· HAS BEEN EXAMINED AND THAT THE SUBDIVISION, AS SHOWN UPON SAID MAP. IS SUBSTANTIALLY THE SAME AS SAID SUBDIVISION
APPEARED ON THE APPROVED OR CONDITIONALLY APPROVED TENTATIVE MAP AND ANY APPROVED AMENDMENTS THEREOF,· AND THAT ALL PROVISIONS OF THE SUBDIVISION MAP ACT OF THE STATE
OF CALIFORNIA AND AMENDMENTS THERETO, AND ANY LOCAL ORDINANCES APPLICABLE AT THE TIME OF APPROVAL OF THE TENTATIVE MAP HAVE BEEN COMPLIED WITH.
IN WITNESS WHEREOF, I HAVE HEREUNTO SET MY HAND THIS __ __cDA Y OF ___ _, 20_.
ALEX AMERI. RCE 40155
CITY ENGINEER
CITY OF HAYWARD
CITY SURVEYOR'S STATEMENT:
I. BRIAN D. SPORE. CITY SURVEYOR, HAVING BEEN AUTHORIZED TO PERFORM THE FUNCTIONS OF
THE CITY SURVEYOR OF THE CITY OF HAYWARD, COUNTY OF ALAMEDA, STATE OF CALIFORNIA, DO HEREBY CERTIFY THAT I HAVE EXAMINED THE HEREIN EMBODIED MAP ENTITLED "TRACT 8600, FOR CONDOMINIUM PURPOSES~· I AM SATISFIED THAT THE MAP IS TECHNICALLY CORRECT. IN WITNESS WHEREOF, I HAVE HEREUNTO SET MY HAND THIS DAY OF ____ _ 20_.
BRIAN D. SPORE. LS 9319
CITY SURVEYOR
CITY OF HAYWARD
CITY CLERK'S STATEMENT
STATE OF CALIFORNIA/ SS
COUNTY OF ALAMEDA/
I. MIRIAM LENS, CITY CLERK AND CLERK OF THE COUNCIL OF THE CITY OF HAYWARD, STATE OF CALIFORNIA, DO HEREBY CERTIFY THAT THE HEREIN EMBODIED MAP ENTITLED "TRACT 8600, FOR CONDOMINIUM PURPOSES" CONSISTING OF THREE (3/ SHEETS, THIS STATEMENT BEING ON SHEET TWO (2/ THEROF, WAS PRESENTED TO SAID COUNCIL, AS PROVIDED BY LAW, AT A REGULAR MEETING HELD ON THIS DAY OF , 20_ AND THAT SAID COUNCIL DID THEREUPON, BY RESOLUTION NUMBER APPROVE SAID MAP.
IN WITNESS WHEREOF I HAVE HEREUNTO SET MY HAND THIS. ___ DAY OF ____ , 20_.
MIRIAM LENS
CITY CLERK AND CLERK OF THE COUNCIL OF THE CITY OF HAYWARD
SURVEYOR'S STATEMENT
THIS MAP WAS PREPARED BY ME OR UNDER BY DIRECTION AND IS BASED UPON A FIELD SURVEY
IN CONFORMANCE WITH THE REQUIREMENTS OF THE SUBDIVISION MAP ACT AND LOCAL ORDINANCE AT THE REQUEST OF SUNFLOWER MANON IN DECEMBER 2022. I HEREBY STATE THAT THIS MAP
SUBS TANTIALL Y CONFORMS TO THE APPROVED OR CONDITIONALL Y APPROVED TENT A TIVE MAP IF ANY. MONUMENTS SHOWN HEREON WILL BE SET ON OR BEFORE DECEMBER 31, 2026, AND SAID
MONUMENTS ARE SUFFICIENT TO ENABLE THE SURVEY TO BE RETRACED, AND THAT THE GROSS AREA WITHIN THE SUBDIVISION IS 53,589 SQUARE FEET. MORE OR LESS.
R. ROSS A VEDIAN, L.S. 9221
LICENSE EXPIRES 0913012025
DATE
SOILS AND GEOLOGICAL REPQRT
A GEOLOGICAL STUDY ON THIS PROPERTY HAS BEEN PREPARED BY GEOENGINEERING CONSULTANTS, PROJECT NO. P21.0111, DATED JUNE 11, 2021, COPIES OF WHICH HAVE BEEN FILED WITH THE CITY OF HAYWARD.
TRACT 8600
FOR CONDOMINIUM PURPOSES
A PORTION OF BLOCK R OF A MAP ENTITILED
"MAP OF ANNEX TO MEEK ORCHARD TRACT"
AS RECORDED IN BOOK 16 OF MAPS, PAGE 59
CITY OF HAYWARD
ALAMEDA COUNTY, CALIFORNIA
PA
Design Resources, Inc.
Planning • Engineering • Surveying
3021 Citrus Circle, Suite 150
Walnut Creek, California 94598-2635
APN: 453-0090-014
TEL (925) 210-9300
FEBRUARY, 2025
SHEET 2 OF 3
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APN 453-0090-023
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APN 453-0090-022
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Design Resources. Inc.
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3021 Citrus Circle, Suite 150
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APN: 453-0090-014
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FEBRUARY, 2025
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CITY OF HAYWARD, CALIFORNIA
STORMWATER CONTROL PLAN
DATED: AUGUST 23, 2023
SUBDIVISION 8600
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CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 25-134
DATE: April 1, 2025
TO: Mayor and City Council
FROM: Fire Chief
SUBJECT
Adopt a Resolution Authorizing the City Manager to Approve the Purchase of Curtis Blue Line Ballistic Vests and Helmets from LN Curtis for the Hayward Fire Department in a Total Not-to-Exceed Amount of $143,625.79
RECOMMENDATION
That City Council adopts a resolution (Attachment II) authorizing the City Manager to approve the purchase of Curtis Blue Line ballistic vests and helmets from LN Curtis for the Hayward Fire Department (HFD) in an amount not to exceed $143,625.79.
SUMMARY
That Capital Improvement Project (CIP) 06929 is designated for the purchase of Ballistic Helmets and Vests for responses associated with high-risk environments, as well as Tactical Emergency Medicine (TEMS) operations within the Hayward Fire Department. HFD would like to complete this purchase with LN Curtis, through the “Curtis Blue Line” which specializes in tactical gear. The Curtis Blue Line was selected after soliciting 3 quotes among competitive vendors, as LN Curtis has been a longtime partner of HFD and has offered the most competitive pricing. The existing CIP budget allowance will provide the opportunity to complete this purchase with a singular order, rather than needing additional budget allocation. The planned purchase cost of $143,625.79 is covered by the existing CIP budget allocation of $150,000 and is a planned purchase as part of the approved FY 24-25 CIP project list.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
CITY OF HAYWARD Printed on 3/27/2025Page 1 of 1
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DATE: April 01, 2025
TO: Mayor and City Council
FROM: Fire Chief
SUBJECT: Adopt a Resolution Authorizing the City Manager to Approve the Purchase of Curtis Blue Line Ballistic Vests and Helmets from LN Curtis for the Hayward Fire Department in a Total Amount Not-To-Exceed $143,625.79.
RECOMMENDATION
That City Council adopts a resolution (Attachment II) authorizing the City Manager to approve the purchase of Curtis Blue Line ballistic vests and helmets from LN Curtis for the Hayward Fire Department (HFD) in an amount not to exceed $143,625.79.
SUMMARY
The Capital Improvement Project (CIP) 06929 is designated for the purchase of Ballistic Helmets and Vests for responses associated with high-risk environments, as well as Tactical Emergency Medicine (TEMS) operations within the Hayward Fire Department. HFD would like to complete this purchase with LN Curtis, through the “Curtis Blue Line” which specializes in tactical gear. The Curtis Blue Line was selected after soliciting 3 quotes among competitive vendors, as LN Curtis has been a longtime partner of HFD and has offered the most competitive pricing. The existing CIP budget allowance will provide the opportunity to complete this purchase with a singular order, rather than needing additional budget allocation. The planned purchase cost of $143,625.79 is covered by the existing CIP budget allocation of $150,000 and is a planned purchase as part of the approved FY 24-25 CIP project list.
BACKGROUND AND DISCUSSION
The request for ballistic gear falls within the anticipated personal protective equipment (PPE) needs of the Hayward Fire Department, and the existing ballistic gear is expired and has deteriorated beyond safe usage. The proposed purchase will ensure there are enough kits to outfit all existing active seats within the operational rigs in the fleet of the Hayward Fire Department. The department intends to purchase vests, helmets, and storage bags to ensure that the equipment remains both secure and readily available. HFD has determined that the proposed purchase will be sufficient to provide the department with appropriate safety gear for the lifespan of the equipment, which has an estimated usable timeline of five years.
The Hayward Fire Department is aware of the increased concern regarding hostile and dangerous responses in emergency situations, and to ensure the ongoing safety of personnel, the purchase of ballistic safety equipment has become a necessary addition to the PPE provided. In conjunction with the focus on increased preparedness for active shooter events in training and response, the department has determined that all on-duty personnel should have access to ballistic PPE to allow for the continued prompt response times that are critical in emergency situations. As first responders, firefighters are often among the first responders to active shooter scenes, and ballistic protection can be crucial for their survival and ability to perform their duties. Additionally, body armor can provide an additional layer of protection against debris, shrapnel, and falling objects, which are common hazards in firefighting operations.
The Department solicited three quotes to ensure that the purchase of the required ballistic safety equipment would be a competitive price, as well as ensure that the necessary quantity would be afforded through the existing CIP budget allowance. The three businesses that provided competitive quotes were The Safariland Group, DirectGov Source, Inc, and LN Curtis “Curtis Blue Line”. The Curtis Blue Line quote was selected amongst the three providers for multiple reasons, namely being the only quote that would allow the department to acquire the required number of units within our existing budget. The additional quotes received well exceeded the current allocation in the FY25 CIP budget. In partnering with LN Curtis via the Curtis Blue Line, the department continues a longstanding vendor partnership with a company that has proven to provide fair pricing, prompt response times, and reliable product availability. It is the request of the department to complete this purchase with LN Curtis via the Curtis Blue Line product line.
FISCAL IMPACT
There is sufficient funding in the adopted FY 24-25 CIP budget to cover the cost of the Ballistic Helmets and Vests from the Curtis Blue Line. This project is an approved Capital Improvement Project for the necessary replacement of ballistic gear, a necessary safety element for emergency medical personnel during hostile and high-risk onsite emergency responses.
PUBLIC CONTACT
No public contact is needed for this item.
NEXT STEPS
If Council approves the resolution, staff will: 1) work with the City Manager to negotiate an agreement with LN Curtis/Curtis Blue Line for the purchase of ballistic helmets and vests; and 2) complete the purchase of ballistic gear. Once received, staff will distribute all required equipment to fire personnel and process the removal of the expired equipment.
Prepared by: Lauren Dekas, Management Analyst
Recommended by: Eric Vollmer, Interim Fire Chief
Approved by:
______________________________________
Dr. Ana M. Alvarez, City Manager
ATTACHMENT II
HAYWARD CITY COUNCIL
RESOLUTION NO. 25-____
Introduced by Council Member _________
RESOLUTION AUTHORIZING THE CITY MANAGER TO APPROVE THE
PURCHASE OF CURTIS BLUE LINE BALLISTIC VESTS AND HELMETS FROM LN
CURTIS FOR THE HAYWARD FIRE DEPARTMENT IN A NOT-TO-EXCEED AMOUNT OF $143,625.79
WHEREAS, the existing ballistic personal protective equipment items the Hayward Fire Department currently utilizes are at their end of life capacity and must be replaced to continue to provide safe, effective, and reliable assistance to fire personnel in the field; and
WHEREAS, HFD solicited three quotes for the purchasing of new ballistic safety equipment, to which the LN Curtis Company, through their specialized ballistics line known as “Curtis Blue Line,” provided the most competitive pricing and equipment availability; and
WHEREAS, the Hayward Fire Department (HFD) will fulfill CIP Project 06929 with the purchase of ballistic helmets and vests, which are necessary and life -saving tools for emergency personnel in hostile situations; and
NOW, THEREFORE, BE IT RESOLVED, the City Council hereby adopts the following findings and takes the following actions: 1) That the City Manager is authorized to approve the purchase of Curtis Blue Line ballistic vests and helmets from LN Curtis, and 2) That the Fire Department may expend CIP funds in an amount not-to-exceed $143,625.79, complete the purchase.
IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2024
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 25-145
DATE: April 1, 2025
TO: Mayor and City Council
FROM: Public Works Director
SUBJECT
Adopt a Resolution Authorizing the City Manager to Award a Contract to Specialized Bicycle Components, Inc., and Trek Bicycle Castro Valley for Purchasing Bicycles and Bicycle Safety Equipment as Part of the Active Transportation Incentive and Promotion Program, Project No. 06937
RECOMMENDATION
That City Council adopts a resolution (Attachment II) authorizing the City Manager to award a contract to Specialized Bicycle Components, Inc., (Specialized) and Trek Bicycle Castro Valley (TBCV) for purchasing bicycles and bicycle safety equipment as part of the Active Transportation Incentive and Promotion Program. This is a key action to enable staff to implement the Hayward Rides bicycle distribution program.
SUMMARY
The City has been awarded funding from the California Air Resource Board’s(CARB) Clean Mobility in Schools (CMIS) and Sustainable Transportation Equity Project (STEP) Grant Programs to implement Safe Routes and Active Transportation for Schools and Underserved Communities in Hayward (Project). A core component of this effort is Hayward Rides, a program to distribute bicycles to eligible residents to promote safe, affordable, active transportation. Following a competitive procurement process, staff recommends awarding a purchasing contract to Specialized and TBCV bicycle shop for bicycles and bicycle safety equipment as part of the Active Transportation Incentive and Promotion Program.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
CITY OF HAYWARD Printed on 3/27/2025Page 1 of 1
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DATE: April 1, 2025
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT: Adopt a Resolution Authorizing the City Manager to Award a Contract to Specialized Bicycle Components, Inc., and Trek Bicycle Castro Valley for Purchasing Bicycles and Bicycle Safety Equipment as Part of the Active Transportation Incentive and Promotion Program, Project No. 06937
RECOMMENDATION
That the City Council adopts a resolution (Attachment II) authorizing the City Manager to award a contract to Specialized Bicycle Components, Inc., (Specialized) and Trek Bicycle Castro Valley (TBCV) for purchasing bicycles and bicycle safety equipment as part of the Active Transportation Incentive and Promotion Program. This is a key action to enable staff to implement the Hayward Rides bicycle distribution program.
SUMMARY
The City of Hayward (City) has been awarded funding from the California Air Resource Board’s (CARB) Clean Mobility in Schools (CMIS) and Sustainable Transportation Equity Project (STEP) Grant Programs to implement Safe Routes and Active Transportation for Schools and Underserved Communities in Hayward (Project). A core component of this effort is Hayward Rides, a program to distribute bicycles to eligible residents to promote safe, affordable, active transportation. Following a competitive procurement process, staff recommends awarding a purchasing contract to Specialized and TBCV bicycle shop for bicycles and bicycle safety equipment as part of the Active Transportation Incentive and Promotion Program.
BACKGROUND
On April 23, 20241, City Council accepted a grant award from CARB’s CMIS and STEP programs to support Project Nos. 06937, Active Transportation Incentive and Promotion Program, and 06941, Safe Routes to School Implementation Project. The Active
1 https://hayward.legistar.com/LegislationDetail.aspx?ID=6642374&GUID=011AC041-028D-4871-BBEC-5F6C655F83C6&Options=&Search=
Transportation Incentive and Promotion Program includes funding for a large-scale bike distribution program named Hayward Rides, which will provide bicycles to residents to promote sustainable transportation.
On January 29, 20252, Staff presented an update on the bike program to the City Council Infrastructure and Airport Committee (CIAC), outlining key findings from the community outreach3. Staff received feedback on program design, including considerations for bicycle selection, program administration, and long-term sustainability. A key finding of the outreach to date is that the program should be centered on building a bicycle culture in Hayward, including planning for long term sustainability of the program.
DISCUSSION
Based on the outreach conducted for the program and feedback from CIAC and Youth Commission members, staff have been working on a plan to distribute bicycles through partnerships with community organizations. To enable that to take place, the City would make a bulk purchase of bicycles and safety equipment to support distribution events, which would take place over the next two years.
To support this effort, staff released a Request for Quotes (RFQ) on February 26, 2025 to select a vendor(s) that could supply bicycles in alignment with the City’s program goals.
The RFQ requested quotes per item, including bicycles, helmets, locks, lights, and any other items recommended by the vendor. Giving the City the option to select more than one vendor, allows the City to select the most appropriate combination of bicycles and safety equipment. Staff received quotes from two vendors: Specialized and TBCV. Evaluation criteria for the quotes included:
Bike selection
Pricing and discount structures
Order fulfillment and delivery capabilities
Value-added services or recommendations
Following individual review and discussion, staff recommend awarding contracts to both Specialized and TBCV. TBCV provided a comprehensive set of quotes including several bicycle models that fit the program’s needs and supplemental accessories such as locks, kickstands, and flat repair kits. Specialized was only able to provide pricing for helmets and lights, but at price levels that are beneficial for the overall program. Staff recommends awarding contracts to Specialized in an amount not to exceed $150,000 and TBCV in an amount not to exceed $1,500,000 to provide bicycles and safety equipment for Hayward Rides. This cost will allow the City to distribute up to 1,600 bicycles and 2,100 helmets, locks, lights, and flat repair kits through this program.
2 https://hayward.legistar.com/LegislationDetail.aspx?ID=7107211&GUID=F7FDA16F-7C53-4CDD-8E01-E24124D351F2&Options=&Search= 3 https://hayward.legistar.com/MeetingDetail.aspx?ID=1277412&GUID=3C831A8A-5746-47A6-808E-85B70F34C517&Search=
Staff plan to distribute bicycles through the Hayward Rides program over six to ten events over the next two years. Bicycles and safety equipment would be purchased over time, not all at once. Staff plans to conduct a pilot event in late Spring or early Summer and will use that event to evaluate the program. Staff will return to City Council and the Youth Commission to provide an update on the process after the pilot bicycle distribution to confirm or revise the current direction.
ECONOMIC IMPACT
City residents, including students and their families, will benefit from receiving a bicycle that provides an affordable, alternative transportation option. Transportation costs are a significant portion of expenses for many households and reducing these costs can free up resources for other, more productive expenditures.
FISCAL IMPACT
This item has no impact on the General Fund. The Active Transportation Incentive and Promotion Program Project is budgeted in Fund 460, Transportation System Improvement.
The Project was previously approved and allocated funding by City Council, with only $3,500 in City funding included in the project to cover survey incentives that are not allowable under the CARB grant.
STRATEGIC INITIATIVES
This agenda item supports the Strategic Priority of Confront Climate Crisis & Champion Environmental Justice and Invest in Infrastructure. Specifically, this project relates to the implementation of the following projects:
Confront Climate Crisis & Champion Environmental Justice
Project C6: Improve e-bike adoption through the creation of an e-bike rebate program and ensuring that electric transit infrastructure such as EV chargers also serve e-bike and not just electric cars
SUSTAINABILITY FEATURES
The implementation of the Project would encourage and incentivize walking and biking for the residents thereby contributing to the residents’ health and reducing automobile dependency and greenhouse gas emissions over time.
PUBLIC CONTACT
This Project has included significant community outreach, being led by TEA and TransForm. TEA and Chabot College students have conducted over 1,000 interviews and
surveys over the summer and fall semesters. TransForm is in the process of conducting outreach with students and families through HUSD.
The City is also conducting direct outreach to community organizations to help inform the design of the program, including the grant sub-recipients and other organizations that may be able to help implement the program. The City also presented findings to the Hayward Youth Commission and to the Neighborhood Health Empowerment Network of the Hayward Promise Neighborhoods initiative.
Robust public outreach and engagement will continue as the project moves forward. All necessary stakeholders and affected neighborhoods, agencies, community-based organizations and businesses will have opportunities for input and be done in a way that is equitable.
NEXT STEPS
If the City Council approves this request, the City Manager will award a contract with Specialized Bicycle Components, Inc., in an amount not to exceed $150,000 and Trek Bicycle Castro Valley in an amount not to exceed $1,500,000, for the purchase of bicycles and bicycle safety equipment as part of the Active Transportation Incentive and Promotion Program.
Prepared by: Colin Patterson, Associate Transportation Planner Hugh Louch, Deputy Public Works Director – Transportation
Recommended by: Alex Ameri, Director of Public Works
Approved by:
______________________________________
Dr. Ana M. Alvarez, City Manager
ATTACHMENT II
HAYWARD CITY COUNCIL
RESOLUTION NO. 25-____
Introduced by Council Member _________
AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS WITH TREK BICYCLE CASTRO VALLEY IN AN AMOUNT NOT-TO-EXCEED $1,500,000 AND SPECIALIZED BICYCLE COMPONENTS, INC. IN AN AMOUNT NOT -TO-EXCEED $150,000 TO PROVIDE BICYCLES AND BICYCLE SAFETY EQUIPMENT FOR THE
ACTIVE TRANSPORTATION INCENTIVE AND PROMOTION PROGRAM , PROJECT NO. 06937 FOR TWO YEAR CONTRACT TERMS
WHEREAS, the City was awarded funding from the California Air Resources Board to implement the Active Transportation Incentive and Promotion Program, known as Hayward Rides, which will distribute bicycles to Hayward residents with a focus on low income and historically underserved communities in Hayward; and
WHEREAS, the City released a Request for Quote on February 26, 2025 with the bid due on March 14, 2025, requesting pricing for the purchase of bicycles for a term lasting until March 31, 2027; and
WHEREAS, on March 14, 2025, two (2) bids were received from Trek Bicycle Castro Valley and Specialized Bicycle Components, Inc.; and
WHEREAS, both vendors provided value to the City based on the criteria established in the Request for Quote and staff recommend awarding contracts to both vendors; and
WHEREAS, the contract term will be 2 years and will be in effect upon signing the agreement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that the City Manager is authorized to execute a contract with Trek Bicycle Castro Valley in amount not -to-exceed $ 1,500,000 and with Specialized Bicycle Components, Inc. in an amount not-to-exceed $150,000 in a form to be approved by the City Attorney.
IN COUNCIL, HAYWARD, CALIFORNIA , 2025
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: WS 25-015
DATE: April 1, 2025
TO: Mayor and City Council
FROM: Assistant City Manager
SUBJECT
Community Agency Funding: Fiscal Year 2025-2026 Community Agency Funding Recommendations for Services, Arts & Music, and Economic Development and Infrastructure and Overview of the Fiscal Year 2026-2029 Five Year Consolidated Plan
RECOMMENDATION
That the City Council:
1. Conducts a work session regarding the FY 2025-2026 Community Agency Funding recommendations prepared by the Community Services Commission;
2. Reviews and comments on the overview of the FY 2026-2029 Five Year Consolidated Plan; and
3. Reviews and comments on proposed changes to the Community Agency Funding process for subsequent fiscal years
SUMMARY
This report provides an overview of the FY 2025-2026 Community Agency Funding (CAF) process, the Community Services Commission’s(CSC) proposed funding recommendations to City Council, and next steps.
The CAF process continues to be highly competitive, as applicants requested over $4.05 million dollars in program funding and the City has only an estimated $1.7 million in available funds for FY 2025-2026. As in prior years, the CSC made recommendations based on staff estimates for the City’s Community Development Block Grant (CDBG) entitlement award. The actual award amount is typically announced by late March; however, potential cuts to the Department of Housing and Urban Development (HUD) staff and budget may result in delays receiving the award amount, and executing the FY 2025-2026 award.
This report also provides a summary of the priorities and projects that will be presented as part of the City’sConsolidated Plan for the use of CDBG funding, which HUD requires the City to update every five years. The Consolidated Plan identifies the City’s priority needs for the next five years and establishes how those needs will be addressed in the coming fiscal year. Based on consultation with stakeholders, the plan will focus on the community’spublic facilities, infrastructure, housing preservation, public service, CITY OF HAYWARD Printed on 3/27/2025Page 1 of 2
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File #:WS 25-015
plan will focus on the community’spublic facilities, infrastructure, housing preservation, public service, and economic development needs.
Finally, this report includes recommendations to make changes to the CAF process that will reduce administrative burden on applicants and increase transparency and objectivity in the decision-making process. Staff recommend that the City Council conduct a work session to discuss the CSC’s funding recommendations, the proposed Consolidated Plan, and the recommended changes to the CAF process.
ATTACHMENTS
Attachment I Staff Report
Attachment II Funding Recommendations
Attachment III Public Comments on Recommendations
CITY OF HAYWARD Printed on 3/27/2025Page 2 of 2
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DATE: April 1, 2025
TO: Mayor and City Council
FROM: Assistant City Manager
SUBJECT Community Agency Funding: Fiscal Year 2025-2026 Community Agency Funding Recommendations for Services, Arts & Music, and Economic Development and Infrastructure and Overview of the FY 2026-2029 Five Year Consolidated Plan
RECOMMENDATION
That the City Council:
1. Conducts a work session regarding the FY 2025-2026 Community Agency Funding recommendations prepared by the Community Services Commission;
2. Reviews and comments on the overview of the FY 2026-2029 Five Year Consolidated Plan; and
3. Reviews and comments on proposed changes to the Community Agency Funding process for subsequent fiscal years
SUMMARY
This report provides an overview of the fiscal year(FY) 2025-2026 Community Agency Funding (CAF) process, the Community Services Commission ’s (CSC) proposed funding recommendations to the City of Hayward (City) City Council, and next steps. The funding recommendations are summarized by category in Table 1 and in detail in Attachment II.
The CAF process continues to be highly competitive, as applicants requested over $4.05 million dollars in program funding and the City has only an estimated $1.7 million in available funds for FY 2025-2026. As in prior years, the CSC made recommendations based on staff estimates for the City’s Community Development Block Grant ( CDBG) entitlement award. The actual award amount is typically announced by late March; however, potential cuts to the Department of Housing and Urban Development (HUD) staff and budget may result in delays receiving the award amount and executing the FY 2025 -2026 award . A summary of the funding recommendations by category is shown in Table 1 and in detail in Attachment II.
Table 1. Summary of Recommended Funding Allocation by Category
Funding Source Category Amount
General Fund Arts & Music $132,000
General Fund Social Services $455,000
CDBG Public Services $197,982
CDBG Economic Development/Infrastructure $547,018
Total ARC Recommended Grants $1,332,000
CDBG HUD-Required Fair Housing Services* $26,302
CDBG Home Rehabilitation & Infrastructure Project Management $375,000 Total Non-Competitive Grants $401,302
GRAND TOTAL FY 2025-2026 RECOMMENDED FUNDING (ALL SOURCES) $1,733,302 * These funds are allocated from the City’s administration and planning set-aside, so they do not impact the HUD-mandated 15% cap on CDBG funds for public services.
This report also provides a summary of the priorities and projects that will be presented as part of the City’s Consolidated Plan for the use of CDBG funding , which HUD requires the City to update every five years. The Consolidated Plan identifies the City’s priority needs for the next five years and establishes how those needs will be addressed in the coming fiscal year. Based on consultation with stakeholders, the plan will focus on the community’s public facilities, infrastructure, housing preservation, public service, and economic development needs.
Finally, this report includes recommendations to make changes to the CAF process that will reduce administrative burden on applicants and increase transparency and objectivity in the decision-making process. Staff recommend that the City Council conduct a work session to discuss the CSC’s funding recommendations , the proposed Consolidated Plan, and the recommended changes to the CAF process.
BACKGROUND
The Community Services Commission (CSC) serves as an advisory body to the Hayward City Council. Through the annual Community Agency Funding (CAF) process, the CSC makes recommendations to City Council for the distribution of Department of Housing and Urban Development (HUD) Community Developmen t Block Grant (CDBG) and General Fund allocations to programs in the following categories: Infrastructure and Economic Development (CDBG), Public/Social Services (CDBG/General Fund), and Arts and Music (General Fund).
The FY 2025-2026 Community Agency Funding Process
The CAF process opened with the publication of a Notice of Funding Availability (NOFA) on September 27, 2024. The announcement was published in English and Spanish in the Daily Review, posted to the City’s website, emailed the Community Servi ces Division’s interested parties mailing list, and shared on the City’s newsletter. Several broadcast email reminders were also sent in advance of the Mandatory Bidder’s Conference held on October 28, 2024.
The CSC reviews all eligible applications, and the CSC Chairperson appoints three Application Review Committees (ARCs) by funding category to conduct applicant interviews prior to
drafting funding recommendations for City Council review and approval. The three funding categories are:
1. Economic Development and Infrastructure (CDBG): Affordable housing (not including new construction); housing rehabilitation; nonprofit facility improvements; job creation; and micro-enterprise support. Funds must meet one of three national objectives: benefit low- and moderate-income Hayward residents (i.e., those making less than 80% of the area median income); prevent or eliminate slum blight; or meet an urgent need (i.e., disaster).
2. Arts & Music (General Fund): Arts and music programs that benefit Hayward residents to support ongoing art, music, or cultural programs or activities including but not limited to educational assemblies, curriculum development and distribution, and art galleries.
3. Public/Social Services (CDBG/General Fund): Benefit low- and moderate- income Hayward residents through programs to provide food security, health services, homelessness and anti-displacement services, legal services, and youth and education services.
CSC Funding Discussion and Recommendations
On February 19, 2025, the CSC met and reviewed the preliminary draft recommendations made by each ARC. ARC Chairs and committee members summarized the discussion and rationale behind ARC decision-making; received public comments; and initiated a 30 -day public comment period from February 19, 2025, through March 19, 2025, for community members to submit feedback on the recommendations to the City Council and CSC. Staff previewed recommendations for improvements to the CAF process, informed by applicant feedback and benchmarking research into other jurisdictions, with the goal of making the funding process more transparent, objective, and efficient.
On March 19, 2025, the CSC received public comment and individual Commissioner feedback, and closed the public comment period for the draft recommendations.1 Commissioners also provided feedback on staff’s recommendations for improvements to the CAF process. They took action on the CAF funding allocation recommendations and voted to recommend City Council approve the funding allocations outlined in Attachment II. This report summarizes the CSC’s funding recommendations for final approval and submission to City Council, and staff recommended changes to the CAF process which incorporates CSC and agency feedback for City Council’s consideration.
DISCUSSION
FY 2025-2026 Community Agency Funding Process
Annually, the City funds approximately $1.7 million in programs that provide free or low-cost services to low-income Hayward community members through a combination of federally awarded CDBG funds and allocations from the City’s General Fund. The City makes this funding
1 March 19, 2025, Community Services Commission Staff Report and Attachment:
https://hayward.legistar.com/MeetingDetail.aspx?ID=1288176&GUID=53D20093-5F7A-4EB4-89FE- AFBD8BA04C01&Options=&Search=
available to eligible community agencies and government entities through the competitive CAF process. As part of the process, t he CSC Chair appoints three ARCs to conduct applicant interviews and make preliminary recommendations for full CSC consideration.
Each application is reviewed by staff and the CSC between December 2024 and January 2025.
The ARCs review eligible applications using a Scoring Rubric and submit any agency-specific questions which are shared with applicants prior to their interview s. During interviews, agencies are given ten minutes to present their projects, then an additional ten minutes to answer questions from the committee. All interviews were held virtually.
Available Funding
The ARCs reviewed FY 2025-2026 funding applications in December 2024 and conducted 52 interviews in January 2025. There were 11 new proposed programs and 10 new applicants.
The majority of applications are reviewed through a competitive process to allocate $587,000 from the General Fund and approximately $1,300,000 from the City’s CDBG entitlement, after the costs of administration and planning are set aside.2 Three projects are funded through a non-competitive process, including City -sponsored home rehabilitation programs , infrastructure project management, and HUD-mandated fair housing services.
The ARCs deliberated and made allocation recommendations using estimates made by staff based on assumed funding from HUD and the City’s General Fund. Staff typically expect to receive notification of the City’s CDBG entitlement award amount from HUD by late March 2025; however, staffing cuts at HUD and delayed Congressional budget decisions may result in delayed award announcements.
In total, applicants requested close to $4.05 million dollars compared to approximately $1.7 million in competitive available funding for FY 202 5-2026. Figure 1 below compares the funding requests and available funding amounts from year to year since FY 2016-2017.
Table 2 shows the number of applicants, funding requests, and available funds broken down by each funding category.
2 Staff estimate this allocation based on previous years’ entitlement awards. The actual award is expected by late March 2025.
Figure 1. Funding Requests and Availability since FY 2017 in Millions3
Table 2. Number of Applications and Amounts Requested and Available, by Category
CATEGORY FUNDING
SOURCE
# OF
APPLICANTS
AMOUNT
REQUESTED
AMOUNT
AVAILABLE
Competitive
Arts and Music Gen. Fund 11 $268,043 $132,000
Social Services Gen. Fund 28 $2,430,130 $455,000
Public Services CDBG 7 $395,513 $197,982
Economic Development CDBG 4 $492,521 $547,018 Infrastructure CDBG 2 $495,000 Totals 52 $4,054,905 $1,332,000
Non-Competitive FUNDING
SOURCE AWARD AMOUNT
HUD Required Fair Housing Services4 CDBG $26,302
Home Rehabilitation & Infrastructure
Project Management CDBG $375,000
Non-Competitive Applications
The CSC and staff recommend t hree projects receive non -competitive funding totaling $401,302. These projects include City-sponsored home rehabilitation programs, infrastructure project management, and HUD-mandated fair housing services.
3 The significant increase in funding requests for FY 2022 are partially driven by $2.3M in requests from three agencies for capital or property acquisition projects.
4 These funds are allocated from the City’s administration and planning set-aside, so they do not impact the HUD- mandated 15% cap on CDBG funds for public services.
1.81 1.93 1.87 1.80
2.51 4.88
3.63 3.70 3.7
4.05 FY17 FY18 FY19 FY20 FY21 FY22 FY23 FY24 FY25 FY26
Total Funding Requested Total Funding Available
Competitive Applications
After allocating the non-competitive projects, the remaining funds are made available to eligible applicants. Each ARC was over -subscribed, so the ARCs had to make challenging decisions regarding the allocation of funds for each funding category and funding source. The CSC approaches the CAF process with the intent of using available funds for the greatest impact by providing services needed for the City’s most vulnerable residents. Each ARC’s deliberations resulted in preliminary recommendations, which were reviewed by the CSC at the February 19, 2025, meeting.5
The CSC heard public comments, then the Chairs of each ARC summarized the discussion and decision-making of their ARC during the CSC meeting. The majority of the discussion focused on Services recommendations. The Services category was most competitive, with applicants requesting over four times the amount of funds available. In recent years there were one-time funds available to supplement the Services ARC; however, those one -time funds were not available this year. Commissioners discussed the difficulty of having to prioritize some projects over others due to fewer available funds and an increase in applicants. The Services ARC prioritized funding housing and homelessness, food security, and legal services programs, with an emphasis on agencies that offer services to immigrant and undocumented populations. They evaluated scenarios that included distributing funds across all services applicants but determined that more awards with significantly reduced amounts were not an effective use of resources and may reduce the community impact while increasing the administrative burden on both agencies and City staff. Attachment II details the funding recommendations.
During the February discussion, multiple Commissioners expressed concerns that no education or youth services projects were recommended for funding by the Services ARC. While there was consensus that youth and education services are important for preventing the need for future social services, the CSC also agreed with the Services ARC’s decision to prioritize housing and homelessness, food security, and legal services programs, with an emphasis on agencies that offer services to immigrant and undocumented populations. During the March CSC meeting, the CSC reviewed the initial funding recommendations, took public comment, and asked staff about potential scenarios for if CDBG funding becomes unavailable. No changes were made to the recommended funding and the CSC finalized the funding recommendations.
The CSC’s final recommendations are presented for City Council discussion in this Work Session in Attachment II.
Prioritization of Additional Funds
Additional funding may become available for FY 2025 -2026 after the ARCs complete their deliberations and the CSC makes its recommendations to the City Council. If there are additional funds available, t he ARCs provided general guidance for how additional funds should be allocated. The ARCs recommend allocating additional funds as depicted in Table 3 below.
5 February 19, 2025, Community Services Commission Meeting Staff Report https://hayward.legistar.com/LegislationDetail.aspx?ID=7138343&GUID=A37B8FA7-12C8-4E49-AF69- BF827EBD7BA2&Options=&Search=
Table 3. Methodology of Recommended Allocations for Additional Funding by Category
CATEGORY GUIDING PRINCIPLES
CDBG Public Facilities &
Infrastructure
1. Fund Centro Community Partners up to $50,000
2. Fund Love Never Fails up to $189,224
3. Fund Eden Investments $15,000 to cover parking gate
project costs
4. Fund Downtown Streets, Inc. up to $208,297
CDBG Public Services
1. Fund Covenant House California up to $30,000 as it falls within the priority category of supporting Housing and
Homelessness.
2. Any remaining amount to be distributed evenly to Legal Assistance for Seniors, Spectrum, The Alliance for
Community Wellness, and Ruby’s Place up to the funding
cap and not to exceed their total request.
General Fund Social
Services
1. Fund Bay Area Community Health’s Early Intervention
Services for HIV Care up to 50% of the funding request
within the cap ($25,000).
2. Fund Eden Youth and Family Center’s Clubhouse program up to 50% for the funding request within the cap
($25,000).
Recommendations for Improvements to the Community Agency Funding Process The CSC is committed to refining the CAF process and continually makes changes to ensure that funding recommendations are in alignment with City Council priorities and are responsive to emerging needs. For example, an ad hoc committee of City Council members and Commissioners made recommendations for improvements that were implemented in the FY 2022-2023 funding cycle to better align recommendations to City Council priorities, create a more systematic way to evaluate applications, and promote a more equitable distribution of funding amongst community organizations serving different Hayward populations.6
Staff collects feedback from applicants and the CSC each year to refine the process and promote continuous improvement. This year, staff ha ve also conducted extensive benchmarking research, reviewing similar funding processes in comparable local jurisdictions. Based on applicant feedback from the past four funding cycles and benchmarking research, staff recommend the following improvements to the CAF process:
1. Transition to a two-year funding cycle
During benchmarking research, staff identified that 10 out of 12 cities administer their funding cycles ranging from every 2 to 5 years. While each agency administers their programs differently based on their funding sources, longer funding cycles offer funding recipients more predictability to plan on a longer-term basis and reduces the burden of applying annually while still meeting reporting and performance requireme nts. One respondent to the FY 2024-2025 CAF Feedback Survey shared they have two-year contracts with three different government entities in Alameda County, allowing them to
6 February 15, 2022, Community Services Commission Staff Report and Attachment https://hayward.legistar.com/LegislationDetail.aspx?ID=6021793&GUID=5EFD5D90-DD28-444C-8E84- 3300746EA3BA&Options=&Search=
use more of their time on program quality and strategy, as opposed to the time-intensive application process.
Should additional funding become available during off -cycle years, staff recommend issuing a special notice of funding availability that specifies the eligibility and requirements for that specific funding source. In off-cycle years, the CSC could revisit more engagement with funded agencies, such as site visits.
2. Establish a separate Arts and Music funding process with fewer barriers to applying and reporting
For several years, staff have worked closely with Arts and Music funding recipients to meet the City’s contracting and reporting requirements. Many Arts and Music agencies struggle with reporting individual demographic data, such as race/ethnicity and income level. Additionally, Arts and Music agencies tend to have the highest administrative burden to staff ratio making it especially demanding to meet the same reporting requirements used for economic development, infrastructure, and services projects.
Following the models of the Cities of Alameda and Livermore, staff propose creating a separate, simpler notice of funding availability and decision-making process for Arts & Music awards with input from the CSC.7 The CSC would provide input into developing the new process during a future CSC work session, with opportunities to receive input from current and potential future applicants.
3. Align decision-making with City Council priorities and community need Federal restrictions limit the use of CDBG funds so only 15% of the award is available for public services. This makes Public/Social Services funding especially competitive and requires clear direction on how to prioritize the limited resources for agencies applying for Services funding. Staff anticipate that funding requests will continue to exceed the C ity’s available funding amounts, especially in the Services category , so establishing a prioritization of Services needs is necessary for informing funding decisions.
Staff requests City Council’s feedback on funding priorities based on CSC recommendations. During this funding cycle, t he CSC prioritized housing and homelessness, food security, and legal services with an emphasis on agencies that offer services to immigrant and undocumented populations. The CSC also discussed youth and education projects as important preventative services. The City Council’s feedback will help guide the CSC’s future funding prioritization.
With every new funding cycle, these priorities will be reevaluated to ensure funding allocations meet changing community needs. Community needs will be assessed in a variety of ways, including through CSC and City Council input, resident satisfaction data, and potential future community needs assessments, the most recent of which was conducted in 2018.
7 City of Alameda Arts Funding: https://www.alamedaca.gov/Departments/Base-Reuse-and-Economic- Development/Public-Art-Program/Opportunities-for-Arts-Funding; City of Livermore Arts Projects and Program Grants: https://www.livermoreca.gov/departments/innovation-economic-development/arts/commission-for- the-arts/project-and-program-grants
4. Increase decision-making transparency and objectivity through rubric use and publication of scores
Among neighboring agencies researched, 11 out of 12 make funding decisions based on rubric scores. The CSC implemented use of a scoring rubric in the FY 2022-2023 cycle but has not updated it or consistently used it in funding decision -making. Half of the jurisdictions reviewed incorporate either mandatory or optional interviews in their funding process; however, these jurisdictions still use a rubric to determine funding decisions. Among those that conduct mandatory interviews, all host their interviews and questions during a public meeting. For example, the cities of Fremont, Livermore, Dublin, and Pleasanton conduct public interviews and update their scores before making final decisions. Livermore, Dublin, and Pleasanton do this together with one joint meeting of the three jurisdictions’ respective commissions. None of the jurisdictions researched conduct their interviews on the weekend and Hayward is the only city that does not c onduct their interviews in a public meeting. Applicants have previously given feedback that weekend interviews are especially burdensome for small non-profits where staff rely on weekends to decompress from intense work weeks.
Based on benchmarking research and feedback from applicants, s taff recommend eliminating the deliberations portion of the funding process. Instead, the CSC would rate applications using the scoring rubrics and applicants would be awarded funding based on those scores. Before ma king this change, staff recommend a CSC work session to review and revise the scoring rubric to ensure it can accurately weight City Council and CSC priorities. Once applications are scored, staff recommend that aggregate scores for each agency are made publicly available to increase transparency and provide agencies with the opportunity to improve their applications for future funding years.
For interviews, s taff propose two options to reduce the burden on applicants and promote transparency and objectivity in the funding process. Note that in each option, deliberations are eliminated, and rubric scores are used as the determining factor for funding, as was the case in all jurisdictions reviewed during staff benchmark ing research:
Option 1: Remove interviews and implement a question period. The question period would allow CSC members to submit their questions to the agency and the agency will respond to those questions before a specific due date. The CSC will finalize their scores after the deadline based on the applications and responses to the questions.
Option 2: The CSC conduct interviews and questions during a CSC meeting .
Interviews are offered to agencies that score above a specific threshold (e.g., the top half or three-fourths of applicants) and application scorers update their scores before submitting for final decisions. Agencies that do not score above the threshold do not interview and are not awarded funding based on their scores.
During the March 19, CSC meeting, CSC members agreed that the four-year old rubric should be updated and recognized the need for objectivity and transparency in decision making, but did not want to lose their discretionary role to build consensus on recommendations.
Staff seek City Council’s input on these staff recommendations to implement in the next community agency funding cycle and will present an updated proposal informed by applicant, CSC, and City Council feedback at the April 22 Public Hearing.
FY 2026-2029 CDBG Five Year Consolidated Plan
HUD requires that the City update its Consolidated Plan, which functions as a framework for identifying housing and community development needs and priorities through community engagement and guides the City’s federal entitlement investment decisions every five years.
The current FY 2021-2025 Consolidated Plan was approved by City Council on June 23, 2020.8
Through the consolidated planning process, the City assesses the housing market, community development needs, and our existing partnerships to make data-driven decisions for investing CDBG funds. To develop the FY 2026-2029 Consolidated Plan, the City assessed findings from the 2025 Strategic Roadmap, the Resident Satisfaction Survey in 2021, input from the CSC, surveys of local community based organizations, the City’s Housing Element and Climate Action Plan, and the City’s Homelessness Strategic Plan.
Community input gathered during the Consolidated Planning process informed the development of these priority needs and goals. To achieve the City’s goals for its use of CDBG funds, the proposed FY 2026-2029 Consolidated Plan includes the projects listed in Table 4.
Table 5. FY 2026-2029 Consolidated Plan Priority Needs and Goals
Priority Needs Goals Sample Activities
Expand & Improve
Public Facilities and
Infrastructure
1A. Expand Facility & Infrastructure
Access & Capacity
Repairs for non-profit facilities
and shelters
Development to improve ADA
compliance for public facilities
Acquisition of real property to
improve capacity of public
facilities
Public Services and
Quality Life
Improvements
2A. Preserve Existing Homeownership
Housing
2B. Facilitate Development of New
Affordable Housing (TBD)
Homelessness outreach
services
Youth and adult education
programming
Employment training
programs
Legal services
Preserve, Protect,
and Produce
Housing Stock
3A Provide Supportive Services for
Residents with Special Needs
3B. Provide vital services to Low- and
Moderate-Income Households
Minor and substantial home
repair grants
Acquisition or rehabilitation of
real property to increase
affordable housing
opportunities
8 June 23, 2020 Staff Report and Attachments:
https://hayward.legistar.com/LegislationDetail.aspx?ID=4576644&GUID=7D9A237D-8934-4D4A-94FA- CFF24B9589CA&Options=&Search=
Priority Needs Goals Sample Activities
Economic
Development
4A. Provide for Small Business
Assistance
Technical assistance to small
businesses
Grants or loans to small
businesses
Staff will publish a draft of the FY 2026-2029 Consolidated Plan for public comment on April 4, 2025, with a Public Hearing for comment and City Council recommendation for approval on April 22, 2025. The City’s public comment period will end on May 4, 2025, and staff will submit the report to HUD no later than May 15, 2025.
FISCAL IMPACT
The CDBG Program has a positive impact on the City’s General Fund, as a portion of CDBG funds (up to 20%) may be used to pay for eligible Planning and Administration of the Program , including staff salaries and benefits. The CDBG program remains an administratively complex undertaking requiring enhanced dedication of resources from recipients and subrecipients to meet federal reporting standards. Potential reductions to the City’s CDBG grant size and unpredictable program income will result in equivalent reductions to available funds and to the administrative cap.
There remains some uncertainty as to the continued availability of CDBG funds given the January 27, 2025, Office of Management and Budget (OMB) memorandum M-25-13 directing a temporary pause of activities related to obligation or disbursement of Federal funding. While the memorandum was rescinded and the pause challenged in court, it is unclear if CDBG will be affected by future similar actions. Given the unpredictable nature of current federal funding, contracts will include language stating that the agreement is contingent on funding availability.
Additionally, proposed staffing cuts to HUD’s Community Planning and Development (CPD) program, which administers CDBG grants, may result in delayed execution of the FY 2025-2026 award, review of annual plans, and future payment processing. 9 At this time, staff have successfully drawn down and received funds from the City’s CDBG entitlement grant without issue.
Social Services and Arts and Music are funded through the General Fund and subject to City Council discretion. If other General Fund obligations require reductions to this funding, individual grants would be adjusted on a percentage basis accordingly. Historically, City Council has acknowledged Social Services g rants support “safety net” services (i.e. food, housing, support services for low-income people, and information and referral) and has refrained from reducing or eliminating funding based on fiscal impact.
PUBLIC CONTACT
The Public Comment period for the FY 2025-2026 recommended funding allocations and the FY 2026-2029 Consolidated Plan is in place from April 4, 2025, through May 4, 2025. Public comment on the CAF Process and FY 2026-2029 Consolidated Plan will be heard at the Public Hearing on April 22, 2025. Additionally, prior to this Work Session item, the public had the
9 Flavelle, C. (2025, February 20). Trump team plans deep cuts at office that funds recovery from big disasters.
New York Times. “https://www.nytimes.com/2025/02/20/climate/trump-cuts-hud-disaster-recovery.html”
opportunity to provide public comment during an earlier public comment period and at the CSC’s February 19, 2025, and March 19, 2025, meetings.
The following individuals made public comments at those CSC meetings and through written comment during the public comment period:
Samantha Beckett representing Centro Legal de La Raza Kina Evans representing Bully Talk, Inc.
Kim Olsen representing SOS Meals on Wheels
Robert Bulatao representing Generation Music and Arts Academy Alfred Jenske representing Sun Gallery
Austin Bruckner Carillo
Julie Greenfield, in support of Sun Gallery
Velda Goe representing Fayeth Gardens’ Kwanzaa Project Laura MacInnis representing Family Violence Law Center Andrew Kong Knight, in support of Sun Gallery
Jennifer Dow Rowell representing Safe Alternatives to Violent Environments Frank Goulart, in support of Sun Gallery
Shubbie Aishida in support of the Peace Haven
Christina Antos in support of Tiburcio Vasquez Health Center Aine Minihane Smith in support of Mercy Brown Bag Program Carl Gorringe, in support of Sun Gallery
Grace Kim, in support of Mercy Brown Bag Program
Mark Batenburg, in support of SOS Meals on Wheels
Karen Halfon representing Eden Youth
Dr. Linda Stewart representing Magnolia Women’s Recovery Programs, Inc. Christina Antos representing Tiburcio Vasquez Health Center Dorothy Dominique representing the Creative Arts and Youth Development project Valerie Caveglia representing the Hayward Education Foundation Yuliana Wiser-León representing Eden United Church of Christ Carol Morgan representing the East Bay Youth Orchestra
NEXT STEPS
Next steps include the following:
On Tuesday, April 22, 2025, City Council will hold a Public Hearing and vote on the FY 2025-2026 funding recommendations and the FY 2026-2029 Consolidated Plan On Monday, May 4, 2025, the City’s public comment period will close Staff will compile public comment and will submit the final draft of the FY 2026-2029 Consolidated Plan to HUD by May 15, 2025.
Staff will begin the contracting process with funded applicants once City Council approves the FY 2025-2026 budget in June. Given the unpredictable nature of current federal funding, contracts will include language stating that the agreement is contingent on funding availability. Contracts will also include language requiring funding recipients to provide documentation of non-profit good standing with the State of California. Staff will continue with existing contracting processes of requiring fiscal audits for funding recipients of over $20,000 and inclusion of Board minutes reflecting election of officers and maintenance of their non-profit status.
Prepared by: Emily Hwang, Management Analyst II
Recommended by: Amy Cole-Bloom, Community Services Manager Regina Youngblood, Assistant City Manager
Approved by:
______________________________________
Dr. Ana M. Alvarez, City Manager
Attachment II
CATEGORY AGENCY PROJECT FY 2025 FUNDING FY 2026 REQUESTS FY 2026
RECOMMENDATIONS
ADDITIONAL FUNDING
RECOMMENDATIONS
Economic Development Centro Community Partners
Technical Assistance Programs and Services for
Small Businesses and Underserved
Entrepreneurs
50,000$ 50,000$ 42,018$ 1. Up to $50,000 Economic Development Community Child Care Council (4Cs) of Alameda County Child Care Initiative Project (CCIP) 45,000$ 45,000$ 45,000$ Economic Development Downtown Streets, Inc. Downtown Streets Team - Hayward Program 208,297$ 208,297$ 175,000$ 4. Up to $208,297 Economic Development Love Never Fails
Choose Tech- Empowering and educating low
income gender and racially diverse people for
economically sustainable careers with ITbiz
Tech Academy
165,414$ 189,224$ 185,000$ 2. Up to 189,224 Infrastructure-Neighborhood
Facilities
Eden Investments, Inc. (Fiscal Sponsor for
Leidig Court)*^ Leidig Court -$ 395,000$ -$ 3. Up to $15,000 for parking gate portion
Infrastructure-Neighborhood
Facilities Magnolia Women's Recovery Programs Magnolia Women's Recovery Programs' Hayward Facility Rehabilitation Project* -$ 100,000$ 100,000$ Infrastructure-Neighborhood
Facilities
Rebuilding Together East Bay Network Rehabilitation and Repair** 150,000$ 150,000$ 150,000$ Infrastructure-Neighborhood
Facilities
Habitat for Humanity East Bay/Silicon
Valley, Inc. Home Repair Program (FY24)** 175,000$ 225,000$ 225,000$ 793,711$ 1,362,521$ 922,018$ Housing and Homelessness Abode Services Impact 12,297$ 49,188$ 40,000$ Housing and Homelessness Covenant House California* Covenant House Hayward* -$ 50,000$ -$ 1. Up to $30,000 Housing and Homelessness Eden Council for Hope and Opportunity Tenant/Property Owner Services 16,055$ 16,858$ 16,858$ Legal Services Legal Assistance for Seniors (LAS) Legal Services & Education to Hayward Seniors 30,000$ 50,000$ 35,000$ Allocate evenly between
this agency and the others
identified in this category,
not to exceed requested
amount
Food Security Spectrum Community Services Senior Meals Program 50,000$ 50,000$ 30,000$ Allocate evenly between
this agency and the others
identified in this category,
not to exceed requested
amount
Housing and Homelessness
The Alliance for Community Wellness Dba
La Familia Counseling Service / Family
Emergency Shelter Coalition (FESCO)
Family Emergency Shelter Coalition (FESCO), Les
Marquis Emergency Shelter 53,165$ 53,165$ 30,983$ Allocate evenly between
this agency and the others
identified in this category,
not to exceed requested
amount
Housing and Homelessness Ruby's Place Shelter and Children 45,141$ 100,000$ 45,141$ Allocate evenly between
this agency and the others
identified in this category,
not to exceed requested
amount
Housing and Homelessness Eden Council for Hope and Opportunity Fair Housing Services** 25,474$ 26,302$ 26,302$ 232,132$ 395,513$ 224,284$ Food Security 5 Sikh Seva Feed the Hayward Community 10,000$ 50,000$ 10,000$ Health Bay Area Community Health* Early Intervention Services for HIV Care* -$ 52,299$ -$ 1. Up to $25,000 Youth & Education Be A Mentor Mentoring 17,500$ 20,000$ -$ Housing and Homelessness Building Opportunities for Self Sufficiency (BOSS)
South County Homeless Project (SCHP) 35,000$ 35,000$ 31,690$ Youth & Education Bully Talk Inc. Bully Talk Youth Ambassadors Program 15,000$ 20,000$ -$ Housing and Homelessness Centro Legal de la Raza Hayward Tenants Rights 85,835$ 96,585$ 62,483$ Housing and Homelessness Community Resources for Independent Living (CRIL) Hayward Housing Services 25,000$ 30,000$ 29,190$ Health Crisis Support Services of Alameda County Strengthening School-Based Mental Health Services in Hayward 25,000$ 34,000$ -$ Food Security Daily Bowl Glean and Distribute Recovered surplus edible food 11,000$ 20,000$ 11,000$ Information & Referral East Bay Agency for Children (EBAC) Hayward HUB Family Resource Center 50,000$ 50,000$ -$ Information & Referral Eden United Church of Christ Newcomer Navigation Center 50,000$ 50,000$ 12,500$ Youth & Education Eden Youth and Family Center (Eden
Youth) The Clubhouse at Eden Youth 44,809$ 50,000$ -$ 2. Up to $25,000 Housing and Homelessness Family Violence Law Center Family Violence and Homelessness Prevention Project
60,000$ 60,000$ 44,190$ Housing and Homelessness First Presbyterian Church of Hayward (FPCH)
South Hayward Parish: Case Management
Services*
-$ 78,134$ 53,257$ Housing and Homelessness First Presbyterian Church of Hayward (FPCH) DbA South Hayward Parish South Hayward Parish Shelter & Resource Center -$ 1,036,922$ 64,190$ Housing and Homelessness Front Porch Communities Foundation Home Match -$ 48,295$ -$ Health Glad Tidings Community Development
Corporation*
South Hayward Older Adult Day Program* -$ 228,363$ -$ Youth & Education Glad Tidings Community Development
Corporation*
Glad Tidings - Hayward Police Activity League* -$ 100,640$ -$ Health Horizon Services, Inc. Lambda Project 50,000$ 50,000$ -$ Legal Services Immigration Institute of the Bay Area Legal Services for Immigrants 35,000$ 50,000$ 25,000$ Housing and Homelessness Love Never Fails^ Laundry Services with Park Place Refuge 10,000$ 19,900$ 10,000$ Food Security Mercy Brown Bag Program Mercy Retirement & Care Center 50,000$ 50,000$ 50,000$ Housing and Homelessness Rising Into Self Empowerment* Street Outreach Case Management* -$ 15,000$ -$ Food Security Ruby's Place^ (FS) THE PEACE HAVEN CORPORATION: THE
FREEDOM STORE
10,000$ 50,000$ 10,000$ Health Safe Alternatives to Violent Environments
Inc
Crisis Response Programs 15,000$ 15,000$ -$ Food Security San Lorenzo Family Help Center Hayward Food Program 16,500$ 19,992$ 16,500$ Food Security Service Opportunity for Seniors (SOS)* Meals on Wheels* -$ 50,000$ 25,000$ Health Tiburcio Vasquez Health Center, Inc. Youth Health Education at Hayward High School- Based Health Center
46,163$ 50,000$ -$ 661,807$ 2,430,130$ 455,000$ Arts & Music California Revels* No-cost Admission to our Midwinter Revels for Hayward Residents in Supportive Care Facilities* -$ 18,400$ 10,000$ Arts & Music Fractured Atlas*^ Creative Arts and Youth Development * -$ 29,977$ 10,000$ Arts & Music Generation Music & Arts Academy* Creative Youth Development* -$ 20,000$ 10,000$ Arts & Music Hayward Area Historical Society Education Programming and Staffing 19,555$ 20,000$ 15,000$ Arts & Music Hayward Arts Council Hayward Arts Council 20,000$ 20,000$ 20,000$ Arts & Music Hayward Education Foundation* Soar into Excellence 2025-2026* -$ 15,000$ 15,000$ Arts & Music Love Never Fails Healing Arts 19,995$ 20,727$ 16,000$ Arts & Music Love Never Fails Love Lab Project* -$ 75,939$ -$ Arts & Music Pacific Chamber Orchestra Discover Music educational assemblies for the HUSD Elementary Schools 17,700$ 20,000$ 18,000$ Arts & Music The Peace Haven Corperation^ The Kwanzaa Project 20,955$ 20,000$ 10,000$ Arts & Music Youth Orchestra of Southern Alameda
County (EBYO)
Hayward Scholarships/Stipends 3,795$ 8,000$ 8,000$ 102,000$ 268,043$ 132,000$
COMMUNITY SERVICES COMMISSION
COMMUNITY AGENCY FUNDING FINAL RECOMMENDATIONS TO CITY COUNCIL FY 2025-2026
All amounts are preliminary and subject to change. Final award amounts will be authorized by Hayward City Council by June 2025. CDBG awards are dependent upon FY 2025-2026 federal funding allocations and GF awards are subject to available budgetary funding.
TOTAL ARTS & MUSIC
GENERAL FUND - ARTS & MUSIC
TOTAL SOCIAL SERVICES
GENERAL FUND - SERVICES
TOTAL CDBG PUBLIC SERVICES
CDBG - PUBLIC SERVICES
TOTAL CDBG ECONOMIC DEVELOPMENT & INFRASTRUCTURE
CDBG - ECONOMIC DEVELOPMENT & INFRASTRUCTURE
*New agency/program applying for funds
**Non-competitive award
^Fiscal Sponsor
1063 A Street, Hayward. CA 94541 www.thepeacehaven.org [408] 680 6577 17th February 2025
Dear City of Hayward Commissioners,
Subject: Urgent Request for Increased Funding Allocation for Peace Haven Freedom Store
We are writing to express our deep disappointment and concern regarding the recent funding recommendations for our organization, Peace Haven Freedom Store.
While we submitted a request for $50,000 to continue providing critical services to the Hayward community, we were only recommended for $10,000—identical to last year’s allocation. This decision does not reflect the significant needs of the individuals and families we serve, nor does it align with the city’s previous discussions acknowledging the importance of our work.
As an organization dedicated to alleviating food insecurity, Peace Haven Freedom Store serves over 2,500 individuals every month. We recover and distribute large amounts of food, ensuring that no one in our community goes hungry.
Our services are not only essential but also growing in demand. The rising costs of food, transportation, and operations have made it increasingly difficult to sustain our efforts with the limited funding we receive. Last year, we struggled to meet the needs of those relying on us, and with the current recommendation of $10,000, we fear that our ability to serve the community will be severely impacted.
We distinctly recall the city council meeting where the Mayor and several Council Members voiced their support for increasing funding to our organization. There was a clear recognition of the vital role we play in the community and an acknowledgment that more resources should be allocated to support our work. Yet, despite these discussions, the recommended funding remains unchanged from the previous year.
This outcome is disheartening, as it does not reflect the city’s stated commitment to strengthening social services for Hayward residents.
The reality is that the demand for our services has increased. Families facing financial hardship, seniors on fixed incomes, and individuals experiencing homelessness all rely on the food and resources we provide. Every dollar we receive goes directly toward helping those in need.
However, with limited funding, we are faced with difficult choices—whether to cut back on the amount of food distributed, reduce our operational capacity, or limit outreach efforts. None of these options are acceptable when so many people depend on us.
Attachment III
1063 A Street, Hayward. CA 94541 www.thepeacehaven.org [408] 680 6577
We strongly urge the city commisioners to reconsider our funding request and allocate the necessary resources to support us and ensure we can continue making a meaningful impact.
Peace Haven Freedom Store is a lifeline for thousands of residents, and it is crucial that the city stands with us in supporting this work. We are not merely asking for financial assistance—we are asking for a commitment to the well-being of our community.
We appreciate your time and consideration of this matter and look forward to your response.
We remain hopeful that the city will honor its commitment to supporting organizations like ours, which work tirelessly to meet the needs of Hayward’s most vulnerable populations.
Sincerely,
Shubbie Aishida
Executive Director
EIN: 85-3455182
From: Christina Antos
To: Emily Hwang
Cc: Estephanie Urbina
Subject: # II. RPT 25-014, Attachment II Preliminary Recommendations (TVHC) Date: Wednesday, February 19, 2025 2:38:02 PM
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Good afternoon, Emily:
I hope you are doing well. I sent the below to Amy for the meeting tonight, but the instructions you sent last week say to also reach out to you as well.
On behalf of Tiburcio Vasquez Health Center, Inc. (TVHC), I am providing written commentary to agenda item # II. RPT 25-014, Attachment II Preliminary Recommendations.
We appreciate the City of Hayward’s commitment to youth health and well-being and respectfully request reconsideration of the preliminary recommendation to award $0 of our $50,000 request for health education at Hayward High School’s School-Based Health Center.
Our program delivers essential health education on preventive care, sexual health, substance use, nutrition, and chronic disease prevention—critical topics that directly impact students’ well-being and academic success. Many students at Hayward High face barriers to accessing reliable health information, making our full-time, on-site Health Educator a vital resource for informed decision- making.
While Alameda County provides partial funding for our school-based health centers, our contract requires us to match at least 50% of the costs. To bridge this gap, TVHC actively secures local and private funding and bills Family PACT and other insurance programs. Support from the City of Hayward has been crucial in maintaining and expanding our youth health services over the years, and we urge you to continue this support.
Without this funding — and with anticipated reductions in federal, state, and county resources over the next couple of years — TVHC may be forced to make difficult decisions, including workforce reductions and cost-saving measures that would significantly impact students and the broader community. We urge the city to reconsider and support this vital program.
Thank you for your time and understanding. Please let us know if you need any more information.
Christina Antos
Director of Business Development
Tiburcio Vasquez Health Center
1260 B Street, Suite 150
Hayward, CA 94541
Cell: (925) 768-3721
Email: [email protected]
From: Aine Minihane Smith <[email protected]> Sent: Wednesday, February 19, 2025 2:14:52 PM
To: Amy Cole-Bloom <[email protected]>
Cc: Janice Roberts <[email protected]>
Subject: Agenda Item I: Public Comments for City of Hayward Community Services Commission
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Dear Amy,
We would like to submit three comments for public comment from two of the agencies we serve in Hayward—Hayward Senior Center and La Familia.
Additionally, Janice Roberts, our Director, will be attending in person and would like the opportunity to speak during the public comment section. Please let us know if there are any specific procedures she should follow to participate.
Thank you for your time and consideration.
Best wishes,
Aine Minihane-Smith
Development Manager
"Having a Mercy Brown Bag pickup location at the Hayward Senior Center has truly been a game-changer for our seniors. It provides a much-needed opportunity for them to access healthy groceries much closer to where they live, making it easier for them to stay nourished. The best part is that our seniors really enjoy it and look forward to it each time.
It’s become an important part of their routine, and we’re so grateful for this partnership that helps us support their health and well-being. "
— Susie, Coordinator, Hayward Senior Center
"Hello, my name is Roberta Crawford. I am 66 years old and live with my adult disabled daughter. We are on a very limited income—I receive only $660 per month in survivor benefits from my late husband.
I want to express my deep gratitude for the Mercy Brown Bag Program and the food distribution at the Hayward Senior Center. The quality and variety of food were outstanding—fresh fruits, vegetables, rice, eggs, cheese, even catfish and greens. It’s been a long time since I’ve had groceries like that.
Beyond the food itself, the people running the program were so kind and welcoming. It truly made a difference for me and my daughter.
I also want to sincerely thank the City of Hayward for making senior nutrition a priority.
Mercy Brown Bag Program is a huge asset to our community and to my household specifically. For people like me, this isn’t just about food—it’s about dignity, health, and survival. Your continued support means the world to us.
Thank you. "
Roberta Crawford, Mercy Brown Bag Recipient
"Since partnering with Mercy Brown Bag, La Familia’s older Latina residents now have access to fresh, nutritious food twice a month. This funding ensures that vulnerable seniors in our community continue to receive the healthy meals they need to thrive. We deeply appreciate the City of Hayward’s commitment to supporting food security for older adults. " • Evelia Servin, Coordinator, La Familia
From: Carl Gorringe <[email protected]>
Sent: Wednesday, February 19, 2025 2:51:05 PM
To: Amy Cole-Bloom <[email protected]>
Subject: For CSC Meeting tonight (Agenda item II)
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Please forward this to the CSC meeting tonight:
Dear Community Services Commission:
Hi, my name is Carl Gorringe, and I'm currently on the Board and now Treasurer at the Sun Gallery since last November. We at the Sun Gallery have had to deal with some issues this past year, and so I came to your meeting last November 20th to let you know that we had removed the individuals causing the problems. Unfortunately, it had to come down to a recall of the Board, which our members did with a unanimous vote. We haven't had any issues since and have a really wonderful Board now.
The Sun Gallery is cerebrating our 50th year as a gallery and 60th year as an organization this year, one of only 2 art gallery organizations in Hayward. We will be showcasing pieces and representing some of Hayward's finest artists, including our very own Andrew Kong Knight, with an upcoming reception on Saturday March 15th 2-6 PM. You may have seen some of his murals along the B Street movie theater!
I wanted to bring to your attention a couple of items:
1. The Sun Gallery's previously awarded grant of $20K for FY2024-25 contract had been canceled by city staff mid-term. We received the first 50% last December, but it looks like we won't be receiving the rest that we were expecting this spring.
2. We sent in an application requesting $20K for FY2025-26 by the due date last December. I heard that the application may not have been forwarded to the CSC. I also submitted documentation that staff requested from us, as much as we could do given the circumstances we had to deal with. We understand the staff had a process they needed to follow.
We are currently in a dire financial situation. We can no longer afford to have paid staff to manage the gallery, so I, our board President Dorsi Diaz, and others have had to volunteer our time doing tasks that would normally be paid for. We didn't expect the half that was already awarded to be cut. We're finding it difficult to obtain other grant funding. We're fortunate that HARD (our landlord) had offered to give us rent relief, but it isn't enough.
We'd like to continue hosting art receptions, school field trips, Summer Art camps for the kids, and do more with our new Makerspace and courtyard event space. We'd like to continue to be a 3rd space for the community, which there aren't very many in Hayward.
The Sun Gallery brings all of this to the community on a shoe-string budget so a $30K cut is a major blow for us!
I'm asking that the CSC please help provide us funding and not cut us off during our anniversary year!
Thank you,
Carl Gorringe, Treasurer
Sun Gallery Board of Directors
[email protected]
From: Jung-Sun Kim <[email protected]>
Sent: Wednesday, February 19, 2025 3:49 PM
To: Amy Cole-Bloom <[email protected]>
Cc: Mark Salinas <[email protected]>; [email protected] Subject: Comments about Mercy Brown Bag Program (MBBP)
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My name is Grace Kim and I am the recently retired (as of Jan. this year) Resident Services Coordinator of Eden Issei Terrace in Hayward - a 100-unit community for low income seniors 62 and older, and owned/managed by Eden Housing, Inc. of Hayward. I would like to say a few words about the unique value of the Mercy Brown Bag Program as I was privileged to experience it for the past 7 years.
I started working with this organization in 2018, when I organized resident volunteers to drive their cars twice a month and pick up bagged groceries from the local senior center to distribute to fellow residents back at Eden Issei. The next year, Eden Issei was chosen to be part of MBBP's pilot program to have their mobile pantry truck come directly to the property to distribute groceries. I had a regular team of resident volunteers (up to 6) and 1 volunteer from the outside community work at the truck twice a month bagging groceries (about 40 bags) to be delivered to two other Eden Housing senior properties, providing help to Eden Issei's residents while choosing/bagging their own groceries at the truck, and making a few home deliveries to fellow homebound residents.
Throughout the years, the Mercy Brown Bag Program has been very solid and the best partnership by far that I've experienced in my 24 years as Eden issei's Services Coordinator.
The MBBP not only provides nutrition and well-balanced and free groceries, but they provide peace of mind and added financial security to seniors on their very small incomes, and the program is its own special social event! It is something very much looked forward to twice a month and very much missed the rest of the month. I attribute this social value to the great team of resident volunteers who work at the truck - they work for the right reasons to serve and give back and help as much as they can. They provide great customer service! They have told me repeatedly how much the work means to them - their sense of pride is palpable. The 1 outside volunteer told me that it is her favorite volunteer work and she volunteers at numerous places. She has stayed on with Eden Issei for 5+ years.
To sum it up, I have never seen something that the seniors look forward to so much and rarely fail to remember attending. Services Coordinators, especially ones who work with seniors, tend to worry about seniors' ability to remember to come to events/be willing to participate, and that is not an issue with the Mercy Brown Bag Program. Along with the 40 bags consistently provided to the two other senior sites in Hayward, Eden Issei's attendance at every Brown Bag event consistently is at 75-85 households! The consistency tells me everything - that the program has immense value for the individual and for community life at Eden Issei Terrace.
I hope MBBP continues to be supported as much as possible. Thank you very much.
Best,
Grace Kim
[email protected]
From: Mark Batenburg
To: Emily Hwang
Cc: Kim Olson; Cynthia Arrington
Subject: Public Comment - Support for SOS Meals on Wheels CSC Grant Date: Tuesday, March 11, 2025 10:01:33 AM
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Dear Community Services Commissioners,
I'm a resident of Hayward
and a volunteer driver for SOS Meals on Wheels. I'm writing in support of the Commission’s recommendation to fund Service Opportunities for Seniors (SOS) Meals on Wheels (MOW).
Before I became a volunteer driver, I was unaware of how many homebound seniors there are in Hayward who need food. It’
s a huge but largely invisible problem. MOW not only provides a healthy meal every day of the week, but we, the drivers, are often the only people the seniors see all day, providing much needed human contact.
These grant funds will help produce the 80,000 nutritious meals SOSMOW will deliver to roughly 500 of Hayward’s homebound seniors next year. The Meals on Wheels program
reduces food insecurity, enhances
nutrition, and decreases
feelings of isolation for Hayward’s
senior population. I strongly support this investment from the City
of Hayward, because it
fosters
a healthier, more connected community where our older neighbors can thrive.
Thank you,
Mark Batenburg
1592 D Street
Hayward 94541
510-750-899i8
From: Linda Stewart
To: Amy Cole-Bloom; Emily Hwang
Cc: Mary Bergstrom
Subject: Public Comments
Date: Wednesday, March 19, 2025 12:06:56 PM
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Hayward CDBG Public Comment March 2025- MWRP (1).docx
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Good morning Emily and Amy,
Attached and below please find our written public comments on our CDBG funding recommendation, agenda item IV.
CDBG Public Comment March 2025- Magnolia Women’s Recovery Programs Magnolia Women’s Recovery Programs (MWRP) is a trusted, community-based organization in Hayward providing safe residential housing and recovery support for mothers and their children in crisis. We serve pregnant, postpartum, and parenting women facing substance use disorders, mental health challenges, domestic violence, and homelessness. Our mission is to break cycles of economic instability by providing housing, therapy, parenting support, and job-readiness programs that empower women to rebuild their lives.
Thanks to the City of Hayward’s initial investment on April 20, 2009, our facility has become a vital resource for women and families. We need critical facility improvements to maintain a safe and stable recovery environment.
MWRP is the only recovery program tailored specifically for women in southern Alameda County and one of just three gender-specific programs across the county.
Yet, Hayward faces a severe shelter bed shortage, with only 115 beds available, covering just 24 percent of the need. Research shows that women with stable housing and structured recovery programs are far more likely to achieve long-term independence, reducing homelessness, incarceration, and child welfare interventions (Jacobsen et al., 2024).
In FY 2023-24, MWRP served 30 women and 30 children at the Hayward facility, with an average stay of 9 to 12 months. All 60 received wraparound case management services. In 2024 alone, MWRP served 57 women, with nine completing the program, six securing stable housing, and 17 reuniting with their children. Investing in MWRP strengthens Hayward by reducing crime, alleviating pressure on emergency services, and helping women achieve long-term stability and independence.
We respectfully request the City of Hayward to continue its investment in Hayward families and MWRP through this funding. MWRP seeks support for critical infrastructure improvements at its Hayward facility to ensure safe operations in a structurally sound, code-compliant space. The project includes selective demolition, foundation reinforcement, framing, insulation, flooring, painting, and upgrades to wiring and ventilation. These upgrades are essential to maintaining a safe, stable environment for women and children in crisis. The requested improvements will strengthen families and ensure that Hayward remains a place where women and children can regain independence, recovery, and economic stability.
Please let me know if you have any questions or require any further information.
Sincerely,
Dr. Linda Stewart
Dr. Linda Stewart, EdD, LMFT
Executive Director
Magnolia Women's Recovery Programs, Inc.
(510) 535-1344
magnoliarecovery.org
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NOTICE: This message is for the use and entity to which it is addressed and may contain information that is privileged, confidential and exempt from disclosure under applicable law.
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From: Christina Antos
To: Amy Cole-Bloom
Cc: Emily Hwang; Estephanie Urbina
Subject: FW: #IV ACT 25-018 Attachment II Final Funding Recommendations Date: Wednesday, March 19, 2025 1:42:30 PM
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Good afternoon, Amy:
I hope you are doing well.
On behalf of Tiburcio Vasquez Health Center, Inc. (TVHC), I am submitting written commentary on agenda item
#IV ACT 25-018, Attachment II – Final Funding Recommendations.
Again, we respectfully request that the Community Services Commission reconsider TVHC’s request for $50,000 to support health education services at the Hayward High School-Based Health Center.
We appreciate Austin Bruckner Carrillo’s advocacy for Hayward students and his efforts in urging the commission and council to reconsider funding for TVHC’s school-based clinic at the last meeting.
TVHC’s Hayward High School-Based Clinic is a vital access point for both healthcare and health education for students. Beyond providing primary and sensitive care services, as well as referrals to specialty care and community resources, the clinic plays a crucial role in delivering comprehensive health education on preventive care, sexual health, substance use, nutrition, and chronic disease prevention—key topics that directly impact students’ well-being and academic success.
Additionally, the clinic serves as a gateway for students interested in pursuing careers in healthcare —an industry facing significant workforce shortages but offering stable, long-term employment opportunities for Hayward students. Given the barriers many students face in accessing reliable health information, our full-time, on-site Health Educator is an invaluable resource, equipping them with the knowledge and support they need to make informed decisions about their health and future.
I’d like to share a recent story that highlights the vital role of school-based clinics as a resource for students, connecting them to essential services. A school counselor at Hayward High referred us to a student who had just turned 18 and was forced to leave her grandmother’s home, leaving her unhoused. With no stable housing, she was couch-surfing at friends’ houses while struggling to navigate her next steps. Upon learning about her situation, the Hayward High School-Based Clinic immediately stepped in, connecting her with our street health outreach team, who assessed her eligibility for housing assistance. She qualified for housing support, and our team is actively working to secure stable accommodations for her. Beyond housing assistance, the clinic served as a gateway to additional services crucial for her well-being. We guided her through the process of becoming a patient at TVHC, ensuring she had access to both medical and behavioral health services. She was connected with counseling and mental health support to help her process the emotional and psychological challenges that come with housing instability. Recognizing the additional barriers she faced, we also assisted her in obtaining vital identification documents, including her California ID and birth certificate—key resources needed to access stable housing, employment, and other critical services. Additionally, we provided her with food, hygiene supplies, and other necessities to help meet her immediate needs as she transitions to more stable living conditions. This story underscores the essential role that school-based health clinics play in students' lives. More than just a place for medical care, these clinics act as trusted access points to a wide range of support services, helping students overcome barriers to health, education, and stability. By providing a direct connection to housing, mental health support, and essential resources, our school-based clinic ensures that students don’t have to navigate these challenges alone.
While Alameda County provides partial funding for our school-based health centers, our contract requires us to secure at least 50% in matching funds. To meet this requirement, TVHC actively pursues local and private funding while also billing Family PACT and other insurance programs. The City of Hayward’s support has been instrumental in sustaining and expanding our youth health services over the years, and we urge the city to continue this critical investment. Without this funding —and with anticipated reductions and changes in federal, state, and county financial resources in the coming years—TVHC may be forced to make difficult decisions, including workforce reductions and other cost-saving measures that could significantly impact students and the broader community.
We recognize the challenges in allocating limited resources among many deserving programs and organizations. Understanding these constraints, we are open to receiving a reduced amount from our initial request, if at all possible.
Thank you for your time and understanding. Please let us know if you need any more information.
Christina Antos
Director of Business Development
Tiburcio Vasquez Health Center
1260 B Street, Suite 150
Hayward, CA 94541
Cell:
(925) 768-3721
Email: [email protected]
From: Dorothy Dominique
To: Emily Hwang
Subject: RE: Request for Increased Funding for Creative Arts Program - Hidden Jewels Unleashed Date: Wednesday, March 19, 2025 2:04:52 PM
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Dear Community Services Commission,
I am Dorothy Dominique, representing Hidden Jewels Unleashed under the fiscal sponsorship of Fractured Atlas. We appreciate your support in our year-round Creative Arts & Youth Development program.
To further enhance our program's impact, I respectfully request an increase of $3,000 to our current award, raising the total to $13,000. This additional support will help us hire a dedicated new teacher, enhance the curriculum, and improve operational efficiency. We are currently conducting interviews as we prepare to hire a new staff member to accommodate the families we serve. We believe in providing value.
Since launching this initiative, we've been thrilled to see increasing interest from families, thanks to our recognition. We accommodate families enduring financial hardship and can not afford our programs, and we don't believe in turning families away; that is why the Hidden Jewels Unleashed year-round Creative Arts & Youth Development program is crucial to our community.
Thank you for considering this request, which will significantly strengthen our program.
Sincerely,
Dorothy Dominique
From: Valerie Caveglia
To: Emily Hwang
Subject: Re: Tonight"s CSC meeting
Date: Wednesday, March 19, 2025 3:18:20 PM
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yes, thank you, Emily!
HEF has a public comment and thank you for reading it:
Hayward Education Committee thanks the committee for their dedication, time and effort spent in reviewing all the applications, and sends gratitude to the committee for supporting the Foundation's goals for arts and music projects in Hayward schools. We have hinted to the Visual and Performing Arts teachers that support might be coming and everyone is excited to get
involved and get started!
Valerie Caveglia
Hayward Education Foundation
President, Board of Directors
We raise money to bring equity to Hayward schools, ensuring an enhanced learning experience for all.
On Wed, Mar 19, 2025 at 2:29 PM Emily Hwang <[email protected]> wrote:
Hi there Valarie,
I’m following up on our conversation around public comment. There are multiple options for you that don’t require you to join the meeting in person. As you mentioned on the phone, the meeting is also virtual. You also have the option to email a public comment to me before 4PM today and we will share it with our Commissioners.
Here is the meeting information to attend virtually:
https://hayward.zoom.us/j/84072966198?pwd=JqSTFoROvaKbwi2gSjFZg0zZAPxHel.1 Password: huJH+3Mar (for link above)
From: Amy Cole-Bloom
To: Yuliana Wiser-León
Cc: Emily Hwang
Subject: RE: Agenda item IV Public Comment for City of Hayward CSC Date: Wednesday, March 19, 2025 3:29:55 PM
Thank you, Yuliana! Your comment has been received and will be shared with the CSC.
Best,
Amy
Amy Cole-Bloom, PhD (she/her/hers)
Community Services Manager
City of Hayward
[email protected]
| 510.583.4201
Please note: Although I may send emails outside of regular business hours, I do not expect a response until your normal working hours.
From: Yuliana Wiser-León <[email protected]>
Sent: Wednesday, March 19, 2025 2:33 PM
To:
Amy Cole-Bloom <[email protected]>
Subject: Agenda item IV Public Comment for City of Hayward CSC CAUTION:This is an external email. Do not click on links or open attachments unless you know the content is safe.
Hi Amy,
Please find my public comment below for the CSC's meeting tonight. Please let me know if you have any questions. Thank you!
Dear Commissioners,
My name is Yuliana Wiser-León, and I am the Director of the Newcomer Navigation Center at Eden United Church of Christ, a program dedicated to serving newcomers in Hayward. First, I want to sincerely thank you for your continued support—your investment has made a profound difference in the lives of unaccompanied minors and children of migrant families in the Hayward Unified School District.
Eden Church has been a strong and reliable community partner in Hayward for many years, providing a trusted space where immigrant families can access vital services. We are deeply concerned about the proposed reduction in funding from $50,000 to $12,500 on a program that the City has supported since 2019. At a time when newcomer communities face growing challenges, this decrease would significantly impact our ability to provide case management, housing support, and medical and social services referrals with the cultural humility and trauma-informed care these children need. We are a vital partner to HUSD's
Newcomer
program and we believe the decrease in funding will have a negative impact on HUSD's
students and families at a time when the school district will be losing family engagement staff as well. Most newcomer families don't have a safety net as they are not eligible for many governmental programs, and we believe our programs serve to fill in the gaps.
We respectfully ask the Council to consider increasing our funding allocation and to work with the City's staff to consider other funding sources to ensure that Hayward’s most vulnerable students continue to receive the critical support they deserve. With your help, we can continue serving newcomers residing
in Hayward and accompany them on their path to
success in their new home.
Thank you for your time and for your commitment to serving all members of our community.
Very best,
Yuliana Wiser-León
--
In Solidarity,
Yuliana Wiser-León
, Psy. M. |
Hablo Español
Director
Newcomer Navigation Center
Eden United Church of Christ
21455 Birch St. Hayward, CA 94541
510.582.9533
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pronouns: she/her/hers/ella (Why is this in my email sig?)
From: Amy Cole-Bloom
To: Carol Morgan
Cc: Emily Hwang
Subject: RE: comment about Arts and Music funding
Date: Wednesday, March 19, 2025 3:34:41 PM
Hi Carol,
Comment received! This will be shared with the CSC and published as documents received after agenda publication.
Best,
Amy
Amy Cole-Bloom, PhD (she/her/hers)
Community Services Manager
City of Hayward
[email protected]
| 510.583.4201
Please note: Although I may send emails outside of regular business hours, I do not expect a response until your normal working hours.
From:
Carol Morgan <[email protected]>
Sent: Wednesday, March 19, 2025 1:19 PM
To: Amy Cole-Bloom <[email protected]>
Subject: comment about Arts and Music funding
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Hi Amy,
I didn't see an agenda item number for the Commission meeting tonight. I'd like to submit this comment:
As a representative of the East Bay Youth Orchestra, I'd like to express our appreciation for the support the City has given us since our founding. I especially want to thank the City Services Commission for the time they put in to reading through and evaluating all the proposals they receive every year.
I'd also like to confirm that City staff has worked very closely with our organization to try to overcome obstacles to reporting demographic information as much as possible. I was pleased to see the idea of a two-year funding cycle as well.
We very much appreciate the thoughtful approach of the CSC and City staff. Thank you.
Carol Morgan
East Bay Youth Orchestra (EBYO)
Please let me know if this works, Amy. Thanks!
Carol Morgan, EBYO
From: Jennifer Dow Rowell
To: Emily Hwang
Subject: Public Comment re: SAVE"s CoH Funding FY26
Date: Wednesday, March 19, 2025 3:54:13 PM
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To Whom it May Concern
It is profoundly disturbing that after 30+ years of serving the Hayward community and providing culturally responsive, linguistically appropriate care to survivors of domestic violence, the Community Services Committee has elected not to fund SAVE's critical work. This was done despite no performance issues with our work and no transparency or feedback. We are incredibly proud of the work we have done for the city and of the care we have provided Hayward residents, including the 130 we served last year, the 76 we have served, and the halfway point this year. Given the shifts at the federal level, now is not the year to turn your back on organizations that have provided decades of support and who need your support now more than ever. I encourage you to reconsider this decision. thank you
Jennifer Dow Rowell
Executive Director
SAVE (Safe Alternatives to Violent Environments)
1900 Mowry Avenue, Suite 201
Fremont, CA 94538
www.save-dv.org
SAVE provides safety, support & resources for people to live free from Intimate Partner Violence and engages Communities in the work to end violence.
This electronic message contains information from Safe Alternatives to Violent Environments Inc (SAVE), which is confidential or privileged. The information is intended to be sent to the individual or entity named above. If you are not the intended recipient, be aware that any disclosure, copying or distribution or use of the contents of this information is prohibited. If you have received this electronic transmission in error, please notify us by telephone at (510) 574-2250.
From: Fayeth Gardens
To: Amy Cole-Bloom
Cc: Emily Hwang
Subject: REVISED: Agenda Item #IV. ACT 25-018: Community Services Commission Meeting of 3/19/25 at 7PM Date: Wednesday, March 19, 2025 3:55:15 PM
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Greetings Dr. Bloom and CSC Members:
Thank you for recommending the Kwanzaa Project.for $10,000 funding for 2025-2026.
I respectfully would like to request that you reconsider this 50% cut of our proposal; as it presents acute challenges to raise additional funding for a community cultural program of this nature due to the current economic and political climate that does not recognize, nor support, the value of diversity as an important factor in strengthening our society.
It is our hope that Hayward will not subscribe to the erasure of the value that the African American community and its cultural attributes has brought to this Nation and hope that it will recognize and value the importance that the Kwanzaa Project contributes by bringing this community front and center to the larger Hayward community, in order to increase its visibility and hence, participation in all civic, cultural and employment opportunities in this City that we ALL call home.
Warmest regards,
Velda Goe
Founder
FAYETH GARDENS
Est'd 2014
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: WS 25-016
DATE: April 1, 2025
TO: Mayor and City Council
FROM: Public Works Director
SUBJECT
Water and Recycled Water: Recommended Fiscal Year 2026 and Fiscal Year 2027 Water and Recycled Water Rates and Connection Fees
RECOMMENDATION
That the City Council reviews and comments on this report.
SUMMARY
Staff prepared a cost-of-service analyses for providing water and recycled water service to Hayward residents and businesses to calculate appropriate water and recycled water rates and service charges for FY 2026 and FY 2027. This report provides an overview of cost-of-service issues, revenue requirements, and recommended FY 2026 and FY 2027 water and recycled water service rates. Staff is bringing the proposed rates to City Council to obtain comments. After receiving and addressing City Council’s comments, staff will implement appropriate and necessary public noticing procedures in accordance with state law prior to a public hearing, currently scheduled for June 17, 2025. If approved, the adopted rate adjustments would take effect on October 1, 2025, and 2026.
The City’swater cost of service requirements for FYs 2026 and 2027 are proposed to increase by 6% in FY 2026 and by another 6% in FY 2027. The recommended water rates for FY 2026 and FY 2027 include an overall 6% increase to both bi-monthly fixed service fees and commodity rates in each of the two years for both residential and non-residential customers. The proposed rate adjustments will allow the City to recoup some of the revenue losses and the use of reserves last year due to a 8.8% increase in the wholesale water rate from San Francisco Public Utilities Commission (SFPUC) and in anticipation of a further increase up to 5.6% effective July 2025.
The City’s recycled water’s current uniform volume charge is proposed to change to a two-tier rate structure starting in FY 2026 to make it consistent with the current rate structure for using potable water for irrigation. The recommended recycled water commodity rate is proposed to include two tiers, first tier at $7.70 per CCF for the first 170 CCF, and second tier at $9.80 per CCF for over 170 CCF. While a few of the 31 current recycled water customers will see a jump of up to 31% in their recycled water cost in FY 2026, their cost will still be up to 25% below the cost of using drinking water for irrigation use. Similar to CITY OF HAYWARD Printed on 3/27/2025Page 1 of 2
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File #:WS 25-016
2026, their cost will still be up to 25% below the cost of using drinking water for irrigation use. Similar to water service fees, the City’s recycled water fixed service fee for FYs 2026 and 2027 are proposed to increase by 6% in FY 2026 and up to another 6% in FY 2027. Staff recommend that the fixed service fee remain the same as the water service fee for potable water in FY 2026 and FY 2027.
Water and recycled water connection fee analysis has also been prepared. Connection fees are typically paid at the time a new development requests water and recycled water service. For water connection fees (also known as Water Facilities Fees), staff recommend a 10% increase in FY 2026 and another 10% increase in FY 2027. For recycled water connection fee, staff recommend the fee to be the same as the recommended water connection fee, as the City plans for expansion of the recycled water system and adding more customers.
ATTACHMENTS
Attachment I Staff Report
CITY OF HAYWARD Printed on 3/27/2025Page 2 of 2
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DATE: April 1, 2025
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT: Recommended FY 2026 and FY 2027 Water and Recycled Water Rates and Connection Fees
RECOMMENDATION
That the City Council reviews and comments on this report.
SUMMARY
Staff prepared a cost-of-service analyses for providing water and recycled water service to Hayward residents and businesses to calculate appropriate water and recycled water rates and service charges for FY 2026 and FY 2027. This report provides an overview of cost-of- service issues, revenue requirements, and recommended FY 2026 and FY 2027 water and recycled water service rates. Staff is bringing the proposed rates to City Council to obtain comments. After receiving and addressing City Council’s comments, staff will implement appropriate and necessary public noticing procedures in accordance with state law prior to a public hearing, currently scheduled for June 17, 2025. If approved, the adopted rate adjustments would take effect on October 1, 2025, and 2026.
The City’s water cost of service requirements for FYs 2026 and 2027 are proposed to increase by 6% in FY 2026 and by another 6% in FY 2027. The recommended water rates for FY 2026 and FY 2027 include an overall 6% increase to both bi-monthly fixed service fees and commodity rates in each of the two years for both residential and non-residential customers.
The proposed rate adjustments will allow the City to recoup some of the revenue losses and the use of reserves last year due to a 8.8% increase in the wholesale water rate from San Francisco Public Utilities Commission (SFPUC) and in anticipation of a further increase up to
5.6% effective July 2025.
The City’s recycled water’s current uniform volume charge is proposed to change to a two-tier rate structure starting in FY 2026 to make it consistent with the current rate structure for using potable water for irrigation. The recommended recycled water commodity rate is proposed to include two tiers, first tier at $7.70 per CCF for the first 170 CCF, and second tier at $9.80 per CCF
for over 170 CCF. While a few of the 31 current recycled water customers will see a jump of up to 31% in their recycled water cost in FY 2026, their cost will still be up to 25% below the cost of using drinking water for irrigation use. Similar to water service fees, the City’s recycled water fixed service fee for FYs 2026 and 2027 are proposed to increase by 6% in FY 2026 and up to another 6% in FY 2027. Staff recommend that the fixed service fee remain the same as the water service fee for potable water in FY 2026 and FY 2027.
Water and recycled water connection fee analysis has also been prepared. Connection fees are typically paid at the time a new development requests water and recycled water service. For water connection fees (also known as Water Facilities Fees), staff recommend a 10% increase in FY 2026 and another 10% increase in FY 2027. For recycled water connection fee, staff recommend the fee to be the same as the recommended water connection fee, as the City plans for expansion of the recycled water system and adding more customers.
BACKGROUND
Water Rates
Water rates are established to pay for the costs of purchasing and delivering water to customers and are determined through an assessment of revenue requirements and anticipated water purchase volumes. Bi-monthly water bills consist of two parts: 1) the fixed service fee, which pays for services that do not vary with the volume of water purchased, such as meter maintenance, bill processing, maintenance of the Advanced Metering Infrastructure and customer portal, and debt service; and 2) the water usage fee, which pays for costs associated with water consumption, such as the purchase of water from the SFPUC, City operations and maintenance, and energy related expenses. The City Council approved water rate adjustments in June 2023 for FY 2024 and FY 2025, which included adjustments to bi- monthly fixed service fees and commodity rates. For an average single family residential customer, the adjustments resulted in a 10% increase in FY 2024, and a 10% increase in FY 2025. Customers that use more water will pay more per gallon than those who use less water.
Recycled Water Rates
Recycled water rates are established to pay for the costs of treatment and delivery of recycled water to customers and, similar to potable water rates, are determined through an assessment of revenue requirements and anticipated recycled water purchase volumes. The initial rate structure offered an incentive to recycled water customers while recovering costs over the life of the project; the incentive continues with the proposed rates.
Connections Fees
Water and recycled water connection fees are paid to connect a new development to the public water and recycled water system and are used to fund improvement and expansion of the systems to accommodate the development and to defray the expenses paid by customers over the recent years for development and improvement of the systems. The fees also cover an incremental cost of future expansion and improvements necessary to accommodate new developments. The connection fees are developed using standard procedures to ensure that costs are allocated fairly to new developments. Water connection fees were last adjusted in September 2023, with the assessment methodology modified to distribute the cost of infrastructure improvements more equitably among new customers and commensurate with demand they place on the water system.
Proposition 218
Proposition 218, now a part of the California constitution, states that “property related fees and charges” may not exceed the proportional cost of providing the service to the customer and may not be used for any purpose other than providing said service to the customer and may not be used for any purpose other than providing said service. It affects the rate adoption process by requiring agencies to hold a public hearing to adopt rates. The agency must mail public hearing notices to all customers no fewer than 45 days prior to the public hearing. The public hearing notices must clearly show all proposed rate changes, provide information on the public hearing date/time/location, and provide instructions on how customers may protest the proposed rate changes. If a majority of customers submit a protest in writing, the proposed rate changes cannot be adopted.
DISCUSSION
Water Rates
The very high cost of purchasing SFPUC’s wholesale water is the most significant issue impacting the Water Fund. Approximately two-thirds of the water revenue pays for the purchase of water.
SFPUC’s wholesale water rates increased by 8.8% in FY 2025 and a further increase up to 5.6% is anticipated in FY 2026. A substantial amount of the Fund’s working capital reserve has been spent down in order to cushion the impacts of SFPUC’s rate increases on City residents and businesses, and to not pass the increases on to ratepayers in the form of steep rate adjustments.
Cost of Service requirements are expected to increase by 6% in FY 2026 and by another 6% in FY 2027. In addition, it is necessary to recover some of the planned revenue shortfalls from FY 2025.
Staff is recommending increases of 6% in fixed bimonthly service charges and water consumption rates across all customer classes in FY 2026 and FY 2027. As a result of these recommended changes, average residential users would see an overall increase of 6% in their water bills, or $4.06 per month, and non-residential users could see similar increases in their bills.
Staff is proposing to retain the low-income bi-monthly service fee for single-family residential customers who meet certain income thresholds, a policy that has long been supported by the City Council. Customers that qualify for this discount are charged a reduced bi-monthly water service charge, equal to 35% of the service charge, or a 65% discount. Revenues that are not generated from rates, e.g., revenue from water installation fees, are discretionary funds, not subject to the strict requirements of Prop 218, that the City may use to provide these discounts.
SFPUC Pass-Through
Pursuant to California Government Code Section 53756, Hayward is proposing to pass through any additional increases in SFPUC wholesale water rates when the actual SFPUC rates exceed the estimates. Rate increases implemented by SFPUC are unpredictable and the anticipated
5.6% increase in FY 2026 could potentially be higher than what is projected. The pass-through will allow Hayward to pass the additional increase to rate payers to recoup costs as necessary.
Prior to implementing a pass-through of the SFPUC wholesale water rates, Hayward will send written notification to all customers at least 30 days prior to the effective date. Rate payers were notified of the pass-through in the Proposition 218 notices sent in the previous rate
increase; however, Hayward did not implement any pass-through rate increases.
Drought Surcharge
The purpose of the drought surcharge is to recover revenues that may be lost as a result of substantially reduced consumption or drought-related wholesale rate increases by SFPUC in the event of a water supply shortage, or other local water use restrictions. Drought rates are not needed at this time as the reservoirs have been replenished from recent storms. SFPUC has stated they do not anticipate to call for mandatory cutbacks, and the State has rescinded some of the water use restrictions. If such rates are required in the next two years, staff will return to City Council for fuller discussion and make recommendations.
Comparison with Other Agencies
Hayward customers continue to be among the lowest per-capita water users in the Bay Area1 with a residential per capita consumption of 44 gallons per person, per day in FY 2023, compared to other members of the Bay Area Water Supply and Conservation Agency (BAWSCA) in Figure A – Residential Per Capita and Total Consumption.
Figure A – Residential and Total Per Capita Consumption
Figure B and Figure C show how the City’s current and proposed water rates compare to other neighboring and nearby agencies. While this comparison is provided in keeping with a long-
1 Source: FY 2023 Bay Area Water Supply & Conservation Agency (BAWSCA) Annual Survey
standing practice and the City Council’s desire to know how the City’s rates compare with neighboring agencies, some factors should be considered about this information. First and foremost, the agencies in “Figure B – Immediate Area Agencies” either use no expensive (and high quality) SFPUC water as part of their water supply (e.g., East Bay Municipal Utility District) comprises only a small fraction of their total supply (e.g., Alameda County Water District).
Therefore, they are unaffected, or affected to a much lesser degree, by the high cost and significant wholesale water rate increases that have been and will continue to be implemented by SFPUC.
Figure B - Immediate Area Water Agencies - Bimonthly Water Bill Comparison
Figure C - Immediate Area Water Agencies - Bimonthly Water Bill Comparison
Figure D and Figure E compare the City’s water rates to those agencies with the same water supply conditions. Compared with other SFPUC wholesale agencies, Hayward’s proposed rates are the lowest. System size also plays a role in rate setting since large agencies benefit from $144.71 $143.35 $135.24 $134.64 $128.34 $127.75
$0
$50
$100
$150
$200
EBMUD
(Proposed)
Hayward
(Proposed)
Hayward
(Current)
CCWD
(Current)
ACWD
(Current)
DSRSD
(Current)
Single Family Residential Bill for 12 ccf
(Local Non-SFPUC Agencies)
$1,045.32 $1,006.85 $986.15
$858.80 $785.34
$674.64
$0
$200
$400
$600
$800
$1,000
$1,200
Hayward
(Proposed)
EBMUD
(Proposed)
Hayward
(Current)
CCWD
(Current)
DSRSD
(Current)
ACWD
(Current)
Commercial Bill for 110 ccf
(Local Non-SFPUC Agencies)
economies of scale. Offering discounts to low-income residents, as the City does, which is not common, also affects the rates. Finally, a water agency’s rate should be considered in light of the system’s performance, its operational robustness, and its flexibility to operate in both normal and emergency situations.
Figure D - 100% SFPUC Wholesale Agencies - Bimonthly Water Bill Comparison
Figure E - 100% SFPUC Wholesale Agencies - Bimonthly Water Bill Comparison
Recycled Water Rates
Staff recommend modifying to the uniform volume charge into a two-tier rate structure that offers an incentive to utilize recycled water while adequately recovering costs over the life of the project. Staff is proposing to charge the same bimonthly service charges as potable water in FY 2026 and FY 2027. The recommended recycled water commodity rate includes two tiers, first tier at $7.70 per CCF for the first 170 CCF, or 2100 gallons per day, and second tier at $9.80 per CCF for over 170 CCF. While a few of the 31 current recycled water customers will see a jump of up to 30% in their recycled water cost in FY 2026, their cost will still be up to 25% below the cost of using drinking water for irrigation use.
$166.87 $166.84
$143.35 $143.08 $135.24
$0
$50
$100
$150
$200
Redwood City
(Current)
Palo Alto
(Proposed)
Hayward
(Proposed)
Mountain View
(Eff. 07/01/25)
Hayward
(Current)
Single Family Residential Bill for 12 ccf
(SFPUC Wholesale Agencies)
$1,279.36 $1,272.54
$1,080.70 $1,045.32 $986.15
$0
$200
$400
$600
$800
$1,000
$1,200
$1,400
Redwood City
(Current)
Palo Alto
(Proposed)
Mountain View
(Eff. 07/01/25)
Hayward
(Proposed)
Hayward
(Current)
Commercial Bill for 110 ccf
(SFPUC Wholesale Agencies)
Comparisons with Other Water Agencies
Figure F below show Hayward’s proposed recycled water usage rate comparison to other nearby agencies. The proposed FY 2026 and FY 2027 rates would make Hayward comparable to nearby agencies and offer a reduction from irrigation potable usage rate by up to 25%. Other nearby agencies’ reduction differences range from 0% for Redwood City, which has a long-established recycled water system, to 47% with an average reduction of 22%. It must be noted that most of the compared agencies charge the same fixed bimonthly service fee as potable water.
Figure F - Usage Rate Difference between Potable and Recycled Water
Water and Recycled Water Connection Fees
Capacity fee analyses have also been prepared for water and recycled water connection fees, which are the fees typically paid at the time a new development requests water and recycled water service. Both the water and recycled water connection fee were last adopted in 2023. Since then, no new recycled water customers have connected to the system due to the limitation of the City’s recycled water distribution pipeline. At this time, there is limited opportunity for new customers to connect to the Recycled Water System. The CIP includes funding for preparation of a Recycled Water Master Plan in FY 2025 to determine the feasibility of expanding the System and adding customers.
47%
43%
33%
25%
15% 13% 10% 9%
0%
0%
10%
20%
30%
40%
50%
San Jose
Water
Company
Santa Clara Milpitas
(Proposed)
Hayward
(Proposed)
Mountain
View (Eff
2026)
DSRSD Sunnyvale EBMUD
(Proposed)
Redwood
City
Difference between Non-Residential/Irrigation Potable
vs. Recycled Water Usage Rate
Comparisons with Other Agencies
Table 1 below shows how Hayward’s proposed water connection fee compares to other agencies.
Table 1 - Water Connection Fee Comparison
Agency
Water Connection Fee
(1" meter)
Palo Alto $6,250
Mountain View $13,941
Redwood City $14,198
Hayward (Current) $17,831
Hayward (Proposed) $19,614
ACWD $24,405
EBMUD (1) $44,649
Contra Costa Water
District $60,920
DSRSD (2) $133,687
(1) EBMUD Water Connection Fee for Region 2, Castro Valley Area
(2) DSRSD Water Capacity Fee includes fees for both water distribution services and Zone 7 water treatment services.
Staff recommend a 10% annual increase for the water connection fee and a 10% annual increase for recycled water connection fee in each FY 2026 and FY 2027. Staff is proposing to use the same recommended potable water connection fee for the small number of new recycled water customers, as the City plans for expansion of the recycled water system and adding more customers. Appropriate connection fees will be calculated after development of the Recycled Water System Master Plan.
ECONOMIC IMPACT
The typical single-family residential customer, with average bi-monthly water use of 12 ccf (150 gallons per day), will see an increase of $4.06 per month in water cost in the first year and $4.30 in the second year. About two-thirds of these pay for SFPUC’s water purchases.
While staff recognize that any rate increase will affect customers and should be minimized, it is critical that the City maintain reliable and robust utilities systems, in conformance with ever more stringent federal and state rules and regulations on the onset of the climate crisis, in the interest of economic viability, quality of life, and maintaining public health, and meeting increasingly stringent regulations.
FISCAL IMPACT
The Water and Recycled Water Funds each maintain a working capital balance, or fund balance, in order to manage emergencies, maintain positive cash flows, the fund’s credit worthiness and, at times, smooth out needed rate adjustments so that the City is not forced to implement a significant increase in a single year, which can result in customer discontent.
Water connection fees support Capital Improvement Program (CIP) projects in the Water Improvement Fund.
There are no impacts on the General Fund related to water and recycled water rate adjustments or connection fees.
Operating Fund
Water Fund
The Water Enterprise Fund reserves are recommended to manage operating costs, capital expenditures and rate stabilization to protect customers from steep rate adjustments in the event of larger-than-anticipated increases in wholesale water rates. In general, it is recommended that the City maintains a reserve target of approximately 25% of operating and maintenance expenses in one year, 100% of the rolling average of five years of rate-funded capital, and 25% of commodity rate revenues. In general, it is recommended that the City maintains approximately one year of operating costs in reserve, which is approximately $40 million in FY 2025. However, a portion of the water fund’s working capital reserve is anticipated to be spent down in FY 2025 and the use of reserve will continue in the next few years in order to cushion the impacts of SFPUC’s rate increases on City residents and businesses, and to not pass the increases on to ratepayers in the form of steep rate adjustments.
Recycled Water Fund
The Recycled Water Enterprise Fund is a separate enterprise with its own rate structure.
Revenue and expense for delivering recycled water are tracked separately from water transactions. While the expenses and revenues in the Recycled Water Fund would be modest initially, they would increase as new customers are added and future project phases are implemented.
Capital Improvement Program
Water Improvement Fund
All revenues derived from Water Facilities Fees are deposited in the Water System Capital Improvement Fund and used only for planned existing and future capital projects related to improvement and expansion of the water system, such as the System Seismic Upgrades and New Emergency Well B2 projects.
The revenues derived from Recycled Water Connections Fees will be deposited into the Water or Sewer Improvement Fund, as appropriate, to fund projects related to expanding or improving the Recycled Water System.
STRATEGIC ROADMAP
The proposed rate adjustments align with the City’s Strategic Roadmap of improved infrastructure by providing the funding necessary to maintain and improve the water distribution system and recycled water treatment and distribution system. Reliable utility services support other priorities such as housing and economic growth.
SUSTAINABILITY FEATURES
Water conservation programs, such as the high efficiency fixture replacement and lawn replacement rebate programs, are funded through water rate revenue and provide customers with the tools to assist them in efficiently managing water usage.
The use of recycled water will reduce the demand for drinking water and improve the reliability and availability of drinking water, while providing a sustainable and drought-proof water supply for some irrigation and eventually industrial uses. It will also reduce the volume of wastewater and associated nutrients, and residual pollutants discharged to San Francisco Bay, which is required to meet increasingly stringent discharge regulations.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) includes an exemption of environmental review for revisions to rates and charges that are for the purpose of 1) meeting operating expenses; 2) purchasing or leasing supplies, equipment, and materials; 3) meeting financial reserve requirements; or 4) obtaining funds for capital projects necessary to maintain services and system reliability within existing service areas. No additional CEQA review is required.
PUBLIC CONTACT
Following City Council’s comments on the proposed rates, staff will incorporate any required modifications and implement the legal noticing requirements of Proposition 218, which mandates written notice of the proposed rates to all affected property owners at least forty- five days in advance of the public hearing. A new law, AB 2257, encourages written responses to written protests received before a public hearing. Therefore, notices will be sent sixty days in advance, currently scheduled for mailing on April 18, 2025, to accommodate sufficient time for delivery and for the City to prepare a written response to any written objections if needed.
Although not legally required, in instances where a party, other than the property owner, such as a tenant, is the account holder on record, notice will also be sent to that party. The notice describes the proposed adjustments and recommended rates for FY 2026 and FY 2027, and the impacts on various customer classes. In addition, the notice will include information on the low-income discounts and resources on water conservation programs to the benefits of water customers. The notice will also discuss the property owners’ right to protest the rates. City Council may not take action on the rates if a majority of affected property owners file written protests. Staff will also post the information on the City’s website and publish the required notice in the newspaper.
Capacity charges are one-time fees that are not subject to Proposition 218 requirements and will not be included in the Proposition 218 notice, but staff will post the information on the City’s website and publish notice of the proposed adjustment.
NEXT STEPS
City Council is scheduled to consider the rate adjustments and hold a public hearing at its June 17, 2025, meeting. If adopted, the water and recycled water rate adjustments would be effective on October 1, 2025, and October 1, 2026 and connection fee adjustments would be effective on September 1, 2025, and September 1, 2026. City Council has traditionally used October 1 as an effective date for the water and recycled water rates, rather than July 1 when the wholesale rate adjustment takes effect in order to avoid increasing rates during the summer period when water use is highest.
Prepared by: Trang Nguyen, Management Analyst II
Recommended by: Alex Ameri, Director of Public Works
Approved by:
____________________________
Dr. Ana M. Alvarez, City Manager
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: PH 25-013
DATE: April 1, 2025
TO: Mayor and City Council
FROM: Finance Director
SUBJECT
City Master Fee Schedule: Adopt a Resolution Approving the Fiscal Year 2025-2026 Master Fee Schedule, Fine and Bail Schedules, and Finding the Action is Exempt from CEQA Review
RECOMMENDATION
That the City Council adopts the attached resolution (Attachment II) amending the City’s Master Fee Schedule and Fine and Bail Schedules to identify and determine necessary adjustments to fees charged for services. Approved fee changes will become effective July 1, 2025.
SUMMARY
Annually, City staff completes a review of the City’sMaster Fee Schedule and Fine and Bail Schedules to identify and determine necessary adjustments to fees charged for services. Approved fee changes will become effective July 1, 2025.
A complete and detailed listing of fees is reflected in the proposed FY 2025-2026 Master Fee Schedule and can be found on the Master Fee Schedule website link found in the City’s website:
<https://www.hayward-ca.gov/your-government/documents/master-fee-schedule>.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
Attachment III City Clerk FY 2026 Proposed Master Fee Schedule Update Attachment IV Development Services (Planning) FY 2026 Proposed Master Fee Schedule Update Attachment V Development Services (Housing) FY 2026 Proposed Master Fee Schedule Update Attachment VI Development Services (Building) FY 2026 Proposed Master Fee Schedule Update Attachment VIA Exhibit A - Fine and Bail Schedule
Attachment VII Library FY 2026 Proposed Master Fee Schedule Update CITY OF HAYWARD Printed on 3/27/2025Page 1 of 2
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Attachment VIII Public Works & Utilities FY 2026 Proposed Master Fee Schedule Update Attachment IX Proposed FY 2026 Master Fee Schedule
CITY OF HAYWARD Printed on 3/27/2025Page 2 of 2
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DATE: April 1, 2025
TO: Mayor and City Council
FROM: Director of Finance
SUBJECT: Adopt a Resolution Approving the FY 2025-2026 Master Fee Schedule, Fine and Bail Schedules, and Finding the Action is Exempt from CEQA Review
RECOMMENDATION
That City Council adopts the attached resolution (Attachment II) amending the City’s Master Fee Schedule and Fine and Bail Schedules to identify and determine necessary adjustments to fees charged for services. Approved fee changes will become effective July 1, 2025.
SUMMARY
Annually, City staff completes a review of the City’s Master Fee Schedule and Fine and Bail Schedules to identify and determine necessary adjustments to fees charged for services.
Approved fee changes will become effective July 1, 2025.
A complete and detailed listing of fees is reflected in the proposed FY 2025 – 2026 Master Fee Schedule and can be found on the Master Fee Schedule website link found in the City’s website: https://www.hayward-ca.gov/your-government/documents/master-fee-schedule.
BACKGROUND
The City’s Master Fee, Fine and Bail Schedules identify the fees for various City services. The fees in the Master Fee, Fine and Bail Schedules are based on recovery for the cost of delivering services (e.g., various building and fire inspections) and must comply with provisions of current legislation.
As part of a general cost recovery strategy, local governments have adopted user fees to fund programs and services that provide direct benefit to a specified user or have limited or no direct benefit to the community. To the extent that the City uses general tax monies to provide services that it could recover full cost for, but does not, a subsidy is provided, and this reduces funds that may be available to provide other community-wide benefits. Unlike most revenue sources, the City has more control over the level of user fees they charge to recover costs. As the City works to balance levels of service and the variability of demand, City Council has become increasingly aware of subsidies provided by the General Fund for fees which do not recapture full costs.
In February of 2024, the City began a comprehensive user fee and cost allocation plan study conducted by Willdan Financial Services. The complete user fee and cost allocation plan study was presented to Council on August 20, 2024. Impact and changes to the proposed FY 2025 Master Fee Schedule due to the completion of the study were addressed during the Council meeting on October 8, 2024.
Legislative Requirements
Proposition 26 Review and Compliance
In November 2010, California voters approved Proposition 26, which amended Articles XIIIA and XIIIC of the State constitution regarding the adoption of fees and taxes. Proposition 26 seeks to assure that taxes are not disguised as fees: taxes must be approved by voters whereas legislative bodies, such as a City Council, can approve fees.
Proposition 218 Review and Compliance
In November 1996, California voters passed Proposition 218, the “Right to Vote on Taxes Act.” This constitutional amendment protects taxpayers by limiting the methods by which local governments can create or increase taxes, fees, and charges without taxpayer consent.
Proposition 218 requires voter approval prior to imposition or increase of general taxes, assessments, and certain user fees.
The proposed Master Fee, Fine and Bail Schedules have been reviewed for compliance with Propositions 26 and 218 and, in the City Attorney's opinion, are compliant.
DISCUSSION
Summary of Changes in Fees by Program Area
City Clerk (See Attachment III)
1. Changes in Express Mail from City of Hayward mailed to US Department of State and Express Mail from US Department of State mailed to Customer-Fees set by the United States Postal Service and US Department of State respectively.
Development Services (See Attachments IV, V, VI and Exhibit A)
1. Create Review of Ministerial Planning Applications under the “Planning” section of the Master Fee Schedule. (See Attachment IV and Exhibit A)
Add new fee
New Fee Amount
Deposit for applications that do not
include a Tentative Map
$4,000
Deposit for applications that involve a
Tentative Map
$6,000
2. Affordable Housing In-Lieu Fees (See Attachment V)
Residential
Development Projects
Ten Units or More
Current Fee Proposed Fee
High Density
Condominiums (35 units
per acre or more)
$19.39 $19.33
Lower Density Ownership
Housing (Less than 35
units per acre)
$26.05 $25.97
All Other Dwelling Unit
Types
$23.51 $23.44
3. Create Building Permit Review Fees to recover staff costs associated with review of building permit applications to ensure compliance monitoring of the Affordable Housing Ordinance. (See Attachment V)
Add new fee
Fee Amount
ADU Plan Review $158 (50% cost recovery-flat rate)
Single Family Home and Multifamily 4
unites or less Plan Review
$474 (flat rate)
Multifamily Plan Review $790 (flat rate)
Master Plan Review $316 (flat rate)
Plot Plan Review $474 (flat rate)
Revised multi-department fee calculation worksheet
4. Code Enforcement
Administrative cleanup of Code Enforcement Community Preservation Programs a. Consolidation of duplicate re-inspection fees
b. Separation of Administrative cost fees from Penalty fees c. Consolidation of general fees to the General Administration Fees Section
5. Housing
Administrative cleanup of Rent Stabilization Administration and Loan Servicing sections
6. Park Impact Fees (See attachment VI)
This increase reflects Resolution 19-245 to adopt updated Park Impact Fees based on the percentage change in the Engineering News-Record Construction Cost Index, San Francisco Area.
Residential Old Fee Proposed Fee
ADU that is 750+ sq. ft. $3,823 $3,812
Studio/0 bedroom Unit $3,823 $3,812
1 Bedroom Unit $5,985 $5,967
2 Bedroom Unit $10,796 $10,764
3 Bedroom Unit $18,855 $18,798
Residential Old Fee Proposed Fee
4+ Bedroom Unit $26,227 $26,148
Industrial Development Old Fee New Fee
Gross Floor Area $0 .96 per sq. ft. $0.96
Based on the nexus study completed by Community Attributes, Inc (CAI) IN 2018, the fees remain below the maximum allowable amount, they align with current economic and development activities within Hayward and competition for new developments with neighboring jurisdictions.
Library (See Attachment VII)
1. New fee for Library of Things
Maintenance Services (See Exhibit A)
Changes to the Bail and Fine Schedule
Item LOT Category
Actual
Cost
Fee Schedule
Puzzles LOT GAME $16.99 Original cost of item plus processing fee Ukuleles LOT MUSIC $50.00 Original cost of item plus processing fee Binoculars
LOT
RECREATION $59.99
Original cost of item plus processing fee
Backpacks
(Hiking)
LOT
RECREATION $112.86
Original cost of item plus processing fee
Stargazing
Kits
LOT
RECREATION $504.38
Original cost of item plus processing fee
Trekking
Poles
LOT
RECREATION $34.99
Original cost of item plus processing fee
SunJack
Solar
Chargers
LOT
TECHNOLOGY $79.95
Original cost of item plus processing fee
IFixit Pro
Tech Kits LOT TOOLS $94.94
Original cost of item plus processing fee
1. Add New Code: Assembly Bill 413, known as the "daylighting" law, made parking within 20 feet of corners illegal, even if the curb isn't painted red. The concept is designed to open intersections and eliminate blind spots, making it easier for drivers to see pedestrians and other vehicles that may otherwise be hidden. The law went into effect on January 1, 2025.
a. Add CVC 22500 n: prohibits parking within 20 feet of the vehicle approach side of any marked or unmarked crosswalk, or within 15 feet of a crosswalk where a curb extension is present
2. Increase all $75 parking fines to $79. Raising Hayward's $75 parking fines to $79 would align it with the average fine amount for no-parking violations in neighboring cities while remaining sensitive to community needs.
Police Administration
Administrative cleanup of Police Administration and Animal Control sections
Engineering & Transportation and Utilities & Environmental Services (See Attachment VIII)
Updates were made in the following sections of the Proposed FY 2025 – 2026 Master Fee Schedule for Engineering and Transportation and Utilities and Environmental Services. Due to the numerous updates, the memos for the updates in each section are provided in Attachment VIII.
Sewer Connection Fees/Interest Rates on Sewer Connection Fee Payment Agreements
Sanitary Sewer Service Charges and Fees Language
Minimum Charges for Water Meter Hydrant Usage
Airport Services
Monthly Meter Service Charges for Water Hydrant Meters Traffic Impact Fee
Utilities & Environmental Services
ENVIRONMENTAL REVIEW
This item is exempt from CEQA review pursuant to Section 15273 of the California Environmental Quality Act (CEQA) Guidelines which states that CEQA does not apply to the establishment, modification, structuring, restructuring, or approval of rates, tolls, fares, and other charges by public agencies which the public agency finds are for the purposes of:
1. Meeting operating expenses, including employee wage rates and fringe benefits;
2. Purchasing or leasing supplies, equipment, or materials;
3. Meeting financial reserve needs and requirements;
4. Obtaining funds necessary for capital projects necessary to maintain service within existing service areas; or
5. Obtaining funds necessary to maintain intra-city transfers as are authorized by City Charter.
ECONOMIC IMPACT
Approval of the attached resolution will have a minor economic impact on our community in that only certain fees will be increased or added.
STRATEGIC ROADMAP
This agenda item is a routine operational item and does not specifically relate to any of the six priorities outlined in the Council’s Strategic Roadmap.
FISCAL IMPACT
Adopting these fee changes will minimally impact overall City revenues and will offset the staff time spent performing the various activities supported by the fees.
PUBLIC CONTACT
A public notice was published in The Daily Review on March 14, 2025 and March 21, 2025.
The public notice contained the meeting date announcing the time, location, and subject matter of this public hearing.
NEXT STEPS
Upon approval of the attached resolution the fees will be effective as of July 1, 2025, to allow for the required sixty-day notice period.
Prepared by: Nicholas Mullins, Senior Management Analyst
Recommended by: Sharif Etman, Interim Director of Finance
Approved by:
Dr . Ana M. Alvarez, City Manager
ATTACHMENT II
HAYWARD CITY COUNCIL
RESOLUTION NO. 25-_____
Introduced by Council Member _________________
RESOLUTION ADOPTING THE FY 2026 MASTER FEE SCHEDULE THAT
REFLECTS UPDATED FEES AND CHARGES FOR DEPARTMENTS IN THE CITY OF HAYWARD AND RESCINDING RESOLUTION NO. 24-197 AND ALL
AMENDMENTS THERETO AND FINDING THAT THE ACTION IS EXEMPT
FROM CEQA REVIEW
WHEREAS, Section 15273 of the California Environmental Quality Act (CEQA) Guidelines states that CEQA does not apply to the establishment, modification, structuring, restructuring, or approval of rates, tolls, fares, and other charges by public agencies which the public agency finds are for the purposes of:
1. Meeting operating expenses, including employee wage rates and fringe benefits;
2. Purchasing or leasing supplies, equipment, or materials;
3. Meeting financial reserve needs and requirements;
4. Obtaining funds necessary for capital projects necessary to maintain service within existing service areas; or
5. Obtaining funds necessary to maintain intra-city transfers as are authorized by City Charter; and
WHEREAS, the City Council finds and determines that this action is exempt from CEQA based on the foregoing provisions; and
WHEREAS, in November 2010, California voters approved Proposition 26, which amended Article XIII C of the State Constitution regarding the adoption of fees and taxes.
Proposition 26 seeks to assure that taxes, which must be approved by the voters, are not disguised as fees, which can be approved by legislative bodies, such as a city council. The proposed Master Fee Schedule (MFS) is compliant.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Hayward hereby adopts with changes the Master Fee Schedule relating to fees and charges for all departments of the City of Hayward incorporated herein by reference and as outlined in the October 8, 2024 , City Council report; either on its face or as applied, the invalidity of one provision shall not affect the other provisions of this Master Fee Schedule, and the applications thereof; and to that end the provisions of this Master Fee Schedule shall be deemed severable.
BE IT FURTHER RESOLVED that Resolution No. 24-197, and all amendments thereto are hereby rescinded.
BE IT FURTHER RESOLVED that this resolution shall become effective as of July 1, 2025.
BE IT FURTHER RESOLVED that this action is determined to be exempt from CEQA review pursuant to Section 15273 of the California Environmental Quality Act (CEQA) Guidelines based on the findings stated herein.
IN COUNCIL, HAYWARD, CALIFORNIA April 1, 2025.
ADOPTED BY THE FOLLOWING VOTE:
AYES: COUNCIL MEMBERS:
MAYOR:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: _______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
__________________________________________
City Attorney of the City of Hayward
OFFICE OF THE CITY CLERK T: 510.583.4400
777 B Street, Hayward, CA 94541 www.hayward-ca.gov
MEMORANDUM
Date: February 21, 2025
To: Regina Youngblood, Assistant City Manager & Acting Director of Finance Nicholas Mullins, Management Analyst II
From: Miriam Lens, City Clerk
Lilia Corral, Deputy City Clerk
Subject: FY 2026 Master Fee Schedule Changes – City Clerk’s Office The following are recommended fee increases reflected in the proposed 2026 Master Fee Schedule:
Fee Type Change From Change To Justification
Express Mail from City of
Hayward to US
Department of State set
by USPS, payable to City
of Hayward
$ 34.45 $ 31.40 Set by United
States Postal
Service and
payable to City.
Express Mail from US
Department of State to
Customer set by and
payable to US Department
of State
$ 19.53 $ 21.36 Set by United
States
Department of
State.
ATTACHMENT III
Development Services Department
Planning Division
777 B Street
Hayward, CA 94541-5007
T: 510.583.8520 | www.hayward-ca.gov
Interoffice Memorandum
DATE: February 18, 2025
TO: Regina Youngblood, Acting Director of Finance and Assistant City Manager FROM: Sara Buizer, Director of Development Services
SUBJECT: FY 26 Master Fee Schedule Update
The following updates are requested for the Master Fee Schedule related to the Planning Division:
DEVELOPMENT SERVICES DEPARTMENT
PLANNING
Review of Ministerial Planning Applications
Application types include but not limited to: SB 35, SB 6, AB 2011, SB 9, SB 684, and SB 1123 Recommended Fee: $4,000 Deposit for applications that do not include a Tentative Map $6,000 Deposit for applications that involve a Tentative Map.
These ministerial applications do not require preparation of findings or the standard noticing requirements per the Municipal Code; however, they do require a thorough application review by staff to ensure that projects comply with local and State laws. The proposed deposit would allow the Development Review team consisting of Planning, Development Review Engineer, Landscape Architect, Building, Fire & Haz Mat, Public Works - Engineering, - Transportation, - Environmental Services and - Utilities and others depending on location (i.e. Airport) to bill their time spent reviewing the application. Typically, the Review of a Ministerial Planning Application will follow a similar review process (application intake, review, status letter, resubmittal, review, status letter until deemed complete) as other projects which are subject to Site Plan Review and may or may not include a Tentative (Parcel or Tract) Map which typically requires a more detailed review due to the land division.
Cc: Sara Buizer, Director of Development Services
Christina Morales, Deputy Director of Development Services Jeremy Lochirco, Planning Manager
Tera Maroney, Management Analyst
ATTACHMENT IV
Development Services Department
777 B Street
Hayward, CA 94541-5007
T: 510.583.8520 | www.hayward-ca.gov
Interoffice Memorandum
DATE: March 14, 2025
TO: Regina Youngblood, Acting Director of Finance and Assistant City Manager THROUGH: Tera Maroney, Management Analyst
FROM: Sara Buizer, Director of Development Services
SUBJECT: FY 26 Master Fee Schedule Update
The following updates are requested for the Master Fee Schedule related to the Planning Division:
We are requesting an update to the Master Fee Schedule to include fees related to the Williamson Act application process. The Williamson Act is a California state law that allows landowners to restrict their property to agricultural or open-space use in exchange for reduced property taxes.
Currently, our Master Fee Schedule does not capture fees for processing Williamson Act applications. This omission is likely due to the fact that the City Council last discussed this topic over 50 years ago, in 1971. To ensure accurate cost recovery for staff processing time, we propose adding a fee for Williamson Act application processing to the Master Fee Schedule.
DEVELOPMENT SERVICES DEPARTMENT
C. PLANNING
Attached:
Master Fee Update Excel Workbook – Planning Division
Cc: Sara Buizer, Director of Development Services
Christina Morales, Deputy Director of Development Services Jeremy Lochirco, Planning Manager
Tera Maroney, Management Analyst
Development Services Department
Housing Division
777 B Street
Hayward, CA 94541-5007
T: 510.583.4454 | F: 510.583.3650 | www.hayward-ca.gov
Interoffice Memorandum
DATE: February 28, 2025
TO: Regina Youngblood, Acting Director of Finance and Assistant City Manager THROUGH: Christina Morales, Deputy Director of Development Services FROM: Sara Buizer, Director of Development Services
SUBJECT: FY 26 Master Fee Schedule Update
The Housing Division under the Development Services Department is tasked with servicing residential and rental housing development loans and administering the resale restrictions related to the City’s Below Market Rate (BMR) housing portfolio as well as the administration and compliance of the Affordable Housing Ordinance (AHO), Residential Rent Stabilization and Tenant Protection Ordinance (RRSO) and Tenant Relocation Assistance Ordinance (TRAO), including the collection of fees related to each ordinance.
Although the Affordable Housing In-Lieu Fee is administered by the Housing Division, the fee is listed under the Planning Division to consolidate all fees related to development for a streamlined user experience. The following item is a requested update to the Master Fee Schedule.
DEVELOPMENT SERVICES DEPARTMENT
NEW FEE -BUILDING PERMIT FEES
• Addition of Building Permit Review Fees to recover staff costs associated with review of building permit applications to ensure compliance monitoring of the Affordable Housing Ordinance. Approximately . 30 FTE is utilized to review permit applications to ensure compliance prior to the issuance of building permits. Proposed fees are anticipated to recover approximately 75% of the costs . Fees ha ve been calculated based on an average time to review applications using the Housing Division fully burdened rate included in the City of Hayward 2024 User Fee Study. The following are the proposed fees based application type:
o ADU Plan Review - $158 (50% cost recovery)
o Single Family Home and Multifamily 4 units or less Plan Review - $474 o Multifamily Plan Review -$790
o Master Plan Review- $316
o Plot Plan Review-$474
B. PLANNING
Item 40 – Affordable Housing In-Lieu Fee
ATTACHMENT V
Development Services Department
Housing Division
777 B Street
Hayward, CA 94541-5007
T: 510.583.4454 | F: 510.583.3650 | www.hayward-ca.gov
• This fee decreased 0.3% based on the January 2025 CCI % change in the attached ENR report and is authorized by Resolution 17-167, as amended by Resolution 23-074.
F. HOUSING
Item 1 – Rent Stabilization Administration
• Update the payment due date to remove the year since the Master Fee Schedule is adopted each year, the due date is understood to be August 31 of the current fiscal year.
Item 3 – Loan Servicing
• Rename the title of this section (from “Loan Servicing” to “Loan Servicing and Monitoring”) as well as some of the fees (from “Subordination Fee” to “Refinance/Subordination Fee” and from “Loan Modification Fee” to “Loan and Agreement Modification Fee”) for clarity. • An updated F ully Burdened Hourly Rate for Housing Division was calculated by Wildan as part of the User Fee Study and approved by City Council in Resolution 24-187. Reference to Housing Division’s Fully Burdened Hourly Rate was not updated in the Adopted FY25 Master Fee Schedule effective January 1, 2025 and this change is to correct the Master Fee Schedule moving forward.
Attached:
Attachment A – Summary of Requested FY26 Master Fee Updates (changes in red) ENR Report
Resolution 17-167
Resolution 23-074
Wildan User Fee Study Report dated August 20, 2024
Resolution 24-187
Cc: Sara Buizer, Director of Development Services
Christina Morales, Deputy Director of Development Services Jeremy Lochirco, Planning Manager
Tera Maroney, Management Analyst
Development Services Department
Planning Division
777 B Street
Hayward, CA 94541-5007
T: 510.583.8520 | www.hayward-ca.gov
Interoffice Memorandum
DATE: February 18, 2025
TO: Regina Youngblood, Acting Director of Finance and Assistant City Manager FROM: Sara Buizer, Director of Development Services
SUBJECT: FY 26 Master Fee Schedule Update
The following updates are requested for the Master Fee Schedule related to the Building Division:
DEVELOPMENT SERVICES DEPARTMENT
BUILDING
Item 39 – Park Impact Fees
• All Park Impact fees will decrease by 0.3%, as shown in the attached ENR, in accordance with Section 3 of Resolution 19-245 (also attached for reference).
Adopted
FY23
Adopted
FY24
Adopted
FY25
Proposed FY26
ENR CCI Annual Increase 10.47% +0.2% -0.3%
Residential
ADU that is 750+ s.f. $3,453 $3,815 $3,823 $3,812
Studio/0 Bedroom Unit $3,453 $3,815 $3,823 $3,812
1 Bedroom Unit $5,407 $5,973 $5,985 $5,967
2 Bedroom Unit $9,753 $10,774 $10,796 $10,764
3 Bedroom Unit $17,034 $18,817 $18,855 $18,798
4+ Bedroom Unit $23,694 $26,175 $26,227 $26,148
Industrial
Gross Floor Area (per s.f.) $0.87 $0.96 $0.96 $0.96
ATTACHMENT VI
Development Services Department
Planning Division
777 B Street
Hayward, CA 94541-5007
T: 510.583.8520 | www.hayward-ca.gov
Attached:
City Cost Index - ENR Report
Master Fee Update Excel Worksheet – Planning Division
Resolution 19-245
Cc: Sara Buizer, Director of Development Services
Christina Morales, Deputy Director of Development Services Jeremy Lochirco, Planning Manager
Tera Maroney, Management Analyst
Engineering News-Record
City Cost Index - San Francisco - As of January 2025
The building and construction cost indexes for ENR's individual cities use the same components PnlllDleoCII and weighting as those for the 20-city national indexes. The city indexes use local prices for portland cement and 2 X 4 lumber and the national average price for structural steel. The city's BCI uses local union wages, plus fringes, for carpenters, bricklayers and iron workers. The city's CCI uses the same union wages for laborers.
To find more recent cost index data, go to this webpage (link below) and click on the link for the year you need, and then navigate to the week you need. Keep in mind that the city cost index figures are always published in the second weekly issue of the month.
htm:/ /www.enr.com/ economics/ current costs
Go back to view all City Indexes.
ENR COST INDEXES IN SAN FRANCISCO (1978-2024)
YEAR MONTH BCI %CHG CCI
2025 January 10794.37 0.2 15478.32
2024 December 10729.09 -0.4 15413.04
2024 November 10716.59 -0.6 15400.54
2024 October 10701.45 -0.2 15385.40
2024 September 10691.45 -0.5 15375.40
2024 August 10683.29 +0.2 15367.24
2024 July 10650.79 +0.3 15334.74
2024 June 10683.43 +0.6 15367.38
2024 May 10734.05 -1.0 15418.02
--
%C
-0.3
-0.7
-0.8
-0.6
-0.7
-0.2
-0.2
0.0 -1.1
HG
YEAR MONTH BCI %CHG CCI %CHG
2024 April 10804.99 +7.8 15488.96 +1.1
2024 March 10774.99 +7.0 15458.96 +0.6
2024 February 10843.54 +7.1 15527.50 +0.7
2024 January 10777.24 +5.6 15525.00 +0.2
2023 December 10767.24 +11.2 15515.00 +3.6
2023 November 10778.49 +9.8 15526.28 +2.7
2023 October 10725.60 +8.9 15473.38 +2.2
2023 September 10741.92 +9.7 15489.70 +2.7
2023 August 10657.16 +9.2 15404.94 +2.4
2023 July 10621.95 +2.7 15369.76 1-1.7
2023 June 10619.45 +5.5 15367.26 +0.1
2023 May 10847.53 +8.1 15595.35 +1.8
2023 April 10026.39 +2.2 15319.85 +1.4
2023 March 10068.82 +2.4 15362.28 +1.6
2023 February 10125.94 +11.2 15419.90 +7.1
2023 January 10205.32 +13.3 15498.78 +8.4
2022 December 9684.48 +8.4 14977.94 +5.3
2022 November 9819.99 +7.6 15113.51 +4.8
2022 October 9847.88 +7.5 15141.40 +4.8
--
2022 September 9789.74 +18.1 15083.26 +11.0
2022 August 9757.65 +14.5 15051.17 +8.9
2022 July 10346.61 +22.2 15640.10 +13.6
2022 June 10062.91 +23.2 15356.33 +14.1
2022 May 10033.57 +23.4 15326.99 +14.2
YEAR MONTH BCI %CHG CCI %CHG
2022 April 9810.39 +24.8 15103.81 +14.8
2022 March 9833.42 +25.4 15126.84 +15.1
2022 February 9102.28 +16.5 14396.70 +9.8
2022 January 9007.82 +15.4 14301.24 +9.2
2021 December 8934.82 +13.5 14228.24 +8.0
2021 November 9127.62 +15.9 14421.03 +9.5
2021 October 9158.49 +16.3% 14451.91 +9.8%
2021 September 8290.40 +7.5 13583.81 +4.4
2021 August 8524.32 +11.8 13817.73 +6.9
2021 July 8468.17 +11.2 13762.01 +6.6
2021 June 8165.26 +5.6 13459.10 +3.4
2021 May 8131.51 +8.1 13425.35 +4.7
--
2021 April 7863.57 +4.5 13157.41 +2.7
2021 March 7843.32 +4.3 13137.16 +2.5
2021 Feb 7816.32 +4.0 13110.16 +2.4
2021 Jan 7804.07 +3.9 13097.91 +2.3
2020 Dec 7874.92 +5.3 13168.76 +3.2
2020 Nov 7877.92 6.0% 13171.76 3.5%
2020 Oct 7874.17 +7.3 13168.01 +5.1
2020 Sept 7711.82 +6.0 13005.66 +5.2
2020 Aug 7626.76 +4.8 12920.60 +4.5
2020 July 7614.09 +4.9 12907.92 +4.5
2020 June 7728.87 +6.4 13022.70 +5.4
YEAR MONTH
2020 May
2020 April
2020 March
2020 Feb
2020 Jan
2019 Dec
2019 Nov
2019 Oct
2019 Sept
2019 Aug
2019 July
2019 June
2019 May
2019 April
2019 Mar
2019 Feb
2019 Jan
2018 Dec
2018 Nov
2018 Oct
2018 Sept
2018 Aug
2018 July
2018 June
BCI %CHG
7525.33 +3.9
7522.83 +5.7
7516.83 +8.1
7513.83 +6.8
7512.33 +7.0
7479.68 +6.5
7429.65 +5.9
7341.15 +4.7
7271.94 +3.7
7274.44 +4.2
7260.69 +4.2
7260.69 +4.9
7239.64 +4.6
7228.39 +4.4
6954.89 +0.5
7038.07 +1.7
7021.57 +1.4
7022.07 +1.5
7016.57 +1.4
7014.08 +1.3
7010.58 +0.9
6981.42 +0.5
6966.67 +2.5
6921.42 +1.9
CCI
12819.17
12816.67
12810.67
12807.67
12806.
17 12764.52
12723.43
12524.93
12365.71
12368.21
12354.46
12354.46
12333.48
12322.23
12048.19
12131.37
12114.87
12115.37
12109.87
12107.38
12103.
88 12074.72
12050.97
12014.72
%CH
+3.9
+4.9
+6.3
+5.6
+5.7
+5.4
+5.1
+3.4
+2.2
+2.4
+2.5
+2.8
+2.7
+2.6
+0.3
+1.0
+0.8
+0.8
+0.8
+0.8
+0.6
+0.3
+2.8
+2.5
G
YEAR MONTH
2018 May
2018 Apr
2018 Mar
2018 Feb
2018 Jan
2017 Dec
2017 Nov
2017 Oct
2017 Sept
2017 Aug
2017 Jul
2017 Jun
2017 May
2017 Apr
2017 Mar
2017 Feb
2017 Jan
2016 Dec
2016 Nov
2016 Oct
2016 Sep
2016 Aug
2016 Jul
BCI %CHG
6921.42 +2.4
6921.42 +2.3
6921.42 +3.6
6921.42 +3.6
6921.42 +3.6
6921.42 +3.6
6921.42 +4.1
6921.42 +4.1
6945.92 +4.5
6943.98 +4.8
6796.47 2.6
6793.10 +2.6
6761.99 +2.1
6767.41 +2.1
6680.37 +0.8
6680.37 +4.2
6680.37 +4.6
6680.37 +4.6
6650.28 +4.2
6649.28 +4.0
6647.28 +3.9
6625.60 +3.70
6626.10 +3.70
CCI
12014.72
12014.72
12014.72
12014.72
12014.72
12014.72
12014.72
12014.72
12037.27
12037.27
11725.52
11722.15
11691.03
11696.47
11609.44
11609.44
11609.44
11609.44
11579.33
11578.33
11576.33
11554.65
11555.15
%CH
+2.8
+2.7
+3.5
+3.5
+3.5
+3.5
+3.8
+3.8
+4.0
+4.2
1.5 +1.5
+1.2
+1.2
+0.5
+3.9
+4.1
+4.1
+3.8
+3.8
+3.7
+3.60
+3.60
G
YEAR MONTH BCI
2016 Jun 6619.35
2016 May 6621.35
2016 Apr 6630.10
2016 Mar 6628.85
2016 Feb 6408.87
2016 Jan 6387.49
2015 Dec 6389.49
2015 Nov 6390.46
2015 Oct 6390.80
2015 Sep 6395.22
2015 Aug 6391.47
2015 Jul 6391.47
2015 Jun 6391.47
2015 May 6405.72
2015 Apr 6398.97
2015 Mar 6405.72
2015 Feb 6414.1
2015 Jan 6409.56
2014 Dec 6248.05
2014 Nov 6252.05
2014 Oct 6240.05
2014 Sep 6230.55
2014 Aug 6229.80
2014 Jul 6229.80
%CHG CCI
+3.60 11548.40
+3.40 11550.40
+3.50 11559.15
+3.50 11557.90
-0.10 11174.79
-0.30 11153.41
+2.30 11155.41
+2.20 11154.06
+2.40 11169.31
+2.60 11158.82
+2.60 11155.07
0.00 11155.07
-0.22 11155.07
0.00 11169.32
+2.8 11162.57
+2.9 11169.32
3 11177.7
2.9 11173.16
3.1 10915.84
3.1 10919.84
3.1 10907.84
3 10898.34
3.0 10897.59
3.0 10897.59
--
%C HG
0 0
0 0
0 +3.5
+3.4
+3.5
+3.5
0.00 -0.2
+2.2
+2.1
+2.4
+2.4
+2.4
0.00 -0.1
0.00 +2.5
+2.6
2.6 2.5
5 5
5 4.9
4.9 4.9
0 0
0 0
0 3
YEAR MONTH BCI
2014 Jun 6231.80
2014 May 6228.05
2014 Apr 6227.05
2014 Mar 6224.05
2014 Feb 6226.80
2014 Jan 6228.55
2013 Dec 6231.05
2013 Nov 6233.30
2013 Oct 6241.30
2013 Sep 6047.27
2013 Aug 6046.02
2013 Jul 6048.77
2013 Jun 6046.52
2013 May 6040.77
2013 Apr 6031.02
2013 Mar 6025.77
2013 Feb 6026.77
2013 Jan 6018.52
2012 Dec 6012.77
2012 Nov 6024.02
2012 Oct 6025.02
2012 Sep 6022.02
2012 Aug 6024.21
%CHG
3.1 3.1
3.3 3.3
3.3 3.5
3.6 3.5
3.6 0.4
0.4 0.2
0.1 -0.1
0.0 0.0
1.3 1.1
1.1 1.3
1.4 1.4
1.5 CCI
10899.59
10895.84
10894.84
10891.84
10894.59
10896.34
10898.84
10901.09
10909.09
10389.59
10388.34
10391.09
10388.84
10383.09
10373.34
10368.09
10369.09
10360.84
10355.09
10366.34
10367.34
10364.34
10366.54
%C
4.9 4.9
5.0 5.1
5.1 5.2
5.3 5.2
5.2 0.2
0.2 0.1
0.0 0.0
0.0 0.0
1.6 1.5
1.5 1.6
1.7 1.7
1.7 HG
YEAR MONTH
2012 Jul
2012 Jun
2012 May
2012 May
2012 Apr
2012 Mar
2012 Feb
2012 Feb
2012 Jan
2011 Dec
2011 Nov
2011 Oct
2011 Sep
2011 Aug
2011 Jul
2011 Jun
2011 May
2011 Apr
2011 Mar
2011 Feb
2011 Jan
2010 Dec
2010 Nov
2010 Oct
BCI %CHG
6039.21 2.0
6043.21 2.2
6043.71 2.3
6043.71 2.3
6028.96 2.1
6027.21 2.2
5952.27 1.0
5952.27 1.0
5952.27 1.6
5949.27 1.4
5948.77 1.4
5943.77 1.4
5937.27 6.4
5936.02 6.0
5923.27 5.8
5911.77 5.7
5906.02 5.9
5905.02 7.9
5895.52 7.8
5892.52 7.9
5860.77 7.3
5864.77 7.3
5868.02 7.5
5859.52 7.3
CCI
10381.54
10385.54
10386.04
10386.04
10371.29
10369.54
10207.79
10207.79
10207.79
10204.79
10204.29
10199.29
10192.79
10191.54
10178.79
10167.29
10161.54
10160.54
10151.04
10148.04
10116.29
10120.29
10123.54
10115.04
%C
2.0 2.2
2.2 2.2
2.1 2.2
0.6 0.6
0.9 0.8
0.8 0.8
3.1 2.8
2.7 2.7
2.8 4.4
4.4 4.4
4.1 4.1
4.2 4.1
HG
YEAR MONTH BCI
2010 Sep 5579.61
2010 Aug 5600.74
2010 Jul 5600.24
2010 Jun 5593.74
2010 May 5576.99
2010 Apr 5471.56
2010 Mar 5469.56
2010 Feb 5463.56
2010 Jan 5461.81
2009 Dec 5463.56
2009 Nov 5460.81
2009 Oct 5460.56
2009 Sep 5465.31
2009 Aug 5466.06
2009 Jul 5464.31
2009 Jun 5477.06
2009 May 5489.81
2009 Apr 5497.31
2009 Mar 5499.06
2009 Feb 5496.56
2009 Jan 5510.81
2008 Dec 5523.06
2008 Nov 5576.06
%CHG
2.1 2.5
2.5 2.1
1.6 -0.5
-0.5
-0.6
-0.9
-1.1
-2.1
-2.4
1.7 2.7
2.8 4.4
5.5 6.1
6.2 6.5
6.8 7.1
8.1 CCI
9888.54
9909.67
9909.17
9902.67
9885.92
9730.17
9728.17
9722.17
9720.42
9722.17
9719.42
9719.17
9723.92
9724.67
9722.92
9735.67
9748.42
9755.92
9757.67
9755.17
9769.42
9781.67
9834.67
%C
1.7 1.9
1.9 1.7
1.4 -0.3
-0.3
-0.3
-0.5
-0.6
-1.2
1-1.4
4.1 4.7
4.7 5.6
6.3 6.6
6.6 6.8
7 7.1
7.7 HG
YEAR MONTH BCI
2008 Oct 5594.81
2008 Sep 5372.35
2008 Aug 5320.6
2008 Jul 5313.85
2008 Jun 5244.1
2008 May 5202.1
2008 Apr 5182.85
2008 Mar 5177.85
2008 Feb 5161.24
2008 Jan 5161.24
2007 Dec 5159.49
2007 Nov 5156.99
2007 Oct 5096.9
2007 Sep 5095.9
2007 Aug 4988.64
2007 Jul 4986.64
2007 Jun 4980.14
2007 May 5033.45
2007 Apr 5019.45
2007 Mar 5019.41
2007 Feb 5016.91
2007 Jan 5017.41
2006 Dec 5025.39
2006 Nov 5040.37
%CHG
9.8 5.4
6.7 6.6
5.3 3.4
3.3 3.2
2.9 2.9
2.7 2.3
1.6 5.8
3.8 3.8
4 5
4.7 4.7
4.5 4.2
4.5 5.4
CCI
9853.42
9344.67
9292.92
9286.
17 9216.42
9174.42
9155.17
9150.17
9133.56
9133.56
9131.81
9129.31
9079.42
9078.42
9071.91
9069.91
9063.41
9116.72
9102.72
9102.68
9100.18
9100.68
9108.66
9123.64
%CH
8.5 2.9
2.4 2.4
1.7 0.6
0.6 0.5
0.4 0.4
0.3 0.1
-0.2
7.2 7.3
7.2 7.4
8 7.8
7.8 7.7
7.5 7.6
8.2 G
YEAR MONTH BCI
2006 Oct 5015.62
2006 Sep 4815.14
2006 Aug 4812.89
2006 Jul 4805.89
2006 Jun 4789.39
2006 May 4794.36
2006 Apr 4796.11
2006 Mar 4793.11
2006 Feb 4799.11
2006 Jan 4817.11
2005 Dec 4811.11
2005 Nov 4783.86
2005 Oct 4752.26
2005 Sep 4731.12
2005 Aug 4552.32
2005 Jul 4564.32
2005 Jun 4575.43
2005 May 4553.53
2005 Apr 4553.51
2005 Mar 4520.24
2005 Feb 4522.24
2005 Jan 4522.74
2004 Dec 4521.51
%CHG
5.5 1.8
5.7 5.3
4.7 5.3
5.3 6
6.1 6.5
6.4 6.3
5.9 5.4
4.7 5.3
5.6 6
6.7 7
8.2 10
9.9 CCI
9098.89
8466.48
8464.23
8457.23
8440.73
8445.69
8447.44
8444.44
8450.44
8468.45
8462.45
8435.2
8403.59
8382.45
8259.2
8271.2
8282.31
8260.41
8260.39
8227.12
8229.12
8229.62
8228.39
%CH
8.3 1
2.5 2.3
1.9 2.2
2.3 2.6
2.7 2.9
2.8 2.8
2.6 2.3
1.2 1.5
1.7 1.9
2.3 2.4
5.4 5.7
5.6 G
YEAR MONTH BCI %CHG
2003 Dec 4113.11 0.5
2002 Dec 4093.21 1.7
2001 Dec 4025.65 -0.5
2000 Dec 4044.2 3.7
1999 Dec 3898.57 -0.7
1998 Dec 3927.46 3.1
1997 Dec 3809.11 4.8
1996 Dec 3634.25 2
1995 Dec 3561.6 1.2
1994 Dec 3519.17 2.7
1993 Dec 3428.04 3.9
1992 Dec 3298.09 3.2
1991 Dec 3270.9 0.8
1990 Dec 3245.04 4
1989 Dec 3119.95 1.4
1988 Dec 3076.27 1.1
1987 Dec 3044.27 2.8
1986 Dec 2961.47 5
1985 Dec 2819.5 2.3
1984 Dec 2756.35 -2.5
1983 Dec 2826.13 0.9
1982 Dec 2799.96 9.4
1981 Dec 2558.49 6.8
1980 Dec 2395.21 10.2
CCI
7788.8
7644.46
7399.07
7447.99
6816.7
6845.59
6731.08
6629.61
6558.16
6530.35
6477.95
6294.84
6222.06
6055.61
5932.57
5734.48
5732.37
5508.43
5055.04
5049.13
5122.74
4993.3
4592.45
4371.96
%C
1.9 3.3
-0.7
9.3 -0.4
1.7 1.5
1.1 0.4
0.8 2.9
1.2 2.8
2.1 3.5
0 HG
4.1 9
0.1 -1.4
2.6 8.7
5 14.9
YEAR
1979
1978
MONTH
Dec
Dec
BCI
2172.96
1940.78
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%CHG
12 9.7
CCI
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3412.2
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Memorandum
DATE: February 21, 2025
TO: Nicholas Mullins, Senior Management Analyst &
Christina Crosby, Deputy Director of Finance
FROM: Lindsey Vien, Deputy Director of Library Services (Acting for Jayanti Addleman, Director of Library Services) SUBJECT: FY 26 Master Fee Schedule
The purpose of this memo is to request that the Library Department’s FY26 Master Fee Schedule be updated to include recently added equipment available to the public for check-out. The recently added collection is referred to as the Library of Things, which includes grant-funded equipment commonly requested by the public. The chart below includes the equipment/item, catalog category, and actual cost of each item. Charges will occur when items are lost, broken, or returned damaged.
Library of Things
Should you have any questions, please feel free to contact Lindsey Vien, Deputy Director of Library Services.
Lindsey Vien
Deputy Director of Library Services
[email protected]
Item LOT Category Actual Cost Fee Schedule
Puzzles LOT GAME $16.99 Original cost of item plus processing fee Ukuleles LOT MUSIC $50.00 Original cost of item plus processing fee Binoculars
LOT
RECREATION $59.99
Original cost of item plus processing fee
Backpacks
(Hiking)
LOT
RECREATION $112.86
Original cost of item plus processing fee
Stargazing
Kits
LOT
RECREATION $504.38
Original cost of item plus processing fee
Trekking
Poles
LOT
RECREATION $34.99
Original cost of item plus processing fee
SunJack
Solar
Chargers
LOT
TECHNOLOGY $79.95
Original cost of item plus processing fee
IFixit Pro
Tech Kits LOT TOOLS $94.94
Original cost of item plus processing fee
ATTACHMENT VII
ATTACHMENT VIII
Memorandum
Department of Public Works & Utilities T: 510.583.4700 TTD: 510.247.3340 777 B Street, Hayward, CA 94541 F: 510.583.3610 www.hayward-ca.gov
DATE: February 26, 2025
TO: Christina Crosby, Deputy Director of Finance
FROM: Alex Ameri, Director of Public Works
SUBJECT: Proposed Revisions to Master Fee Schedule FY 2026 – Miscellaneous Wastewater Fees
The Department of Public Works and Utilities requests the following changes to the section of the Master Fee Schedule pertaining to Wastewater Discharge Permit Fees and Miscellaneous Charges.
The City’s Water Pollution Source Control (WPSC) staff are responsible for issuing permits and monitoring sanitary sewer discharges from significant industrial users to ensure compliance with all Federal, State, and Local requirements and limits. Depending on the nature and volume of discharge, the permits may be classified as “Categorical” or “Non-Categorical Significant.” Other permits may be issued for special purposes or short-term durations. WPSC also monitors discharge from permitted industries and follows up as necessary to ensure compliance with all regulations.
Staff reviewed the costs of providing these services and determined that adjustments are appropriate to incorporate updated levels of effort, hourly rate adjustments and overhead charges. In most cases, full cost recovery was determined to require incremental increases over multiple fiscal years. As such, staff propose that the fees identified below be reviewed annually and adjusted as needed in order to limit the impact on affected businesses. The proposed fees below have been identified during the annual review of these fees.
Recommended adjustments for FY 2026 are as follows:
Wastewater Discharge
Permits
New Permit Permit Renewal Amendment
Current Proposed Current Proposed Current Proposed
Categorical* $5,343 $6,144 $3,668 $4,218 $1,306 $1,501
Non-Categorical Significant* $3,612 $4,513 $2,625 $3,018 $1,018 $1,170 Groundwater* $1,906 $2,191 $1,018 $1,170 $631 $725
Non-Sewered Credit* $231 $265 $231 $265 N/A N/A
Special Purpose (One-
Time)* $1,031 $1,185 N/A N/A N/A N/A
Wastewater Sampling Current Proposed
Composite Sample with Lab Costs* $881 $1,013
Composite Sample without Lab Costs* $406 $466
Grab Sample* $418 $480
Violation Follow-up Sample with Lab Costs* $881 $1,013
Violation Follow-up Sample without Lab Costs* $406 $466 Sampling Equipment Fee $25 $25
Department of Public Works & Utilities T: 510.583.4700 TTD: 510.247.3340 777 B Street, Hayward, CA 94541 F: 510.583.3610 www.hayward-ca.gov
Violation Follow-Up Inspection Current Proposed
Violation Follow-Up Inspection* $768 $883
Development Plan Review Current Proposed
Industrial* $562 $646
Commercial* $562 $646
Residential* $350 $402
*Fees for these services require higher increases for full cost recovery. However, to reduce the impact on businesses, the proposed increases have been capped at a maximum of 15%. The need for further adjustments will be reviewed, and appropriate increases proposed, in future years.
The following table compares the City’s proposed fees for the most common fee types with those of nearby agencies: Oro Loma Sanitary District (Oro Loma); East Bay Municipal Utility District (EMBUD); City of San Leandro; and Dublin San Ramon Services District (DSRSD). Each agency recovers these costs in different ways, so the comparisons listed below are approximate. The proposed fees for FY 2026 remain within a reasonable range of those charged by other agencies.
Service Hayward
(Proposed)
Oro Loma
San Leandro DSRSD EBMUD
Categorical Permits
– New
$6,144 $1,871 annual
permit fee+
$23,549 annual
monitoring
service fee
$1,585+
$972 annual
service
charge
*$5,398 $3,410+
$1,920
Inspection/
monitoring
fees
Violation Follow-
Up Sample
$1,013 $698 $1,609 $864 Based on
actual tests
Violation Follow-
Up Inspection
$883 $698 $695 +
$176/hour
$1,233 $840
minimum +
testing fees
*Including the cost of two samples
Compliance Schedule Current Proposed
Compliance Schedule (for Correction of Violations)* $906 $1,041
Memorandum
Department of Public Works & Utilities T: 510.583.4700 TTD: 510.247.3340 777 B Street, Hayward, CA 94541 www.hayward-ca.gov
DATE: February 26, 2025
TO: Christina Crosby, Deputy Director of Finance
FROM: Alex Ameri, Director of Public Works
SUBJECT: Proposed Revisions to Master Fee Schedule FY 2026 – Sewer Connection Fees for FY 2026 and FY 2027 and Sewer Rates for FY 2026 through FY 2030
The Department of Public Works and Utilities requests to update the Sewer Rates for FY 2026 through FY 2030 and the Sewer Connection Fees for FY 2026 and FY 2027 in the Utilities & Environmental Services – Sanitary Sewer Service Charges and Fees section of the Master Fee Schedule
The Public Works and Utilities Department conducted a sewer rate and connection fee study that included the development of a long-term financial plan, cost-of-service analysis, and rate recommendations consistent with industry standards and in compliance with Proposition 218, which, among other provisions, requires that property-related fees are commensurate with the cost of services received. On February 18, 2025, Hayward City Council adopted the sewer rates and connection fees as detailed in the tables below.
The City collects sewer connection fees to connect new services to the existing sewer system. These fees fund the expansion of the system necessary to accommodate development, defray the expenses paid by customers for improvements to the system, and incrementally cover the cost of future expansion and improvements. The connection fees are developed using standard procedures to ensure that costs are allocated fairly to new developments.
Sewer service charges are established to pay for the cost of collecting, treating, and disposing of wastewater. Calculations are consistent with industry practices to ensure that sufficient revenues are collected to operate and maintain the system and cover all obligations of the Wastewater Operating Fund. Sewer service charges are billed as standard fixed amounts for residential customers. For non-residential customers, sewer service charges are calculated as a cost per hundred cubic feet (CCF) of water consumed, based on the strength of the discharged wastewater.
To improve cost recovery for these services, staff recommend including the following changes to the Master Fee Schedule starting FY 2026:
Department of Public Works & Utilities T: 510.583.4700 TTD: 510.247.3340 777 B Street, Hayward, CA 94541 F: 510.583.3610 www.hayward-ca.gov
Sewer Connection Fees
Sep 1, 2025 Sep 1, 2026
(1) Single family, duplex, triplex, and fourplex residential units, townhouses, and planned developments
$13,235 $14,559
(2) Multi-family, high density residential, and mobile homes, each residential unit
$11,781 $12,960
(3) Accessory Dwelling Units (ADUs, where applicable), each unit $5,295 $5,825 (4) Commercial, industrial, institutional and all other connections:
Per gallon of daily capacity required to serve the user $32.98 $36.28 Per pound per year of carbonaceous biochemical oxygen
demand (cBOD)
$34.11 $37.53
Per pound per year of suspended solids (SS) $22.34 $24.58 Minimum charge $13,235 $14,559
For the purposes of calculating non-residential sewer connection fees, carbonaceous biochemical oxygen demand (CBOD) and suspended solids (SS) will be reduced by 70% of the estimated actual concentrations in discharge, but not lower than the CBOD and SS for domestic wastewater, that is, 307 milligrams per liter and 258 milligrams per liter respectively. The property will be entitled to discharge CBOD and SS commensurate with the actual estimated concentrations. The volume component will not be reduced and will be charged at 100% of the estimated actual daily discharge. The CBOD and SS reduction is applicable only to an estimated daily discharge of 50,000 gallons or less. Discharge in excess of 50,000 gallons per day from a facility will be subject to a sewer connection fee based on full CBOD and SS concentrations. This provision will be in effect through September 30, 2027.
Sewer Service Charges
Residential Service Monthly Charge
Jul 1, 2025 Jul 1, 2026 Jul 1, 2027 Jul 1, 2028 Jul 1, 2029 Residential Unit:
Standard (Over 8 units of
metered water usage)
$47.83 $53.57 $60.00 $67.20 $75.27
*Economy (5 to 8 units of
metered water usage) $22.52 $25.23 $28.26 $31.66 $35.46 *Lifeline (0 to 4 units of
metered water usage) $11.61 $13.01 $14.58 $16.33 $18.29 Duplex, Triplex, Fourplex (per
unit) $47.83 $53.57 $60.00 $67.20 $75.27
Multi-Family $43.49 $48.71 $54.56 $61.11 $68.45
Mobile Home $32.34 $36.23 $40.58 $45.45 $50.91
*Economy and Lifeline rates are only applicable for City water customers
Non-Residential Service – Critical Users
Department of Public Works & Utilities T: 510.583.4700 TTD: 510.247.3340 777 B Street, Hayward, CA 94541 F: 510.583.3610 www.hayward-ca.gov
Constituent/Unit Sewer Service Charge
Jul 1, 2025 Jul 1, 2026 Jul 1, 2027 Jul 1, 2028 Jul 1, 2029 Flow, Cost per 100 cubic feet (ccf) $5.49120 $6.15020 $6.88830 $7.71490 $8.64070 Carbonaceous Biochemical Oxygen
Demand – Cost per pound $0.51680 $0.57890 $0.64840 $0.72630 $0.81350 Suspended Solids – Cost per pound $1.78620 $2.00060 $2.24070 $2.50960 $2.81080
Non-Residential Service – Coded Users
Customer Classification Sewer Service Charge Per ccf
With Separate Irrigation Meter
Jul 1, 2025 Jul 1, 2026 Jul 1, 2027 Jul 1, 2028 Jul 1, 2029 All Other Domestic Use $7.95 $8.91 $9.98 $11.18 $12.53 Restaurant w/ Grease Interceptor $10.53 $11.80 $13.22 $14.81 $16.59 Restaurant w/o Grease
Interceptor $12.96 $14.52 $16.27 $18.23 $20.42
Commercial Laundry $9.04 $10.13 $11.35 $12.72 $14.25 Bakery $14.39 $16.12 $18.06 $20.23 $22.66
Industrial Laundry $14.04 $15.73 $17.62 $19.74 $22.11 Beverage Bottling $9.13 $10.23 $11.46 $12.84 $14.39 Food Manufacturing $25.72 $28.81 $32.27 $36.15 $40.49 Meat Products $17.22 $19.29 $21.61 $24.21 $27.12
Slaughterhouse $19.82 $22.20 $24.87 $27.86 $31.21
Dairy Product Processors $14.21 $15.92 $17.84 $19.99 $22.39 Canning and Packing $10.13 $11.35 $12.72 $14.25 $15.96 Grain Mills $13.33 $14.93 $16.73 $18.74 $20.99
Fats and Oils $9.61 $10.77 $12.07 $13.52 $15.15
Pulp and Paper Manufacturing $10.07 $11.28 $12.64 $14.16 $15.86 Inorganic Chemicals $16.26 $18.22 $20.41 $22.86 $25.61 Paint Manufacturing $25.34 $28.39 $31.80 $35.62 $39.90 Leather Tanning $33.37 $37.38 $41.87 $46.90 $52.53 Fabricated Metal $5.87 $6.58 $7.37 $8.26 $9.26
Customer Classification Sewer Service Charge Per ccf
Department of Public Works & Utilities T: 510.583.4700 TTD: 510.247.3340 777 B Street, Hayward, CA 94541 F: 510.583.3610 www.hayward-ca.gov
Without Separate Irrigation Meter
Jul 1, 2025 Jul 1, 2026 Jul 1, 2027 Jul 1, 2028 Jul 1, 2029 All Other Domestic Use $7.16 $8.02 $8.99 $10.07 $11.28 Restaurant w/ Grease Interceptor $9.47 $10.61 $11.89 $13.32 $14.92 Restaurant w/o Grease Interceptor $11.66 $13.06 $14.63 $16.39 $18.36 Commercial Laundry $7.79 $8.73 $9.78 $10.96 $12.28 Bakery $13.87 $15.54 $17.41 $19.50 $21.84
Industrial Laundry $12.63 $14.15 $15.85 $17.76 $19.90 Beverage Bottling $8.21 $9.20 $10.31 $11.55 $12.94 Food Manufacturing $30.58 $34.25 $38.36 $42.97 $48.13 Meat Products $13.15 $14.73 $16.50 $18.48 $20.70 Slaughterhouse $17.85 $20.00 $22.40 $25.09 $28.11 Dairy Product Processors $12.78 $14.32 $16.04 $17.97 $20.13 Canning and Packing $9.11 $10.21 $11.44 $12.82 $14.36 Grain Mills $12.01 $13.46 $15.08 $16.89 $18.92 Fats and Oils $8.65 $9.69 $10.86 $12.17 $13.64 Pulp and Paper Manufacturing $8.89 $9.96 $11.16 $12.50 $14.00 Inorganic Chemicals $14.64 $16.40 $18.37 $20.58 $23.05 Paint Manufacturing $22.82 $25.56 $28.63 $32.07 $35.92 Leather Tanning $30.02 $33.63 $37.67 $42.20 $47.27 Fabricated Metal $5.28 $5.92 $6.64 $7.44 $8.34
Memorandum
Department of Public Works & Utilities T: 510.583.4700 TTD: 510.247.3340 777 B Street, Hayward, CA 94541 www.hayward-ca.gov
DATE: February 21, 2025
TO: Christina Crosby, Deputy Director of Finance
FROM: Alex Ameri, Director of Public Works
SUBJECT: Proposed Revisions to Master Fee Schedule FY 2026 – Airport Services Fees
The Department of Public Works and Utilities requests the following changes to the section of the Master Fee Schedule pertaining to Airport Services (Engineering and Transportation Services, Section A).
The Hayward Executive Airport owns and leases 206 enclosed hangars and 116 tie-down spaces that accommodate aircraft of various sizes, from small single-engine airplanes to corporate jets. The “Ramp Sweeping Services, hourly rate” is established so that Airport Maintenance staff can provide private leasehold tenants the service of sweeping their property and ramp. When this service is requested by tenants, the established fee of $238 per hour is solely for the use of the sweeper itself.
To add clarity to the “Ramp Sweeping Services, hourly rate” fee, staff recommend adding the bolded language so that it reads as follows:
Fee Type Current Proposed
Ramp Sweeping Services, hourly rate
*Ramp Sweeping Services do not include staff time
$238/hour $238/hour
Further, staff would like to update the title of “Aircraft Hangar Waitlist Application Refundable Deposit” to "Waitlist Deposit." The fee will apply to Hangars, Storage Rooms & Office Spaces.
Fee Type Current Proposed
Waitlist Deposit $150 $200
As seen in the table below, other nearby airports (Palo Alto, Reid Hillview, San Carlos, Livermore) charge considerably more for the wait list deposit; however, the need for further fee adjustments will be reviewed, and appropriate increases proposed in future years.
Agency Waitlist Deposit
Hayward (Current) $150
Hayward (Proposed) $200
Livermore $365
Palo Alto $500
San Carlos $500
Reid Hillview $843.50
Department of Public Works & Utilities T: 510.583.4700 TTD: 510.247.3340 777 B Street, Hayward, CA 94541 F: 510.583.3610 www.hayward-ca.gov
Also, staff propose that “5.b. Re-Key Padlocks - $35” be removed and replaced with a new fee titled "Padlock Replacement." The proposed fee amount includes the cost of the padlock, two keys, core, and rubber protective cover. The proposed fee excludes tax, shipping, and staff time to put it all together and install on the hangar.
Fee Type Current Proposed
Padlock Replacement N/A $126
Lastly, staff would like to request that the “a. Commercial Operator/ Fixed Base Operator Waste Oil Fee be re-formatted to “15. Commercial Operator/ Fixed Base Operator Waste Oil Fee” as it is not a subcategory of Airport Project Administration Fee as currently displayed on the Master Fee Schedule.
Memorandum
Department of Public Works & Utilities T: 510.583.4700 TTD: 510.247.3340 777 B Street, Hayward, CA 94541 www.hayward-ca.gov
DATE: February 21, 2025
TO: Christina Crosby, Deputy Director of Finance
FROM: Alex Ameri, Director of Public Works
SUBJECT: Proposed Revisions to Master Fee Schedule FY 2026 – Traffic Impact Fees
The Department of Public Works and Utilities requests the following changes to the section of the Master Fee Schedule pertaining to Services (Engineering and Transportation Services, Section B).
A traffic impact fee (TIF) is a one-time fee imposed on new development projects to help mitigate the cumulative transportation impacts of development growth. TIFs imposed on new development are linked to the concept that traffic generated by the proposed development will cause traffic deficiencies.
TIFs help ensure that future developers pay their fair share toward transportation improvements in order to minimize future impacts. Improvement include addition of bicycle and pedestrian facilities, installation of traffic signals, efficient re-timing of signals, and increase in capacity for all modes of transportation.
In May 2022, City Council adopted a TIF, which considered the recommendations of a TIF Study performed by Nexus Study. The resolution also included the adoption of Hayward Municipal Code Chapter 10, Article 30 – Property Developers - Traffic Impact Fees. TIF fees are currently applicable to single family residential, townhome, industrial, and distribution developments. The City Council also adopted a maximum TIF rate for multi-family residential, retail and office land uses; however, the rate for those land uses is currently set at $0.
Per the adopted TIF Resolution #22-134 and Ordinance #22-05, the TIF shall be automatically adjusted annually on the first of the fiscal year based on the preceding calendar year average California Construction Cost Index (CCI) for the San Francisco Bay Area published by the Engineering News Record (ENR)” and “In no event shall the annual adjustment result in a fee that exceed the maximum fee rate previously adopted by the City Council.”
The CCI annual average for calendar year 2024 was –0.14%. To align with CCI adjustments, staff recommend including the following changes to the Master Fee Schedule starting FY 2026:
Department of Public Works & Utilities T: 510.583.4700 TTD: 510.247.3340 777 B Street, Hayward, CA 94541 F: 510.583.3610 www.hayward-ca.gov
Fee Type
Maximum
Allowable
(Per CC
5/24/22)
Adopted MFS FY25
CCI Adjustment at
2.69%
Proposed MFS FY26
Adjustment at -0.14%
Residential Per Unit Per Unit Per Unit
(1) Single-Family
Residence/Unit $ 11,584 $ 3,942 $3,936
(2) Townhome/Unit $ 7,761 $ 3,942 $3,396
(3) Multi-family/Unit $ 7,761 $ -
Non-Residential Per KSF Per KSF
(1) Retail/KSF $ 19,460 $ -
(2) Office/KSF $ 16,449 $ -
(3) General
Industrial/KSF $ 4,633 $ 3,679 $3,674
(4) Distribution or e-
commerce/KSF $ 8,224 $ 6,531 $6,522
In addition, staff is proposing an update to the Appeal Fee associated with the TIF. The Appeal Fee may be charged to a developer of a project who wishes to appeal the imposition and/or calculation of the TIF. Any development applicant aggrieved by any decision of the Public Works – Transportation Division with respect to the amount of such fee, interest, and imposition, if any, may appeal to the City Manager.
To align with CCI adjustments, staff recommend including the following changes to the Master Fee Schedule starting FY 2026:
Fee Type Current
Proposed MFS FY26 CCI
Adjustment at -0.14%
Appeal Fee $454 $453
Memorandum
Department of Public Works & Utilities T: 510.583.4700 TTD: 510.247.3340 777 B Street, Hayward, CA 94541 www.hayward-ca.gov
DATE: February 21, 2025
TO: Christina Crosby, Deputy Director of Finance
FROM: Alex Ameri, Director of Public Works
SUBJECT: Proposed Revisions to Master Fee Schedule FY 2026 – Water Service Charges and Installation Fees and Miscellaneous Water System Fees
The Department of Public Works and Utilities requests the following changes to the section of the Master Fee Schedule pertaining to the Water Service Charges and Installation Fees (Section A).
Increase Charges for Single Services and Manifold Services
Per Hayward Municipal Code Sec. 11-2.04 and 2.05, customers shall be charged for the cost of new water service connections, which includes installation fees, cost of materials, labor and equipment, other costs incurred on site during installation, and overhead/administrative costs.
In order to improve cost recovery, staff recommend increasing water service charges and installation fees for single services and manifold services by 25% in FY 2026. Full cost recovery may require incremental increases over several fiscal years. As such, fees will be reviewed annually and adjusted as needed in such a way that limits impacts to water users.
Recommended adjustments for FY 2026 are as follows:
Single Service
Meter Size and Service Size Current Fee Proposed Fee*
5/8” x 3/4" $5,250 $6,560
3/4" x 3/4" $5,250 $6,560
3/4" x 1” $5,250 $6,560
1” x 1” $5,250 $6,560
1” x 1-1/2” $6,200 $7,750
1-1/2” x 1-1/2” $6,862 $8,575
1-1/2” x 2” $6,862 $8,575
2” x 2” $7,300 $8,800
Larger than 2” x 2” Actual cost of labor, materials,
& equipment**
Actual cost of labor, materials,
& equipment**
Department of Public Works & Utilities T: 510.583.4700 TTD: 510.247.3340 777 B Street, Hayward, CA 94541 F: 510.583.3610 www.hayward-ca.gov
Manifold Service
Meter Size Service Size Current Fee Proposed Fee*
5/8" x 5/8" 1" $6,675 $8,340
3/4" x 3/4" 1" $6,675 $8,340
1" x 1" 1-1/2" $6,675 $8,340
1" x 1-1/2" 2" $7,100 $8,875
1-1/2" x 1-1/2" 2" $7,525 $9,400
1-1/2" x 2" 2" $7,762 $9,600
2" x 2" 2" $8,037 $9,800
More than two meters or larger than
2” service line
Actual cost of labor,
materials, & equipment**
Actual cost of labor,
materials, & equipment**
*Fees for these services require higher increases for full cost recovery. To limit the impact on water customers, increases have been capped at 25%. The need for further adjustments will be reviewed, and appropriate increases proposed, in future years.
** Per Hayward Municipal Code Sec. 11-2.05, actual costs can be charged for services larger than two inches and unusually long or difficult service connections of any size.
Increase Charges for Meters Set on Existing Service
Staff have calculated the actual costs incurred by the City to provide these services and recommend increasing fees as shown in the table below to achieve better cost recovery.
Meters Set on Existing Service
Meter Size and Service Size Current Fee Proposed Fee
5/8" $425 $530
3/4" $475 $590
1" $525 $650
1-1/2” $800 $850
Larger than 2" Actual cost of labor, materials,
& equipment**
Actual cost of labor, materials,
& equipment**
Comparison with Other Service Providers
The following table compares the City’s proposed fees for the most common fee types to those of other nearby agencies: East Bay Municipal Utility District (EBMUD), Alameda County Water District (ACWD), Dublin San Ramon Services District (DSRSD), and the City of Pleasanton. The results indicate that the proposed fee is generally within a reasonable range of those charged by other agencies.
Department of Public Works & Utilities T: 510.583.4700 TTD: 510.247.3340 777 B Street, Hayward, CA 94541 F: 510.583.3610 www.hayward-ca.gov
Single Services
Meter Size and Service Size Hayward (Proposed) ACWD EBMUD 5/8” x 3/4" $6,562 $7,506 (SFR)
$6,305 (MFR)
$6,068 (unpaved)
$11,010 (paved)
1” x 1” $6,562 $7,506 (SFR)
$6,305 (MFR)
$6,068 (unpaved)
$11,010 (paved)
Meters Set on Existing Service
Meter Size Hayward (Proposed) ACWD Pleasanton DSRSD
3/4" $590 $306 $453 (short)
$478 (long)
$760
1" $650 $364 $614 $867
Further, based on the User Fee Study conducted in fiscal year 2024, staff would like to propose the updates below to the “h. Other Water System Fees and Charges” section of Master Fee Schedule to better capture costs associated with providing the various services below. Fees for most of these services require higher increases for full cost recovery. To limit the impact to customers, increases have been capped at 20%. The need for further adjustments will be reviewed, and appropriate increases proposed in future years.
Fee Type Current Proposed
After-Hours Meter Activation Fee $90 $108
Meter Lock Fee $115 $138
Meter Removal Fee $112 $134
Meter Test Fee (up to 1-inch meter) $278 $333
Meter Test Fee (1 1/2 -inch to 2-inch meter) $368 $441
Meter Test Fee (3-inch meter and larger) $458 $549
*Noticing Fee $24 $6
*Staff is requesting a decrease to the Noticing Fee starting in FY26, as this Notice is no longer delivered by City of Hayward staff. The Notice is now sent via mail and therefore requires less staff time.
Associated costs with the Noticing fee include minimal weekly staff time for gathering customer data and mailing supplies/postage.
Memorandum
Department of Public Works & Utilities T: 510.583.4700 TTD: 510.247.3340 777 B Street, Hayward, CA 94541 F: 510.583.3610 www.hayward-ca.gov
DATE: February 21, 2025
TO: Christina Crosby, Deputy Director of Finance
FROM: Alex Ameri, Director of Public Works
SUBJECT: Proposed Revisions to Master Fee Schedule FY 2026 – Miscellaneous Water Hydrant Meter Charges
The Department of Public Works and Utilities requests the following changes to the section of the Master Fee Schedule pertaining to minimum charges for hydrant and meter monthly consumption.
Hayward Municipal Code Chapter 11, Article 2, Sec. 2.22 requires that all water furnished for construction or related work shall be measured through a water hydrant meter provided by the City and shall be paid for by the customer at the same rates as metered consumption. A deposit to cover the full cost of replacement of the meter and backflow assembly and the estimated cost of water consumption for two (2) months will be retained by the City at the time application is made to ensure the safe return of all materials and supplies and the payment of water usage charges.
In instances where customers fail to report the water consumption read, a Failure to Report Fee and a minimum monthly charge is applied to the customer’s account. The current minimum monthly charge for 3” meters is based on continuous water usage. However, since charges are calculated using whole centum cubic feet (CCF), staff recommend the following update to the Master Fee Schedule starting FY 2026:
Fee Type Current Proposed
3” meter 12,750 cu ft. (127.5 CCF) 12,700 cu ft. (127 CCF)
Staff is not proposing any updates to the established ¾", 4”, or 6” water hydrant meter monthly minimum charges for FY26.
Further, the minimum monthly charges are only billed to those customers who do not report water consumption data in the time period specified in Hayward Municipal Code (within the first five working days of the month). Customers who report water consumption per municipal code shall only be charged the amount consumed, in addition to the monthly meter service charge. However, to clarify the reporting process, Staff propose the following update in the Water Services Charges and Installation Fees section b. (3):
From: All hydrant and construction meter accounts accrue charges for monthly consumption on the following amounts. However, customers who report water consumption data and can provide proof they have consumed less than the proposed minimum charges in the table below shall only be billed for the amount consumed.
Department of Public Works & Utilities T: 510.583.4700 TTD: 510.247.3340 777 B Street, Hayward, CA 94541 F: 510.583.3610 www.hayward-ca.gov
To: All hydrant and construction meter accounts accrue charges for monthly consumption on the following amounts. However, customers who report water consumption data during the reporting period of the first 5 working days of each month and provide proof they have consumed less than the proposed minimum charges in the table below shall only be billed for the amount consumed.
Also, in instances where customers fail to report the monthly meter read, a Failure to Report Fee is imposed. Before fiscal year 2024, this fee had not been updated or compared with similar agencies’ fees in several years.
To encourage customers to comply with the aforementioned reporting requirements and to align fee amounts closer to similar agencies, staff is proposing the update below to the Master Fee Schedule starting FY 2026:
Fee Type Current Proposed
Failure to Report Hydrant or Construction Meter Reading Fee $120 per month $150 per month
Comparison with Other Service Providers
The following table compares the City’s proposed fees to similar fees of other nearby agencies: Alameda County Water District (ACWD), East Bay Municipal Utility District (EBMUD), and Dublin San Ramon Services District (DSRSD), and San Francisco Power Utilities Commission. The results indicate that the proposed fee is generally within a reasonable range of those charged by other agencies.
Agency Failure to Report Hydrant or Construction Meter Reading Fee Hayward (Current) $120
ACWD $130
Hayward (Proposed) $150
EBMUD $289
SFPUC $292
DSRSD $339
Lastly, staff is proposing a new fee related to water service charges be added to Section “h, Other Water System Fees and Charges,” of the Water Service Charges and Installation Fees. In some instances, staff must locate a water hydrant meter at a construction job site, or other location. The proposed fee below will establish a mechanism of recovering costs associated with staff time, equipment, and materials needed for this investigation. Full cost recovery may require incremental increases over several fiscal years. As such, fees will be reviewed annually and adjusted as needed.
To improve cost recovery for these services, staff recommend including the following changes to the Master Fee Schedule starting FY 2026:
Fee Type Current Proposed
Water Hydrant Meter Site Visit fee N/A $125
Comparison with Other Service Providers
The following table compares the City’s proposed fees to similar fees of other nearby agencies: Alameda County Water District (ACWD), East Bay Municipal Utility District (EBMUD), and Dublin San Ramon Department of Public Works & Utilities T: 510.583.4700 TTD: 510.247.3340 777 B Street, Hayward, CA 94541 F: 510.583.3610 www.hayward-ca.gov
Services District (DSRSD). The results indicate that the proposed fee is generally within a reasonable range of those charged by other agencies.
Agency
ACWD $105
DSRSD $112
Hayward (Proposed) $125
EBMUD $222
Memorandum
Department of Public Works & Utilities T: 510.583.4700 TTD: 510.247.3340 777 B Street, Hayward, CA 94541 www.hayward-ca.gov
DATE: February 21, 2025
TO: Christina Crosby, Deputy Director of Finance
FROM: Alex Ameri, Director of Public Works
SUBJECT: Proposed Revisions to Master Fee Schedule FY 202 6 – Water & Sewer Impact Evaluation Deposits
The Department of Public Works and Utilities requests to add two new deposit fees in the Utilities & Environmental Services section of the Master Fee Schedule after “k. Water Service Connection Plan Review (Outside City of Hayward’s Jurisdiction).”
The Public Works & Utilities Department reviews applications for development projects and determines if water system impact evaluations and/or sanitary sewer system impact evaluations are needed. If evaluations are needed, City staff would coordinate directly with our on-call consultant for engineering and hydraulic modeling services, and the consultant services would be reimbursed using this deposit.
These assessments are critical to identifying infrastructure improvements that may be needed to serve new developments and to ensure that new developments do not impact existing water and sewer rate payers.
Water system impact evaluations are needed in a timely way to:
1) Assess the impacts of proposed land use changes and developments on the water distribution system infrastructure;
2) Develop solutions to operational challenges; and
3) Evaluate recommended improvement projects to confirm sizing and/or timing.
Sanitary sewer system capacity evaluations are needed in a timely way to:
1) Assess the impacts of proposed developments on the sewer system infrastructure; 2) Evaluate "what if" scenarios related to new or improved sewer facilities; and 3) Evaluate recommended improvement projects to confirm sizing and/or timing.
The Department does not currently have sufficient expertise to run the hydraulic models in-house, therefore we have on-call consultants whose costs would be reimbursed by developers. Having a deposit in place upfront from the developer streamlines the process to initiate evaluations and improves the Department's ability to respond to the developer in a timely manner. To improve cost recovery for these services, staff recommend including the following changes to the Master Fee Schedule starting FY 2026:
Fee Type Current Proposed
Water System Impact Evaluation N/A $10,000 Deposit
Sanitary Sewer System Impact Evaluation N/A $10,000 Deposit
Effective January July 1st, 2025
Proposed Master Fee Schedule
Fiscal Year 20252025-26
Interim Director of Finance: Sharif EtmanNicole Gonzales
EXHIBIT IX
2 Table of Contents
Introduction ................................................................................................................................................ 3 Proposition 26 Review and Compliance ......................................................................................... 3 All City Departments ................................................................................................................................ 4 City Clerk....................................................................................................................................................... 6 City Manager ............................................................................................................................................... 8 Development Services Department ................................................................................................... 9 Engineering and Transportation Services .............................................................................. 2825 Finance................................................................................................................................................... 3532 Fire Department ................................................................................................................................ 3734 Information Technology................................................................................................................. 4946 Library and Community Services ............................................................................................... 5047 Maintenance Services Department ............................................................................................ 5350 Police Department ............................................................................................................................ 5653 Utilities & Environmental Services ............................................................................................ 6360 Glossary of Terms ............................................................................................................................. 7773
3 Introduction
The Master Fee Schedule Resolution reports fees for services that are provided to our citizens. Fees that do not recover the full cost of providing the service result in a subsidy which shifts funds away from the critical, high priority needs of job creation, public safety initiatives, utility services, and neighborhood programs.
Before a fee increase was considered the Department responsible for the service demonstrated that the services are being provided as efficiently and effectively as possible. There are a minimal number of fees that were considered for an increase in this year’s amendment. For these fees, each respective department demonstrated that services are provided in a best practice manner, and that all reasonable opportunities for savings have been exhausted. As a result of this critical analysis, only fees for new programs or services have been added. Additionally, other fees have been lowered, deleted, or to clarify actual fees charged for services.
Proposition 26 Review and Compliance
In November 2010, California voters approved Proposition 26, which amended Article’s XIIIA and XIIIC of the state constitution regarding the adoption of fees and taxes. Proposition 26 seeks to assure that taxes, which must be approved by the voters, are not disguised as fees, which can be approved by legislative bodies, such as a city council. The proposed Master Fee Schedule (MFS) was reviewed for compliance with Proposition 26, and in the City Attorney’s opinion, the MFS is compliant.
4 All City Departments
A. ADMINISTRATIVE CITATIONS – Authorized by Hayward Municipal Code (HMC) Article 7 – Administrative Citations have fines set pursuant to Government Code (GC) Section 53069 and 36900. Unless otherwise specified by Ordinance, Fee Schedule or Code, the fine amount for any violation of any section of the Municipal Code shall be:
1. First Violation $100.00
2. Second Violation $200.00
3. Third and Subsequent Violations $500.00
B. ADMINISTRATIVE HEARING FEE $761.00
C. USB FLASH DRIVE $20.00 each
D. DISHONORED OR RETURNED PAYMENT FROM BANK OR CREDIT CARD
1. If paid within 30 days of notification $25.00 + check amount
2. If paid after 30 days of notification, subject to
forgiveness of all or a portion of the fee by the
Director of Finance.
As authorized by
California Civil Code
1719, but not less than
$25.00
E. GROSS HOUSEHOLD INCOME
The State of California annually publishes an Official State Income Limits guideline for each county.
This document is available through the California Department of Housing and Community Development website at https://www.hcd.ca.gov/ . Municipal programs offering income-based discounts will use the ‘Alameda County – Very Low Income’ figures to determine eligibility.
F. LATE AND DELINQUENT PAYMENTS
Unless specifically provided otherwise, the manner of payment, delinquency status, and assessment and collection of penalties for delinquent payment of the fees imposed or reflected by this master fee schedule shall be as follows:
DAILY FEE: Due on its effective date and delinquent at 5:00 PM on due date.
MONTHLY FEE: Due on the first day of each month for which licenses, permits, fees are sought and delinquent at 5:00 PM on
the tenth day of the month.
QUARTERLY FEE: Due on the first day of the yearly quarter period and delinquent at 5:00 PM on the tenth day of the first month in which the quarterly fee is due.
ANNUAL FEES: Due on the first day of the established annual period and delinquent at 5:00 PM on the tenth day of the first month in which the annual fee is due.
A late payment fee of $5.00 per month shall be applied to all accounts paid after the established due date.
The delinquent account(s) shall be assessed an interest charge of one percent (1%) per month of the unpaid delinquent balance and related interest charge. The interest charge shall be applied to all accounts delinquent for any calendar month or portion of such month and shall not be prorated. 5 If the delinquent payment is paid within 30 days of notification, the interest fee may be subject to forgiveness based on hardship. The Director of Finance shall review and document all interest fees not collected.
G. PHOTOCOPYING OF FILE MATERIALS
1. Black and White Copy – 8½ x 11 inches
or 8½ x 14 inches
$0.50 per page for first ten (10) pages of
each document
$0.10 each additional page of same
document
2. Black and White Copy – 11 x 17 inches $1.00 per page for first ten (10) pages of each document
$0.20 per page each additional page of
same document
3. Color Copy – 8½ x 11 inches or 8½ x 14
inches
$0.75 per page
4. Color Copy – 11 x 17 inches $1.50 per page
H. RESEARCH OR ANALYSIS OF RECORDS (involving more than 15 minutes)
1. $76.00 per hour (minimum charge $20.00)
I. SMOKING ORDINANCE
1. Smokers Violating the Ordinance $50.00 per violation
2. Fines for businesses that fail to enforce the smoking ordinance (1) First Offense $1,000.00
(2) Second Offense $1,500.00
(3) Third Offense $2,000.00
J. TOBACCO ORDINANCE
1. Offense Fees
(1) First Offense $1,500.00 penalty/30 day TRL suspension (2) Second Offense $3,000.00 penalty/30 day TRL suspension (3) Third Offense $5,000.00 penalty/30 day TRL suspension or revocation
2. Reinspection Fee $117.00 per visit
6 City Clerk
A. GENERAL SCHEDULE OF CHARGES
1. Certification of Documents $15.00 for first page
$8.00 each succeeding page
2. Certificate of Residency $15.00 per issuance
3. Photocopying of Public Records
a. Black and White Copy $0.50 per page for the first ten pages
8½ x 11 inches or 8½ x 14 inches $0.10 per page for each additional page of the same
document
b. Black and White Copy $1.00 per page for the first ten pages
11 x 17 inches $0.20 per page for each
additional page of same
document
c. Color Copy – 8½ x 11 inches or 8½ x 14 inches $0.75 per page d. Color Copy – 11 x 17 inches $1.50 per page
e. Photocopying of FPPC Forms/Statements of
Government Code 81008
$0.10 per page, plus $5
retrieval fee for reports &
statements 5 or more years old
4. Reproduction of Meetings on USB Flash Drive $20.00 per per USB flash drive a. City Council
b. Planning Commission
5. Fee to File “Notice of Intent to Circulate a Petition for Municipal Initiative” (refundable if a sufficient petition is filed within one year) Elections Code 9202 (b)
$200.00
6. Candidate Statement (Election Year)
a. Publication cost of the candidate’s statement in
Sample Ballot Pamphlet set by Alameda County
Registrar of Voters
Cost of printing, handling
7. Notary Service – Government Code 8211 $15.00 per signature
8. Passport Service $130.00 (age 16 and over)
a. Passport Book Fee set by and payable to US
Department of State
$100.00 (under 16)
(note: additional $60.00 for
expedited service)
b. Passport Card Fee set by and payable to US
Department of State
$30.00 (age 16 and over)
$15.00 (under 16)
c. Passport Execution Fee set by US Department of
State, payable to City of Hayward
$35.00
d. Express Mail from City of Hayward to US
Department of State set by USPS, payable to City of
Hayward
$314.405
7 e. Express Mail from US Department of State to
Customer set by and payable to US Department of
State
$2119.3653
8 City Manager
A. ADMINISTRATIVE SERVICES
1. Annual Bonds Issue Fees 1/8 of 1% of bond amount
2. Low Income Mortgage Credit 2% of first year’s credit payable as part of State Fee
9 Development Services Department
A. Code Enforcement Administration
a. Impound and Storage Fees
Impound Fee $448.00 Includes 3
hours of Code
Enforcement
staff time
Storage Fee $218.00 Flat rate pallet
and handling
fee
A.B. BUILDING PERMIT FEES
BUILDING PERMIT FEES CALCULATED BY VALUATION
This includes all new buildings, facilities, additions, tenant improvements and residential remodels. • Valuation is defined as the fair market value of materials and labor for the work. • Valuation shall be the higher of the stated valuation or the figure from the current International Code Council valuation table below.
• The current ICC Valuation data table below is adjusted with a regional construction cost modifier for the San Francisco Bay Area of 16%*. * Source: The local modifier is 1.16 times the cost per square foot as published in the Building Standards Journal, April 2002 edition. • The valuation for tenant improvements, residential remodels or other projects that do not involve new square footage, shall be a minimum of 60% of the cost per square foot in the valuation table below.
Construction Type and Minimum Cost Per Square Foot
International Building Code Group
Building Division staff will help determine the
valuation for occupancies or construction types
not listed in this table. The values below are
based on the August 2022 ICC Building
Valuation Data with the Building Standards
Journal 16% local cost modifier included.
IA IB IIA IIB IIIA IIIB VA VB
A-1 Assembly, theaters, with stage 396.56 383.19 374.18 359.99 338.67 328.20 314.05 304.05 A-1 Assembly, theaters, without stage 362.89 349.54 340.53 326.33 305.02 294.55 280.40 270.40 A-2 Assembly, nightclubs 319.10 309.64 300.83 290.63 272.55 264.78 247.92 239.08 A-2 Assembly, restaurants, bars,
banquet halls
317.94 308.48 298.51 289.47 270.23 263.62 245.42 238.55 A-3 Assembly, churches 368.22 354.87 345.84 331.66 310.87 300.39 286.24 276.24 A-3 Assembly, general, community
halls, libraries, museums
314.13 300.78 290.60 277.56 255.42 246.11 230.79 221.97 A-4 Assembly, arenas 361.73 348.38 338.21 325.17 302.70 293.39 278.08 269.24 B Business 308.13 296.84 285.88 273.82 249.41 239.62 220.11 210.17 E Educational 327.92 316.70 308.37 295.08 275.43 261.52 240.73 233.23 F-1 Factory and industrial, moderate
hazard
187.57 178.88 167.85 162.33 144.68 137.47 119.94 112.32 F-2 Factory and industrial, low hazard 186.41 177.72 167.85 161.17 144.68 136.31 119.94 111.16 H-1 high Hazard, explosives 174.99 166.30 156.41 149.73 133.60 125.23 108.88 N.P.
H-2 H-3 H-4 High Hazard 174.99 166.30 156.41 149.73 133.60 125.23 108.88 100.08 H-5 HPM 308.13 296.84 285.88 273.82 249.41 240.07 220.11 210.17 I-1 Institutional, supervised
environment
312.17 301.46 292.49 280.69 258.12 250.99 231.40 224.45 I-2 Institutional, hospitals 513.16 501.86 490.90 478.84 453.11 N.P. 423.82 N.P.
I-2 Institutional, nursing homes 356.96 345.66 334.71 322.63 300.01 N.P. 270.72 N.P. 10 I-3 Institutional restrained 349.72 338.42 327.46 315.39 293.07 282.14 263.78 251.51 I-4 Institutional, day care facilities 312.17 301.46 292.49 280.69 258.12 250.99 231.40 224.45 M Mercantile 238.06 228.59 218.63 209.58 191.20 184.59 166.39 159.53 R-1 Residential, hotels 315.46 304.76 295.78 283.97 261.03 253.90 234.31 227.36 R-2 Residential, multiple family 264.06 253.36 244.39 232.58 211.14 204.02 184.43 177.48 R-3 residential, one- and two-family d 245.92 239.26 233.09 227.35 220.72 212.73 204.76 192.65 R-4 Residential, care/assisted living
facilities
312.17 301.46 292.49 280.69 258.12 250.99 231.40 224.45 S-1 Storage, moderate hazard 173.83 165.14 154.09 148.57 131.28 124.07 106.56 98.92 S-2 Storage, low hazard 172.67 163.98 154.09 147.41 131.28 122.91 106.56 97.76 U Utility, miscellaneous 133.96 126.38 119.06 113.83 102.65 94.99 80.92 77.12
BUILDING PERMIT FEES CALCULATED BY VALUATION
This includes all new buildings, facilities, additions, tenant improvements and residential remodels
*All sub-permits (plumbing, mechanical and electrical) are included in the plan check and inspection fees for valuation based projects.
• Once the valuation for the project is established, use the table below to determine the Building Inspection Fee. Several other fees are based on the Building Inspection Fee and this is outlined on the next page.
TOTAL VALUATION
(Materials and Labor) BUILDING INSPECTION FEE
$1 to $500 $33.66
$501 to $2000 $33.66 for the first $500 plus $4.38 for each additional $100 or fraction thereof, to and including $2000
$2,001 to $25,000 $99.30 for the first $2000 plus $20.06 for each additional $1000 or fraction thereof, to and including $25,000
$25,001 to $50,000 $560.48 for the first $25,000 plus $14.47 for each additional $1000 or fraction thereof, to and including $50,000
$50,001 to $100,000 $922.33 for the first $50,000 plus $10.03 for each additional $1000 or fraction thereof, to and including $100,000
$100,001 to $500,000 $1423.76 for the first $100,000 plus $8.02 for each additional $1000 or fraction thereof, to and including $500,000
$500,001 to $1,000,000 $4632.79 for the first $500,000 plus $6.81 for each additional $1000 or fraction thereof, to and including $1,000,000
11 $1,000,001 and up $8038.50 for the first $1,000,000 plus $4.52 for each additional $1000 or fraction thereof
12 BUILDING PERMIT FEES CALCULATED BY VALUATION
This includes all new buildings, facilities, additions, tenant improvements and residential remodels.
Please Note: All sub-permits (plumbing, mechanical and electrical) are included in the plan check and inspection fees for valuation- based projects. This worksheet includes fees specific to building permit applications from multiple departments.
INSPECTION FEES
* For projects that require
landscape or planning
inspections a minimum of 1 hour
will be charged. Additional
hours may be charged
depending on the scope of work.
BUILDING INSPECTION FEE From valuation table on previous page. $ FIRE INSPECTION FEE Flat Rate $ 262 HAZ-MAT INSPECTION FEE Flat Rate $ 340 LANDSCAPE INSPECTION FEE* Hourly $ 196
PLAN REVIEW FEES
* For building permit master
plan reviews, the formula is
calculated at 1.25% of the
Building Inspection Fee. Flat
rate reviews such as Solid Waste,
Housing also apply to master
plan reviews.
** Plot plan review fees only
apply to production homes.
BUILDING INSPECTION FEE x 1.0 = BUILDING PLAN CHECK FEE* $ BUILDING INSPECTION FEE x .35 = PLANNING REVIEW FEE $ BUILDING INSPECTION FEE x .35 = FIRE REVIEW FEE $
HAZ-MAT REVIEW FEE Various Flat Rates – Call 510-583-4900 for an estimate based on project scope.
$
SOLID WASTE REVIEW FEE Flat Rate Depending on Scope - Single-Family or Remodel: $62, Tract Development: $200, Commercial TI with trash enclosure: $150, Commercial TI without trash enclosure: $100 $
HOUSING REVIEW FEE Flat Rate Depending on Scope - Buildings with 1 to 4 dwelling units: $474. Buildings with 5 or more dwelling units: $790 ADUs: $158
$
BUILDING PLOT PLAN REVIEW FEE** Flat Rate $ 381 HOUSING PLOT PLAN REVIEW FEE** Flat Rate $ 474 MASTER PLAN REVIEW** Flat Rate $316 PLANNING PLOT PLAN REVIEW FEE** Flat Rate $ 587
ADMINISTRATIVE FEES
BUILDING INSPECTION FEE x .09 = TECHNOLOGY FEE $
BUILDING INSPECTION FEE x .16 = POLICY PLANNING FEE $ PERMIT ISSUANCE FEE Flat Rate – Applies to all permits $ 190
CALIFORNIA STATE FEES
SMIP FEE RESIDENTIAL: .00013% OF VALUATION $
SMIP FEE COMMERCIAL: .00028% OF VALUATION $
CA BUILDING STANDARDS FEE $
$1.00 (Valuation $1-25k)
$2.00 (Valuation $25-50k)
$3.00 (Valuation $50-75k)
$4.00 (Valuation $75-100k) dAdd $1 per every 25k over 100k
13 BUILDING PERMIT FEE $___________
This total only reflects plan review fees, administrative fees and inspection fees for a building permit. Most projects will have other fees and taxes in addition to the total shown here. Please contact each reviewing group for a full assessment of these additional costs.
14 FLAT RATE PERMIT FEES
These items will also have administrative fees added to the permit. In some cases, hourly plan review fees will also be required.
Miscellaneous Permit Fees – Not Calculated by Valuation Unit Fee
1. Standard Hourly Rate (or fraction thereof) for plan check, inspections or other administrative services hourly $190 a. Overtime Rate for Plan Check or Inspection Services hourly $286
2. Revision (permit issuance fee and hourly plan check will also be charged) hourly $190
3. Permit Issuance Fee (applies to all permits) each $190
4. Miscellaneous Items (for items that do not have a set fee) each $190
5. Plot Plan Review
a. Planning Division Plot Plan Review each plot $587
b. Building Division Plot Plan Review and processing each plot $381
6. Address Assignment
a. New Address (including apartments, units, suites, meters, etc.) each $286
b. Accessory Dwelling Unit Address each $95
Inspection Fee
7. Demolition
a. Complete Building Demolition (Commercial/Residential) *hourly plan check fees may apply depending on scope $381 b. Minor Residential Demo (removal of patio covers,
accessory structure or similar exterior elements. Removal of interior walls requires a residential remodel permit. *hourly plan check fees may apply depending on scope $95
8. Equipment Installation first piece $381
a. Additional Equipment at Same Site each $190
b. Equipment Pad each $286
9. Voluntary Residential Seismic Retrofit Using “Plan Set A” Only applies to single family homes with a crawlspace less than or equal to 4 feet high each
$190 flat rate –
no admin fees
10. Damaged Building Survey
Fire, flood, vehicle, or similar damage $763
11. Patio Covers
a. Patio Cover (requires drawings and hourly plan check) each $294
15 b. Enclosed Patio (requires drawings and hourly plan check) each $588
12. Photovoltaic Systems
a. Residential (for systems that are not flush mounted, hourly plan check fees apply)
each
system
Up to 15kW
$450, $15 per kW
above 15kW
b. Commercial, up to 50 kilowatts (hourly plan check fees apply)
each
system $1,000
c. Commercial, each additional kilowatt 51kw-250kw
(hourly plan check fees apply) each kw $7
d. Commercial, each additional kilowatt over 250kw (hourly plan check fees apply) each kw $5
13. Residential Package Permits
a. Tub/Shower Enclosure (includes trades) $190
b. Remodel – Complete Bathroom (includes trades) $286
c. Remodel – Kitchen (includes trades) $572
14. Storage Racks
a. Up to 100 linear feet first 100 lf $572
b. Each additional 100 linear feet each 100 lf $190
15. Deferred Submittal (may require additional hourly plan review fees) $190
FLAT RATE PERMIT FEES
These items will also have administrative fees added to the permit. In some cases, hourly plan review fees will also be required.
Plumbing Mechanical & Electrical Fees – Not Calculated by Valuation Unit Inspection
Fee
16. Plumbing Permits – Residential (single-family and duplexes) a. Water Heater each $95
b. Fixtures – covers 2 Inspections for any type or number of fixtures 2 site visits $190 c. Water Service Repair / Replacement each $95
d. Water Pipe (Repair or Replacement) each $190
e. Sewer on private property or Cleanout Installation each $190 f. Sewer Ejector System each $190
g. Solar Water Heating System - Hourly plan check fees may apply for systems that are not flush mounted or have other structural issues. each $190 h. Residential Gas Piping $190
i. Residential Gas Test or Meter Reset each $190
17. Plumbing Permits – Commercial + Multi-Family
a. Water Heater (Repair or Replacement) each $190
b. Water Service (Repair or Replacement) each $190
c. Sewer Ejector System each $190
d. Industrial / Commercial Process Piping System
Each 100 linear feet
or fraction thereof
$190
/100 feet
16 e. Gas Piping
Each 100 linear feet
or fraction thereof
$190
/100 feet
f. Gas Test / Meter Reset each $190
g. Sewer on private property or Cleanout Installation each $190 h. Grease Trap each $190
i. Grease Interceptor each $190
j. Vacuum Breaker, Backflow Preventer or Pressure Regulator each $190
18. Mechanical Permits – Residential (single-family and duplexes) a. Heating and/or Cooling Equipment (including ducts) each $190 b. Wall Furnace each $190
c. Kitchen Hood and Bathroom Vents each $95
19. Mechanical Permits – Commercial + Multi-Family
*For units over 400 pounds or for replacements that are not in the same location, hourly plan review fees apply.
a. *HVAC unit (includes all associated sub-permits) each $286 b. *Air Handler Unit each $190
c. Vent System each $190
d. Exhaust Hood Replacement (additional hourly plan check may apply) each $190
20. Electrical Permits – Residential (single-family and duplexes) a. General Electrical Permit - Residential (rough and final) each $286 b. Residential E.V. charger each $95
c. Service Upgrade -- Residential each $95
d. Meter Reset each $95
e. Temporary Power Installation each $190
f. Minor Residential Electrical Permit (final only- no rough) each $190
FLAT RATE PERMIT FEES
These items will also have administrative fees added to the permit. In some cases, hourly plan review fees will also be required.
21. Electrical Permits – Commercial + Multi-Family
Inspection
Fee
a. General Electrical Permit – Commercial + Multi-Family (rough and final)
each $572
b. Commercial E.V. charger (may require additional hourly plan review)
each $381
c. Commercial Service Upgrade each $190
d. Commercial Meter Reset each $95
e. Minor Commercial Electrical Permit (final only- no rough) each $286 f. Signs (illuminated exterior signage) each $190
Additional Services and Violations – Not Calculated by Valuation Unit
22. Special Review Services
17 a. Expedited Hourly Plan Review hour $286
b. Expedited Plan Review each 200% of
Plan
Review
c. Phased Approval Permits each $763
d. Temporary Certificate of Occupancy each $1,527
e. Alternate Materials and Methods Review each $763
23. Copies, Re-Print + Change of Contractor
a. Printing Scanned / Archived Drawings
each
$10 per
sheet
b. Job Card / Permit Re-Print each $95
c. Change of Contractor
each $190
24. Special Inspector Qualification Review
a. Initial Review for Approved Inspector List each $763 b. Renewal Review (after 3 years)
each $381
25. Violation Fees
a. Investigation Fee for work done without Permits (in addition to the regular permit fees)
Each
project
205% of the
Building Permit
Fee
b. Filing of Notice of Substandard or Hazardous Structure hourly $190 per hour
c. Removal of Notice of Substandard or Hazardous Structure hourly $190 per hour
d. Placards for Condemnation hourly $190
per hour
e. Notice and Order hourly $190
per hour
f. Stop Work Order / Red Tag hourly $190
per hour
B.C. PLANNING
1. Conceptual Development Review Meeting1 No charge
for 1st
meeting
Subsequent
meetings** billed
at $392 per hour
**Subsequent meetings related to same project/project site
2. SB330 Preliminary Application $ 1000 Time &
Material; Initial
Deposit2
3. Code Assistance Meeting1 No Charge
4. Review of Business License $ 98 Per License
5. Annexation Proceedings
Costs shall also include, but not be limited to, current annexation filing fees established by the Board of Equalization in manner provided by $ 15,000 Time &
Material; Initial
18 the State Government Code Section 54902.5. Deposit2
6. LAFCO Utility Service Agreement
(Preparation and processing of documents in connection with utility service to property outside of the City limits)
$ 5,000 Time &
Material; Initial
Deposit2
7. Environmental/Technical Analysis (Contract) Consultant $ 5,000 Time & Material; Initial
Deposit2
8. General Plan Amendment1 $ 12,000 Time &
Material; Initial
Deposit2
9. Text Change to Zoning Ordinance1 $ 12,000 Time &
Material; Initial
Deposit2
10. Rezoning and Pre-zoning (including new or major modification to a Planned Development)1
$ 12,000 Time &
Material; Initial
Deposit2
11. Rezoning (Planned Development Precise Plan or Preliminary Plan Minor Modification)
$ 6,000 Time &
Material; Initial
Deposit2
12. Conditional Use Permit1 $ 6,000 Time &
Material; Initial
Deposit2
13. Administrative Use Permit1
a. Livestock $ 500 Per
Application
b. Food Vendors $ 700 Per
Application
c. Processed Administratively $ 2,000 Time &
Material; Initial
Deposit2
d. Involving Public Hearing $ 6,000 Time &
Material; Initial
Deposit2
14. Site Plan Review1
a. Processed Administratively $ 4,000 Time &
Material; Initial
Deposit2
b. Involving Public Hearing $ 6,000 Time &
Material; Initial
Deposit2
15. Variance/Warrants - Processed Administratively $ 6,000 Time & Material; Initial
Deposit2
19 16. Variance/Warrants & Exceptions – Involving Public Hearing $ 2,000 Time & Material; Initial
Deposit2
17. Modification of Approved Development Plan – Processed Administratively -
$ 6,000 Time &
Material; Initial
Deposit2
18. Modification of Approved Development Plan – Involving Public Hearing -
$ 6,000 Time &
Material; Initial
Deposit2
19. Extension of Approved Development Plan/Applications $ 1,000 Time & Material; Initial
Deposit2
20. Designation of Historical or Architectural Significance1 $ 6,000 Time & Material; Initial
Deposit2
21. Development Agreement
a. Review of application, negotiation of agreements, processing through Planning Commission and City Council
12,000 Time &
Material; Initial
Deposit2
b. Amendment Processing 6,000 Time &
Material; Initial
Deposit2
c. Annual Review 1,000 Time &
Material; Initial
Deposit2
22. Written Verification of Zoning Designation or Similar Request $ 587 Per Application
23. Research $ 195 per hour after
first 15 minutes
24. Zoning Conformance Permit
a. Tier One: Apiaries, Unattended Collection Boxes $ 293 Per Application
b. Tier Two: Household Pets (when required) $ 98 Per Application c. Tier Three: Accessory Dwelling Unit
d. Tier Four: Outdoor dining
$
$
392 Per Unit
587
25. Sign Permits
a. Sign Permit (one business) $ 392
b. Sign Permit (each additional business – same application) $ 392 c. Temporary Sign Permit (Banners, Flags, Streamers, Pennants, Buntin, Searchlights, Inflatable Signs, Human Signs) *Temporary sign deposits to be refunded upon removal of signage
$ 100 Fee plus 200
Deposit*
d. Portable/A-Frame Signs $ 50 Encroachment
Permit
e. Mural Art $ 50
20 Note: Revocable Encroachment Permit also applies to Human signs in the public right of way, see Engineering and Transportation section for applicable fee(s).
26. Sign Program $ 1000 Time &
Material; Initial
Deposit
27. Appeal Fee for Applicant $ 6,000 Time &
Material; Initial
Deposit2
28. Appeal Fee Other Than Applicant $ 490
29. Tentative Tract or Tentative Parcel Map
a. Processed Administratively $ 4,000 Time &
Material; Initial
Deposit2
b. Involving Public Hearing $ 6,000 Time &
Material; Initial
Deposit2
30. Landscape Lighting Assessment District Benefit Zone Annexation & Formation
$ 15,000 Time &
Material; Initial
Deposit2; plus
Consultant Fees
31. Lot Line Adjustment $ 4,000 Time &
Material; Initial
Deposit2
32. Certificate of Merger or Certificate of Compliance $ 4,000 Time & Material; Initial
Deposit2
33. Security Gate Application $ 2,000 Time &
Material; Initial
Deposit
34. Street Event Permit $ 2,944
The Development Services Director or designee may reduce or waive this fee for certain events. (See Fee Reduction, Waiver, and Sponsorship for Special Events Policy)
35. Tree Preservation
a. Annual Pruning Certification $ 817
b. Tree Removal/pruning*
*A Minor Encroachment Permit may also be required – See Engineering Services Section
$ 490
c. Investigation and Violation Fee for work done without Permits (in addition to the regular permit fees)
$ 200% of Tree
Permit Fee
36. Mobile-home Park Closure/Change of Use $ 9,814
21 37. Inspections – Planning and Landscape
a. Code Enforcement Compliance Inspection Fee $ 162
b. Landscape Inspection and/or Re-inspection Fee $ 196 Per Hour
38. Policy Planning Fee
38.39. Review of Ministerial Planning Applications
16% of Building Permit Fee
$4,000 Deposit for
applications that do not
include a Tentative Map
$6,000 Deposit for
applications that involve a
Tentative Map
39.40. Park Impact Fee
Residential
a. ADU that is 750+ s.f. $ 3,81223
b. Studio/0-bedroom Unit $ 3,81223
c. 1 Bedroom Unit $ 5,96785
d. 2 Bedroom Unit $ 10,76496
e. 3 Bedroom Unit $ 18,798855
f. 4+ Bedroom Unit
(Industrial Development (Industrial us in IL, IP, or IG zoning district)
$ 26,148227
g. Gross Floor Area $ 0.96 per s.f.
Notes:
1. “Bedroom”, “dwelling unit”, “gross floor area”, as defined by HMC Sec. 10-1.3500.
2. Projects receiving all discretionary approvals by the effective date of this Resolution shall be subject to the parkland dedication and in- lieu fee requirements in effect immediately prior to the effective date of Resolution 19-245.
$
40.41. Affordable Housing In-Lieu Fees
1. Residential Development Projects Ten Units or More
a. High-Density Condominiums (35 units per acre or more)
b. Lower Density Ownership Housing (Less than 35 units per acre) $19.339/Square Foot
of Habitable Space*
$256.9705/Square
Foot of Habitable
Space*
b.c. All other Dwelling Unit Types $23.4451/Square Foot of Habitable Space*
22 *Notes:
Affordable housing in -lieu fees shall be paid either prior to issuance of a building per mit or prior to approval of a final inspection or issuance of an occupancy permit. Fees paid at occupancy shall be increased by 10 percent (10%).
"Habitable Space" means floor area within a dwelling unit designed, used, or intended to be used exclusively for living and sleeping purposes and exclusive of vent shafts, eaves, overhangs, atriums, covered entries and courts and any portion of a structure above ground used for parking, parking aisles, loading areas, or accessory uses.
2. Residential Development Projects – Two to Nine Units Projects of two to nine units shall pay the following percentage of the fee calculated pursuant to Section 40.1 above:
Number of Units in the Project
Percentage of Calculated Fee
2 50%
3 67%
4 75%
5 80%
6 83%
7 86%
8 88%
9 89%
3. Fractional Units
If an applicant provides on-site Affordable Units under Chapter 10, Article 17 of the Hayward Municipal Code and elects to pay affordable housing in -lieu fees for a fractional unit, the fractional in -lieu fee payment shall be calculated as follows:
Fractional Unit / Total Affordable Unit Requirement x Per Square Foot Fee x Total Habitable Square Footage in the Project
4. Applications for Residential Development Projects of Two or More Units Deemed Complete as of December 20, 2017
a. Projects receiving all discretionary approvals by February 1, 2018: Affordable housing impact fees in effect on December 20, 2017.
b. Projects not receiving all discretionary approvals by February 1, 2018, provided that all discretionary approvals and building permit(s) are obtained within two (2) years of December 20, 2017: 50% of the affordable housing in-lieu fee calculated under either Section 3.1 or Section 3.2 of RES 17-167, as applicable depending on the size of the project.
41.42. Mills Act/Williamson Act Program
a. Mills Act/Williamson Act Program $2,000 Time & Material; Initial Deposit
b. Mills Act Annual Compliance Inspection $387
C.D. CODE ENFORCEMENT - COMMUNITY PRESERVATION PROGRAMS
23 1. General Administration Fees (Applicable to all Code Enforcement Programs/Cases)
a. Abatement Cost
b. Administrative Hearing Fee (Code Enforcement Cases)
c. Code Enforcement Re-inspection Fee
d. Code Enforcement Request for Postponement Fee
e. Impound Fee (Un-permitted Mobile Vending)
f. Hourly Inspection Fee (past initial 2 hours)
g. Legal Consultation Fee
h. Lien/Special Assessment (per parcel): Code Violations i. Monthly Storage Fee (Mobile Vending Equipment)
j. No Show on Inspection Fee
k. Police Standby and Safety Fee
l. Special Assessment (per parcel): Unpaid Annual Program Fees
1.2. Request for Postponement of Inspection
$1,477.00
$1,276.00
$696.00
$423.00
$448.00
$474.28
$480.00
$1,858.00
$218.00
$667.00
$309.00
$806.00
+Contractor cost
a. First Request for postponement penalty $First
Request Free
of
Charge423.00
b. Second Request for postponement penalty $423.00 +$400 penalty c. Third & Subsequent request for postponement penaltyRequest $423.00 +$800 penalty d. “No Show” for Inspection Appointment Penalty $667 +$1,600 penalty
2.3. Violation of Community Preservation, Sign, Vehicle, Weed Abatement, Building, Public Nuisance, Zoning Ordinances, and HMC Code violations
a. First Violation
(1) Initial inspection Fee (upon violations found) $773.00 No Violations-Free of Charge
(2) Code Enforcement – Reinspection Fee $696.00
(3)(2) Penalty for initial violation (upon first failed re- inspection)
+$400 penalty
(4)(3) Penalty for second violation (upon second failed re- inspection)
+$800 penalty
(5)(4) Penalty for tThird failed and Subsequent violations penalty for repeat violations within 1 year inspection shows violation still exists
+$1,600 penalty
b. Subsequent violation(s) within 1 year
(1) Subsequent Case Initial inspection Feeand notices $743 +$800 penalty (2) Subsequent Case Initial Inspection PenaltyEach subsequent inspection violation still exists
(3) Subsequent Case Re-inspection Fee
(2)(4) Subsequent Case Re-inspection Penalty
$626
$626.00
+$81,600 penalty
$1,600.00 penalty
3. Hearing Fee: Administrative, Special Assessment,
Administrative Citation, and Lien Hearings)
$1276
per hearing
4. Egregious Violation(s) Penalties
On-going health and safety violations, public nuisances and illegal uses, including but not limited to:
garage conversion, room additions, accessory structures, construction without permits, home occupation, use permits or site plan review, unpermitted uses related to environmental hazards.
24 a. Tier 1 for first verified violation(s) $1,500 penalty b. Tier 2 for second verified violation(s) $3,000 penalty c. Tier 3 for third and subsequent verified violation(s) $5,000 penalty
5. Tobacco Retailer License, Initial or Renewal Fee $400 annual fee a. First Offense $1,500 penalty/30-day TRL
suspension
b. Second Offense $3,000 penalty/30-day TRL
suspension
c. Third Offense $5,000 penalty/30-day TRL
suspension
Code Enforcement-Reinspection Fee $696
6. Cannabis Licensing Program, License Renewal, Inspection, Penalties Fees a. Preliminary Determination of Eligibility/Screening Application $2,500 b. Initial Commercial Cannabis Business Permit Application $15,000 *Covers cost of consultant review of business and operating plan, initial site inspections to verify compliance by applicable City staff, administrative costs, and program management, including HPD decoy operations.
c. Annual Cannabis Permit Renewal Fee, Per License Type *Covers cost of follow-up site inspections to verify compliance and related administrative costs.
Delivery $5,000
Distribution $5,000
Cultivation $8,000
Manufacturing $8,000
Retail Dispensaries (Storefront) $10,000
Microbusiness (includes all activities) $20,000
Testing Labs $3,000
d. Temporary Cannabis Permit Activity $2, 500 deposit/hourly e. Modification to Existing Commercial Cannabis Permit
*Does Not Include Revisions to Planning Entitlements
$2,000 deposit/hourly
f. Employee Work Permit Application Fee
1) Initial Application Fee
(Including, but not limited to, Fingerprints, Live Scan, and Badge)
$299
2) Renewal Fee w/o Live Scan $160
g. Inspection Fees
1) Initial Inspection $0
2) Code Enforcement-Reinspection $696
h. Penalties for Non-Cultivation Related Violations
1) First Violation $5000
2) Second Violation $10,000
3) Third Violation $15,000
4) Selling Cannabis Product to a Minor $2,500 /incident i. Penalties for Cultivation Violations
1) First violation $1,000 per plant
2) Second violation within 2 years $2,500 per plant
3) Third violation within 2 years $5,000 per plant
7. Grading or Encroachment Permit
25 a. Code Enforcement Investigation fees, for permit not obtained $2,000
8. Building Violation Fees
a. Investigation Fee for work done without Permits (in addition to the regular permit fees)
$2,000.00 Fee
b. Filing of Notice of Substandard or Hazardous Structure $280 per hour c. Removal of Notice Substandard or Hazardous Structure $280 per hour d. Placards for Condemnation $280 per hour
e. Notice and Order $280 per hour
9. Vacant Property Monitoring
Annual Vacant Property Registration and Monitoring Fee $2,607 (minimum of one inspection per year)
Program Fees:
Initial Inspection, no violation found $988 (if a violation is found) Code Enforcement-Re-Inspection Fee $696
Initial Inspection, violation found, $1,500 penalty
2nd Re-inspection, violation found $3,000 penalty
3rd and subsequent re-inspection, violations found $5,000 penalty D.E. CODE ENFORCEMENT – RENTAL HOUSING & HOTEL INSPECTION PROGRAM
1. Annual Fee for rental housing, hotel or motel
a. Single-family, duplex, triplex, or fourplex $125
b. Five or more units $35 per unit
2. First request for postponement of initial inspection or progress check
No charge
3. Inspection, report, and enforcement actions pursuant to HMC, Ch. 9, Art. 5, rental unit parce a. Initial inspection, no violations found $988 (Included in annual fee) b. Code Enforcement-Re-Inspection Fee (per unit)
c. Code Enforcement-Multi-family Re-Inspection Fee (per unit) $696
$175
d. First Progress Check, violations not corrected $400 penalty e. Second Progress Check $800 penalty
f. Third and Subsequent Progress Checks $1600 penalty
4. Initial Inspection or Progress Check, Rental Inspection No Access or Re-scheduleFee and Penalties
a. No Access Administrative Fee (upon no access on scheduled rental inspections)First Site Visit
$423 + $400 penalty
b. First FailedSecond Site Access PenaltyVisit $40023 + $800 penalty c. Second Failed Third and Subsequent Site Access PenaltyVisit c.d. Third and Subsequent Failed Site Access Penalty
$800423 + $1,600 penalty
$1,600 penalty
5. Rent Control Deregulation Inspection pursuant to Ordinance No. 83-023 as amended. a. Initial inspection/survey and one re-inspection $938 b. Additional re-inspections $696 per inspection
6. Lien/Special Assessment (per parcel): Unpaid Annual Program Fees
7. Lien/Special Assessment (per parcel): Code Violations $806.00
$1,858.00
8. Hearing Fee: Administrative, Special Assessment, Administrative Citation, and Lien Hearings
$1,276.00
26 9. Abatement Costs (per parcel)
10. Hourly Code Enforcement Inspection Fee (Applicable to all Code case Types above initial 2 hours with continuing violations
11. Police Standby Safety Fee
12. Legal Consultation
$1,447.00
$474.28
$309.00
$480.00
E.F. HOUSING
1. RENT STABILIZATION ADMINISTRATION
a. Annual Fee per Rental Unit $32.00
b. Annual Fee per Covered Rental Unit $66.00
c. Annual Fee per Mobile-home Space $5.00
The fees set forth herein shall be payable immediately and shall be delinquent if not received by the Housing Division on or before 5 p.m., August 31, 2023.
2. TENANT RELOCATION ASSISTANCE ORDINANCE HEARINGS
a. Hearing Fee: Administrative, Special Assessment, Administrative Citation, and Lien Hearings
$1,500.00 per hearing
3. LOAN SERVICING AND MONITORING
General
a. Title Report Actual Costs Per Report
b. Property Appraisal Report Actual Costs Per Report
c. Recording Fee Actual Costs or $50.00
minimum
Per Document
d. Document Preparation Fee $100.00 Per Document
Homeownership Loan Programs
a. Refinance/Subordination Fees (does not
apply to CDBG and HOME)
$600.00 Per Transaction
b. Late Payment Fee The greater of 6%
Monthly Loan or $5.00
minimum
Payment after 15
days
Below Market Rate Program Fees
a. Refinance/Subordination Fees $600.00 Per Transaction b. Resale Fee 0.5% Purchase Price
c. Exercise City Option to Purchase 3% Maximum Restricted Resale Price
Affordable Rental Housing
a. Loan and Agreement Modification Fee Actual Costs Time and Materials1 b. Subordination Fee Actual Costs Time and Materials1
c. Monitoring Fee $50.00 Per Unit
27 d. Resale Fee Actual Costs Time and Materials1
e. Legal Fee Actual Costs Per Transaction
1Costs may include but are not limited to: hourly rate for staff time, recording fees, title reports, appraisals, and public noticing costs. Hourly rate may vary by department, but the hourly rate for Housing staff is $15822.2800.
28 Engineering and Transportation Services
A. AIRPORT SERVICES
1. Monthly and Daily Fees for Aircraft Parking and Storage.
Aircraft Hangar Waitling List Application Refundable Deposit of $20150.00 a. Hangar Space Monthly Charges
(1) Small T‐Hangars $319.00
(2) Standard T‐Hangars $494.00
(3) Large T‐Hangars $614.00
(4) Small Executive Hangar $1,065.00
(5) Standard Executive Hangars $1,475.00
(6) Large Executive Hangars $1,609.00
b. Hangar Storage Rooms
(1) Small $79.00
(2) Medium $110.00
(3) Large $213.00
(4) Extra Large $271.00
c. Office Spaces $706.00
d. Tie Downs (Aircraft Gross Weight/Wing Span)
(1) Single Engine 3,500 lb. and Single Engine Helicopters $65.00 (2) Twin Engine 12,500 lb. less than 50 ft and Twin Engine Helicopters $75.00 (3) 12,501 ‐ 25,000 lb. more than 50 ft $108.00
(4) 25,001 ‐ 75,000 lb. $161.00
(5) Excess of 75,000 lbs. $216.00
e. Transient Overnight Tie Downs (Aircraft Gross Weight/Wing Span) First Four (4) Hours Free
Daily Charge
(1) Single Engine 3,500 lb. less than 40 ft $6.00
(2) Twin Engine 12,500 lb. less than 50 ft and all Helicopters $8.00 (3) 12,501 ‐ 25,000 lb. more than 50 ft $12.00
(4) 25,001 ‐ 75,000 lb. $23.00
(5) Excess of 75,000 lbs. $29.00
(6) Lighter‐than air Airships $20.00
f. Effective July 1, 1997, a late charge of $15.00 or 5% of the monthly rent per month, whichever is greater, shall be assessed if rent is not paid within ten (10) days of its due date (does not apply to daily rent).
29 g. Effective July 1, 1997, if the service of a member firm of the California Association of Photocopies and Process Servers must be utilized, a $50 fee shall be charged to the individual or business necessitating said process service.
h. The City shall charge a fee equal to the sum of the following: Five cents for each gallon of petroleum products delivered during the previous calendar month from the Leased Premises, or an amount equal to 3 percent of the gross receipts (including fuel and gasoline taxes for which Lessee sold fuel products during the previous calendar month on or from the Airport, whichever amount is greater.
i. All month-to-month Airport leases shall include a security deposit equal to one month’s rent.
2. Permits
Annual
a. Airport Annual Business Permit $126.00
b. Taxiway Access Permit $786.00
3. Airport Land Values
Airport Land Value is on file in the Airport Administration Office and available for review.
4. Gate Access Cards
a. Initial Issue for Airport Tenants Free
b. Initial Issue for non-direct Airport Tenants $43.00
c. Replacement $43.00
5. Hangar Padlock Keys
a. Duplicate Key
b. Re-Key Padlock Replacements
$12.00
$12635.00
6. Chocks and Chains Replacement $63.00
7. Landing Fee
Commercial aircraft operations (shall include landings of all non-based general aviation aircraft that conduct air taxi, charter, or cargo operations under FAR Part 121 or Part 135) based on maximum certificated gross landing weight:
Per Landing Daily Monthly
0 – 3,500 pounds $2 $5 $13
3,501 – 6,250 pounds $4 $10 $26
6,251 – 12,500 pounds $8 $20 $52
12,501 – 25,000 pounds $16 $40 $104
25,001 – 50,000 pounds $32 $80 $208
50,001 pounds and above $64 $160 $416
8. Hangar Exchange
Administration Fee for Exchange between Tenants (each Tenant) $89.00 Administration Fee for Exchange into Vacant Hangar $89.00
9. Tie-Down Exchange
30 Administration Fee to Exchange tie-down spaces $52.00
10. Vacated Hangar Cleanup
Cleanup and disposal of items, minimum charge of 2 hours (per person) $174.00 Additional hours, hourly rate $87.00
11. Ramp Sweeping Services, hourly rate
11. *Ramp Sweeping Services do not include staff time
$238.00/hour
12. Maintenance Staff Service Charge per hour $87.00 plus materials
13. Airport Administration Building Meeting Room
Non-profit Aviation organization charging no fee to the public No charge For-profit Aviation organization charging a fee to the public $200.00/day
14. Airport Project Administration Fee
14.15. Commercial Operator/Fixed Base Operator Waste Oil Fee a. Commercial Operator/Fixed Base Operator Waste Oil Fee $5,000.00
$1.00/per qt
B. ENGINEERING SERVICES
1. Publication
a. Standard Detail $20.00
b. “No Parking” Signs $29.00
c. Copy and print full size prints (24x36) first 10 pages (fee is per page) $10.00 d. Copy and print full size prints (24x36) first 11+ pages (fee is per page) $8.00
2. Survey
a. Curb and gutter staking, up to 100 linear ft. $870.00 b. Curb and gutter skating; after 100 linear feet – each additional 50 linear feet $420.00
c. Grade calculation s and cut sheets per location $420.00 d. Form checking: up to 100 linear feet $840.00
e. Form checking: after 100 linear feet – each additional 50 linear feet $210.00
3. Sidewalk Rehabilitation Program
a. Single Family Residential lots $529.00
b. Multi-family with 1 or 2 damaged locations $529.00
c. Additional locations $529.00
4. Major Street Improvement Plan Review
$3,027.00
(Deposit – T&M)
31 5. Encroachment Permit Application – Minor Work
$327 plus Public Works
inspection fee
a. Concrete
(1) Curb, gutter, and/or sidewalk (including driveway) First 100 linear feet
$496.00
(2) Each additional 100 linear feet or fraction thereof $386.00 (3) Driveway, handicapped ramp, curb return $360.00
(4) Planter strip fill (each property) $180.00
b. Drainage
(1) Drainage system and appurtenance, first 100 linear feet $811676.00 (2) Each additional 100 linear feet or fraction thereof, up to a maximum total of 500 linear feet
$637531.00
(3) Drainage tie-in to existing structures $637531.00
(4) Non-standard structures (other than above $811676.00 (5) Manholes, vaults, area drains, storm water inlets other standard structures
$811676.00
(6) Storm Water Interceptors $811677.00
c. Street Work & Miscellaneous
(1) Street trenches or bores up to 100 linear feet $637531.0025 (2) Each additional 100 linear feet or fraction thereof, up to a maximum total of 500 linear feet
$463386.0025
(3) Street cuts, other, up to 100 square feet $637531.0025 (4) Each additional 100 sq. feet or fraction thereof $463386.0025 (5) Temporary placement of Debris Box or Storage Container within public right-of-way. (cost per month)
(6) Street micro trench up to 500 linear feet
(7) Street bores or any trenchless work up to 500 linear feet $405337.0050
$4,251.00
$4,251.00
(8) Sidewalk area obstruction fee, first week only $868724.00 a. Sidewalk area obstruction fee, each additional week or fraction thereof
$17244.00
(9) Compaction tests – each test as required per hour $135.00 (10)(9) Temporary lane closure only (no construction), first week only
$315.00
a. Temporary lane closure only (no construction), each
additional week or fraction thereof
$17244.00
d. Monitoring well inspection and plan review
(1) First well
32 a. Inspection $496.00
b. Plan review $630.00
(2) Each additional well within the same general location a. Inspection $224.00
e. Utility Services – New or Repaired
(1) Each new or replaced utility pole location, guy wire, etc. $463386.00 (2) Each utility service connection in sidewalk or street (gas electric, telephone, etc.)
$531.00
f. Sanitary Sewers
(1) Sanitary Sewer Laterals
a. From main in street or easement to building up to 100 linear feet
$811676.00
b. Each additional 100 linear feet or fraction thereof $463386.00 c. Add for monitoring structure if required $811676.00
d. From existing stub at right-of-way to building up to 100 linear feet
$637531.00
e. Each additional 100 linear feet or fraction thereof $463386.00 f. Each building sewer repair or replacement
(i) In public right-of-way, complete $811676.00
(ii) In private property (no street evacuation) $637531.00 (2) Sanitary Sewer Building Court Mains
a. Each building court main when plan, profile, and cut sheet are required, initial
$811676.00
b. Each additional 100 feet or fraction thereof $463386.00 c. Each building court main when plan only is required for Initial 100 feet or less
$603.00
d. Each additional 100 feet or fraction thereof $386.00 g. Additional Inspections
For any public works encroachment permit on which an
unreasonable number of inspections are required, an
additional fee per inspection will be charged for each
inspection over and above the number deemed reasonable by the City Engineer.
$405338.00
h. Permit Amendment Fee (extensions for expired permit, additional permits not originally obtained, etc.)
$157.00 (per
occurrence)
i. Traffic Control Plan Review $1850.00 (per
submittal)
33 (a) For additional sheets over 6 pages $9075.00 (per sheet)
6. Encroachment Permit Application – Major Work (road closures, traffic control, more than 500 linear feet of work, etc.) $4,000.00
(Deposit – T&M)
7. Development Plan Review
a. Parcel Map Application $5,000.00
(Deposit – T&M)
b. Final Map Application $15,000.00
(Deposit – T&M)
c. Grading Permit Application $4,000.00
(Deposit – T&M)
d. Geological Investigation and Report Peer Review $4,000.00 (Deposit – T&M)
e. Construction Inspection 3% of Imp. Cost
(Deposit – T&M)
8. Penalties
Failure to comply with this notice will result in further enforcement action by the Code Enforcement Division including, but not limited to; additional permit, inspection and penalty fees, and/or other available legal remedies.
a. Public Works penalty for work in public right-of-way or grading without a permit
$2,000.00
b. Code violation illegal project, penalty fee may be applied daily $125.00 c. Code Enforcement Investigation fees for permit not yet obtained $2,000.00
9. Dig-Once Policy
a. Engineering Plan Review $2,500.00
(Deposit – T&M)
b. Moratorium Override Request Fee $5,000.00
(Deposit – T&M)
10. Section 7-4 Wireless Communication Facilities
a. Wireless Communication Facilities in the Public Right of Way (WCF PROW) (1) WCF PROW Permit Application Fee $2,000.00
(Deposit – T&M)
(2) Renewal Fee 100% of Application Fee
(3) Appeal Fee $400.00
(4) Application Pre-Submittal Review Fee No charge
b. Small Cell Master License Agreement (MLA)
(1) MLA Processing $4,000.00
(Deposit – T&M)
(2) Pole License Administrative Fee $2,500.00
(Deposit – T&M)
(3) Annual Lease Charge for Use of City Poles $278.10
34 11. Traffic Impact Fee
a. Residential
(1) Single-Family Resident/Unit $3,93642/unit
(2) Townhome/Unit $3,396942/unit
(3) Multi-Family/Unit $0/unit
b. Non-Residential
(1) Retail/KSF $0/KSF
(2) Office/KSF $0/KFS
(3) General Industrial/KSF $3,6749 /KSF
(4) Distribution or e-commerce/KSF $6,52231 /KSF
c. Appeal Fee $4534
d. Annual Adjustment
The traffic impact fees listed above shall be automatically adjusted on the first of the fiscal year based on the preceding calendar year average California Cost Index (CCI) for the San Francisco Bay Area as produced by the Engineering News Record (ENR).
35 Finance
A. OPERATING PERMITS
1. Bingo Permit (Reference HMC 4-3)
a. Initial or renewal Fee $61.00
2. Card Club Permit (Reference HMC 4-3)
a. Application Fee $106.00
b. Annual Table Fee $16,511.00
per table
3. Closeout Sale Permit (Reference HMC 6-4)
a. Initial Fee $40.00
b. Renewal $40.00
4. Cabarets and Dance Licenses and Permits (Reference HMC 6-2) a. Annual License (payable quarterly in advance) $619.00 per year
b. Single Event Permit $412.00
5. Preferential Parking Permit (Reference Hayward Traffic Regulations Section 3.95 and Hayward Traffic Code 6.36)
a. Initial Fee and Biennial Renewal Fee (for first residential $50.00 or visitor permit)
b. Each additional residential permit $25.00
c. Each additional visitor permit $25.00
d. Permit Replacement fee $25.00
6. Peep Show Permit (Reference HMC 6-9)
a. Peep Show Device Time &
Material
b. Investigation Fee Time &
Material
7. Tobacco Retailer License (Reference HMC 10-1.2780)
a. Initial or renewal Fee $773.00
B. MISCELLANEOUS FEES
1. Monthly Listing of New Hayward Based Businesses $17.00 per month
2. Business Verification/Ownership Research $29.00 per business
3. Parking Tax Offset Fee $2.50
36 4. Online Credit/Debit Card Payment Transaction Fee $3.95 per transaction
5.4. Business License Application Fee $27.00
per application
6.5. Business License Technology Fee $10.00
per business
7.6. Chargeback/Returned Payment Fee $25 for
first/$35.00
after per
Chargeback
8.7. Credit/Debit Card Service Fee Card Convenience Fee Not to exceed
4% for
transactions
over $300.00
37 Fire Department
A. FIRE PREVENTION
Standard Hourly Rate per hour $262.00
OVERTIME (AFTERHOUR INSPECTION 2 hour minimum) per hour $394.00 Expedited Plan Review (2 hour minimum) per hour $394.00
New Fire Sprinkler Systems PLUS Hydraulic Calculation Fee* (See Below)
1‐29 Heads per floor or system $1,839.00
30‐100 Heads per floor or system $2,233.00
101‐200 Heads per floor or system $2,496.00
201‐350 Heads per floor or system $2,891.00
351+ Heads per floor or system $3,548.00
Fire Sprinkler —Tenant Improvements (PLUS Hydraulic Calculation Fee*, if applicable) LESS THAN 30 HEADS W/ NO HYDRO ‐ Minor plan check required‐only one inspection
$788.00
LESS THAN 30 HEADS WITH HYDRO ‐ Minor plan check required‐only one inspection
$1,051.00
Minor plan check required‐only one inspection
30‐100 Heads per floor or system $1,971.00
101‐200 Heads per floor or system $2,496.00
201‐350 Heads per floor or system $2,891.00
351+ Heads per floor or system $3,548.00
Tract Review – Fire Sprinkler Master Plan Check PLUS Hydraulic Calculation Fee*
See above
Duplicate TRACT Plan Check 13D SYSTEM
(SFD/TOWNHOUSE)
per floor or system $1,051.00
Duplicate TRACT Plan Check 13 SYSTEM (BUILDING) ‐ 200
Heads and Below
per floor or system $1,314.00
Duplicate TRACT Plan Check 13 SYSTEM (BUILDING) ‐ 201
– 350 Heads
per floor or system $1,576.00
Duplicate TRACT Plan Check 13 SYSTEM (BUILDING) ‐
351+ Heads
per floor or system $1,839.00
Additional Fire Sprinkler Review Items
Hydraulic Calculation* per remote area $1,051.00
38 Antifreeze System per system $1,971.00
Dry Pipe Valve per valve $2,102.00
Deluge/Pre Action per valve $2,496.00
Pressure Reducing Station per valve $2,891.00
Fire Pump per pump $3,416.00
Water Storage Tank
Gravity per tank $1,971.00
Pressure per tank $1,971.00
Fire Standpipe System
Class I, II, III & Article 81 per standpipe $2,365.00
Fire Alarm System ‐New
0‐15 Devices* per system $1,314.00
16‐50 Devices per system $1,839.00
51‐100 Devices per system $2,365.00
101‐500 Devices per system $2,891.00
Each additional 25 devices up to 1,000 per system $1,314.00 1001+ per system $5,256.00
Each additional 100 devices per system $2,628.00
*Devices=All Initiating and indicating appliances, including Dampers
Existing system under 8 devices $788.00
Additional Fire Alarm Review Items
Hi/Lo Alarms each $1,445.00
Low Air/Temp Alarms each $1,445.00
Graphic Annunciator Review each $1,445.00
Hazardous Activities or Uses
Installation Permits each
Clean Agent Gas Systems each $1,445.00
Dry Chemical Systems each $1,445.00
Wet Chemical/Kitchen Hood each $1,445.00
Foam Systems each $1,445.00
Paint Spray Booth each $1,445.00
Vehicle Access Gate each $657.00
39 Monitoring each $788.00
Aboveground—Flammable/Combustible Liquid Tank
and/or Pipe
per site $1,314.00
Underground—Flammable/Combustible Liquid Tank
and/or Pipe
per site $1,314.00
Fuel Dispensing System Complete per site $1,445.00
High Piled/Rack/Shelf Storage each $1,708.00
Smoke Control CFC each $1,708.00
Medical Gas Alarms per system $1,445.00
Refrigerant System each $1,314.00
Refrigerant Monitoring System each $1,445.00
AMMR Review
Activity Permits (Single Event/One‐Time) each $788.00
Open Flames and Candles per permit $1,051.00
Carnivals and Fairs per permit $1,314.00
Seasonal Lots (Christmas Tree/Pumpkin Lot) per permit $262.00 Special Events (Haunted House/Camps) per permit $262.00 Explosives per permit $1,314.00
Fireworks; Displays per permit $1,314.00
Hot‐Works Operations per permit $1,051.00
LP‐Gas per permit $1,314.00
Liquid or Gas‐Fueled Vehicles or Equipment in per permit $1,314.00 Assembly Buildings
(1) Covered Mall Buildings per permit $1,314.00
(2) Open Burning per permit $1,314.00
Pyrotechnical Special Effects Material per permit $1,314.00 Temporary Membrane Structures, Tents and Canopies
(105.5.49)
(1) Small Tent Structure (750 Sq. Ft. or less) per permit $657.00 (2) Large Tent Structure (751 Sq. Ft. or above) per permit $758.00 (3) Fire Safety Inspections per application $1,051.00
(4) Non‐Compliance Inspections per inspection $1,051.00 (5) Outside Agency per inspection $1,051.00
40 Facility Inspections
Annual State‐Mandated Pre‐Inspections (6 or less
Occupants)
per facility $262.82
Annual State‐Mandated Pre‐Inspections (7 or more
Occupants)
per facility $394.23
Apartments
Small Apartments (3-15 units) per facility $262.82
Medium Apartments (16‐100) units More per facility $1,051.00 Large Apartments ( >100 units) per facility $1,314.00
24 Hour Community Care Facilities
7 to 49 per facility $525.64
50 or more per facility $1,051.00
Day Care Centers
Residential 9-14 per facility $262.00
Commercial 15+ per facility $525.00
High Rise Building per facility $1,576.00
Homes for the Mentally Impaired (7 or more Occupants) per facility $1,051.00 Hospital and Jail per facility $2,365.00
Hotels/Motels per facility $1,051.00
School per facility $1,182.00
Reports
Life Safety Report per report $0.50/page for first
ten (10) pages of
each document
$0.10 each
additional page of
same document
Life Safety Report Photographs per photograph Direct cost of Duplication
set
Subpoenaed Reports per report $0.50/page for first
ten (10) pages of
each document
$0.10 each
additional page of
same document
41 Other Fire Fees
Underground Fire Service Plan Check each $2,365.00
Emergency Underground Repair each $788.00
Hydrant Flow Test (existing Hydrants) each $919.00
Fire Plans Examiner Miscellaneous each $394.00
Re‐Inspection Fee per hour $459.00
False Alarm Response* per billed incident $1,182.00
Fire Hydrants per hydrant $262.00
Re‐roofing Permits /Siding/Windows (Applicable only in
Wildland/Urban Interface)
per application $131.00
Fire Permit Extension Fee per 6‐month
extension
$131.00
Cannabis Facilities per year $1,051.00
Pre‐Application/General Plan Review/Code Assistance per meeting $1,314.00 Planning/Engineering Referrals (HWD) per application $1,051.00 Business License Reviews each $919.00
Fairview Planning Referrals each $394.00
Fairview New Construction per application $1,182.00
Annual Permits
Additive Manufacturing (3D Printing) (105.5.1) per year $1,051.00 Aerosol Products (105.5.2)) per year $1,314.00
Amusement Buildings (105.5.3) per year $1,051.00
Aviation Facilities (105.5.4) per year $1,051.00
Carnivals and Fairs (105.5.5) per year $1,051.00
Cellulose Nitrate Film (105.5.6) per year $1,051.00
Combustible Dust‐Producing Operations (105.5.7) per year $1,051.00 Combustible Fibers (105.5.8) per year $1,051.00
Compressed Gases (105.5.9) per year $1,051.00
Covered Mall Buildings (105.5.10) per year $2,891.00
Cryogenic Fluids (105.5.11) per year $1,051.00
Cutting and Welding (105.5.12) per year $1,051.00
Dry Cleaning Plants (105.5.13) per year $1,051.00
Energy Storage Systems (105.5.14) per year $1,051.00
Exhibits and Trade Shows (105.5.15) per year $1,051.00
42 Explosives (105.5.16) per year $1,051.00
Fire Hydrants and Valves (105.5.17) per year $1,051.00
Flammable and Combustible Liquids (105.5.18) per year $1,051.00 Floor Finishing (105.5.19) per year $1,051.00
Fruit and Crop Ripening (105.5.20) per year $1,051.00
Fumigation or Thermal Insecticide Fogging (105.5.21) per year $1,051.00 Hazardous Materials (105.5.22) per year $1,051.00
HPM facilities (105.5.23) per year $1,314.00
High‐Piled Storage < 12000 SF (105.5.24) per year $1,051.00 High‐Piled Storage > 12000 SF (105.5.24) per year $1,314.00 Hot‐Works Operations (105.5.25) per year $1,051.00
Industrial Ovens (105.5.26) per year $1,051.00
Lumber Yards and Woodworking Plants (105.5.27) per year $1,051.00 Liquid or Gas‐Fueled Vehicles or Equipment in Assembly
Buildings (105.5.28)
per year $1,051.00
LP‐Gas (105.5.29) per year $1,051.00
Magnesium (105.5.30) per year $1,051.00
Miscellaneous Combustible Storage (105.5.31) per year $1,051.00 Mobile Fueling of Hydrogen-Fueled Vehicles (105.5.32) per year $1,051.00 Motor fuel-dispensing facilities (105.5.33) per year $1,051.00 Open Burning (105.5.34) per year $1,051.00
Open Flames and Torches (105.5.35) per year $1,051.00
Open Flames and Candles (105.5.36) per year $1,051.00
Organic Coatings (105.5.37) per year $1,051.00
Outdoor assembly event (105.5.38) per year $1,051.00
Places of Assembly < 300 (105.5.39) per year $1,051.00
Places of Assembly > 300 (1055.39) per year $1,314.00
Plant extraction systems (105.5.40) per year $1,051.00
Private Fire Hydrants (105.5.41) per year $1,051.00
Pyrotechnical Special Effects Material (105.5.42) per year $1,051.00 Pyroxylin Plastics (105.5.43) per year $1,051.00
Refrigeration Equipment (105.5.44) per year $1,051.00
Repair Garages and Motor Fuel‐Dispensing Facilities
(105.5.45)
per year $1,051.00
43 Rooftop Heliports (105.5.46) per year $1,051.00
Spraying or Dipping (105.5.47) per year $1,051.00
Storage of Scrap Tires and Tire Byproducts (105.5.48) per year $1,051.00 Technology Fee per year 6% of annual permit
fee
Tire‐Rebuilding Plants (105.5.50) per year $1,051.00
Waste Handling (105.5.51) per year $1,051.00
Wood Products (105.5.52) per year $1,051.00
Lithium Batteries (105.5.53) per year $1,051.00
Additional Permits (105.5.54) per year $1,051.00
Essential City Facilities per year $1,051.00
Miscellaneous Fees ‐ Building Permits
Minor Tenant Improvement per permit $788.00
Revision‐minor changes to (E) permit per permit $394.00 Cellular Sites
Existing Site per permit $788.00
New Site per square footage VARIABLE ‐ SEE
CHART
Equipment Installations per permit $788.00
HVAC/air units
If over 2,000 cfm per permit $262.00
B. HAZARDOUS MATERIALS OFFICE
Annual Certified Unified Program Agency (CUPA) Program Permit and Registration Fees
1. Hazardous Materials Storage Permit
Annual permit per facility for storage and/or handling of hazardous materials as defined in Hayward Municipal Code, Chapter 3, Article 8.
1A Storage of one (1) or more types $241.00 per year
Solid ‐ up to 500 pounds
Liquid ‐ up to 55 gallons
Gaseous ‐ up to 2,000 cubic feet at STP
2A Storage of one (1) or more types $255.00 per year
Solid ‐ over 500 & up to 5,000 pounds Liquid ‐ over 55 & up to 550 gallons
44 Gaseous ‐ over 200 & up to 2,000 cubic feet at STP
3A Storage of one (1) to five 5) types $269.00 per year Solid ‐ over 5,000 & up to 25,000 pounds Liquid ‐ over
550 & up to 2,750 gallons
Gaseous ‐ over 2,000 & up to 10,000 cubic feet at STP
3B Storage of six (6) or more types $298.00 per year
Solid ‐ over 5,000 & up to 25,000 pounds
Liquid ‐ over 550 & up to 2,750 gallons
Gaseous ‐ over 2,000 & up to 10,000 cubic feet at STP
4A Storage of one (1) to five (5) types $312.00 per year Solid ‐ over 25,000 & up to 50,000 pounds Liquid ‐ over 2,750 & up to 5,000 gallons
Gaseous ‐ over 10,000 & up to 20,000 cubic feet at STP
4B Storage of six (6) or more types $326.00 per year
Solid ‐ over 25,000 & up to 50,000 pounds Liquid ‐ over 2,750 & up to 5,000 gallons
Gaseous ‐ over 10,000 & up to 20,000 cubic feet at STP
5A Storage of one (1) to five (5) types $369.00 per year Solid ‐ over 50,000 pounds Liquid ‐ over 5,000 gallons
Gaseous ‐ over 20,000 cubic feet at STP
5B Storage of six (6) to ten (10) types $411.00 per year Solid ‐ over 50,000 pounds Liquid ‐ over 5,000 gallons
Gaseous ‐ over 20,000 cubic feet at STP
5C Storage of eleven (11) or more types $426.00 per year Solid ‐ over 50,000 pounds Liquid ‐ over 5,000 gallons
Gaseous ‐ over 20,000 cubic feet at STP
2. Hazardous Waste Generator Program
a. Conditionally Exempt Small Quantity Generator (CESQG) – Up to an including 100 kilograms per month (approximately up to and including 27 gallons or 220 pounds per month) or less than or equal to 1 kilogram of acutely hazardous waste per month
$184.00 per year
b. Small Quantity Generator (SQG) – Over 100 kilograms up to and including 1000 kilograms per month (approximately over 27 gallons up to and including 270 gallons or over 220 pounds up to and including 2,220 pounds per month)
$340.00 per year
c. Large Quantity Generator (LQG) – Greater than 1000 kilograms per month (approximately over 270 gallons or 2,220 pounds per month) or greater than 1 kilogram of acutely hazardous waste per month $454.00 per year
3. Hazardous Waste Treatment (Tiered Permit) Program
a. Permit by Rule (Fixed Units) $454.00 per facility
per year
b. Permit by Rule (Transportable units) $454.00 per facility per year
45 c. Conditional Authorization $255.00 per facility
per year
d. Conditional Exemption, Specified Waste $227.00 per facility per year
e. Conditional Exemption, Small Quantity Treatment $227.00 per facility per year
f. Conditional Exemption, Commercial Laundry $227.00 per facility per year
g. Conditional Exemption, Limited $227.00 per facility
per year
4. Hazardous Materials Business Plan (HMBP) $255.00 per facility per year
5. Underground Storage Tank (UST) Program $1,278.00 for 1st UST per year
$553.00 per add'l
UST per year
6. Aboveground Petroleum Storage Act Program (APSA) ‐
Spill Prevention Control and Countermeasure Plan (SPCC) $397.00 per facility per year
7. California Accidental Release Prevention (CalARP) Program a. Small CalARP facility $2,642.00 per
facility per year
b. Large CalARP facility $2,727.00 per
facility per year
8. Annual State Surcharges*
a. CUPA Program Oversight Current State Fee*
b. Underground Storage Tanks (UST) Program Current State Fee* c. CalARP Program Current State Fee*
d. California Electronic Reporting System (CERS) Current State Fee* e. Above-ground Petroleum Storage Act (APSA) Current State Fee* *These fees are established through a regular fee adoption process by the State of California and are required to be collected at the current State of California rate by the Hayward Fire Department’s Certified Unified Program Agency (CUPA). The fees are then required to be remitted by the City of Hayward Fire Department to the State of California on a quarterly basis. The fees are set by the State of California per Title 27 California Code of Regulations Section 15240.
9. Technology Fee 6% of annual permit
fee
46 New Construction Permits and Fees
1. New Construction
a. Large, Tenant Improvement – New Facility $4,090.00
b. Medium, Tenant Improvement – New Facility $2,684.00
c. Small, Tenant Improvement – New Facility
d. Extra Small, Tenant Improvement – New Facility
$1,363.00
$681.00
2. New Facility – No Construction
a. Medium to Large $2,045.00
b. Small $1,022.00
3. Underground Storage Tank
a. System Installation – VPH* up to 3 tanks $4,303.00
System Installation – VPH* each tank over 3 tanks $1,434.00 b. Piping Installation $1,491.00
c. Piping Installation – VPH* $1,832.00
d. UDC/Sump Installation $1,491.00
e. UDC/Sump Installation – VPH* $1,832.00
f. System Removal up to 3 tanks $1,874.00
System Removal each tank over 3 tanks $624.00
g. Piping Removal $1,193.00
h. UDC/Sump Removal $1,193.00
i. EVR Phase I Installation or Upgrade $681.00
j. EVR Phase II Installation or Upgrade $1,235.00
k. Monitoring System Installation or Upgrade $1,107.00
l. System Tank/Piping Repair $1,906.00
m. System Tank/Piping Repair – VPH* $2,301.00
n. System Miscellaneous Component Repair ‐ Major $1,960.00 o. System Miscellaneous Component Repair – Major– VPH* $2,301.00 p. System Miscellaneous Component Repair ‐ Minor
(Including Monitoring System (“Cold Starts”)
$809.00
q. System Miscellaneous Component Repair – Minor– VPH*
(Including Monitoring System (“Cold Starts”)
$1,150.00
r. Spill Bucket/Overfill Protection Replacement $1,363.00 s. Temporary Closure $1,534.00
47 *VPH ‐ Vacuum, Pressure, and Hydrostatic Continuously Monitored Systems
4. Aboveground Storage Tanks
a. System Installation $1,278.00
b. System Removal $1,107.00
c. System Repair or Modification $980.00
5. California Accidental Release Prevention (CalARP) Program a. Large ‐ Risk Management Plan Review $7,329.00
b. Small ‐ Risk Management Plan Review $4,602.00
c. Other costs incurred, including but not limited to third- party review, laboratory work, public notice, communication and correspondence $170.00 per hour or
cost
6. Meetings
a. Code Assistance Meeting $426.00
b. Pre‐Application Meeting $340.00
7. Request for Alternate Means of Protection (AMP)
a. Review $681.00
Miscellaneous Fees
1. Operational Permits
Mobile Fueling Operation
a. Initial Permit and Verification Inspection $681.00 per site b. Annual Permit Fee $170.00 per year
2. Facility Closure
a. 3A and above – full facility closure $1,874.00
b. 3A and above – partial facility closure $1,065.00
c. Below 3A – full facility closure $639.00
d. Below 3A – partial facility closure $426.00
3. Contamination
a. Staff oversight $170.00 per hour
4. Site Clearance
a. New construction/use – large $426.00
b. New construction/use – small $255.00
c. Property transfer – large $426.00
48 d. Property transfer – small $255.00
5. Other Inspections and Compliance Verification
a. Re‐inspection (CUPA and non‐CUPA) $170.00 per hour
b. Re‐inspection beyond allowed by permit $340.00 per insp. c. After‐hours inspection $255.00 per hour
d. Miscellaneous Inspections and Activities $170.00 per hour e. Compliance verification $85.00 per notice
6. Plan Review/Checking Fees ‐ General
a. Planning Review Fee $170.00 per hour
b. Plan Checking Fee $170.00 per insp.
c. Expedited Plan Checking Fee (two hours minimum) $255.00 per hour
7. California Environmental Reporting System
a. Assistance Fee $170.00 per hour
b. Assistance Fee (after hours) $255.00 per hour
c. Non-Compliance Fee $511.00
C. Fire Station 6 Regional Training Center Rental Fees
a. Classroom – EMS (Capacity #) $350 per day
b. Classroom - Fire2 (Capacity 24) $350 per day
c. Classroom – Fire Simulator (Capacity #) $650 per day d. HazMat Simulator $480 per day
e. Pump Pit $250 per day
f. Class A Victorian $480 per day
g. Outdoor Classroom $350 per day
h. BART Rescue Prop $500 per day
i. Fire Tower (Full Building) $1,500 per day
j. Full Facility Rental $1,800 per day
k. Transportation Training Prop $500 per day
l. Vehicle Extrication $480 per day
49 Information Technology
Video Technician
Video services, including editing and duplication, provided for events
per hour $150.00
GIS Map Printing per hour $188.00
50 Library and Community Services
A. GENERAL SCHEDULE OF CHARGES:
1. Item Replacement Fees
a. Print material, videotapes and sound recordings Original cost of item plus processing fee b. DVD’s Original cost of item plus processing fee
c. Reference materials (return within 7 days) Original cost of item plus processing fee d. Processing Fee $6.00
e. Board Games up to $54.99 each
2. Printing/Copying Fees (per page)
a. Printing (B&W) $0.15
b. Printing (Color) $0.30
c. Copying (B&W) $0.15
d. Copying (Color) $0.30
3. Replacement of lost library cards (1 free per year) $2.00
4. Replacement lost/damaged bar code or RFID tag $1.00
5. Agenda & Minutes Library Commission $30.00 per year
6. Mailing of library materials Cost of mailing
B. ADMINISTRATIVE SERVICES
1. Community Services Commission Agenda $15.00 per year
2. Community Services Commission Minutes $15.00 per year
C. MAKERSPACE MATERIALS FEES (21ST CENTURY LIBRARY)
1. Carvey Materials
a. Birch material $3.15 each
b. 2-color ABS $3.15 each
c. HDPE $2.50 each
d. Linoleum $3.00 each
2. Laser Cutter Materials
a. Birch material $3.75 each
b. Clear acrylic $3.75 each
3. Cricut & Scan N Cut Materials
51 a. Iron-on vinyl $1.25 per sq. ft.
b. Perm adhesive vinyl $1.25 each
c. 12” x 12” Cardstock $0.65 each
d. Transfer tape $0.65 each
e. Craft Paper $0.50 each
4. Wide-format Printer Paper (per page)
a. 11” x 17” matte $0.85
b. 11” x 17” photo $1.35
c. 13” x 19” matte $1.75
d. 13” x 19” photo $3.50
e. 4” x 6” ink only $0.05
f. 5” x 7” ink only $0.07
g. 8.5” x 11” ink only $0.20
h. 11” x 17” ink only $0.35
i. 13” x 19” ink only $0.50
5. 3D Printing
a. Filament $0.05 per gram
6. Sublimation
a. 8.5” by 11” Paper + Printed ink or marker $1.25 each b. Mug blank $3.00 each
c. Mouse Pad blank $1.50 each
d. Hat blank $3.00 each
e. Puzzle blank $1.50 each
f. Bag-small $1.00 each
g. Bag-large $1.50 each
7. Xyron (Create-a-Sticker)
a. Sticker paper $0.10 per linear inch
b. Magnet $0.30 per linear inch
8. Sewing
a. 12” x 12” Fabric $0.75 each
b. 18” x 22” Fat Quarter $2.50 each
c. Fusible Interfacing $1.00 per linear foot
9. Button Maker
a. 1.25” button kit $0.10 each
b. 2.25” button kit $0.20 each
10. Embroidery
a. Thread $0.10 per 1000 stitches
b. Stabilizer $0.25 per sheet
11. Miscellaneous
a. Shrinky Dink $0.50 per sheet
52 b. Perler Project $0.50 per project board c. Laminate Pouch $0.25 each
D. Library of Things
Item LOT Category Actual Cost Fee Schedule
Puzzles LOT Game $16.99 Original cost of item plus processing fee
Ukuleles LOT Music $50.00 Original cost of item plus processing fee
Binoculars LOT Recreation $59.99 Original cost of item plus processing fee
Backpacks (Hiking) LOT Recreation $112.86 Original cost of item plus processing fee
Stargazing Kits LOT Recreation $504.38 Original cost of item plus processing fee
Trekking Poles LOT Recreation $34.99 Original cost of item plus processing fee
SunJack Solar Chargers LOT Technology $79.95 Original cost of item plus processing fee
IFixIt Pro Tech Kits LOT Technology $94.94 Original cost of item plus processing fee
E. Tech Lending Library Fees
a. Processing Fee $20.00
b. Wifi Connected Chrome Book up to $500
c. Wifi Connected Tablet up to $250
d. Hot Spot up to $400
e. Peripherals up to $25 each
53 Maintenance Services Department
A. CITY HALL RENTALS
USER GROUPS
Users are classified into the following groups for determining scheduling priority and the applicable fees and charges.
a. Individuals living in Hayward
b. Individuals living outside of Hayward
c. Non-profits [501(c) 3,4, or 6] and other public or private civic, cultural, educational, or charitable groups
d. Businesses and other commercial groups
RENTAL RATES:
FEE RATES BY USER GROUP **ALL RATES HOURLY**
Individual Organization
City Hall Facilities Seating Deposit A. Hayward
Resident
B. Non-
Hayward
Resident
C. Non-
Profit
D.
Commercial
City Hall – Rotunda
(4 hr. min) 160 $300*
$121
($920 daily
max)
$152
$131
($920 daily
max)
$183
City Hall – Council
Chambers (4 hr.
min)
166 $300*
$68
($546 daily
max)
$99
$78
($546 daily
max)
$131
City Hall – Pre-
function Area 2nd
floor (4 hr. min)
100 $300*
$57
($462 daily
max)
$89
$68
($462 daily
max)
$121
City Hall – Plaza
(4 hr. min) - $500*
$73
($588 daily
max)
$105
$84
($588 daily
max)
$137
*Non-refundable processing fee of $75 (up to $225 / $425 refundable)
OTHER CITY HALL FEES
Note: All equipment fees are for one setup and per day
Facility Fee Rate (All User Groups)
Room Setup Fee $158
Security Admin Fee $60.00
Janitorial Admin Fee $60.00
Insurance Admin Fee $90.00
54 B. LIBRARY MEETING ROOM RENTALS
USER GROUPS
Users are classified into the following groups for determining scheduling priority and the applicable fees and charges.
a. Individuals living in Hayward
b. Individuals living outside of Hayward
c. Non-profits [501(c) 3,4, or 6] and other public or private civic, cultural, educational, or charitable groups
d. Businesses and other commercial groups
e. City of Hayward and other government agencies (federal/state/city/local)
RENTAL RATES
FEE RATES BY USER GROUP **ALL RATES HOURLY**
Individual Organization Government
Library Meeting
Room and Event
Spaces
A.
Hayward
Resident
B. Non-
Hayward
Resident
C. Non-
Profit
D.
Commercial
E. Government
Agency
Fremont Bank
Foundation Room A
(Half)
$60.00 $80.00 $50.00 $150.00 $0.00
Fremont Bank
Foundation Room B
(Half)
$60.00 $80.00 $50.00 $150.00 $0.00
Fremont Bank
Foundation Room
(Full)
$100.00 $140.00 $75.00 $250.00 $0.00
Meeting Room C $30.00 $40.00 $25.00* $50.00 $0.00
Prep Area** $50.00 $50.00 $50.00 $100.00 $0.00
Weekes Library
Legacy Room***
$0.00 $0.00 $0.00 $0.00 $0.00
*Two (2) meetings each month in Meeting Room C will be free if the following criteria are met:
i. Meeting sponsored by a Group C user that is based in Hayward and serves primarily Hayward residents
ii. Meeting is open to the public
**Prep Area is a room next to Fremont Bank Foundation Room A with refrigerator, oven, and sink ***All events held in the Legacy Room are required to be open to the public
55 OTHER LIBRARY MEETING ROOM FEES
Meeting Room Fee Rate (All User Groups)
Room Setup Fee (If Requested) $50.00-$100.00
Janitorial Service Fee (When Needed) $57.00 per event, plus janitorial hourly service fee
Attendant On Duty (When Needed) $75.00 per hour
Notes:
All meeting room applications must be submitted via the online scheduling system at least 30 days in advance. Paper applications will not be accepted.
Minimum rental is two (2) hours. Hourly rates are not pro-rated for parts of an hour. Partial- hour reservations will be rounded up to the nearest hour.
Any setup and tear-down time required must be included in the time requested and will be billed at the same rental rate.
Payments must be made at least 14 days prior to the event. Events are not considered approved until payment is received in full.
Other service fees (when needed) may also be applicable. These may be assessed prior-to or immediately following the reservation.
C. STREET MAINTENANCE
1. Cart Retrieval Fee $113.75
2. Sign Fabricated & Installed by City Crew $695.00
3. Illegal Dumping on Public Right-of-Way Fee Penalty
a. First Violation
Initial Inspection and noticing No Charge No Penalty
Reinspection shows violation eliminated No Charge No Penalty
Reinspection shows violation still exists, City
abates
$1,476.25 $400.00
b. Subsequent Violation within 12 Months
(same property owner)
Initial Inspection and noticing $1,476.25 $800.00
Reinspection shows violation eliminated No Charge No Penalty
Reinspection shows violation still exists, City
abates
$1,476.25 $1,600.00
Lien/Special Assessment Per Parcel
Hearing Fee: Administrative, Special
Assessment, Administrative Citation, and
Lien Hearings
$1,858.00
$1,276.00
4. Special Events Per Hour $143.75
56 Police Department
ANIMAL CONTROL
(Ref. Hayward Municipal Code, Chapter 4, Article 4)
For those fees designated to RTO (Refer To Office), the Animal Services Manager shall determine a reasonable fee or charge, basing that determination on the nature of the service; time spent; consistency with fees and charges specified for other services; actual costs incurred, including overhead and other indirect cost; and any other relevant factors.
1. Impounding Charges
a. For each dog and cat
(1) 1st impoundment $50.00 penalty
(2) 2nd impoundment within one year $75.00 penalty
(3) 3rd impoundment within one year $149.00 penalty
(4) Impound dangerous animal $148.00 penalty
(5) Field Impound $125.00
b. For any unsterilized dog or cat impounded, an additional fee is assessed as mandated by the State of California Food &
Agricultural Code.
(1) 1st Impoundment $35.00 penalty
(2) 2nd Impoundment $50.00 penalty
(3) 3rd Impoundment $100.00 penalty
c. For each horse, bull, cow, steer, calf, colt, sheep, lamb goat or hog (1) 1st impoundment RTO (minimum field
impound) Charge will be
total direct cost
(2) 2nd impoundment within one year RTO (minimum field
impound) Charge will be
total direct cost
(3) 3rd impoundment within one year RTO (minimum field
impound) Charge will be
total direct cost
d. For each non-specified animal (rabbit, monkey, rat, etc.) RTO (minimum 1st impound)
2. Feeding and Boarding Charges Per Day. Boarding charges shall be levied as of the first day of impoundment. Charges shall be waived where the animal is redeemed “off the truck.”
a. For each dog, cat or small domestic pet $15.00
b. Special needs animal (medications given, treatment) $37.00 per day c. For each horse, bull, cow, hog, steer, lamb, sheep, goat, colt, or calf.
d. For lamb, sheep, goat, other small livestock maintained at shelter RTO. Charge will be total
direct cost
$24.00
e. For each non-specified animal: RTO (minimum $15 board fee)
3. Special Services
57 a. Owner surrender of adult unlicensed animals (boarding fees for the State mandated period additional)
$27.00 per animal
For those fees designated to RTO (Refer To Office), the Animal Services Manager shall determine a reasonable fee or charge, basing that determination on the nature of the service; time spent; consistency with fees and charges specified for other services; actual costs incurred, including overhead and other indirect cost; and any other relevant factors.
b. Owner surrender of additional animals less than ten weeks of age.
Boarding fees for the State mandated holding period will also be charged.
$9.00 per animal
c. Owner surrenders – small animals/bird
c. Owner surrenders - small animals/bird*add
d. Bboarding fees for the state mandated holding period will also be charged
$14.00 per animal
$34.00 per animal
e.d. Owner brings dead animal to shelter for disposal
(1) Under 50 lbs. $50.00 per animal
(2) Over 50 lbs. $75.00 per animal
(3) Transportation of disposal $96.00 per animal
f.e. Transportation of stray injured or sick animal to a veterinarian where owner is later identified.
$96.00
g.f. Veterinary treatment provided to an animal housed in the Shelter where the owner is later identified.
Actual Vet Costs
h.g. Rabies vaccination certificate Actual Vet Costs
i.h. Para-influenza type vaccine
j.i. Felv/FIV combo test – in-house
Actual Vet Costs
$25.00 minimum
k.j. Deworm & Flea Preventative
(1) Cat
(2) Dog – under 25lbs
(3) Dog – 25.1-50lbs
(4) Dog – 50.1-100 lbs
$10.00
$15.00
$30.00
$45.00
l.k. Microchip Insertion
(1) Animal adopted from the Shelter $15.00
(2) Animals not adopted from the Shelter
$29.00
4. Animal License and Permit Fees
a. Dog LicenseUnsterilized dog or cat
(1) Flat fee is for 1, 2 or 3 years depending on Rabies Vaccination Certificate (not to exceed 3 years)
$17.00
(2) Unsterilized animal (flat license or license renewal fee additional) $35.00 penalty (3) License renewal – replacement tag additional if needed $17.00 plus penalty The Animal Services Manager is authorized to reduce dog license fees by one half of the amount set forth above
b. Sterilized dog or cat license
(1) Flat Fee is for 1, 2 or 3 years depending on Rabies Vaccination Certificate duration (not to exceed 3 years)
$17.00
(2) Sterilized, license renewal $17.00
c.b. Late Penalty $55.00
d.c. Replacement license tag issued at time of renewal $13.00
58 e.d. Replacement license tag issued not at time of renewal f.
$13.00
g.e. Seeing or hearing dog No Charge
h.f. Fancier's Permit $243.00
For those fees designated to RTO (Refer To Office), the Animal Services Manager shall determine a reasonable fee or charge, basing that determination on the nature of the service; time spent; consistency with fees and charges specified for other services; actual costs incurred, including overhead and other indirect cost; and any other relevant factors.
5. Observation Fees
All observation fees are assessed at the full rate and are not refundable, either in part or in full.
a. For each dog, cat or small domestic pet for quarantine, evidence and protective custody.
$5.00 per day
b. Other Animals Actual Costs per inspection
c. Property inspections (required prior to home quarantines and for the private retention of all animals declared dangerous outside City of Hayward hearing).
$75.00
6. Adoption Fees RTO (minimum $5.00)
a. The fees charged for dogs and cats offered for adoption shall be set by the Animal Services Manager. In no case shall this amount be less than $5.00. In no case shall animals listed as "Owner Surrendered" be adopted by the previous owner without payment of all fees and charges (as specified in the schedule) for shelter service in impounding and caring for the animal.
$20.00
b. All Other Animals Market Value
c. Spaying and neutering (mandated for dogs and cats prior to adoption)
Veterinary contract cost
d. Administrative processing fee for the return of animals adopted from the shelter
$11.00
7. Hearing Fee: Hearing and inspection of property of owners of animals declared dangerous or potentially dangerous.
$150.00
59 POLICE ADMINISTRATION
1. Photocopying of Reports
a. Traffic Accident Reports $22.00 per report
b. Other Reports $22.00 per report
2. Photographs $33.00 each
3. Citation Sign off-Outside Agencies $27.00 per citation
4. Fingerprinting $35.00 each
(Fingerprint processing fees established by Federal or State agencies shall be additional charge.)
5. Traffic Police Security Services
a. Traffic control and police security services for pre-planned, Time & Motion non-city sponsored events
b. Planned traffic control for contractors and utilities Time & Motion
6. Permit Processing
(Fees are for processing only, fingerprint and Department of Justice fees are not included)
a. Taxi Drivers
(1) Initial Permit $825.00
(2) Annual Renewal $412.00
(3) Annual taxi operating sticker $206.00
(4) Lost permit replacement $35.00
b. Tow Permits
(1) Company 1st License $412.00
(2) Company Annual Renewal $53.00
(3) Driver 1st License $412.00
(4) Driver Annual Renewal $53.00
(5) Lost Permit Replacement $53.00
c. Massage Establishments
(1) Initial Inspection/application and processing of new $1,031.00 massage establishment
(2) Annual Renewal fee for massage establishment $318.00 (3) Badge Replacement $106.00
(4) Massage Out-Call initial inspection/application $1,031.00 (5) Massage Out-Call renewal $241.00
d. Card Clubs Employee Permit
(1) Initial permit $241.00
(2) Annual renewal $212.00
(3) Lost permit replacement $106.00
e. Firearms
(1) Background Investigation Time & Motion
(2) Firearm dealers annual permit $1,743.00
f. Employees Working at a Cannabis Establishment
(1) Employee Work Permit Application Fee
a. Employee background check (live scan + $82.00 vice
fingerprint/photograph processing fee)
60 Any charges not specified below shall be established by State and/or Federal Statutes (1) Other Permit processing Time & Motion
7. Alarm Permit Fee
a. New and annual renewal: $22.00
b. For Low income or persons in a temporary or permanent $29.00 disabled status who:
(1) meet the City income guidelines as defined in the All City Department section of the Master Fee Schedule and
(2) file with the Revenue Division of the Finance Department a discount application and adequate documentary evidence showing that the Permit applicant comes within the provision of subparagraph (a).
8. False Alarm Fees (for instances of false alarms within any one-year period):
a. First False Alarm Fee $0.00 records
b. Second False Alarm Fee $185.00
c. Third False Alarm Fee $185.00
Penalty $50.00
d. Fourth False Alarm Fee $185.00
Penalty $200.00
g. Fifth and Each Fee $185.00
Subsequent False Alarm Penalty $400.00
9. Vehicle Release Fee $250.00
10. Vehicle Verification or Administrative Fee
a. Onsite verification $103.00
b. Offsite verification $206.00
11. Communication Tapes $101.00 per
tape
12. Clearance Letters $2551.00 per
letter
13. Auto Sales/Repair Permit $212.00
14. Vehicle Abatement $212.00 per vehicle
Any charges not specified below shall be established by State and/or Federal statutes.
a. Cite & Release $89.00
b. Hold for Court $180.00
c. Transfer to Santa Rita $199.00
15. Social Host Accountability Ordinance
61 The following penalties and/or cost recovery are authorized by Chapter 4, Article 11 of the HMC. Penalties for violations and cost recovery are separate and distinct charges.
Penalties for Violation - The following is authorized by sec 4-11.20 HMC a. First Violation $750.00
b. Second Violation $1,500.00
c. Third & Subsequent Violations $2,500.00
Public Safety Services/Response Cost - The following is authorized by sec 4-11.25 HMC
d. Recovery of the cost of the public safety response to a Time & Motion “Social Host” ordinance violation using the fully burdened cost allocation rate.
16. Firearms Range Maintenance Fees – apportions the upkeep of the $2,000.00 firearms range among user law enforcement agencies over a fiscal year period
17. Alcohol
a. Level I – Alcoholic Beverage Establishment Retail License Fee – $280.00 Full service restaurants, wine shops, breweries, distilleries; and retail stores using no more than 5% of their floor area for alcohol sales, storage and display.
b. Level II – Alcoholic Beverage Establishment Retail License Fee $1,120.00 – All alcoholic beverage outlets other than Level I.
c. Critical Incident Fee Time & Motion
d. Violation of Alcoholic Beverage Outlets Ordinance
(1) First Offense $750.00
(2) Second Offense $1,500.00
(3) Third and subsequent Offenses $2,500.00
e. Reinspection Fee Time & Motion
f. Alcohol Sales – Special Event Permit $304.00
Tow Operation Fee
Fees to be charged for tow operations shall not be in excess of the following schedule:
1. Towing
a. Towing of vehicles of others $225.00
(From public and private property)
b. All other towing:
1. Passenger vehicles $225.00
2. Motorcycles $225.00
3. Trucks to 10,000 lbs. (unloaded) $225.00
4. Trucks 10,000 to 26,000 lbs. $250.00
5. Trucks over 26,000 lbs. $375.00
c. Extra labor charges on disabled vehicles. $190.00/hr.
Applicable 1/2 hours after arrival of tow truck.
(Per hour or portion thereof, at 15-minute increments)
d. Gate fee request between 5:00 PM and 8:00 AM $120.00
62 On weekdays and all day Saturday, Sunday and Holidays
2. Storage (Storage charges applicable after 8 hours)
a. Passenger vehicles, motorcycles and trucks $90.00 (To 8,000 lbs., outside per 24-hour period)
b. Passenger vehicles, motorcycles and trucks $90.00 (To 8,000 lbs., inside per 24-hour period)
c. Trucks over 8,000 lbs., buses, and trailers over $125.00 20 feet long
3. Miscellaneous Service to the Public
a. Service charges on disabled vehicles where no tow $100.00 is made
b. b) Release of vehicle from hook-up after authorization $900.00 to tow
4. Complicated Tow
a. Trailer con gear (big rig dolly) $150.00
b. Air cushion, includes operator for 3 hours $1500.00 c. Lumper, or extra personnel 6am to 6pm $50.00/hr. (2hr. min)
5. City Owned Vehicles
a. Removal or tow of vehicle $50.00
b. Service charge on disabled vehicle (no tow) $50.00 c. Tow from outside of City of Hayward $50.00/hr. + 1.00 per mile
**$290 if 2 axle to portal** plus for Air cushion Towing, add $174 for first three hours then $400 after **$454 if 3 axle to portal** plus for Air cushion Towing, add $174 for first three hours then $400 after
Concealed Carry Weapons Permit
Fees below do not include State or other applicable fees:
1. New Permit Fee
a. Standard - 2 Years $167.00
b. Judicial - 3 Years $165.00
c. Reserve - 4 Years $165.00
d. Employment - 90 Days $165.00
2. Renewal Fee
a. Standard - 2 Years $25.00
b. Judicial - 3 Years $25.00
c. Reserve - 4 Years $25.00
d. Employment - 90 Days $25.00
63 Hayward Film Permit
1. Film Permit applications $125.00 per day
2. Expedited Film Permit (3-5 days) $250.00 (excludes larger productions)
3. Film Permit (TV series, movies, feature films, pilots) $175.00 per day
4. Minor Encroachment Permit (filming) – excluding work to be performed by Public Works, i.e., no traffic control plan provided, just review
Dependent on encroachment
type. Refer to Engineering
Section B(5)
5. Major Encroachment Permit (filming) – includes work
from Public Works, i.e., traffic control plan
Time & Motion, $4,000
Deposit. Refer to Engineering
Section B(6)
6. Police clearance (filming) $309.00 hourly
7. Fire Permit (filming) $262.00 flat fee (does not
include cost if presence is
required at event)
8. Filming on City Property/Facilities/Hangars (varies) Airport Property and Hangars – filming and
Photography requests will be authorized at the
discretion of the Airport Manager provided that the
requested activity will in no way interfere with the safe, orderly, and uninterrupted use of Airport facilities by Airport users or portrays the Airport in a negative
manner.
$1,500.00 daily fee (extra
labor, security engineering or
comparable cost are not
included)
9. Filming at City Hall $575.00 daily fee (does not
Include cost of guard,
janitorial and insurance)
Utilities & Environmental Services
1. SANITARY SEWER SERVICE CHARGES AND FEES
A. A. Sewer System Connection Charge (Reference Hayward Municipal Code, Chapter 11, Article 3, Section 11-3.255)
Current Sep 1, 2025
(1) Single family, duplex, triplex, and fourplex
residential units, townhouses, and planned
developments
$12,031 $132,235031
.00
(2) Multi family, high density residential, and mobile
homes, each residential unit
(3) Accessory Dwelling Units (ADUs, where
applicable), each unit
$10,709
$4,813
$110,78109.00
$54,295813.00
(4) Commercial, industrial, institutional and all other connections:
Per gallon of daily capacity required to serve the
user
$33.61 $323.9861
Per pound per year of biochemical oxygen
demand (cBOD)
$13.33 $3413.1133
64 Per pound per year of suspended solids (SS) $2214.34 Minimum charge $132,235031.00
For the purposes of calculating non-residential sewer connection fees, carbonaceous biochemical oxygen demand (CBOD) and suspended solids (SS) will be reduced by 70% of the estimated values in the actual discharge, but not lower than the CBOD and SS for domestic wastewater, that is, 307 milligrams per liter and 258 milligrams per liter respectively. The property will be entitled to discharge CBOD and SS concentrations commensurate with the estimated actual concentrations. The volume component will not be reduced and will be calculated at 100% of the estimated discharge. The CBOD and SS reduction is applicable only to estimated daily discharge of 50,000 gallons or less. Discharge in excess of 50,000 gallons per day from a facility will be subject to a sewer connection fee based on full CBOD and SS concentrations.
This provision will be in effect through September 30, 2025.
a. Interest Rates on Sewer Connection Fee Payment Agreements (Reference Hayward Municipal Code, Chapter 11, Article 3, Section 11-3.255)
12-month agreement – 4%
24-month agreement – 5%
36-month agreement – 6%
48-month (and longer) agreement – 7%
b. Sewer Service Charges (Reference Hayward Municipal Code, Chapter 11, Article 3, Section 11-
3.450)
65 Non-Residential Service – Critical Users
Sewer Service Charge
Constituent/Unit JulOct. 1, 20253 JulOct. 1, 20264 Flow – Cost per 100 cubic feet (ccf) $53.491205161 $63.1502069322 Biochemical Oxygen Demand – Cost Per Pound $0.5168082296 $0.5789088057 Suspended Solids – Cost Per Pound $1.7862010603 $21.0006018346
Non-Residential Service – Coded Users
Sewer Service Charge Per ccf
With Irrigation Meter Without Irrigation Meter
Customer Classification Eff. JulOct 1,
20253
Eff. JulOct 1,
20264
Eff. JulOct 1,
20253
Eff. JulOct 1,
20264
All Other Domestic
UseOther/Commercial/Go
vernment
Restaurant w/ Grease
Interceptor
$7.9546
$10.539.75
$8.917.99
$11.800.44
$76.1672
$98.4778
$87.0220
$109.6140
Restaurant w/o Grease
Interceptor
$12.9663 $143.52 $11.6637 $132.0617
Commercial Laundryies $97.054 $108.037 $76.798 $87.7326 Bakeries $142.3986 $163.1277 $131.857 $152.5438
Residential Service
Eff. JulOct 1,
20253
Eff. JulOct 1,
20264
Residential Unit
(1) Standard (over 8 units of metered water
usage)Residential Unit
$471.8329 $5344.5719 per month
(2) Duplex, Triplex, Fourplex (per unit) $471.8329 $5344.5719 per month
(3) Multi-Family (per unit) $4336.4975 $4839.7133 per month
(4) Mobile Home (per unit) $3228.3491 $360.2394 per month
(5) Economy (5 to 8 units of metered water
usage)*
$2219.5234 $250.2370 per month
(6) Lifeline (0 to 4 units of metered water
usage)*
*Economy and Lifeline rates are only
applicable for City water customers
$119.618 $130.0136 per month
66 Industrial Laundryies $141.0471 $152.753 $120.653 $141.1527 Beverage Bottling $97.1361 $108.2315 $86.2185 $97.2033
Food Manufacturing $258.7235 $2830.8134 $3025.581 $3427.2530 Meat Products $174.2236 $195.2937 $132.1593 $143.7384
Slaughterhouse $196.8253 $2217.2069 $174.858 $20.0015.93 Dairy Product Processors $141.2185 $152.9268 $120.7866 $141.3241 Canning and Packing $108.1344 $11$9.3504 $97.1159 $108.2113 Grain Mills $131.3312 $141.930 $120.01 $130.4672
Fats and Oils $98.6101 $108.7758 $87.6521 $97.6972
Pulp and Paper
Manufacturing
$109.0776 $110.2845 $8.8978 $9.9640
Inorganic Chemicals $163.256 $184.2251 $142.6421 $164.4007 Paint Manufacturing $251.314 $282.3962 $2219.8203 $250.5637 Leather Tanning $3327.3784 $3729.3879 $3025.024 $3326.6380 Fabricated Metal $54.8703 $64.5832 $53.2863 $53.892
All non-critical commercial and industrial users will be included in the above UCC classification that most closely represents the wastewater discharge strength and characteristics in comparison with domestic wastewater definition in the Regulations, as determined by the Director of Public Works. The UCC designation of a particular industry may not necessarily correspond to the Standard Industrial Classification (SIC) which may be assigned for other purposes.
Unclassified and Critical Users
(1) “Critical Users” and those whose discharge does not respond to any UCC because of variations in wastewater constituents or treatment costs shall pay an amount calculated in accordance with the following formula where,
C = V/M (160 Cv + CB x BOD + CS x SS)
C = Sewer service charge during period for which billing is calculated.
V= Volume of water consumed per hundred cubic feet (CCF) during period for which the billing is calculated (total of public water service, metered flow and all private sources, except those meters or services specifically identified for irrigation purposes only).
BOD= Average Biochemical Oxygen Demand, in milligrams per liter, from user during period for which the billing is calculated.
SS= Average Suspended Solids, in milligrams per liter, from user during period for which the billing is calculated.
Cv = Treatment cost per hundred cubic feet of water
67 CB = Treatment cost per pound of BOD
CS = Treatment cost per pound of SS
M = 160 for users with separate irrigation meters; and 178 for users without separate irrigation meters.
(1) The minimum fee for each non-residential user shall be that established for one (1) Service Unit per month.
Per Hayward Municipal Code Chapter 11, Article 3, Sec. 11-3.450 and Sec 11-3.455, the basis for determining the cost for treating and collecting wastewater will be the “service unit” which will be considered to be the basic charge for each premises computed on the basis of treating wastewater.
The service units for commercial and industrial premises shall be based on categories of usage with similar treatment costs and grouped into User Classification Codes. The categories of usage, user classification codes, and service units to be applied per month for the purpose of determining the applicable sewer service charges shall be those as determined from time to time by resolution of the Hayward City Council.
Wastewater Discharge Permit Fees and Miscellaneous Charges
(1) Wastewater Discharge Permit Fees
Type of Permit New Permit Permit Renewal Amendment
Categorical $65,144343.00 $43,218668.00 $1,501306.00
Non-Categorical Significant $43,513621.00 $32,018625.00 $1,170018.00 Groundwater $21,191906.00 $1,170018.00 $725631.00
Non-Sewered Credit $26531.00 $26531.00 N/A
Special Purpose (one-time discharge) $1,185031.00 N/A N/A
(2) Compliance Schedule (for correction of violations) $906.00
(2) Wastewater Sampling
(a) Composite Sample with Lab Costs $1,013881.00
(b) Composite Sample without Lab Costs $4606.00
(c) Grab Sample $48018.00
(d) Violation Follow-Up Sample with Lab Cost $1,013881.00 (e) Violation Follow-Up Sample without Lab Cost $4606.00 (f) Sampling Equipment Fee $25.00
(3) Compliance Schedule (for Correction of Violations) $1,041906.00
(4) Violation follow-up inspection $883768.00
68 (5) Development Plan Review
(a) Industrial $646562.00
(b) Commercial $646562.00
(c) Residential $402350.00
2. WATER SERVICE CHARGES AND INSTALLATION FEES
a. Water Services charges for labor and materials (Reference: Hayward Municipal Code, Chapter 11, Article 2, Section 11-2.02 and 11-2.04)
(1) Single Services. (Also see (4) below)
Meter Size and Service Size Fee
(a) 5/8” x 3/4” $65,56250.00
(b) 3/4” x 3/4” $65,56250.00
(c) 3/4” x 1” $65,56250.00
(d) 1” x 1” $65,56250.00
(e) 1” x 1-1/2” $76,75200.00
(f) 1-1/2 x 1-1/2 $86,575862.00
(g) 1-1/2 x 2” $86,575862.00
(h) 2” x 2” $87,8300.00
(i) Larger than 2” x 2” Actual cost of labor, materials, & equipment**Deposit-T&M; Initial
Deposit=$10,000.00
(2) Manifold Service. (Also see (4) below) Service Size Fee
Meter Size and Service Size
(a) 5/8” x 5/8” 1” $86,340675.00
(b) 3/4” x 3/4” 1” $86,340675.00
(c) 1” x 1” 1 1/2” $86,340675.00
(d) 1” x 1-1/2” 2” $87,875100.00
(e) 1-1/2” x 1-1/2” 2” $97,400525.00
(f) 1-1/2” x 2” 2” $97,600762.00
(g) 2” x 2” 2” $98,800037.00
(h) More than two meters or larger than 2" service
line
Actual cost of labor,
materials, &
equipment**Deposit-
T&M; Initial
Deposit=$10,000.00
**Per Hayward Municipal Code Sec. 11-2.05, actual
costs can be charged for services larger than two inches
69 and unusually long or difficult service connections of any size.
(3) Meters Set on Existing Service. (Also see (4) below)
Meter Size Fee
(a) 5/8” $530425.00
(b) 3/4” $590475.00
(c) 1” $650525.00
(d) 1-1/2” $8500.00
(e) 2” $941.00
(f) Larger than 2” Actual cost of labor, materials, &
equipment**Deposit-T&M; Initial
Deposit=$1,000.00
(4) All meters in new developments shall have remote radio read capability. The cost for remote read capability is $200 per meter, which is in addition to the fees listed above.
b. Water Service, Construction Work, Temporary Service (Reference: Hayward Municipal Code, Chapter 11, Article 2, Section 11-2.22)
(1) Water Hydrant Meter Deposit
Water Hydrant Meter Deposit Fees $1,800
(for a 3/4” hydrant meter)
Water Hydrant Meter Deposit Fees $3,000
(for a 3” hydrant meter)
Water Hydrant Meter Deposit Fees $3,000
(for a 4” hydrant meter)
Water Hydrant Meter Deposit Fees $5,300
(for a 6” hydrant meter)
(2) The monthly meter service charge on all hydrant and construction meters shall be as follows:
(a) 3/4” meter $16.00 per month
(b) 3" meter $120.00 per month
(c) 4" meter $210.00 per month
(d) 6" meter $650.00 per month
(3) All hydrant and construction meter accounts will accrue charges for minimum monthly consumption on the following amounts. However, customers who report water consumption data during the reporting period of the first 5 working days of each month andand can provide proof they have consumed less than the proposed minimum charges in the table below shall only be billed for the amount consumed.
70 (a) 3/4" meter 1,600 cu ft.
(b) 3" meter 12,7050 cu ft.
(c) 4" meter 28,000 cu ft.
(d) 6" meter 50,000 cu ft.
(4) Failure to Report Hydrant or Construction Meter Reading shall cause a $1520.00 charge for each month that a reading is not reported (Hayward Municipal Code, Chapter 11, Article 2, Section 11-
2.22). This charge is in addition to service charges and water usage charges.
c. Water System Facilities Fee (Reference Hayward Municipal Code, Chapter 11, Article 2, Section 11-
2.35)
Water Connection (or Facilities) Fee:
(1) Residential
The facilities fee will be based on the water meter size required to meet the indoor demand (excluding fire service demand) and outdoor demand of the residence as determined by the City, based on fixture unit count. The meter that is installed may be larger than the meter facilities fee that is charged if the service is combined with a private fire service. For multi-family complexes, the facilities fee will be based on the water meter size required to meet the indoor demand for each dwelling unit, as determined by the City, regardless of the arrangement of water meters or meter sizes at the premises.
(a) 5/8" meter $7,133.00
(b) 3/4" meter $10,703.00
(c) 1" meter $17,831.00
(2) Non-residential, each separate irrigation service, and each residential unit with meter size larger than 1”
(a) 5/8" meter $7,133.00
(b) 3/4" meter $10,703.00
(c) 1" meter $17,831.00
(d) 1 ½" meter $35,662.00
(e) 2" meter $57,057.00
(f) 3" meter $113,114.00
(g) 4" meter $178,310.00
(h) 6" meter $356,620.00
(i) 8" meter $570,592.00
(j) 10" meter $820,226.00
(3) Fire Service, per service regardless of size
For reference, below is the fixture unit count and its
corresponding equivalent meter size:
Equivalent Meter Size Calculation
$7,133.00
71 Total Fixture Unit
Count
Correspondng
Equivalent Meter Size
Maximum Flow
Capacity (GPM)
0-23 5/8” 15
23.5-40 ¾” 25
40.5-85 1” 40
85.5-150 1 ½” 80
d. Meter Services Charges Inside City (Reference: Hayward Municipal Code, Chapter 11, Article 2, Section 11-2.38)
The bimonthly standard meter service charge for all meters (except temporary service for construction work), based on size of meter, shall be as follows Eff. Oct 1, 2023 Eff. Oct 1, 2024
(a) 5/8" meter $35.45 $39.00
(b) 3/4" meter $49.46 $54.41
(c) 1" meter $77.50 $85.25
(d) 1 ½" meter $147.58 $162.34
(e) 2" meter $231.68 $254.85
(f) 3" meter $497.97 $547.77
(g) 4" meter $890.41 $979.46
(h) 6" meter $1,829.46 $2,012.41
(i) 8" meter $3,931.80 $4,324.98
(j) 10" meter $5,894.00 $6.483.40
(1) Exemption for Low Income:
Notwithstanding any other provision of Hayward Municipal Code, Chapter 11, Article 2, the low income meter service charge shall be imposed by this subsection upon any customer that:
(a) meets the City income guidelines as defined in the All City Department section of the Master Fee Schedule and
(b) files with the Revenue Division of the Finance Department a discount application and adequate documentary evidence showing that the applicant comes within the provision of subparagraph (a).
(2) The bimonthly low-income meter service charge for 5/8”, 3/4", and 1” meters, shall be as follows:
Eff. Oct 1, 2023 Eff. Oct 1, 2024
a. 5/8” meter, low income $12.41 $13.66
b. 3/4” meter, low income $17.32 $19.06
c. 1” meter, low income $27.13 $29.85
(3) The water usage charge based on the number of cubic feet of water supplied during each billing period shall be as follows:
Single Family Residential & Multifamily*
72 Cost Per CCF of Metered Water
Consumption:
Eff. Oct 1, 2023 Eff. Oct 1, 2024
1 – 8 ccf (hundred cubic feet) $6.86 $7.55
9 – 18 ccf $8.14 $8.96
Over 18 ccf $10.00 $11.00
*Based on average usage per dwelling unit
Non-Residential
Cost Per CCF of Metered Water Consumption:
Eff. Oct 1, 2023 Eff. Oct 1, 2024
1 – 110 hundred cubic feet (ccf) $7.44 $8.19
Over 110 ccf $8.74 $9.62
Irrigation
Cost Per CCF of Metered Water Consumption:
Eff. Oct 1, 2023 Eff. Oct 1, 2024
1 – 170 hundred cubic feet (ccf) $8.80 $9.68
Over 170 ccf $11.20 $12.32
Hydrant and Fireline Accounts
Cost Per CCF of Metered Water Consumption:
All usage Eff. Oct 1, 2023 Eff. Oct 1, 2024
$8.29 $9.12
Note: hundred cubic feet = approximately 748 gallons of water
e. Fire Service Connections Inside City (Reference: Hayward Municipal Code, Chapter 11, Article 2, Section 11-2.39)
The fire service charge per each billing period shall be as follows:
Eff. Oct 1, 2023 Eff. Oct 1, 2024
a. 5/8” meter $7.54 $8.30
b. 3/4” meter $7.63 $8.40
c. 1” meter $7.86 $8.65
d. 1-1/2” meter $8.68 $9.95
e. 2” meter $10.12 $11.14
f. 3” meter $15.29 $16.82
g. 4” meter $24.19 $26.61
h. 6” meter $56.12 $61.74
i. 8” meter $111.19 $122.31
j. 10” meter $194.03 $213.44
73 f. Fire Flow Test. A charge of $407 shall be applied for each fire flow test.
g. A 50% surcharge on water usage shall be applied in the event that a fire service connection is used for any purpose other than those specifically identified in the Hayward Municipal Code, Chapter 11, Article 2, Section 11-2.20, that is, for extinguishing fires or authorized testing of the fire protection system(s).
Customers with appropriate documentation may qualify for a full or partial refund in specific circumstances such as:
• Authorized water usage (e.g., for extinguishing fires or planned test of fire protection systems). Fire service connections are not intended for day-to-day water consumption but may occasionally be authorized for specific uses. In instances where customers can provide documentation for authorized water usage, customers will only be billed for consumption and will be refunded if a 50% surcharge has been applied to their account. • False usage volume (e.g., due to a faulty check valves). In instances where customers can provide proof that water consumption was due to an inaccurate meter reading, refunds can be issued for any false consumption, inclusive of the 50% surcharge.
h. Other Water System Fees and Charges
Account Establishment Fee $87.00
After-Hours Meter Activation Fee $10890.00
Meter Lock Fee $13815.00
Meter Removal Fee $13412.00
Meter Test Fee (up to 1-inch meter) $333278.00
Meter Test Fee (1 1/2-inch to 2-inch meter) $441368.00
Meter Test Fee (3-inch meter and larger) $549458.00
Noticing Fee $624.00
Service Restoration/Unlock Fee
Capping and uncapping of 2” meter and below
Water Hydrant Meter Site Visit fee
$117.00
$570.00
$125.00
i. Special Billings
1. Special Requests for Water Billing
(a) Base Rate Services $26.00
(b) Each Additional Meter $9.00
j. Development Plan Review
k. Water Service Connection Plan Review (Outside City of Hayward’s Jurisdiction) (a) From main in street or easement to water meter up to 100 linear feet $528.00 (b) Each additional 100 linear feet or fraction thereof (up to 400 linear feet) $396.00 Residential $200.00
Commercial $300.00
Industrial
$300.00
74 l. Water System Impact Evaluation $10,000 Deposit
m. Sanitary Sewer System Impact Evaluation $10,000 Deposit k. Water Service Connection Plan Review (Outside City of Hayward’s Jurisdiction) (a) From main in street or easement to water meter up to 100 linear feet $528.00 (b) Each additional 100 linear feet or fraction thereof (up to 400 linear feet) $396.00
Land Use Category
Description
Minimum Parcel Size
(Acre)
Runoff Factor Service
Charge/Runoff
Acre/Year
Commercial/Industrial 0.25 0.80 $338.32
Parking Lots 0.25 0.80 $285.60
Utilities 0.25 0.80 $285.60
Institutional/Apartments 0.25 0.60 $285.60
Condominium # 0.60 $285.60
Single Family up to 4 -Plex 0.25 0.40 $285.60
Single Family Ranches 0.25 0.40 $285.60
Vacant Land (Utilized) 10 0.01 $285.60
Vacant Land (Non-utilized) 17 0.00 $285.60
Owned by Government 0.25 0.40* $285.60
Parcels w/o Valuation
Utilities on Leased Land
Cemeteries
Common Area
NOTES:
(1) LUF = Land Use Factor coding system utilized by Alameda County Flood Control (2) Minimum Parcel Size is the minimum size on which charges are calculated (3) Runoff Factor is the ratio between impervious surface area and total surface area as determined by the Alameda County Flood Control District
# Condominium parcel size is determined by dividing the parcel size by the total number of units. *Or as determined
Rate Formula: Service Charge per year =
PARCEL SIZE x RUNOFF FACTOR x SERVICE CHARGE/RUNOFF ACRE/YEAR
3. STORMWATER
a. Stormwater Treatment Measure Inspection $606.00
b. Stormwater Facility Inspection
Industrial (under State Permit) $518.00
Industrial (not under State Permit) $518.00
Restaurant $331.00
Commercial $281.00
The stormwater facility inspection fee will be waived if the inspection does not result in an adverse finding for the property and the potential for pollutant discharge is nonexistent.
75 4. RECYCLED WATER
(1) Recycled Water Connection Fee
The recycled water connection fee will be based on the recycled water meter size required to meet the recycled water demand of the property as determined by the City.
(a) 5/8” meter $7,133.00
(b) ¾” meter $10,703.00
(c) 1” meter $17,831.00
(d) 1 ½” meter $35,662.00
(e) 2” meter $57,057.00
(f) 3” meter $114,114.00
(g) 4” meter $178,310.00
(h) 6” meter $356,620.00
(i) 8” meter $570,592.00
(j) 10” meter $820,226.00
(2) The bimonthly standard recycled water meter service charge for all recycled water meters, based on size of meter, shall be as follows:
Oct 1, 2023 Oct 1, 2024
(a) 5/8" meter $35.45 $39.00
(b) 3/4" meter $49.46 $54.41
(c) 1" meter $77.50 $85.25
(d) 1 ½" meter $147.58 $162.34
(e) 2" meter $231.68 $254.85
(f) 3" meter $497.97 $547.77
(g) 4" meter $890.41 $979.46
(h) 6" meter $1,829.46 $2,012.41
(i) 8" meter $3,931.80 $4,324.98
(j) 10" meter $5,894.00 $6,483.40
Recycled Water usage charge based on the number of cubic feet of water supplied during each billing period shall be as follows:
Uniform Tier Oct. 1, 2023 Oct. 1, 2024 Cost Per CCF of Metered Water Consumption $6.76 $7.44 Note: hundred cubic feet = approximately 748 gallons of water
5. LOW INCOME REFUSE SERVICE RATES
A residential subscriber shall receive a discount in the amount of $8.22 per month for refuse service for a single-unit dwelling based on the following:
a. The subscriber meets the City income guidelines as defined in the All City Department section of the
76 Master Fee Schedule and
b. The subscriber files with the Revenue Division of the Department of Finance a discount application and adequate documentary evidence showing that the subscriber comes within the provision of subparagraph (a).
6. SOLID WASTE PLAN REVIEW FEES
a. Development Plan Review
Single Family or Remodel $62.00
Tract Development $200.00
Commercial/Industrial
Tenant Improvement w/ Trash Enclosure $150.00
Tenant Improvement w/o Trash Enclosure $100.00
Mixed Use (Commercial & Residential) Actual cost
77 Glossary of Terms
The following description of fee charges has been prepared for your convenience. If you have any questions regarding fee charges, please feel free to discuss them with a member of the City staff.
Annexation Fees:
Charges for time and material costs involved in processing applications for the annexation of property to the City.
Compliance Services Fees:
Charges imposed to defray the City’s labor and materials cost of assuring compliance with specific City ordinances such as weed abatement.
Inspection Fees:
Charges related to the physical inspection of facilities, buildings, sites, equipment, etc.
Licenses and Permit Fees:
Charges imposed to defray the cost incurred in processing applications for licenses and permits which authorize the holder to engage in a specific function or activity and include the costs of assuring compliance with related conditions and regulations.
Penalty Fees and Fines:
Charges imposed for non-compliance with specific City requirements.
Plan Check Fees:
Charges for time and materials costs for the detailed inspection of plans submitted to the City for review.
Rental Fees:
Charges for use of City facilities and services.
Service Fees:
Charges for time and materials costs incurred by the City in the course of providing those services for which fees or charges are not otherwise specifically set forth.
Special Services Fees:
Charges for time and materials costs incurred by the City in the course of providing extraordinary services.
CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: PH 25-014
DATE: April 1, 2025
TO: Mayor and City Council
FROM: Director of Maintenance Services
SUBJECT
Agreement with Syserco Energy Solutions: Adopt a Resolution Authorizing the City Manager to Execute an Agreement with Syserco Energy Solutions, Inc., for Energy Conservation Measures Reimbursable under Pacific Gas & Electric’s (PG&E) On-Bill Financing Program, in a Not-to-Exceed Amount of $2,196,973; and Transfer and Appropriate $2,087,504 from the Measure C Fund to the Facilities Capital Improvement Fund, Project 07235
RECOMMENDATION
That the City Council adopts a resolution (Attachment II) authorizing the City Manager to execute an agreement with Syserco Energy Solutions, Inc., for Energy Conservation Measure, pursuant to California Government Code Section 4217.10, which will be fully reimbursed by PG&E once construction is complete under their On-Bill Financing Program, in an amount not-to-exceed $2,196,973, including the appropriation and transfer of $2,087,504 from the Measure C Fund to the Facilities Capital Improvement Fund Project 07235.
SUMMARY
To achieve cost savings and sustainability goals, staff is proposing several energy-efficiency improvements and carbon footprint reduction strategies. The project would include various Energy Conservation Measures (ECMs) across 16 City facilities financed through PG&E’sOn-Bill Financing (OBF) program. OBF allows end-users to make energy savings improvements, where the cost of the improvements are fully offset by the resulting energy savings each month, over a period up to 10 years.
This allows users to perform energy savings measures, paid for by the realized energy savings, with no increase in their PG&E bill, typically with a minimal capital outlay required. Cost savings would be realized with energy savings as well as an extended usable life of capital assets such as HVAC units.
ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
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