DATE: April 15, 2025
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT: Adopt a Resolution Authorizing the City Manager to Award a Construction Contract to Chrisp Company for the Mission Boulevard Parking Lane Pilot Project, Project No. 05237 in the Amount of $102,602, and approving $25,000 in Administrative Construction Contingency
RECOMMENDATION
That Council adopts a resolution (Attachment II) awarding a construction contract to Chrisp Company for the Mission Boulevard Parking Plan Pilot Project in the amount of $102,602 and approve $25,000 in administrative construction contingency.
SUMMARY
As part of a broader program of investing in Downtown Hayward, the City is embarking on a pilot project to enhance the traffic safety and vitality of Mission Boulevard. The City plans to convert one lane of Mission Boulevard, between A Street and D Street, from a travel lane into a parking lane. At intersections, the lane will include painted bulb-outs to improve visibility between pedestrians and motorists.
On February 5, 2025, a call for bids was released and advertised until the bid opening date of March 5, 2025. The project received two (2) bids. Staff recommends that Council award the contract to the responsible low bidder, Chrisp Company, for $102,602 and approve $25,000 in administrative construction contingency. Design Build, Inc., submitted the second lowest bid in the amount of $155.231. The engineer’s estimate for the project (not including contingency) was $73,533.
BACKGROUND
Mission Boulevard is a principal arterial roadway though Downtown Hayward. It operates one-way southbound with four to five lanes, receiving traffic from north of Hayward via Foothill Boulevard and A Street. Through downtown, it serves numerous businesses and services, including the Hayward Main Library.
In 2024, City Council requested that staff create a task force to evaluate and address Downtown and Foothill Boulevard. The referral directed staff to enhance the physical environment, provide support to businesses, and provide resources to those experiencing homelessness. The task force was comprised of representatives from Economic Development, Police, Public Works, Maintenance Services, and other City Departments, with the goal of implementing near-term physical improvements. Mission Boulevard was identified as a key opportunity for improving the downtown environment due to the retail presence, lack of on-street parking, and high travel speeds.
Mission Boulevard is currently signed for 25 MPH. According to traffic data from 2021, the median speed is 26 MPH and the 85th percentile speed is 34 MPH, meaning that more than half of vehicles exceed the speed limit and 15 percent of vehicles exceed 34 MPH. In addition to degrading the pedestrian environment, excessive speed significantly contributes to the frequency and severity of collisions. Reducing travel speeds on Mission Boulevard is a key strategy for improving the safety and vitality of the downtown area.
The project is expected to have the following benefits:
A row of parallel parked cars between fast-moving traffic and pedestrians that makes it safer and more comfortable to walk and visit businesses Convenient parking for customers or delivery vehicles Enhanced visibility and shorter crossing distances for pedestrians at intersections Slower traffic speeds and less likelihood of cars running off the road, an issue that has been reported at the intersection of Mission Boulevard and B Street in particular.
The project will add 33 on-street parking spaces between A Street and D Street and install painted bulb-outs at nine corners. Turn pockets that provide access to westbound B Street, eastbound C Street, and both directions on D Street will be maintained. The new parking spaces would have similar parking regulations to other on-street parking spaces in the downtown area, such as a two-hour time limit. Specific locations for commercial loading and short-term parking have also been identified through outreach with local businesses.
The City plans to evaluate the project through continued outreach to local businesses and by continuing to collect data such as traffic speeds, volumes, and occupancy of the new parking spaces.
Under the California Environmental Quality Act (CEQA), this project is categorically exempt under California Code of Regulations 15301 Existing Facilities (Class 1). Projects exempt under this category involve negligible or no expansion of an existing use.
DISCUSSION
A call for bids was released on February 5th through the City’s procurement portal. It was advertised until March 5th, when two (2) bids were received. Chrisp Company of Fremont,
California submitted the lowest bid in the amount of $102,602. The engineer’s estimate for the project (not including contingency) was $73,533. The Design Build Inc., submitted the second lowest bid in the amount of $155,231. The submitted bids are likely higher than the engineer’s estimate because installing roadway striping at intersections and for short segments of roadway is less efficient than striping for large corridors. Traffic control may also be more complex than for comparable projects due to the downtown setting and significant traffic volumes.
Staff has reviewed the submitted bids and recommends that Council award the contract to the responsible low bidder, Chrisp Company.
ECONOMIC IMPACT
This item has no direct economic impact.
FISCAL IMPACT
This item will not impact the General Fund. Funding for this project is associated with Fund 215, consisting of Measure B (Local Transportation) revenues.
The updated project cost if Council approves the award of construction contract to Chrisp Company is shown below:
Costs (Fund 213)
Construction $102,602
Administrative Construction Contingency $25,000
Total $127,602
STRATEGIC ROADMAP
This agenda item supports the Strategic Priority of Invest in Infrastructure: Invest in Infrastructure. Specifically, this item relates to the implementation of the following project:
Project N1: Continue to implement major corridor traffic calming initiatives
SUSTAINABILITY FEATURES
This project will include safety improvements that will benefit pedestrian travel, which may help to encourage this mode of transportation.
PUBLIC CONTACT
Staff went door-to-door along Mission Boulevard during business hours in September 2024 and spoke with business owners and employees, discussing the project and sharing draft plans with representatives of 14 businesses (Attachment III). The response was
overwhelmingly supportive, with a few business owners expressing concerns about non- transportation issues (e.g., homelessness). Staff gathered input from businesses about the need for on-street commercial loading and short-term parking and incorporated that feedback into the curb marking plan.
Staff also sent mailers to all addresses between A Street, D Street, Watkins Street and Main Street describing the project and providing contact information for people wanting to learn more about the project.
NEXT STEPS
If Council approves, staff will prepare and route a construction contract for the City Manager to execute and issue a notice to proceed to start construction. Construction is anticipated to be completed by this summer.
Date
Contract Execution April 2025
Preconstruction Meeting May 2025
Start of Construction May 2025
End of Construction July 2025
Prepared by: Lucas Woodward, Senior Transportation Engineer Hugh Louch, Deputy Director of Public Works – Transportation
Recommended by: Alex Ameri, Director of Public Works
Approved by:
______________________________________
Dr. Ana M. Alvarez, City Manager